MINUTES
BUSINESS AFFAIRS COMMITTEE MEETING
THURSDAY, AUGUST 22, 2013
FISHER STUDENT CENTER
MASONBORO ISLAND ROOM 2011
3 P.M.
Members Present:
Mr. David Swain
Ms. Wilma Daniels
Mr. Michael Drummond
Mr. Ronald McNeill
Mr. Carlton Fisher
Ms. Wendy Murphy
Representing the University:
Mr. Charles A. Maimone, Vice Chancellor for
Business Affairs
Guests:
Dr. Rick Whitfield, Ms. Sharon Boyd, Mr. David
Donaldson, Mr. Mark Morgan, Ms. JoAnn
McDowell, Dr. Gary Miller, Dr. Ixchel Baxter-Tate,
Ms. Stefanie Powell, Ms. JoAnn Ferguson, Ms. Ann
Glossl, Mr. Tim McNeilly, Dr. Mike Walker, Mr.
Terry Curran, Mr. Matt Rogers, Ms. Cheryl Sutton,
Ms. Pam Elliott, Ms. Carol Strickland, Mr. Brian
Dailey, Ms. Melanie Spencer and Mr. Shaun
Spencer (owners of Bike Cycles) Ms. Leslie
Hossfeld (Feast Down-East co-founder and UNCW
Department Chair-Sociology and Criminology), Mr.
Bob Russell, Ms. Ann Freeman, Mr. Matt Gayford,
Ms. Dana Harris, Ms. Marybeth Bianchi, Mr. Rob
Hoon, Mr. Chris Bertram, Ms. Carey Hill (a
management consultant) Mr. Zach Mitcham, Ms.
Jennifer Washington, Ms. Pressley Baird (Star
News) Ms. Janet Alexander, and Ms. Lynn Aycock
The Business Affairs Committee of the Board of Trustees met on Thursday, April 25, 2013 in
Fisher Student Center, Masonboro Island Room 2011. Mr. David Swain, Chair, called the
meeting to order. Committee members present were: Mr. David Swain, Mr. Ronald McNeill,
Ms. Wendy Murphy, Mr. Michael Drummond, Mr. Carlton Fisher and Ms. Wilma Daniels.
Mr. Swain asked Committee members to approve the minutes from the last meeting held on
April 25, 2013 that were emailed to the committee members (handout provided in packet).
Mr. Carlton Fisher made a motion to adopt the minutes as submitted and Mr. Ronnie McNeill
seconded the motion. The motion carried.
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The following report was given by Mr. Mark Morgan, Director of Architectural and
Construction Services
CMS MARBIONC: This is the university’s first Millennial Campus building and is a 66,600
SFT lease-lab research facility. The construction phase of the project is
complete. Inspections for Beneficial Occupancy of the facility are
currently in progress.
Social and Behavioral
Sciences Building
Renovation:
The project entails modernization and renovation of the overall facility.
The estimated budget is $4.5M; the final budget and timeline will be
determined after the results of the building condition and program
assessment are complete. The AP (Advanced Planning) phase is in
progress at this time.
Performance
Contract II:
Anticipated to be a $14M project affecting eighteen buildings and two
heating and cooling plants. The IGA (Investment Grade Audit) phase is in
progress to determine the ECM’s (Energy Saving Measures) to be utilized.
Fisher Student
Center – Bookstore
Improvements:
This informal project included new display racks, point-of-sales counter,
technology shop, security screen, seating and a Starbucks Café.
Randall Library –
Port City Java:
This informal project updated the existing Java City coffee counter to a
Port City Java facility and included new floor covering, cabinetry, pointof-sales counter, serving equipment, security screen, furniture, and
lighting.
Action Items:
Action Item 1:
*Designer Selections for – UNCW Outdoor Facilities Enhancements
Plan
UNCW solicited for Architectural/Engineering Design services for the Student Recreation
Center Expansion Phase II. This will be re-titled as the Outdoor Facilities Enhancements Plan
to better describe our initiatives. The university received twelve (12) proposals for review; four
(4) firms were selected for consideration and interviewed. We recommend the following
prioritized list of firms for approval:
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1.
2.
3.
Jenkins Peer Architects - Charlotte
Bowman Murray Hemingway Architects - Wilmington
Becker Morgan Group – Wilmington
Mr. Swain asked if the selection was based on criteria of ability to get the work completed as
outlined. Mr. Mark Morgan answered yes. Mr. Ronnie McNeill asked the role of the designer.
Mr. Morgan said the criteria is set by state guidelines that the university must adhere to based on
what each designer submitted in their proposal. Mr. Carlton Fisher asked if we would look at
how these firms had performed in the past if they are Wilmington firms. Mr. Morgan said yes
this is part of the selection process. Vice Chancellor Maimone said the designer will be charged
with helping us through the utilization of maximum space and to identify the best use of the land.
Mr. Ronnie McNeill said that the designer is doing the pre-planning and Mr. Morgan answered
yes. Chair Swain asked General Counsel, Robert Hoon, about this. Mr. Hoon replied that that
the SCO Public Procurement Issues rules apply and we are limited on what we can do.
