Staff Senate Meeting Minutes
February 5, 2014
Members Present: Sean Ahlum, Mandy Baker, Gina Bowen, Tiffany Bowie, Anne Branigin, Lauren
Brunell, Kimberly Cockrell, Melissa Cox, Angie Edwards, Patty Fox, Stephanie Herring, Terry Ismert,
Katie Lange, Sam Nevarez, Chris Padgett, Jarrett Piner, Carol Porter, Bill Powell, Lori Preiss, Linda
Register, Beth Roberts, Carl Torok, Peggy Wichmann, Sarah White, Crystal Wilson
Members Absent: Gary Brown, Cindy Retchin, Kevin Farver, Tara Romanella, Cheryl Nichols, Dawn
Brown, Mandy Hodge
Ex-Officio Members Present:
Patty Fox called the meeting to order at 2:02 PM
1. Terry Ismert confirmed that we had quorum (16 members).
2. The minutes from the January meeting were approved after corrections.
Guests:
Jeannie McNeilly, Associate Dean of Students
Jeannie McNeilly presented the Student Conduct Process
The Students & Administration Equality Act was passed this year and has impacted the Dean of Students
office.
The Basis of the Dean of Student’s office is:
• Educational
• Informed/Ethical decision making
• Developing responsible citizens
• Campus safety
Their Values are:
• Protect and safeguard student rights
• Provide a fair and prompt process
The Office of the Dean of Students investigates reports from:
• Housing & Residence Life
• University Police
• Faculty/staff members
• Students
• Wilmington community
Code of the Board of Governors of the University of North Carolina 700.4.1
• Substantive
o “Notice and opportunity for a hearing”
• Procedural
o “the decision reached by neither arbitrary nor capricious…”
• Licensed attorneys & non-attorney advocates
o Each institution must have a policy the participation or prohibition of attorneys and nonattorney advocates.
o Representation or assistance by attorneys or non-attorney advocates (this can be a
parent, friend, etc.) at the hearing is neither required nor encouraged.
Code of Student Life
• Students who have been accused of a violation of the Code of Student Life may be represented
by a licensed attorney or non-attorney advocate during any conduct hearing except when the
allegation is academic dishonesty
Requirements for licensed attorneys & non-attorney advocates
• Three documents must be submitted with five business days following the pre-hearing
• Notice of representation
• FERPA authorization
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Certification by licensed attorney/non-attorney advocate that states that the advocate has read
and understands the UNCW Code of Student Life and Section 700.4.1 of the UNC Policy Manual
Human Resources Report: JoAnn McDowell, Interim, Associate Vice Chancellor for Human
Resources
Employee Appreciation:
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Door decorating contest submissions no later than Feb 14
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• February 21 the winners will be announced.
January Paychecks:
• Check your paycheck to make sure your 2014 deductions are correct.
Pay Raises:
• Salary adjustment fund monies will go the agencies.
• September, Human Resources put together a list of employees a list of employees that are below
90% below market value.
• Only IT and Police will get salary adjustments.
• Educational assistance will no longer be affect new employees on probation.
Committee Reports:
Bylaws Committee – Bill Powell, Chair
Did not meet
Communications Committee – Mandy Hodge, Chair
Did not meet
Fund Raising Committee – Sarah White, Chair
Did not meet
Legislative Education Committee – Carl Torok, Chair
Did not meet
Nominations and Elections Committee – Lauren Brunell, Chair
Time line for nominations.
Orientation Committee – Carol Porter, Chair
Did not meet
Carol Porter represented Staff Senate at the New Employee Orientation with 16 new employees
Public Relations Committee – Katie Lange, Chair
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• Met on January 16
• Changed the name of the food drive to Feed the Need.
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• It will run the entire month of February from the 3 – the 28 with a goal of 4,000 pounds
• The bookstore has been confirmed as our storage facility.
• The committee received 300 bags from Harris Teeter.
• We will have a graphic wave design to mark our progress toward meeting our goal.
• The Food Bank will pick up the food first week in March.
• SWOOP and the website will publicize
• Athletics has agreed to let people drop off 5 food items to the ticket office. They will be able to get
basketball tickets for $5.00. All Staff Senate members are encouraged to print the Feed the Need
flyer up in their various buildings.
• The flyer states what items the food bank needs.
• The fee to play croquet will be a can of food. There will be bag at the croquet games.
• Sean met with Resident Hall Assistants, they agreed to put up signs in Residence Halls.
Scholarship Committee – Beth Roberts, Chair
Did not meet
Staff Priority Issues – Kimberly Cockrell, Chair
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Met on the January 22
New issues:
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Faculty/Staff summer camp discounts:
• We don’t get discounts because camps are fee based.
