BBA – Bachelor of Business Administration
Accounting, Audit and Information
Technology (AAIT)
#1241C
Doon Campus
School of Business and Hospitality
Conestoga ITAL
Program Handbook
2015-2016 Academic Year
This is a companion document to the current Conestoga College Student Guide.
Last revised in July 2015
Conestoga College Institute of Technology and Advanced Learning
299 Doon Valley Drive, Kitchener, ON N2G 4M4 Canada, 519-748-5220
Table of Contents
Executive Dean’s Welcome .......................................................................................................................................... 1
1.
PROGRAM INFORMATION .................................................................................................................................... 2
Introduction .............................................................................................................................................2
Program Intent .........................................................................................................................................2
Program Learning Outcomes .....................................................................................................................3
Program Standards ...................................................................................................................................5
2.
EVALUATION ......................................................................................................................................................... 6
Interim Mark Disagreements ....................................................................................................................6
Assignments .............................................................................................................................................7
Extra Credit ..............................................................................................................................................8
Grading Policy ..........................................................................................................................................8
Academic Integrity Policy ..........................................................................................................................8
3.
PROGRAM/COURSE DELIVERY .............................................................................................................................. 9
Method of Course Delivery .......................................................................................................................9
Case Study Format ....................................................................................................................................9
Practices within the Classroom .................................................................................................................9
Student Code of Conduct ........................................................................................................................10
Academic/Student Services.....................................................................................................................10
4.
ATTENDANCE/ABSENCE ...................................................................................................................................... 11
Student Absence during Evaluations .......................................................................................................11
Reporting Absences from Evaluations .....................................................................................................11
Acceptable Reasons for Absence .............................................................................................................11
Class Cancellations due to Faculty Absence .............................................................................................12
5.
PROMOTION ....................................................................................................................................................... 13
Promotion Committee ............................................................................................................................13
Examinations, Promotions, and Graduation – Baccalaureate Degree Program Policy ................................13
Academic Standing Decision....................................................................................................................14
Adding/Dropping Courses .......................................................................................................................14
Course Failures - Supplemental Exam ......................................................................................................14
Students Repeating Courses ....................................................................................................................15
Academic Probation and Discontinuance.................................................................................................15
Credit Transfer and Prior Learning Assessments Recognition (PLAR).........................................................16
Conestoga College Institute of Technology and Advanced Learning
299 Doon Valley Drive, Kitchener, ON N2G 4M4 Canada, 519-748-5220
Co-op Eligibility ......................................................................................................................................17
Graduation .............................................................................................................................................17
Appeal ...................................................................................................................................................17
6.
GENERAL INFORMATION .................................................................................................................................... 18
Degree Consent ......................................................................................................................................18
Theft and Tampering, Loss or Destruction of College Property .................................................................18
Emergency Instructions...........................................................................................................................18
Bibliography ...........................................................................................................................................18
Communication and emailing requirements ............................................................................................19
Library Resource Center (LRC) .................................................................................................................19
Attending Campus after Normal Hours ....................................................................................................19
PAC – Program Advisory Committee........................................................................................................19
AAIT - Program Advisory Committee 2015 ...............................................................................................20
Student Feedback ...................................................................................................................................20
Student Forum .......................................................................................................................................21
Program Evaluation ................................................................................................................................21
Letters of Reference ...............................................................................................................................21
Parking ...................................................................................................................................................21
Policies and Procedures ..........................................................................................................................21
Recording Devices ..................................................................................................................................21
Revision Log ...........................................................................................................................................21
Appendix 1 ................................................................................................................................................................ 22
Conestoga’s Student Protection Acknowledgement .................................................................................22
Conestoga College Institute of Technology and Advanced Learning
299 Doon Valley Drive, Kitchener, ON N2G 4M4 Canada, 519-748-5220
Executive Dean’s Welcome
The School of Business and Hospitality is one of Ontario’s premier
business schools. We offer many options, opportunities and pathways
to complete, specialize or expand your education, full-time or parttime. Students have a choice of programs to fit most areas of business
or hospitality today, comprised of apprenticeships, one-year
certificates, two-year and three-year advanced diplomas, as well as
graduate certificates and several degree opportunities with
specializations available. The School offers bachelor’s degree
programs in International Business Management and Accounting,
Audit and Information Technology.
Our graduates have the ability to apply what they have learned in the classroom and labs to the
real world immediately. We know this is of paramount importance in the rapidly changing world of
business of today. The School of Business and Hospitality teaches more than just business skills,
culinary competencies and management theories. Here at Conestoga, you will learn the critical
thinking skills required to solve problems at a fast pace and the ability to shape your career in a
positive way. Each faculty member has significant industry experience that will help you acquire
the valuable hands-on experience you need. Whether your passion is marketing, culinary skills,
accounting, supply chain or hospitality, businesses value employees who can be productive on the
first day they arrive in their new role. At Conestoga you will learn to be that person.
