DEPARTMENT OF MEDICAL PHYSICS &
BIOMEDICAL ENGINEERING
MSc STUDENT HANDBOOK
2015/2016
Medical Physics & Biomedical Engineering MSc DL Student Handbook 2015/16
Page 2
Important Dates:
College Term Dates 2015-2016
First Term:
September 28, 2015
-
December 18, 2015
Second Term:
January 11, 2016
-
March 24, 2016
Third Term:
April 25, 2016
-
June 10, 2016

The Masters programme runs over a full year from very late in September 2015 until very early in
September 2016 – so the summer is effectively a Fourth Term.

Written examinations take place during the Third Term, starting April 25, 2016.

After these exams, students completing their project module expected to work on their projects until
August 5, 2016 when the project dissertation is submitted.

Important project dates are listed in the table below.

Finally there is an oral examination (Module MPHYGB31) which you are required to attend (only
students completing their MSc). This is usually during the first week of September.
PROJECT PROGRESS
Select project by
Submit Project Outline in
Moodle
Submit Progress Report
in Moodle
Poster
presentation
Oral Exam and
Project talk
Submission of reports in
Turnitin and the Senior
Teaching and Learning
Administrator
Supervisor to submit
his/her report to the
Senior Teaching and
Learning Administrator
FULL-TIME
STUDENTS
November 20, 2015
December 4, 2015
March 4, 2016
June 27, 2016
July 21 and 22, 2016
August 5, 2016
August 19, 2016
While every effort has been made to ensure the accuracy of the information in this document,
the Department cannot accept responsibility for any errors or omissions contained herein.
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WELCOME
Welcome to UCL, one of the foremost universities in Britain and the world. It is a pleasure to welcome you
also to the Department of Medical Physics & Biomedical Engineering. I hope that the time you spend with us
will be thoroughly enjoyable and highly productive.
Our Department is proud to host internationally-leading research groups covering a broad range of activities
and spread over several sites. As you will discover, our staff and students have a diverse range of interests
and expertise, covering many areas of physics, engineering, medicine, physiology, computer science, and
mathematics. This provides a highly stimulating multidisciplinary environment for learning and for scientific
research. Although one of the largest Medical Physics & Biomedical Engineering Departments in the UK,
we are small enough to enable staff and students to get to know each other well, which we believe engenders
a friendly and supportive atmosphere. Our Department staff and students regularly organise various
academic activities (such as lunchtime seminars, some of which will be web-available)
To help introduce you to our Department, we have prepared this Handbook which we hope you will find
useful. It includes general information on a broad range of the department’s activities, and provides you with
an overview of how the department functions and how it teaches by distance.
Meanwhile, please let our administrative staff know if there is any further information that you require. And
please feel free to come and see me to say hello or to discuss any problems you may encounter.
I wish you every success in your studies and an enjoyable time at UCL.
Professor Jem Hebden
Head of Department
Email: j.hebden@ucl.ac.uk
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CONTENTS
Page
1. General Information
1.1
1.2
1.3
1.4
1.5
1.6
1.7
Administration
Location of lecture theatres and other teaching venues
How to contact a member of staff
Safety
What we expect of you
Equal opportunities and disabilities
Advice available elsewhere at UCL
5
5
6
6
6
6
7
2. Student Activities and Facilities
2.1
2.2
2.3
2.4
Common Room
Access to Department
UCL Union
University of London Union
7
7
8
8
3. Teaching and Learning
3.1
3.2
3.3
3.4
3.5
3.6
Structure of degree programmes
Moodle and UCLGo!
Timetables
Revision lectures
Assessment and award of the degree
Departmental Staff-Student Consultative Committee (DSSCC)
8
8
9
9
9
10
4. Library and Computing Resources
4.1
4.2
4.3
College Library
Computing facilities
Software
5. Projects
10
10
10
10
6. Examinations
6.1
6.2
6.3
6.4
6.5
6.6
6.7
Examination schedule
How to plan and survive examinations
Withdrawal from examinations and interruptions in studies
Problems due to illness
Problems due to late arrival or absence
Dyslexia and other medical conditions
Plagiarism
11
11
12
12
13
13
13
7. Prizes
14
8. Data Protection
14
Appendices
A.
B.
C.
D.
E.
Summary of Safety Policy
Fire Safety Emergency Procedures
UCL Equal Opportunity Policy Statement
Portico
Matlab
15
17
18
20
23
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1. GENERAL INFORMATION
We have sought to provide within this Handbook a range of useful information about the Department of
Medical Physics & Biomedical Engineering (MPBE), and its structure and regulations in so far as they apply
to you as an MSc student. This Handbook complements a comprehensive set of useful information available
on the UCL website:
http://www.ucl.ac.uk/current-students/
You might also like to visit UCL’s special website for new students at:
http://www.ucl.ac.uk/new-students
Much more detailed information about the Department, including descriptions of lecture modules and MSc
degree programme structures, are available on our website:
http://www.ucl.ac.uk/medphys
Most members of staff in our department have their own webpage which will contain a short biography
along with their research interests.
1.1 Administration
Here are the contact details of some people in the department who you will meet in your first few weeks at
UCL:
Departmental Manager
Andy O'Reilly
Room 2.17
Phone 30250
andy.o’reilly@ucl.ac.uk
Senior Teaching
Administrator
James Vallerine
Room 2.24
Phone 32548
j.vallerine@ucl.ac.uk
MSc Admissions Tutor
Dr. Martin Fry
Room 3.07
Phone 30274
martin.fry@ucl.ac.uk
Head of Department
Prof. Jem Hebden
Room 2.18
Phone 30280
j.hebden@ucl.ac.uk
MSc Programme Tutor
Dr. Jamie Harle
Room 2.25
Phone 31143
j.harle@ucl.ac.uk
To telephone individual members of staff from outside UCL, dial 020-7679 followed by the telephone
extension number of person whom you are trying to contact (minus the 3).
1.2 Location of lecture theatres and other teaching venues
Lectures on our MSc degrees are held in locations throughout the campus. Details of lecture theatres for any
given module will be provided on the module Moodle page. The main student spaces within the department
itself are given below.