Mr. Fisher asked Mr. Morgan why the committee selected Jenkins Peer Architects as the top
firm. Mr. Morgan said Jenkins Peer has done extensive good work on this campus and they
solved problems as they arose. He used examples of their prior work by naming the Cultural
Arts Building and The Teaching Lab. He said we have no problems with them in the past.
Mr. Fisher asked if their plans would include a site plan reflecting Athletics and how Athletics
will fit in. Mr. Morgan responded yes, this is why they are in priority order at the top of the
selection list.
After discussion, Mr. Carlton Fisher made a motion to approve the Designer Selections for –
UNCW Outdoor Facilities Enhancements Plan. Ms. Wilma Daniels seconded the motion and the
motion carried.
Action Item 2: CM@R Selections for UNCW Outdoor Facilities Enhancements Plan
UNCW solicited Construction Manager at Risk services for the Student Recreation Center
Expansion Phase II. This will be re-titled as the Outdoor Facilities Enhancements Plan to better
describe our initiatives. The university received nine (9) proposals for review; four (4) firms
were selected for consideration and interviewed. We recommend the following prioritized list of
firms for approval:
1.
2.
3.
METCON – Pembroke, NC HUB Firm
Balfour Beatty Construction – Raleigh, NC Regional Office
WM Jordan Company – Wilmington, NC Regional Office
Mr. Ronnie McNeill asked what is CM@R? Mr. Morgan responded this means Construction
Manager at Risk. This selected group is given a maximum for the project and they look over the
architects’ shoulders and help the university with price control. They have a sequence of
operations—they coordinate schedules and they schedule subcontractors. Mr. Swain asked if
these firms are bonded and Mr. Morgan answered yes and added that once again we have state
guidelines we must adhere to.
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After discussion, Chairman Swain requested a motion to approve the CM@R Selections for
UNCW Outdoor Facilities Enhancements Plan. Mr. Michael Drummond made the motion to
approve the CM@R Selections for UNCW Outdoor Facilities Enhancements Plan. Mr. Carlton
Fisher seconded and the motion carried.
Mr. David Swain asked what is a NC Hub Firm? Ms. Cheryl Sutton answered it is a Historically
Underutilized Firm in North Carolina—it is a minority or white-female owned firm.
This concluded the Facilities update.
The following Business Services Update was provided by Ms. Sharon Boyd, Associate Vice
Chancellor-Business Services
Ms. Sharon Boyd, Associate Vice Chancellor-Business Services provided the Business Services
update. The update focused on those services that are in most demand by students at the start of
the academic year. The service areas highlighted included campus dining, auxiliary retail,
bookstore, sustainability, and one card. Each area has improved service through creative
partnerships. Many of the partners highlighted are from within the university and from the
region we serve. For example, Business Services added bike repair services by partnering with a
UNCW alumna and owner of Bike Cycles. Ms. Boyd recognized Shawn and Melanie Spencer,
owners of Bike Cycles, and thanked them for joining our meeting today. Also joining us and
introduced by Ms. Boyd was Ms. Leslie Hossfeld, co-founder of Feast Down East and
Department Chair-Sociology and Criminology at UNCW. Ms. Hossfeld provided handouts on
Feast Down East and highlighted how this program helps expand local and regional markets and
help link the farmer and buyer through several of their programs. Also, Professor Roger Shew
maintains campus gardening and provides varied products for use to our Campus Dining venues.
Students will have two new coffee establishments this year—a Barnes and Noble Starbucks Café
and a local favorite, Port City Java, in Randall Library. In every venue, campus dining continues
to intensify use of local foods. Campus dining also listened to what students were asking for and
responded with gluten free dining, improved healthy choices, and better nutrition information.
Especially helpful to holding down textbook costs, the one card office introduced Bookstore
Bucks, which allows students to add bucks to their student account as early as three weeks before
the semester begins. This new feature helps all students, but especially those on financial aid.
Four departments came together to make this happen, because financial aid funds were not
available in time to get a good selection of rental and used books, or to benefit from tax free
weekend. As partners with our community, Business Services engages the greater Wilmington
area in many ways; a few examples are emergency management, surplus store, recycling, and
passport services.
Mr. Fisher asked who markets and communicates with vendors for the university. Ms. Boyd
responded LRG. She said they have a large area to cover and a few of their successes with
UNCW marketing are Dick’s Sporting Goods and Wal-mart. Mr. Fisher asked if there are any
local firms that are difficult to market. Ms. Boyd answered Target and Cracker Barrel.
Chancellor Miller added that we have some issues with franchises. Ms. Boyd said she would
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like to give thanks to Omega Sports, a local store and alumna for all their support and help with
many varied campus events and activities. Mr. Swain thanked Ms. Boyd for a great presentation
and encouraged attendees to partner with others in our area.