We encourage you to contact us for more information about how the School of Business and
Hospitality can provide you with the skills and abilities that will give you the competitive
advantage required to make you a success.
I look forward to seeing you on campus soon.
Sincerely,
Gary Hallam, Executive Dean
School of Business & Hospitality
Conestoga College Institute of Technology & Advanced Learning
Accounting Audit and Information Technology Degree
Page 1
Conestoga College Institute of Technology and Advanced Learning
299 Doon Valley Drive, Kitchener, ON N2G 4M4 Canada, 519-748-5220
1. PROGRAM INFORMATION
This Guide has been prepared to provide information about academic standards, regulations, procedures,
and processes specific to the Bachelor of Business Administration in Accounting, Audit, and Information
Technology Degree at Conestoga– Doon Campus and related School of Business and Hospitality practices.
Reference this handbook throughout your program. Students are expected to review and monitor their
own progression through the program requirements via their Student Portal. The Program Coordinator and
faculty members are available for academic counseling throughout a student’s progression in a program.
For Degree program webpage click on this link.
General information about the College can be found on the website and in the student guide. This
information applies to all students regardless of program and will be referred to in your Student
Orientation sessions. It is the responsibility of each student to review this document and if there are any
questions, speak with the Coordinator of the AAIT Program.
For all policies and procedures related to academic matters, click on this link. Students can refer to these
for guidance. Refer to Appendix 2 for all information related to student protection
Introduction
The Bachelor of Business Administration in Accounting, Audit, and Information Technology degree will blend
a comprehensive education in each of these disciplines to produce graduates who possess the skills needed
in the global business environment.
Program Intent
The program addresses the need for professional accountants and auditors with expertise in information
technology. The curriculum combines theory, integrated applied projects, and paid co-op work terms. A
variety of appropriate technologies are used throughout the program to facilitate students' learning.
What do we recommend that you do to be a successful student?
• attend classes and be on time
• log on to the Student Portal to report an absence due to illness, court requirements or a death in
the family before the start time of your class
• obtain from classmates any assignments or notes that you have missed due to an absence
• be prepared for class, with the ability to ask questions and participate in classroom discussions
• submit assignments on time that are presentable in a business environment
• behave in an ethical and professional manner; not engage in academic dishonesty (cheating) on
assigned work or on tests/examinations
• be polite and respectful of faculty and other students and to employers and
colleagues both on and off the campus
• be able to communicate effectively in English - reading, writing, listening and speaking
• be an ambassador for the program and Conestoga
Accounting Audit and Information Technology Degree
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Conestoga College Institute of Technology and Advanced Learning
299 Doon Valley Drive, Kitchener, ON N2G 4M4 Canada, 519-748-5220
Students can find their program design on the Student Portal by following the steps below:
1. Log in to Student Portal
2. Click on ‘My Courses’ tab
3. Select ‘View Progress Report’ button
Courses are listed by level/semester. Students can also view courses for the most current program design for
this academic year on the program page of the Conestoga College website. To find these courses, students need
to scroll down the page to the ‘Program Courses’.
Program Learning Outcomes
Successful completion of this program will enable the graduate to:
1. Prepare financial statements using domestic or international generally accepted accounting principles.
2. Recommend to management appropriate accounting and financial techniques for planning and control in
domestic or international settings.
3. Assess operating and financial policies that are legally compliant, adhere to accounting and control
standards, and are ethically, culturally and economically appropriate.
4. Plan effective external, internal, or information systems audits.
5. Assess employee and organizational information and administration systems through the effective use of
information technology which is culturally, legally and ethically appropriate.
6. Assess management's application of risk-management techniques to specific business situations.
7. Recommend initiatives geared towards improving effectiveness, efficiency and economy of processes,
functions, employees, or businesses.
8. Assess programs, policies, and practices for alignment with overall organizational goals and objectives in
both domestic and international contexts.
9. Assess the effect of domestic federal taxation on planning and decision-making for individuals and
corporations.
10. Communicate effectively in both domestic and international contexts.
11. Demonstrate essential employability skills including: ability to collaborate with others, ability to integrate
information cross-functionally, critical and creative thinking, self-evaluation of own performance and
professional development needs, and leadership.
12. Develop an appreciation of the concepts and values required to enhance the quality of life for self and
others in the home, workplace and the local and global community through an exploration of selected areas
of aesthetics, civic life, culture, personal development, society, work or science and technology.