Lecture theatre 1.02
Lecture theatre 1.03
Room 1.18
Room 1.19
Room 1.20
Room 2.14
Room 3.14
Room 3.14a
First floor, Malet Place Engineering Building
First floor, Malet Place Engineering Building
(Student Study Room) First floor, Malet Place Engineering Building
(Seminar Room) First floor, Malet Place Engineering Building
First floor, Malet Place Engineering Building
(Joseph Rotblat Room) Second floor, Malet Place Engineering Building
(Common Room) Third floor, Malet Place Engineering Building
(Small Meeting Room) Third floor, Malet Place Engineering Building
Except for some students who have been given swipe-card access to the third floor, students must use the
security intercom to the right of the door opposite the lifts on the third floor in order to visit an office or lab
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located on the third floor. Access to the second floor offices and labs may be obtained by asking a member of
administrative staff in the main office.
1.3 How to contact a member of staff
Room numbers and phone extension numbers for MPBE staff can be obtained from the picture board
exhibited on the second floor foyer. Mail trays are located in the printer room (2.19) within the reception
area on the second floor of the Malet Place Engineering Building. Any mail for staff should be handed to
Vikki Crowe who occupies a desk in the reception area, and she will place it in the appropriate tray. Email
addresses for most staff are available on the MPBE website, but generally everyone can be contacted using
“first initial” dot “last name” followed by @ucl.ac.uk.
If you need to contact anyone from outside the College you can use the following official address and/or
phone number:
Department of Medical Physics & Biomedical Engineering
Malet Place Engineering Building
University College London
Gower Street
London WC1E 6BT
Phone: 020-7679-0200
You should not, however, have personal mail delivered to UCL. To telephone individual members of staff
from outside, dial 020-7679 followed by the telephone extension number (having removed the first digit
(typically a 3 or 4) to leave a four digit number) of the person whom you are trying to contact.
If staff members from the Department or from a College administrative division wish to contact you
personally they will generally do so by email. However, general information for students is also posted on
notice boards. Announcements are usually posted on the inside of the glass wall on the second floor.
IMPORTANT: Please ensure that you check your UCL email account regularly to avoid missing important
or urgent information. It is your responsibility to be aware of such announcements! Note that UCL will only
send email to your official UCL computer account. If you want to redirect emails to another account, there
are instructions for doing this on the UCL webpage.
1.4 Safety
The Department places great importance on safety, with special emphasis on safety in the Laboratories. You
are expected to behave in a sensible manner, especially when dealing with any of the Laboratory equipment.
Fire drills are held during the academic year at unannounced times, so you should familiarise yourself with
the instructions displayed on notice boards in hallways and on lab notice-boards as to the procedure you
should follow and where assembly points are. There are Fire Evacuation Marshals (FEMs) appointed from
the staff and technicians who will take charge of you during these times. The MPBE Fire Safety Procedures
are summarised in Appendix B.
1.5 What we expect of you
(a) Behaviour
It is expected that students will observe the basic courtesies in their behaviour towards staff and fellow
students when online.
(b) Change of address
Throughout your time at UCL, it is essential that the MPBE department has an accurate record of your
address and a contact telephone number if possible. If not, tutors and others will be unable to contact you in
case of an emergency. Should you change either your home or term-time address (or telephone number) at
any time, you must immediately inform UCL via the Portico website (www.ucl.ac.uk/portico). See further
information about Portico in Appendix D.
1.6 Equal opportunities and Disabilities
The MPBE Departmental Equal Opportunities Liaison Officer is Andy O’Reilly (telephone 30252 or email
andy.oreilly@ucl.ac.uk), whose function is the promotion of equal opportunities for all (men, women, ethnic
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minorities and those with socio-economic disadvantages). If you feel that you have been discriminated
against on racial or sexual grounds or have been harassed in any way, you should inform Andy O’Reilly or
your Personal Tutor or the Programme Tutor directly. Immediate confidential help in dealing with the
problem is assured. Andy is also the departmental Student Disabilities Coordinator. A statement of UCL’s
Equal Opportunity Policy is given in Appendix D.
1.7 Advice available elsewhere at UCL
(a) Health service
Students are welcome to consult, by appointment, any of the staff at the Gower Place Practice (formerly the
Health Centre), who include Physicians, Psychologists, Dental Surgeons and Nurses. All these staff are
familiar with the special difficulties that students may encounter, and all such consultations are entirely
confidential. The telephone numbers are as follows: Gower Place Practice – 020-7387-6306; Dental Practice
– 020-7679-7186. Both the Doctors and Dentists are located at 3 Gower Place which is situated at the rear of
the Physics Building. In addition, a Student Counselling Service is available which covers such aspects as:
homesickness, loneliness, anxiety, depression; problems with studies and exams; problems in relationships;
family problems; eating disorders; drug or alcohol problems; and sexual issues. This service is totally
confidential and “demand-friendly”. Appointments can be booked by calling in person at 3 Taviton Street
(First Floor, room 101), or by telephone (020-7679-1487).
(b) Faculty Tutors
MPBE is a member of the UCL Faculty of Engineering Sciences (FES), and the FES Tutor is Dr. Simon
Banks (phone: 020-7679-3911, email: s.t.banks@ucl.ac.uk). He may be consulted on administrative issues
by appointment.
(c) Dean of Students
Dr. Ruth Sidall is the Dean of Students (4 Taviton Street, Ground Floor) and can be consulted by
appointment during mornings only. Her secretary can be contacted on 020-7679-4545. The Dean is available
to help with all aspects of welfare in the College and can help even in difficult cases concerning student
financial worries.
(d) Advisers to women students
The MPB department has an Advisor to Women Students (Dr. Jenny Griffiths, j.griffiths@ucl.ac.uk) who is
available specifically for women students who need to talk to another woman about any issue. In addition,
UCL has Advisers to Women Students who assist the Dean of Students in providing advice and welfare
support to female students. Appointments with the Adviser to Women Students (Dr. Hilary Richards – 40882
or h.richards@ucl.ac.uk) may be made by calling the Dean of Students Secretary on 020-7679-4545 or
visiting the office at 4 Taviton Street.
2. STUDENT ACTIVITIES AND FACILITIES
2.1 Common Room
A common room (room 3.14) on the third floor of the Malet Place Engineering Building is available for all
MPBE students and staff throughout the day. It contains basic tea and coffee making equipment, a
microwave oven, a small refrigerator (although nothing should be left inside overnight), and a water cooler.