*Resolution to Pursue Funding for Pedestrian Bridge
Vice Chancellor Maimone shared that the university has been working with the Executive
Director of the WMPO (Wilmington Metropolitan Planning Organization) and the City of
Wilmington (lead planning agency) on the WMPO’s proposal to fund the planning and design of
a pedestrian bridge across College Road. The WMPO is tasked with providing a regional,
cooperative planning process that serves as the basis for the expenditure of all federal
transportation funds in the area. At its July 31 meeting, a resolution to support the allocation
of STP-DA funds to the South College Road Bicycle/Pedestrian Bridge as a selected 2013
fiscal year project did not pass in the WMPO Transportation Advisory Committee (TAC). The
TAC will have another opportunity in August to pass the resolution, and although the City is
requesting this project on behalf of all persons in the community, the TAC specifically requested
action by our University Board of Trustees to signify that there is interest and a willingness to
support the project and contribute resources. A resolution of support is hereby presented as an
action item for the Board’s consideration. If funding is secured for the planning and design of
the pedestrian bridge, the planning process will answer questions about location and detailed
project scope that would be shared with the Board as developed.
Mr. Ronnie McNeill asked if part of Cross City Trail goes through campus. Vice Chancellor
Maimone responded yes and pointed out the trail on the slide provided for the Pedestrian Bridge.
Ms. Wendy Murphy asked if the College Road parking is a long term need. Vice Chancellor
Maimone answered that the only way we would not need the College Road parking is if we
could build a deck on campus. Mr. Michael Drummond added that he feels a pedestrian bridge
will not be used. Mr. Maimone said this request comes from the Transportation Board.
Chancellor Gary Miller said that as a community partner we are willing to see what is needed
and then at that point the Board can decide to go with or not to go with the plan—we are only
seeing what the proposal looks like for now.
After discussion, Chair David Swain requested a motion to approve the Resolution to Pursue
Funding for Pedestrian Bridge. After discussion, Mr. Carlton Fisher made a motion to not
approve the Resolution to Pursue Funding for the Pedestrian Bridge and Mr. Michael Drummond
seconded. Committee members were polled and the resolution did not pass.
This concluded the Business Services Update.
The following Budget Update was given by Vice Chancellor-Business Affairs Charlie
Maimone
Vice Chancellor Maimone reviewed the university budget starting with the FY13 final balanced
budget and changes occurring to the FY14 budget. He shared the impact of the biennium budget
reductions along with a review of new revenues associated with the 2013 Appropriations Act. In
summary the university experienced a 4.08% reduction to state appropriations which is equal to
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3.9M or a 2.3% reduction to UNCW’s general fund budget. (The general fund is made up of
tuition and appropriations). Factoring in projected revenues from enrollment growth and the
approved tuition increase the overall difference between last year’s general fund budget will be a
positive 1.2%.
Personnel action items were also included in the 2013 Appropriations Act. No salary increase
and a salary freeze is in effect with exceptions for promotion, increases in job duties,
reclassifications and retention or equity. State employees received 40 hours of special leave that
must be used by the end of the fiscal year. The Vice Chancellor reviewed the campus’s strategy
for budget reductions to address the 3.9M reduction and discussed changes to the enrollment
growth strategy to generate new revenues. The Committee began discussion of the 2014 – 2015
tuition and fee process and noted President Ross’ statement that he will not be recommending
tuition increases for in-state undergraduate students. Our Campus Initiated Tuition and Fees
Committee will begin their work in September to discuss both tuition and fees. Mr. Ronnie
McNeill noted that there is some conflict between the Legislature and General Administration
(GA) on the slide. Chancellor Miller stated that legislation does allow some exceptions and we
are currently looking to GA for clarification.
Ms. Wendy Murphy requested a look at the total package of UNCW fees compared to our peer
campuses and present this information at a future meeting.
This concluded the Vice Chancellor’s budget update.
The following Financial Update was provided bv Dr. Rick Whitfield, Associate Vice
Chancellor-Finance
Dr. Rick Whitfield, Associate Vice Chancellor Business Affairs – Finance, provided the
Committee an overview of the Financial Aid programs at UNCW. He acknowledged
Dr. Terry Curran, Associate Provost for Enrollment and Dr. Ixchel Baker-Tate, Director of
Scholarships and Financial Aid, for their assistance in providing data for the presentation.
Dr. Whitfield discussed both the funding sources and the dollar amounts awarded through each
program for fiscal year 2013. The financial aid cycle for the current fiscal year remains in
progress. In fiscal year 2013, total aid awarded was $110.8 million. Of this total, 32%, or $35.8
million, was from grants and scholarships, and 68%, or $75.0 million, was from loans. The
percentage of grants and scholarships compared to loans is expected to shift, with loans
becoming a larger percentage of total aid in fiscal year 2014. The key drivers of this shift are
decreases in federal and state grant funds while tuition and fees are increasing. Overall, 68% of
all students attending UNCW receive some form of financial aid assistance. This percentage is
consistent with UNW peers within UNC.
There being no new business Mr. Carlton Fisher made a motion to adjourn and Michael
Drummond seconded. The motion carried and the meeting was adjourned.
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