13. Apply the knowledge, skills, attitudes and behaviours gained through the program in Co-op
work terms.
Accounting Audit and Information Technology Degree
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Conestoga College Institute of Technology and Advanced Learning
299 Doon Valley Drive, Kitchener, ON N2G 4M4 Canada, 519-748-5220
Program Faculty Administrators, support staff and faculty
Name
Gary Hallam
Position
Executive Dean
Business and Hospitality
Chair
Business and Hospitality
Academic and Student
Success Advisor
Phone
X3251
Office
1B52
Email*
ghallam@
X3871
1B52
dsmiderle@
X3634
1B47
goldfield@
Iulia Vajda
Debra Good
Greg Johnston
Assistant to the Chair
Program Coordinator
Program Coordinator
X2327
X2755
X3815
1B52
1B42
1B43
ivajda@
dgood@
gjohnston@
Alan Boyle
Dr. Anna Czegledi
Dr. Jane Gravill
Dr. Steve Hummel
Steve Kupina
Robert Mustard
Dr. Kanchan Purohit
Dr. Sunil Rajapaksege
Linda Scott-Campbell
Larry Stuart
Dr. Hoa Trinh
Brenda Warner
Instructor
Instructor
Instructor
Instructor
Instructor
Instructor
Instructor
Instructor
Instructor
Instructor
Instructor
Instructor
X3861
X3170
X3134
X3894
X3427
X2168
X3400
X2165
X3833
X3869
X3389
X3518
1B43
1B43
1B43
1B46
1B45
1B43
1B43
1B46
1B46
1B42
1B46
1B43
aboyle@
dbarrett@
jgravill@
shummel@
skupina@
rmustard@
dpurohit@
srajapaksege
rsharma@
lstuart@
htrinh@
bwarner@
Dr. Dave Smiderle
Gillian Oldfield
*all email addresses end with conestogac.on.ca
Other Faculty
In addition to the core complement of your full-time program faculty, other faculty will work with you over
the course of your four years in the program. These include faculty from other Schools for breadth courses, as
well as faculty with particular expertise in specific areas of the program. Contact information for these
Instructors will typically be provided in the first week of classes.
Accounting Audit and Information Technology Degree
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Conestoga College Institute of Technology and Advanced Learning
299 Doon Valley Drive, Kitchener, ON N2G 4M4 Canada, 519-748-5220
Program Standards
Standard 1
A student entering year 1 must successfully complete all courses including two co-op placements. This is
a graduation requirement. Students will pay co-op fees for all two opportunities. Students with
Advanced Standing must successfully complete all requirements as identified through their specific
program design.
Standard 2
A student is expected to apply theory and skills in an ethical, competent and professional manner in
accordance with the level identified in the course learning outcomes.
Standard 3
A significant amount of group work is required in this program. Individual students are expected to be full
participants in, and contributors to, each group based project/assignment within the program
coursework. Individual students who fail to meet this expectation, without documented extenuating
circumstances may receive a failing grade in the project/assignment. Guidelines will be provided outlining
the requirements of group work by individual Instructors. Expectations will vary among Instructors and
students are expected to ask questions if they are not clear. Marks may be adjusted by the Instructor for
group members if for example, a peer evaluation was completed by all members or if members were to
indicate their work/contributions through the course site.
Accounting Audit and Information Technology Degree
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Conestoga College Institute of Technology and Advanced Learning
299 Doon Valley Drive, Kitchener, ON N2G 4M4 Canada, 519-748-5220
2.
EVALUATION
Evaluation is a continuous process that assesses student performance. Evaluation can be towards grades or to
improve your learning in preparation for an assessed item. Students should consider all forms of assessment
equally important, as ultimately these will help the student achieve their final grade. Completing in-class
activities, engaging in discussions, and participating, although they may not contribute directly to a final
grade, help the student progress towards satisfactory achievement. Obtaining a BBA requires participation,
discussion, critical analysis, and debates as would be required in a successful business organization. Students
should consider their studies as the training for a career path as a successful business leader as well as for
further studies. Academic grades will play a role in obtaining entry to a Master’s program.
Methods of Evaluation include:
• tests and examinations both written and computer-based
• presentations
• assignments such as business plans, journals, logs, portfolio’s
• case studies
• co-op evaluations
• employer evaluations in the consulting projects
• self-evaluations, and evaluations of others, primarily found within group work
*Note: No collaboration is permitted during assessments without the express consent of the instructor.
Methods of recording results of evaluation are:
• transcripts, which include hours and grades for each student, retained and produced by the Registrar’s
Office. These are official documents indicating a student’s academic history.