A social area located outside the common room on the third floor foyer is also available to students at any
time.
2.2 Access to Department
For reasons of security, access to some parts of the MPBE department is somewhat restricted. The
department is primarily located on the first, second, and third floors of the Malet Place Engineering Building,
next door to the Science Library. All visitors to the department need to swipe their ID cards to enter the
building, and access is permitted during the hours 08:00 – 19:00. The lifts provide access to all floors except
the first floor, for which students must take the stairs (special provision is made for disabled students).
Access to the undergraduate study room (room 1.18) and the seminar room (room 1.19) requires a key code
which students will be given at the start of the year. If you need to visit anyone on the second floor, students
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should ask one of the other administrative staff in the main office. The common room (room 3.14) on the
third floor is usually unlocked and accessible during working hours (08:00 – 18:00). Normally, access to all
other offices and labs on the third floor requires students and other visitors to use the security intercom to the
right of the door opposite the lifts. However, some students who need to visit the third floor regularly may be
given swipe-card access.
Note that all experimental laboratory work must be directly supervised at all times by a designated person.
Other activities, such as reading, writing, computer work, etc. may be conducted in appropriate areas in the
department without direct supervision, although only during permitted working hours (Monday to Friday
08:00 – 19:00). If you need to access the department outside of these hours, please discuss with your tutor
and/or with the MPBE Departmental Manager, Karen Cardy (room 2.17).
2.3 University College London Union (UCLU)
UCL has a very active Students Union located at 25 Gordon Street, adjacent to the Physics Building. There
are several bars and coffee shops, a general shop and hairdressing salon within the Union Building. In
addition, there are a vast number of societies catering for all tastes and interests. The Union provides basic
advice on such things as financial matters, welfare, housing, Council Tax, legal problems, health etc. and
there are full-time Sabbatical Officers (current UCL students who take a year break from their studies to
administer the Union) on hand to help. The Union runs a Night Line (020-7631-0101) for students who are in
trouble or just need to talk to someone during the hours when the College and Union are closed. The Union
also has a sports ground at Shenley in Hertfordshire.
2.4 University of London Union (ULU)
The ULU building is located on Malet Street. You will need a valid Student Identity Card to enter. It
contains a multitude of facilities including a swimming pool in the basement and a refectory on the top floor.
It is an ideal place to meet students from other Colleges in the University of London.
3. TEACHING AND LEARNING
3.1 Structure of Degree Programmes
The structure and content of the MSc degree by distance is described in detail on the following webpage:
http://www.ucl.ac.uk/medphys/msc
This lists the requirements for each MSc degree, and the content of each module. Modules should be
automatically selected on Portico when you register for a given course, however, options will need to be
selected by yourself after consultation with the Departmental Teaching Administrator and Graduate Tutor. It
is a good idea to check that your module selections are correctly registered on Portico. Without selecting a
module you will not get access to the Moodle page for that module or be allowed to take the examination.
3.2 Moodle and UCLGo!
Moodle is the name given to UCL's online teaching and learning environment, which enables students to
interact with all their course modules online. This includes accessing handout notes and coursework
assignments, participating in activities such as quizzes and wikis, sharing thoughts and ideas in discussion
forums with lecturers and other students, watching recorded lectures (via “Lecturecast”), and submitting
assignments (via “Turnitin”). All UCL lecture modules have an associated page on moodle to which students
should have automatic access when enrolled on the module. For more information on moodle and what it can
provide, visit the following webpage:
https://wiki.ucl.ac.uk/display/ELearningStudentSupport/Moodle+FAQs
To logon to moodle, go to:
http://moodle.ucl.ac.uk/
Moodle can also be accessed via UCLGo! - an application for students to access UCL University and Union
information directly from their mobile devices. The easiest way of downloading the app for Android,
BlackBerry and Apple devices is to go to the following link and select the appropriate option:
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http://ucl.ombiel.co.uk/get
For any other type of smartphone, use the web browser to access:
http://ucl.ombiel.co.uk/
and then use the web edition of UCLGo! For further information about this application, view the following
webpage:
http://www.ucl.ac.uk/isd/students/mobile/ucl-go
Note that UCL has a free WiFi service known as eduroam. This is also available at other participating
universities. Students can log on to eduroam using their UCL User ID and password. To learn how to
connect to this service, view the following webpage:
https://www.ucl.ac.uk/isd/common/wireless/eduroam/guide
Note that access to the above guide also requires a UCL User ID and password.
3.3 Timetables
Personal timetables are available via the following UCL website, where students can find out when and
where modules are being taught throughout UCL:
http://www.ucl.ac.uk/timetable
Personal timetables will reflect modules selected via Portico (see Appendix D). The timetable for all MPBE
modules is also available on the MPBE website.
3.4 Revision Lectures
These are normally given early in term 3, shortly before examinations begin. These represent an opportunity
to ask the lecturer to go over problems or subject areas where difficulties have been encountered. Attendance
at these is not mandatory and no new material is covered. Timetables for revision lectures will be issued at
the end of term 2. These will be recorded and presented for distance learning students, however, they are
often held very close to the examination date and so time to revise with them is limited.
3.5 Assessment and Award of the Degree
The MSc in Physics & Engineering in Medicine (PEM) by distance learning involves completing 180 credits
of modules. Further details are available at:
http://www.ucl.ac.uk/medphys/msc/dist
The MSc degree carries a credit weighting of 180 credits. This is made up of 120 credits for taught elements
and 60 credits for a research project. The Diploma is 120 credits and consists of the taught elements only.
Taught modules: All modules are assessed by either a written examination (generally of 2 hours duration),
coursework or a combination of both. All modules have a pass mark of 50%. All carry 15 points credit.
Research project: the project is assessed via a combination of continuous assessment, a dissertation of up to
10,000 words and an oral examination. It is worth 60 credit units and has a pass mark of 50%.
Viva: The oral examination MPHYGB31 tests understanding of all taught modules taken and carries 15
points of credits. It usually taken by the student last at the very end of the programme.
Award of Pass: An overall mark of 50% is required. The taught modules, the research project and the viva
must all be passed at 50%. A mark of between 40 and 50% can be condoned on 30 credits of the taught
modules providing the average mark across all taught modules is 50% or greater.