• Exploring how we can go about getting discounts to faculty/staff.
• In the past there were only 79 faculty/staff that requested the discount. Would we still like to
pursue this?
• Cannot get a discount on athletic camps, at they are a private businesses.
Career bands for staff :
• Lori Preiss said that most everyone is at 80% of market value – see the Human Resources
report.
Parking Fees:
• We request there be no increase in parking fees in years state employees do not receive salary
increases.
• We request a cap in parking fee increases to same percentage amount as salary increase.
• We did meet with Sharon Boyd and she will continue to increase parking fees to keep this serve
at market value.
Job Flexibility:
• Patty Fox will be asking the Chancellor his stance on flexibility and telecommuting.
• We are looking into past Staff Minutes from 2005 or 2006 to find a statement from Chancellor
Leutze regarding this issue.
• We will also be requesting that the HR policies for flexibility and telecommuting need to be
updated.
Annual Evaluations:
• The Staff Senate is finding that annual evaluation guidelines and processes are inconsistent
across campus.
• Human Resources provided information that they will be purchasing software to update the
evaluation process across campus.
• This is a priority to be implemented soon.
• We also request that a process to be implemented that all supervisors across campus are
anonymously evaluated by their staff.
Staff Summer Dining Options:
• Meeting with Malissa Ivey on 2/13.
Shared Services:
• Staff senate to keep watch of this issue since campus-wide monthly information/forums to be
provided.
Veteran’s Day:
• Top Priorities committee has decided not to tackle Veterans Day has a day off since Human
Resources did a survey in which the campus faculty/staff voted to use this paid holiday towards
Winter Break paid days.
• We are in the process of exploring how to make the Veterans Day ceremony more campus-wide
attended.
Faculty/Staff Textbook Scholarship Program for Summer Classes:
• In conversation with Sharon Boyd to see when this will be implemented.
Professional Development:
• Waiting on information from HR as to how many departments require certifications that need to
be updated.
• If they are required, can the certifications be reimbursed?
• Request that each department sets aside money and allotted time for staff members to attend
professional training development and ensure this information is communicated to their staff.
Establishment of an on-campus child daycare:
• Watching Faculty Senate handle this issue
Executive Committee – Patty Fox, Chair
Staff Assembly Report –
• Patty had a chairs meeting. Tuition waiver for 24 month. Money for raises went to state
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agencies. Meeting on the 25 .
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Treasurer’s Report – Tiffany Bowie
General Fund
$1,309.20
Trust Fund
$3,185.05
Scholarship
$2,777.70
Endowment
$32,469.49
Strategic Plan
No Report
Jarrett Piner
Faculty Senate
Anne Branigin
• Diversity/Inclusion, task force under Academic Affairs, is it still necessary?
• Faculty Senate cannot make a recommendation.
• Will wait until the final report in Spring
• Presidents report –a faculty member will be a permanent representative on the Board of Trustee
workshops
• ETeal, staff can apply for funding for students to enhance student learning.
• Community outreach – quality of community engagement.
New Business
March a representative from Work on Wilmington will come to speak to Staff Senate
April the Chancellor and Mark Lanier will be in attendance.
Old Business
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Croquet tournaments will be held on the Hoggard and McNeill areas
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Dates will be February 17 – 19 .
Prizes awarded will include:
o 20 - $20.00 food bucks or SeaHawk bucks twenty gift
o 1 - $100.00 gift card to the Bookstore
o 1 - $75.00 gift card to the Bookstore
o 1 - $50.00 gift card to the Bookstore
If additional food is donated the person will get additional tickets for the drawing.
Volunteers are needed – look at Share Point for sign up.
Feed the Need will run the entire month of February with pick up from the Food Bank in March.
Crystal Wilson gave a report on “healthy” vending machings.
Vending machines – don’t take one card but are working on taking debit cards.
If anyone experiences problems, or would like a vending machine in their area please email
vending@uncw.edu
Senator Spotlight
Sean Alhium, Housing and Residence life, Director of Technology and Communications
• His area is receipt supported.
• He is in charge of the management of data base ERP system.
• Works hand and hand with technology and works with Network and ITS closely
• Helps to market Housing and Residence Life
• Marketing through social media
• Taught for twelve years in Learning/Cornorstone until this year.
• Outside the office, Sean is the chair of the Surfriders Organization. There are 400,000 members
and they are the group responsible for cigarette ban for Wrightsville Beach
For any senators rolling off in June, Patty has set up a lunch with the Chancellor, please accept.
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The meeting was adjourned at 4:03.
Respectfully submitted,
Carol B. Porter