• evaluation reports by partnership organizations and co-op employers
• progress reports – obtained by the student in the Student Portal. These are unofficial results of student
progress.
NOTE: As a condition of program review and accreditation of the Accounting, Audit and Information
Technology Degree, the Program is required to retain examples of student work in each of the courses. Due to
this requirement students will be required to complete a consent form during orientation. This form will be
retained for the duration of enrollment (Appendix 1).
Interim Mark Disagreements
If a student wishes to dispute a mark obtained during the course (assignment, lab, midterm exam, etc.), he/she
must first meet with the Instructor to discuss the situation. In cases where a satisfactory outcome cannot be
achieved the Chair to whom that Instructor reports to should be consulted for discussion (refer to Student
Concerns Procedure)
Final examinations take place during week 15/16 of the semester. The time and location of the exam will be
indicated on the degree exam schedule, which is published by week 12. Exams can be scheduled from Monday
through to Saturday. Students must be available during the entire examination schedule. Failure to attend an
exam will result in a mark of ‘0’unless the absence is due to illness, court requirements, or a death in the
family. Students must notify the Instructor in advance of the start of the exam.
Accounting Audit and Information Technology Degree
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Conestoga College Institute of Technology and Advanced Learning
299 Doon Valley Drive, Kitchener, ON N2G 4M4 Canada, 519-748-5220
The following rules generally apply to all examination situations
• Students are required to bring their college ID cards to all exams and to display their cards on the desk
during the writing of exams. Faculty must send all students without ID cards to the School of Business
and Hospitality office to obtain an identity verification form.
• Books, mobile devices, bags, coats, hats, pencil cases, etc. must be placed in accordance with the
directions of the instructor/proctor, and are not permitted at your seat. Mobile devices cannot be
used for calculations or translation in an exam setting. It is strongly encouraged that mobile devices
be left outside of the classroom.
• Purses and wallets may be placed on the floor underneath the student's chair.
• Students must wait until the proctor directs them before starting their exam.
• Students are not permitted to talk after the exam has started, except to the proctor.
• Students will not be permitted to enter the exam room after 30 minutes have passed from the start
time of the exam.
• Students may not leave the exam room until 30 minutes have passed, from the start time of the exam.
• Should a student need to leave the room during the exam (e.g. – for a washroom break), they do not
need to be accompanied. Students are required to sign out when leaving the examination room and
sign in when returning. Washrooms will be monitored during exams.
• The proctor has the authority to assign seats.
• Students are not permitted to leave in the final 15 minutes of the exam. This is to minimize disruptions.
• No unauthorized software is permitted in computer exams
• Students will be responsible for their own errors in completing the ScanTron Sheet.
Accommodations are made for students who have special needs, as prescribed by the Student
Accessibility Department. English as a second language is not a special need and therefore no
dictionary or other accommodations will be made for students who do not have English as their first
language.
Assignments
Each Instructor will inform students of their policy regarding assignments not submitted when due. If an
extension of time is required, the student must make this request to the appropriate Instructor well in
advance of the due date. Approval of the request is at the discretion of the Instructor.
Written Assignments:
a. Students are required to submit all written assignments on or before the date specified. Failure to meet
the deadline will result in a late penalty. Your Instructor will advise you of his/her late penalty on their
Course Requirements sheet.
b. Students should anticipate problems that will necessitate an extension of time and speak to the
Instructor in advance of the due date. This does not necessarily mean that the student will receive an
extension.
c. Unless otherwise specified by your Instructor, assignments must:
 be in the format specified by the Instructor
 include references in the proper format
Co-op assignments/reports must be completed according to the standards sheet provided and within
the allocated time unless other arrangements have been made with the Co-op advisor.
Accounting Audit and Information Technology Degree
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Conestoga College Institute of Technology and Advanced Learning
299 Doon Valley Drive, Kitchener, ON N2G 4M4 Canada, 519-748-5220
Extra Credit
There are no extra credit assignments permitted in the AAIT program.
Grading Policy
•
•
•
•
•
The minimum passing grade for a course is 60%.
If a course is repeated, the highest grade will be used to compute the program GPA.
All courses will appear on the academic transcript. A passed course does not remove a failed
course when successfully completed.
Students who are permitted to write a supplemental receive a maximum mark of 60, if the supplemental is
passed. If the supplemental is not passed, the failing mark will be recorded.
Students who are eligible for an independent study will receive the mark obtained for the
course. The grading system for the BBA is found in the Student Guide under Academic
Regulations.