Award of Merit: A Merit will be awarded to a candidate who has achieved an average mark of at least 60%
and a mark of 65% or more in the dissertation. No mark of merit will normally be awarded to a candidate
who has failed any component of the examination (i.e. all marks must be based on first attempts) or who was
given a condoned pass for a module.
Award of Distinction: A Distinction will be awarded to a candidate who has achieved an average mark of at
least 70% and a mark of 70% or more in the dissertation. No mark of distinction will normally be awarded to
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a candidate who has failed any component of the examination (i.e. all marks must be based on first attempts)
or who was given a condoned pass for a module.
Resits: A fail in any component requires a resit the following year. A fail in the report only (which should
not happen if close contact is maintained with the advisor) will also require resubmission the following year.
3.6 Departmental Staff-Student Consultative Committee (DSSCC)
The MPBE Department has a Departmental Staff-Student Consultative Committee (DSSCC) which meets
once in each of the first two terms and is a chance for students to bring matters of importance and concern to
the attention of the department through elected MSc representatives. Actions arising from legitimate
complaints are acted upon quickly wherever possible.
4. LIBRARY AND COMPUTING RESOURCES
4.1 College Library
The College has several libraries and you are strongly advised to find out the whereabouts of these early in
your course. The main Science Library is located in the DMS Watson Building, next door to the MPBE
department in Malet Place. In addition you may wish to visit the Main Library (The Donaldson), which is
located under the Dome of the College adjacent to the Flaxman Gallery. You will need to have a valid
student identity card to gain access to these libraries and enrol so that you may borrow books.
4.2 Computing facilities
The MPBE department has a small student study room (room 1.18) located on the first floor. It contains a
cluster of twenty networked PCs which can be used for any work-related activities, including report writing
and reading emails. To use these machines you will need to use your Medical Physics computer account.
Access to room 1.18 requires a key code which is available from the MSc Tutor.
UCL Information Systems manages a large number of computers, which are sited in clusters around the
College. Time on these machines must normally be reserved in advance and further information about
booking may be obtained from the Information Systems Help Desk located in the basement of the Language
Centre Building. To be able to use the College computers you will need an account ID and password, which
will be allocated at the beginning of the first Term.
4.3 Software
UCL has recently launched an online package known as desktop@UCL which enables all students to access
UCL-supported applications, including email, as well as their own stored files and data, from any computer
at UCL or located anywhere else with an internet connection. The service is in the process of being installed
in every UCL cluster room, hall of residence, and lecture theatre. Further information about desktop@UCL is
available here:
http://www.ucl.ac.uk/isd/common/ucldesktop/anywhere-user-guide
Students are able to access a broad variety of common applications, including Word, Excel, Powerpoint etc.,
as well as more specialised software.
5. PROJECTS
All MSc degrees require the student to carry out a research project. This project is generally carried out
under the supervision of a staff member at UCL if the candidate is full time or under the supervision of an
appropriately qualified member of staff at their place of work if the candidate is part-time. All proposed
projects must be approved by the Graduate Tutor before the candidate begins the project. The procedure for
selecting a project is detailed on:
http://www.ucl.ac.uk/medphys/msc/mphybg97
and a Moodle site has been set up for the purposes of selecting and monitoring progress on all projects.
Access to this Moodle page is possible once the candidate has selected the correct module on Portico. In
general most part-time students select a project suggested by their place of employment but they must still
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register on Portico and the Moodle page. Progress on the project is monitored by requiring all students to
register the selection of the project, submission of a progress report, presentation of their progress in the form
of a poster display and finally submission of the research report.
The project report is examined by two internal examiners and in some cases by an external examiner. Advice
on how to approach the research project is given on the Moodle page.
6. EXAMINATIONS
6.1 Examination schedule
The examination period is during the third term, usually running over a four-week period, typically from
week 2. Some examinations are held away from the main College site, so that it is important that you know
exactly where and when the examination is being held. Examination timetables for College-based
examinations and maps showing the location of the possible examination halls will be available before the
end of the second term. The timetables also display an important alphanumeric identifier code, unique to
each student, which is used to identify your answer paper, as papers are marked anonymously. This timetable
must be your constant companion, along with your College ID card, when you attend an examination. Any
student who has not received such a timetable at least two weeks’ prior to the start of the examinations
period should check immediately with their Tutor and/or the Examinations Section of the Registry. Without
it you may be refused entry to an examination. Dates and times of examination are also displayed on Portico
and on Departmental notice-boards.
Where the use of calculators is permitted in an examination, all students will have to use “approved”
calculators in examinations which conform to the College specification. These will not have any text facility
nor be able to store, for example, equations. UCL has decreed that, except in certain specified examinations,
only the following calculators should be used:
(a) Battery-powered CASIO FX83GT+
(or older versions FX83WA, FX83ES, FX83MS).
(b) Solar-powered CASIO FX85GT+
(or older versions FX85WA, FX85ES, FX85MS).
The above calculators are both widely available and are sold at the UCL shop.
NOTE: The use of unauthorised calculators during an examination constitutes an examination irregularity.
6.2 How to plan for and survive examinations
However carefully all the examinations are planned by the Registrar’s Division, in consultation with all UCL
departments, because of the wide range of options, it is impossible to please everyone all of the time. You
may find that all your examinations are scheduled close together with no substantial break in between. The
important thing is not to panic. Listed below are a few hints, which might make your examination period a
little less stressful.
Students habitually lose marks in examinations for reasons that have nothing to do with their lack of
knowledge of the subject matter. You have studied for a long time (usually a year at least) to do your best in
the examination and it would be irrational to throw away credit through lack of common sense. Here is some
simple advice to improve your examination performance.
Before an examination:





check its date, time and location;
know how long it will take you to get there;
know the format of the paper (how many questions to choose from, how many questions to do, how
much time to spend on each, etc.);
prepare the required implements (pens, pencils, calculator, etc.);
remember your College identification card and exam timetable.
Do not take anything into the examination hall which could be misconstrued as helping you in the exam, e.g.
small slips of paper with equations written on them, or anything written on your hands. UCL is very
determined to eliminate plagiarism and cheating and will certainly act vigorously if such events are detected.
You could be removed from the College without ever being allowed to finish your degree studies.
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At the examination:









read the instructions (the rubric) at the head of the paper, taking particular note of:
► the number of questions to be answered;
► whether the paper is in sections, the number of questions to be answered from each section;
► the time to be spent on each question;
► whether or not each new question has to be started on a new page of the answer book.
decide which questions you are going to attempt, trying to rank them in order of easiness, and answer
them in this order;
do all the parts you can of all the questions you decide to answer;
if you get completely stuck on part of a question, do not pursue it whilst there are other questions that
you know you can answer; you can always come back to the ‘troublemaker’ later, if time permits;
most questions are in several parts and each part carries marks – even if you are unable to tackle the
whole of a question, always make an attempt to do as much of it as you can and clearly identify which
part you are answering;
do not write long, rambling essays; examiners will be looking for understanding of a few key points, so
list the ones you want to make, and write concisely about them – a single sentence on each key point is
often all that is needed;
it is unlikely that your handwriting will be at its best under examination conditions, but the examiner
cannot give marks for an answer that cannot be deciphered – try to write as clearly as you possibly can;
never leave an examination before time is up; even if you have done very little, there may be more
marks to be had by polishing and thinking more about the questions;
if you are in danger of running out of time, quickly sketch a skeleton of the answer you would have
given; it may earn you a few more marks.
All the above may seem very obvious. Nevertheless, year after year failure to observe these few commonsense guidelines leads some students to doing worse than they are capable of and in some cases to fail. Make
sure you are not among them.
6.3 Withdrawal from Examinations and interruptions in study
To withdraw from an examination you need to complete the appropriate form and obtain signed approval of
MPBE Department and Faculty tutors. Such approval may only be given on medical grounds or following
the death of a near relative or other cause acceptable to the College authorities and provided certification is
given to the MPBE Department. Once approval has been granted you will not be regarded as having made an
entry to the examination and may resit in the following session without penalty (see resits below). NOTE: If
you are considering withdrawing, you must discuss the matter with the appropriate Departmental
Tutor. Of course a withdrawal from an examination may impede your progression into the next year.
Students with major health problems, or personal or financial difficulties may apply for an “interruption in
study”, which normally also means that the student is withdrawn from all exams for that academic session.
The student may resume at a later date subject to the resolution of the problem, normally supported by
medical reports etc.
6.4 Problems due to illness
If you are ill immediately prior to an examination it is essential that you inform your MPBE Tutor. If you are
unable to sit the examination the module will need to be taken the following year. With documentary
evidence it is possible to apply for suspension of regulations and this will ensure that you are not regarded as
having taken your first attempt. Applications must be made within a week of the end of the examination
period on the appropriate form to your Departmental Tutor for approval by the Faculty Tutor. All medical
matters are treated confidentially.
If you sustain an injury such that you are unable to write, it may be possible for you to be supplied with an
amanuensis, someone who will write down your answers to examination questions as you dictate. Several
things should be borne in mind before you decide that an amanuensis is the way forward: a) the amanuensis
must take down exactly what you say, even if it is wrong; b) you may be awarded extra examination time.
Alternatively, if your medical condition means you are capable of writing slowly, you may prefer to be
assessed by Student Health and be allowed to sit the examination under medical supervision. Although you
will be given no extra time for the exam, you will be allowed breaks when the clock will be stopped and then
started again after you resume writing.
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If you are taken ill during an examination you may be taken to Student Health together with your
examination paper. This means that if you recover sufficiently to be able to continue, you can do so under
medical supervision. If you decide that, despite feeling ill, you still want to sit the examination, you will be
allowed to leave, temporarily, the examination hall under supervision. You will not be allowed any extra
time, although a note of your absences from the examination hall will be made on the formal notification to
the Registry. Please ensure that you are accompanied at all times if you do, temporarily, leave the
examination hall.
6.5 Problems due to late arrival or absence
If you arrive less than half-an-hour late you will be allowed to enter the examination hall and to sit the
examination but you will not be given any extra time and MUST finish at the same time as the other
candidates sitting the paper. If you arrive after the first half-an-hour but before the end of the examination
you will not be allowed to sit in the examination hall but will be sent to report to your Departmental Tutor
without delay. Normally you will be allowed to sit the paper in the Department but 30 minutes will be
deducted from the time allowed. You will be asked to give a written explanation for your late arrival. If you
arrive at the Department AFTER the time for the normal end of the examination you will NOT be allowed
to sit the paper.
6.6 Dyslexia and other medical conditions
If you have been clinically diagnosed as suffering from dyslexia you will be allowed extra time during
examinations – usually an extra 10 minutes per hour. However, it is vitally important that your Tutor is made
aware that you are dyslexic at least 3 months before the examination period, so that certain administrative
documentation can be produced to ensure that the Examinations Section of the Registry are aware of your
needs. Examinations taken by dyslexic students are held centrally in a room on the College campus.
Special exam facilities are also made available by UCL for students with long term medical conditions.
Again, adequate notice must be given to make these arrangements, through your Tutor.
6.7 Plagiarism
The following are extracts from the “UCL Student Handbook”, prepared by the Registrar’s Division.
“Plagiarism is defined as the presentation of another person’s thoughts or words or artefacts or
software as though they were a student’s own. Any quotation from the published or unpublished
works of other persons must, therefore, be clearly identified as such by being placed in side
quotation marks, and students should identify their sources as accurately and fully as possible .A
series of short quotations from several different sources, if not clearly identified as such, constitutes
plagiarism just as much as does a single unacknowledged long quotation from a single source.”
“Where part of an examination consists of ‘take away’ papers, essays or other work written in a
student’s own time, or a course work assessment, the work submitted must be the candidate’s own.”
Plagiarism constitutes an “examination offence under the University regulations and will normally
be treated as cheating or irregularities under the regulations for Proceedings in respect of
Examination Irregularities. Under these Regulations students found to have committed an offence
may be excluded from all further examinations of the University or of the College or of both.”
The following is taken directly from a handout entitled “How NOT to fail your Degree” produced by N.
Hayes and R. Muid from the UCL Department of Pharmacology (2006), but is also applicable to other UCL
departments.
“What does this mean in practice for you, as a student in this Department?
It means you CANNOT do the following:





Cut and paste from electronic journals, websites or other sources to create a piece of work.
Use someone else’s work as your own.