Academic Integrity Policy
Academic integrity is expected and required of all Conestoga students. Students are responsible and
accountable for personally upholding that integrity and for maintaining control of their own work at all times
so that breaches of this policy are less likely to occur. Academic dishonesty will not be tolerated. Students
found guilty of violating Conestoga’s academic integrity principles will be disciplined in accordance with this
policy. Please click on the link to obtain further information on our Academic Integrity Policy:
http://www.conestogac.on.ca/policies/app/integrity.pdf
A student guilty of violating the Academic Integrity Policy will be subject to a penalty appropriate to the
nature and seriousness of the offence. A record of all such cases will be kept in the Office of the Registrar.
Subsequent offences by the same individual will be subject to more serious penalties than the one(s)
previously imposed. Please click on the link for a detailed description of the penalties associated with the
violating our Academic Integrity Policy:
http://www.conestogac.on.ca/policies/app/violationintegrityproc.pdf
Academic Dates
Program start and end dates, holidays and deadlines for course add/drop and withdrawal are located in the
Student Guide. Course changes (add/drop) may also be made through the Student Portal under the “My Courses”
tab.
Accounting Audit and Information Technology Degree
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Conestoga College Institute of Technology and Advanced Learning
299 Doon Valley Drive, Kitchener, ON N2G 4M4 Canada, 519-748-5220
3. PROGRAM/COURSE DELIVERY
Method of Course Delivery
Courses will be delivered in face-to-face formats. Students are expected to attend class and converse with the
Instructor and other students to achieve the learning outcomes. There will be requirements for students to
complete work outside of class both individually and in a group. The on-line responsibilities of the student are
the same as those for in class. If a task requires group involvement, the students must arrange among
themselves suitable times and methods to meet.
If for any reason an Instructor is absent from class, work may be assigned online, through the Learning Management
System (LMS). Alternatively the missed class may be rescheduled.
Students, who need to repeat failed courses or enroll in new courses that are not currently offered, may be
required to take courses in formats other than classroom delivery. These must be approved prior to
registration by the Chair/Coordinator of the program. The method of delivery may be online or hybrid, or at
another institution in a classroom delivery format. Regardless of delivery, students are expected to purchase
the required resources. Failure to purchase the textbook is not a reason for appeal in the case of a course
failure. Students who buy a used copy of a textbook, which is not the current edition as indicated on the
course outline, are responsible for identifying changes and obtaining information from their peers.
Case Study Format
Case studies are used extensively in the program. According to Mauffette-Leenders, Erskine, and Leenders
(2007), “A case is a description of an actual situation, commonly involving a decision, a challenge, an
opportunity, a problem or an issue faced by a person (or persons) in an organization” (p. 2). The purpose of a
case is for you to step into the role of one of the decision makers.
As the focus of each course is different, the format for the case studies will vary. It is the responsibility of the
student to ensure he/she fully understands the requirements set by the individual Instructor. Instructors will
provide details on the evaluation of the case.
Practices within the Classroom
Work that is completed to the required standard or above is in the interest of both the Instructor and the
student. The responsibilities of the Instructor are:
• Meeting outcomes as indicated on the course outline.
• Providing to students at the start of each course, the due dates for all deliverables (assignments, tests,
exams, case studies, presentations, etc.) and the respective weighting of each element towards the student’s
final mark.
• Evaluating work based on the outcomes indicated on the course outline.
• Returning deliverables within 2 weeks (and before any major assessment activity, e.g. mid-term)
and reviewing with the students. Any questions should be raised with the Instructor during the
review.
• Faculty promptly record and make visible to the student the grade for each scheduled evaluation. This
recording of the grade will occur through the student portal or Learning Management System (LMS) on
an ongoing basis as well as the cumulative or current grade/status.
• Responding to student requests for consultations to discuss performance in respect to their coursework
and deliverables.
• Responding to student emails within a 24 hour period during business hours.
• Providing a learning environment that is in accordance with AODA policies whenever possible
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Conestoga College Institute of Technology and Advanced Learning
299 Doon Valley Drive, Kitchener, ON N2G 4M4 Canada, 519-748-5220
The responsibilities of the student are:
•
•
•
•
•
•
•
•
Be familiar with the contents of the course outline for every course in which he/she enrolls and seek
clarification as necessary.
If required, request of the faculty an explanation of an assigned grade.
Be aware of the mechanism for evaluation as published on the course outline.
Adhere to the established timelines.
Submitting coursework in the format and meeting the requirements described by the Instructor and
rubrics or guidelines.
Attending and participating in lectures, on-line discussions, presentations, group work, field trips or other
activities related to the course.
Fully disclosing and referencing all sources used in their work and not engaging in plagiarism.