Recycle essays or practical work of other people or your own (this is self plagiarism).
Employ a professional ghostwriting firm or anyone else to produce work for you.
Produce a piece of work based on someone else's ideas without citing them.
You CAN do the following:
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

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You can quote from sources providing you use quotation marks and cite the source (this
includes websites).
You can paraphrase (take information from a piece of work and rewrite it in a new form) but
you must still mention the source.
In the case of joint work (e.g. a group project) individuals may use the same data, but the
interpretation and conclusions derived from that data must be their own.
It doesn’t matter if you didn’t mean to plagiarise; at UCL any form of plagiarism is an offence which
will be punished. Ignorance is not an excuse.”
Note that inclusion of the above section in this Handbook is not plagiarism by us, as it has been enclosed in
quotes and fully attributed to someone else in another UCL department. That is allowed!
A useful UCL guide entitled “References, Citations and Avoiding Plagiarism” is available at:
http://www.ucl.ac.uk/library/References_and_Plagiarism.pdf
7. PRIZES
Each year the department awards the Joseph Rotblat Prize for the most outstanding performance by a
graduating MSc student. The prize is named after the Nobel Prize-winning physicist (awarded the Nobel
Peace Prize) who started the Radiation Physics MSc jointly with the Middlesex Hospital Medical School and
St. Bartholomew’s Medical College in 1958. The prize is described on the following webpage:
http://www.ucl.ac.uk/medphys/msc/rotblatprize
8. DATA PROTECTION ACT
The Data Protection Act (1998) states than an individual has the right to see any personal information held
about them by any organization, and to stop information about them being published without their
permission. You do not have the right to see your exam scripts, but can request to see examiners’ comments
made about them.
When you enrol in the Registrar’s Division you will be asked to sign an enrolment form which contains a
clause for Data Protection allowing UCL to hold your personal information “for the purposes of
administering your student life”. When you become a user of the UCL information technology (IT) system
you will sign a disclaimer, in the contract, agreeing that UCL may hold information about you for this
purpose, and that UCL may monitor your use of IT equipment.
In order for both departments to comply with the requirements of the Data Protection Act, we will ask you to
sign a disclaimer agreeing to the ways in which the departments will use and publish such information.
Please ensure that you read the letter carefully and return it, signed, without delay at the start of the
new Academic Year.
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Appendix A
Department of Medical Physics & Biomedical Engineering
Summary of Safety Policy
1. The policy of the Department is to promote the safety, health and welfare of all its staff, students,
visitors, contractors and members of the public on the Department’s premises and to protect
them elsewhere from any adverse effect on their health or safety arising from the activities of the
Department.
2. The Department is committed to ensuring that risk assessments are carried out as required by the
Management of Health and Safety at Work Regulations 1992 and other regulations. These risk
assessments will be made by the staff responsible for the work, set out in writing and signed by
the relevant manager or supervisor. No work is permitted to start unless it is covered by a
suitable and sufficient assessment of the risks involved in the work.
3. The Department arranges for all work activities to be performed by persons competent to
perform these activities1. To this end, the Department is committed to ensuring that all members
of the Department receive such training as required for them to be able to discharge their tasks
and duties in a competent manner.
4. The Department arranges for all staff activities and work activities to be supervised by
competent people.
5. A person can only be competent in discharging a duty if they accept that duty, understand the
responsibility of that duty and are allocated sufficient time to be able to discharge that duty.
6. The Department is a Department of University College London, and as such is responsible to the
Provost, through the Management Team, for the implementation of the arrangements in the
College Statement of Safety Policy.
7. It is a legal duty2 for all staff, students and visitors in the Department to co-operate with the
arrangements for safety set out in this document.
8. To give effect to this policy, the organisation and arrangements as described in this document
have been approved and authorised by the Head of Department with whom rests the ultimate
responsibility for the standard of safety within the Department.
9. This policy is intended to reflect the current state of affairs within the Department. To this end,
it will be revised upon any substantial change of organisation or arrangements within the
Department, and in any case, annually. This policy and its revision will be communicated to all
persons affected by the activities of the Department.
1
i.e. people who have the skills, knowledge and experience required to discharge safely a particular duty and who
know the limits of their competence and seek advice when reaching those limits.
2
Health and Safety at Work etc. Act 1974, Section 7.
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LOCAL SAFETY RULES
The rules contained in the UCL Procedures Handbook apply to all staff of the Department of
Medical Physics and to any others working in or visiting the Department. Safety is your business.
These Rules are intended as a minimum standard. There are many other good practices specific to
your area of work which you will think about and follow. Accidents happen because no one thinks
they will. Accidents result in loss, pain and distress, so always make safety your business. If you
spot any potentially unsafe procedure or situation, it is your moral duty to either put it right and/or
report it to the Departmental Safety Officer, or Head of Department. You will never be penalised
for being safety conscious. The objectives of these Rules are:
a. To secure the health, safety and welfare of staff and other persons within the Department;
b. To inform all staff, creating an awareness of the importance of achieving high standards of
health and safety, and encouraging their involvement in the process;
c. To identify good practice for the control, storage and use of goods and equipment.
All members of staff will have access to copies of relevant Policy Statements issued by UCLH and
UCL. The Safety Policy of UCL and related information is available at:
http://www.ucl.ac.uk/efd/safety_services_www
Specific Local Rules
In certain laboratory areas, specific local safety rules are in operation. These rules supplement the
general guidance given in the UCL Procedures Handbook. Make sure that you read and observe any
additional specific rules which apply to your work. These are all available on the Medical Physics
intranet, and are listed on the following webpage:
https://wiki.ucl.ac.uk/display/mpab/Departmental+Safety+Rules
These specific local rules include rules on chemical safety, compressed gases, electrical safety, laser
safety, radiation safety, tissue policy and workshop safety.
There are additional Health And Safety Executive (HSE) guidelines on the use of hazardous
substances, including benzene, cadmium, gluteraldehyde, lead, nickel and oxygen, as well as
guidelines on noise in the workplace, lifting and carrying policies, personal protective clothing, safe
disposal of glass and other sharps, use of bottle banks and working with visual display units.
UCL policies can be found on the Safety Services website, or by request from the Departmental
Safety Officer.