Advising faculty in advance of deadlines of circumstances that would prevent the completion of work as
outlined in course schedules and providing appropriate documentation.
Student/Instructor issues/concerns
There may be circumstances where a Student may have an issue/concern in regards to their Instructor. In those
situations, the expectation is that the student will first have a conversation with the Instructor with the goal of resolving
that issue/concern with the Instructor directly. If, after this conversation, the Student is not satisfied with the outcome,
or does not feel safe in having the initial conversation with the Instructor, the student is welcome to meet with the
Academic and Student Success Advisor, Gillian Oldfield. The Academic and Student Advisor will then further discuss
with the Chair whom the Instructor reports to for guidance and eventual resolution. The Chair will then work with all
parties to resolve the issue.
Student Code of Conduct
Students must follow the student code of conduct found in the Conestoga Student Guide. It is expected that
Instructors will accept, fulfill, and enforce the standards of conduct.
Academic/Student Services
Academic assistance is available to students through a variety of avenues. The program coordinator/academic
advisor and faculty can advise students on specific program and course information such as adding/dropping
courses, special timetabling, etc. Access the Conestoga website for assistance provided through Accessibility
Services. Access the Learning Commons website for detailed information on the academic services they provide,
including Learning Skills, Peer Services, Math and Writing assistance.
Please refer to the Student Guide for information on Student Services including Accessibility, Counselling,
Learning Commons, Student Financial Services and Student Life.
Research
In order to meet outcomes some courses may have a research component. This may be college based and/or in a host
organization. Research must adhere to the highest level of ethical standards and is a reflection on Conestoga. Instructors
will provide more information relevant to their course and students can refer to the Student Guide under Academic
Policies and Procedures.
Equivalent courses
Equivalency for courses taken outside the program is granted under the authority of the Chair or Dean of the School of
Business.
Accounting Audit and Information Technology Degree
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Conestoga College Institute of Technology and Advanced Learning
299 Doon Valley Drive, Kitchener, ON N2G 4M4 Canada, 519-748-5220
4. ATTENDANCE/ABSENCE
Attendance in all classes is strongly recommended and in some courses may be necessary in order to achieve a
passing grade. As the delivery of your courses is primarily in a face-to-face format, concepts may be discussed or
highlighted that you will not be aware due to your absence.
Student Absence during Evaluations
Students are expected to attend all tests/examinations/assessed items set by the program. A student who is
absent from an assessed item (test, examination, presentation, handing in work) must:
• Report your absence from an Evaluation prior to the activity. This notification can occur through the
student portal or through an email from your Conestoga College account to your Instructor.
• Upon returning to the College, a student must present appropriate documentation supporting the
absence before a make-up of the assessed item will be considered.
Failure to follow both of these steps will result in a mark of ‘0’ for that assessed item.
Reporting Absences from Evaluations
Log into the Student Portal and click on the Absence tab and indicate that you will be absent from class on a day that
has an evaluation.
You will receive a confirmation email that you have recorded your absence for that day.
Note: Your Instructor will be aware of your absence from an evaluation by your lack of attendance in class, and
because you have entered your absence using the online Absence Recording System on the Student Portal.
The Absence Recording System shows you as being absent for the day, starting from the time that you record your
absence. (For example if you record your absence for that day at 11.00 AM the system will show you as being absent
for all classes starting after 11.00 AM that day. If you are then going to be present again for some later class, you will
need to bring your presence to the attention of your Instructor in that later class).
As also mentioned, an email using your Conestoga College email account to the Instructor prior to the activity would
also be considered acceptable. Using any other email or notification will not be considered acceptable.
Acceptable Reasons for Absence
•
•
•
Illness: Log your absence on the Student Portal and submit documentation from your physician on return to class
to your Instructor. In the case of a final examination, it is also recommended that you email your Program
Coordinator.
Compassionate Leave: Request for Leaves of Absence to attend to family illness, death or family problems are
granted. These requests will be submitted to the Instructor who will consult with the Program Chair if necessary.
Court and Legal Duty: Any student who receives a summons for Jury Duty should bring the document to the
Coordinator who will consult with the Chair to determine if arrangements can be made to have the student
excused from submission of assignments if such duty interferes with the progress in the program. Students may
also be required to engage in activities in the evening or weekends using eConestoga.
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Conestoga College Institute of Technology and Advanced Learning
299 Doon Valley Drive, Kitchener, ON N2G 4M4 Canada, 519-748-5220
•
•
•
Absences during co-op must meet the requirements of the Conestoga Co-op Department and the host
organization.
Late submission of student work will follow the School of Business and Hospitality guideline of 10% each
day to a maximum of 3 calendar days. Work will receive a mark of ‘0’ if submitted beyond 3 days.