SECURITY IS EVERYONE’S RESPONSIBILITY
USEFUL TELEPHONE NUMBERS
Emergencies: UCL extension 222
UCL Security, ext 37111
Departmental Safety Officer: Mr Joe Evans ext. 30295
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Appendix B
FIRE SAFETY
EMERGENCY PROCEDURES:
If you discover a fire:
1
Raise the alarm from the nearest fire alarm call point.
2
Call the Fire Brigade via the UCL Communications Centre on 222, giving your location or
“Fire Zone 350” clearly.
3
If fire is small and you are not putting yourself at risk, and are formally trained to do so, use
an appropriate fire extinguisher to attack the fire.
4
Leave the building by the nearest emergency exit.
WHEN A FIRE ALARM SOUNDS:
You must leave the building immediately, by the nearest emergency exit, which may be at the
rear of the building, when the fire alarm sounds.
FIRE EXITS:
1) Main staircase at the front of the Malet Place Engineering Building
2) Via the walkway into the Roberts Building
3) At the rear of the building.
 Do not stop to collect belongings. If possible, close all windows and doors of unoccupied rooms.
 Do not use the lift.
 Proceed immediately to the designated ‘Fire Assembly Point’, which is the South Junction. On
leaving the building, move away and up towards the main building through the archway. Do not
stand in front of the building or in the roadway, or obstruct Fire Brigade access in any way.
When the fire alarm sounds: the electromagnetic doors in corridors and on the Staff Room
automatically close, access control doors on the rear fire escape will unlock and all lifts will return
to the ground floor.
Please ensure that you obey any instructions given by authorised UCL Fire Evacuation Marshals
(wearing Day-Glo waistcoats), or others in authority.
Disabled refuge:
On each floor, in each fire exit, there is a safe refuge for anyone unable to use the stairs. There is an
intercom system to contact Security and inform them that you are in the refuge.
Staff must also ensure that any students or visitors are directed to the nearest fire exit and then to
the assembly point.
You may re-enter the building only on the instructions or the Fire Evacuation Marshals or the Fire
Brigade.
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Appendix C
UCL EQUAL OPPORTUNITY POLICY STATEMENT
The equal opportunity policy of the College is that in the recruitment, selection, education and
assessment of students and in the recruitment, selection, training, appraisal, development and
promotion of staff, the only consideration must be that the individual meets, or is likely to meet the
requirements of the programme or course or post.
The requirements being met, no student or employee will be discriminated against on the basis of
their sex, sexual orientation, race, colour, ethnic origin, nationality (within current legislation),
disability, marital status, caring or parental responsibilities, age, or beliefs on matters such as
religion and politics.
The College is committed to provide a learning, working and social environment in which the rights
and dignity of all its members are respected, and which is free from discrimination, prejudice,
intimidation and all forms of harassment including bullying.
This Policy means that all students and employees of UCL have the right to study or work in an
environment free from discrimination, prejudice and all forms of harassment or bullying.
University College is committed to a programme of action to ensure that its policy is implemented
and monitored at an organisational and individual level.
WHAT IS MEANT BY "EQUAL OPPORTUNITY”?
Factors such as sex, marital status, ethnic origin, race, religion, colour, nationality and disability
should not be taken into account for the purposes of:
STAFF:
Recruitment, appointment, training, appraisal, promotion, discipline etc.
STUDENTS:
Application to and acceptance on to a course of study, and assessment of academic performance
Selection for a course of study or for a job should be made solely on merit
DEOLO Role
The Committee for Equal Opportunity (CEO) has, with the support of the Provost, created a
College-wide network of Departmental Equal Opportunity Liaison/Information Officers
(DEOLOs).
The Departmental Equal Opportunities Liaison Officer for Medical Physics is Andy O’Reilly.
Any student or member of staff who feels that he or she has suffered discrimination, harassment or
bullying of any kind should feel free to contact Andy O’Reilly as soon as possible, to discuss and
try to resolve the situation.
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The role of the DEOLO is:
 Being the first point of contact for personal equal opportunities issues within your department.
 To be a local resource within your department to whom staff and students can come for
information and advice, distributing and drawing attention to new equality developments and
legislative change and ensuring staff and students are conversant with UCL's EO policies and
procedures.
 Liaising with the Head of Department about implementation of equal opportunity good
practice within the department and corporately.
 To help the Head of Department with the implementation of UCL's Equal Opportunities
Policies and practice at a departmental level. This will include assisting your department with
developing and implementing departmental Equality Action Planning initiatives, assisting
disabled colleagues with applications to the Access to Work Scheme and in Science,
Engineering and Technology (SET) departments, assisting the department with initiatives that
advance the careers of women in SET. (See elsewhere on the Equalities Web Site for further
details on the above.)
 To provide valuable feedback about equal opportunity implementation at a departmental
level, on any specific issues, problems or successes within your department.
FURTHER INFORMATION
If you are interested in finding out more about any aspect of equal opportunities at UCL you can
contact:
Equal Opportunities Coordinator: Sarah Guise (phone 020-7679-9762, s.guise@ucl.ac.uk).
Disability Co-ordinator - Marion Hingston Lamb (phone 020-7679-1343, m.lamb@ucl.ac.uk).
For all other equalities and welfare information and contacts:
http://www.ucl.ac.uk/hr/equalities/contacts/index.php
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Appendix D
PORTICO – The UCL Student Information Service.
The following section has been supplied by the UCL Registry.
Access to Portico is available to everyone across UCL – both staff and students alike - via the web portal:
http://www.ucl.ac.uk/portico.
You will need to logon using your UCL userid and password, which are issued to you once you have
enrolled. These are the same as the ones used for accessing UCL restricted web pages, UCL email and the
Windows Terminal Service (WTS). If you do not know them, you should contact the IS Helpdesk as soon as
possible (www.ucl.ac.uk/is/helpdesk). Please remember that passwords automatically expire after 150 days,
unless they have been changed. Warnings are sent to your UCL email address during a 30 day period, prior
to your password being reset.
- You can read your UCL email on the web at: http://www.webmail.ucl.ac.uk
- You can change your password on the web, at any time, at:
https://www.ucl.ac.uk/is/passwords/changepw.htm.