Alternatively, some Instructors may indicate there is no late submission permitted. In this case, the student
will automatically receive a mark of 0 for the late submission. If there are extenuating circumstances, the
student must inform his/her Instructor prior to the submission deadline. When a student has requested an
extension due to individual circumstances, and provided relevant documentation in advance of due dates,
the Instructor will make arrangements to accommodate the student without penalty. The accommodation
may require the student to come to the college at non- scheduled times. For example, students who are
given permission to make up tests will write on a designated evening.
As student work can be submitted electronically, a ‘day’ includes both school days and
weekends/holidays/non-class days. For example, a student who fails to submit their work on Thursday
would have up to and including Sunday to submit the work.
Class Cancellations due to Faculty Absence
All class cancellations due to faculty absences will be posted in the Student Portal on the left hand side of the first page
which you will see after logging in. These notices in the Student Portal will be the only notification of class cancellation a
student will receive.
Faculty who are absent will not be informing students of class cancellations through the Learning Management System.
They may however assign work through the Learning Management System.
Students have the option of receiving e-mails or SMS text messages to their smart phones, notifying them of class
cancellations due to faculty absences (select My Addresses under the Profile Tab, and change the default e-mail
address). To receive personal notifications students must subscribe to this service.
To subscribe:
• Log in to the Student Portal
• Select Notifications under the Profile tab
• Select the method by which you would like to be notified
• Click Update.
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5. PROMOTION
Promotion is the advancement by a student from one level of the program to the next after a process of evaluation,
which ensures that specific program objectives have been met. Promotion is based on academic achievement.
Promotion review occurs at regular intervals based on curriculum design. Some courses are a pre-requisite for a
subsequent course. The minimum passing grade for a course is 60%.
Promotion Committee
The Promotion Committee is composed of the Chair of the Program, the Program Coordinator and the faculty
team members for that particular semester. The Committee meets at the conclusion of every semester, and at
the call of the Program Coordinator or Chair.
The Promotion committee will make a determination from the list which follows:
1. Continuation/advancement to the next level.
2. Complete supplemental work (Independent Study or Supplemental Exam) for course failures (see criteria
for writing of supplement examinations)
3. Repeat the course at the earliest opportunity
4. Be placed on academic probation
5. Discontinuance from the program with a possibility of re-entry
6. Discontinuance from the program with no possibility of re-entry
7. Recommendation to move to a different program
8. Graduation
Examinations, Promotions, and Graduation – Baccalaureate Degree Program Policy
Refer to the College website ‘Baccalaureate Degree Promotion and Graduation Policy’ for specific information
regarding this policy.
These policies are defined to meet the requirements of the Post-secondary Education Quality Assessment Board
(PEQAB). Should the Board revise its requirements these College policies will be reviewed. In addition, changes may
result due to decisions made by Conestoga’s Degree Management Committee. Any changes will be reflected in this
web document, by email from your coordinator or through the orientation period.
Policy Elaboration:
1. Graduation from a Baccalaureate Degree program requires a minimum program GPA of 2.5 or a weighted
average of 65% and completion of all courses and modules including the required co-op semesters and
language requirement.
2. In degree programs where there is the opportunity for eligible students to bridge/transfer into an upper year of
the program and where bridging modules/courses are an entrance requirement to the upper years of the
program, students must successfully complete the bridging modules/courses to be admitted into the upper
years of the degree. Definition of successful completion, either as a percentage or a Pass, is determined by the
respective Schools.
3. The minimum passing grade for a course is 60%.
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Academic Standing Decision
Based on a student’s academic achievement and following the promotion guidelines established by the
program, an academic standing decision is assigned to the student record indicating
progress/promotion/graduation.
•
•
Program promotion guidelines will be communicated to students in writing by the respective program
Academic teams will communicate the conditions for probation
Procedure:
1. Academic decisions will be made at the end of each academic semester for the AAIT program. The academic
decision will be one of the following:
• A student with a program or sessional GPA greater than or equal to 2.50 or a weighted average of 65% with
two or less failed and/or dropped courses will be promoted to the next level.
• A student with a program or sessional GPA greater than or equal to 2.50 or a weighted average of 65% with
three or more failed and/or dropped courses will be placed on probation.
• A student with a program or sessional GPA less than or equal to 2.50 or a weighted average of 65%, and
three (3) or more outstanding failed or dropped courses will be discontinued.