Passwords cannot be issued over the phone unless you are registered for the User Authentication Service, see
www.ucl.ac.uk/is/helpdesk/authenticate/. We strongly advise that you register for this service. If you have
not registered for the User Authentication Service you will need to visit the IS Helpdesk in person or ask
them to post a new password to your registered home or term-time address. More information can be found
at http://www.ucl.ac.uk/is/helpdesk/.
As a student you can take ownership of your own personal data by logging on to Portico.
In Portico you can:
• edit your own personal data e.g. update your home and term addresses, contact numbers and other
elements of your personal details;
• complete online module registration – i.e. select the modules you would like to study, in accordance with
the rules for your programme of study (subject to formal approval & sign off by the relevant teaching
department and your parent department);
• view data about courses/modules - i.e. information on courses/modules available either in your home
department or elsewhere to help you choose your optional modules / electives.
• see and print your personal timetable;
• view your own examination results online (in late July);
As before, any continuing student requiring official confirmation of their results, or any graduating student
requiring additional copies of their transcript, should refer to the information for obtaining an official
transcript at http://www.ucl.ac.uk/current-students/examinations/transcripts/
If you have any comments or suggestions for Portico then please e-mail:
portico_web_feedback@ucl.ac.uk
a) On-line module registration
You can choose your modules in accordance with the rules for your programme of study. Note that Portico
now includes timetabling information, but you should check with the teaching department concerned to
ensure that your choice of any optional/elective module does not clash with any of your other modules.
Also, many departments have specific procedures for approving module selections/signing students up so
you should ensure that you familiarise yourself with these.
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You can access the Module Selection screen in Portico via the option ‘Select your modules/course
components’ in the Student Academic Details container. Clicking on this option opens the following screen:
The top of the screen shows any compulsory modules which you have to take. To complete the module
registration process you should select any optional/elective modules as listed at the bottom of the screen.
Clicking on the ‘Select’ button next to the appropriate rule, which will open the optional/elective selection
screen.
b) Selection screen – optional modules
If the rule specifies choosing a module from a defined list (an optional module), you will be presented with a
screen as follows:
Click in the ‘Select’ box next to the appropriate module to choose the module(s) you wish to take. To view
further details about the module, click on the module name. The rule in the header above the list of modules
states how many modules/credits you should choose. You must enter the correct number and then click on
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the ‘Submit Selections’ button to return to the main screen. To return to the main screen without submitting
any selections, click on the ‘Cancel Selection’ button.
c) Selection screen – elective modules
If the rule specifies choosing ‘any undergraduate’ or ‘any postgraduate module’ (an elective module, subject
to approval), clicking on the ‘Select’ button next to the appropriate rule on the main screen will open the
following screen:
As with the optional module selection screen, the rule in the header will state how many modules/credits you
should choose. You should input the appropriate module code(s) in the module box and insert an ‘A’ in the
‘Occ’ (Occurrence) field. Alternatively, you can use the ‘Search’ button to find a module. Use the ‘Submit
Selections’ button to enter the modules, or the ‘Cancel selections’ button to return to the main screen without
submitting anything.
d) Validation/Confirmation of selections
Once you have completed all of your selections, ensure that they comply with any ‘Overarching rule’
indicated in the ‘Overarching’ column on the main screen and then click on the ‘Submit Selections’ button
on the main screen.
Once you have submitted your selections, you will be presented with a final screen, where you can either
undo your last change or you can confirm your selections by clicking on the ‘Confirm Selections’ button.
Note that once you have clicked on this button you cannot go back – you will then need to contact your
Programme Tutor to make any amendments to your selections. Following your confirmation, you will be
presented with a screen that confirms you have completed the module registration process, listing the
modules you have selected.
All of your selections are subject to the approval of the teaching department for the module and your parent
department. You will receive an automatic email to your UCL email address if any of your selections are
rejected and you must ensure that you respond to this by contacting your Programme Tutor, whom you
should also contact if you wish to amend a selection at any time. You can check on the approval status for
each of your modules by clicking on the ‘View Module Selection status’ option in your Student Academic
Details container. “
Any continuing student requiring official confirmation of their results, or any graduating student requiring
additional copies of their transcript, should refer to the information at:
http://www.ucl.ac.uk/registry/current/examinations/transcripts/
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Appendix E
Matlab (Mathworks, Natick, MA, USA; http://www.mathworks.co.uk) is a high level programming
environment suitable for applications throughout medical physics and bioengineering, including
data analysis, algorithm development, image processing, data visualization and numeric
computation. Here is a useful video from MIT as an Introduction to MATLAB programming:
http://www.youtube.com/watch?v=jTS5ZmrrzMs&feature=player_embedded#t=0
There are two methods for accessing Matlab for your studies and research:
UCL Software site licence
UCL has recently reached an agreement provide MATLAB and SIMULINK (and over 50
toolboxes) to be downloaded on to students' own computers.
1.
Request a student activation key from isd-itpurchasing@ucl.ac.uk
2.
Create an account at the MathWorks site (https://www.mathworks.co.uk)
3.
Go to the UCL software database (http://swdb.ucl.ac.uk), search for MATLAB (you will
need you UCL login) and download the appropriate version of MATLAB (PC, MAC and Linux).
4.
Install the software using the activation key and your UCL email address.
5.
Further installation instructions details can be found at:
https://www.ucl.ac.uk/isd/common/software/installation-documents/Matlab_Instructions.doc
UCL Windows Terminal Server (WTS)
This application requires your UCL ID and password and is likely to require a good broadband
connection. Be aware that connection speeds may be slow at times of high student use, in
particular at times close to assessment deadlines.
1.
Access the UCL Windows Terminal Server (WTS) at :
http://www.ucl.ac.uk/isd-extra/common/windows/wts-web
2.
Select the “Remote Cluster” WTS service. This will start a Java window which may require
permission to run. Run the programme.
3.
Click the bottom of the ‘Citrix Metaframe’ window to open the WTS, entering your
username and password for the ‘UCLUSERS’ group. This should open up a window within your
screen matching that of a desktop from a campus-based computer.
4.
Now install ‘Matlab’ for your username from the available UCL software. Within the WTS
window, choose Start/Programs/Unix Applications/Setup Exceed and select ‘Matlab’ as the
programme to install. Once completed, log out of the WTS server.
5.
Logging back into the WTS server, you should find Matlab available from the start menu at
Start/Programs/Unix Applications/Matlab on Unix. This will again require your UCL ID/password.