2. A course that has been failed is considered un-cleared until the student receives a passing grade. A failed
course must be cleared through one of the following methods:
• Repeat the course
• Take a supplemental examination (if your final course mark is 50% or greater and you meet all other
criteria specified below)
• Pass a pre-approved equivalent course
Adding/Dropping Courses
You can add, change and drop courses from your portal depending on the dates and which program you are in:
1. Log in to the Student Portal
2. Click on the “My Courses” tab
3. Scroll over the icons to the right of individual course listings
It is strongly recommended that students consult their Program Coordinator/Academic Advisor prior to
dropping a course.
Course Failures - Supplemental Exam
In conformance with the college policy on Clearance of Academic Deficiency students may be eligible for
supplemental exam if their grade is no more than 10 marks below the passing mark for the course. The passing
mark for each course is 60%.
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Please note the following:
• A student must have achieved a passing grade on one of the major evaluations (midterm or final)
to be eligible to write a supplemental.
• Only one supplemental is permitted per semester
• The maximum grade that can be achieved on a supplemental is 60% - if the student does not pass the
supplemental, the original mark remains.
• A student must follow the School of Business and Hospitality procedure when registering for a
supplemental. Failure to meet the deadline for registration and payment will result in the student being
denied the opportunity to write the supplemental.
• An Academic Dishonesty infraction in any course during the current semester will prevent the
student from writing a supplemental exam at the end of the term.
Students Repeating Courses
A student who has contacted the faculty member and determined that he/she is ineligible for a supplemental
exam or a student who has failed a supplemental exam should repeat the course at the earliest possible time.
The student must contact the Program Coordinator with the details of the course in order to obtain a special
timetable. Timetabling conflicts due to students taking courses in multiple years are often unavoidable.
Students should note that a single failure might result in an additional year to complete the degree.
Academic Probation and Discontinuance
Program standards and outcomes are developed which define the expected academic performance
requirements of students who are progressing through a program. These standards/outcomes provide the
academic team with a basis for decisions regarding the promotion of the students. Students who fail to meet
the documented standards/outcomes of performance will be discontinued from the program. Refer to the
Baccalaureate Degree Promotion and Graduation Policy.
Students will be evaluated based on program standards/outcomes, which are well defined for the program
and for each course. Students who are assessed as failing to meet program standards/outcomes
(academically, practically or ethically) will be discontinued from the program on the recommendation of the
Promotion Committee. Such students are entitled to appeal the discontinuance decision in accordance with
the College’s appeal process found in the Student Guide.
For the purposes of determining academic probation and discontinuance both failed and dropped courses will
be treated the same. A course dropped prior to the program withdrawal refund deadline will not be
considered an outstanding dropped course. Multiple failures of the same course will count as one course in
these calculations until the failure is cleared, at which point the initial failure(s) will no longer be included in
the calculation of the GPA.
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A student will be placed on probation if:
a) They have 3 or more cumulative failed or dropped courses, or
b) They have a cumulative average which has dropped below 2.5 GPA and 65% weighted average.
c) They have multiple academic offences and/or a student code of conduct violations
Consequences of academic probation
• The maximum number of courses that the student will be allowed to take is one course less than the prescribed
number of courses according to the program design. In special circumstances, based on the Academic Team’s
recommendation, the Program Coordinator may approve a full course load.
• While on academic probation, the student must meet with their Program Coordinator prior to the beginning of
each semester to establish an academic plan. This will provide better opportunities for the student to be
successful. A student's timetable will not be accessible until the student meets with the Coordinator. It is
recommended that students complete failed courses first.
• The student will not be eligible to participate in a co-op work term if they were on academic probation two
terms prior to the work term. Refer to the Eligibility to Participate in Co-op Work Terms Procedure.
While on academic probation students may be required to meet certain conditions as specified by the
Coordinator.
Students will be discontinued if they have academic offences and/or a student code of conduct violation
necessitating discontinuance, or:
• A program or sessional GPA of less than 2.50 or a weighted average of less than 65%, and
• Three (3) or more outstanding failed or dropped
courses
Consequences of being discontinued:
• The student will be discontinued from the program immediately and all course enrolment will cease.
• The student is permitted to take a maximum of 3 courses per term on a part-time basis.
• The student can re-apply to the program only after clearing all the failed/dropped courses. The student
will be required to pay an application fee and moved to the current program design.
• The academic record for the student will indicate that he /she has been discontinued from the program
Note: A breadth elective may be cleared by passing another breadth elective.
Credit Transfer and Prior Learning Assessments Recognition (PLAR)
At Conestoga you can start from where you are now and go as far as your ambition, talent and determination
will take you. A certificate may lead to a diploma and a diploma may lead to a graduate certificate or to a
degree from Conestoga or from another institution.
A maximum of 75% of the required program courses may be completed through Credit Transfer and PLAR;
25% of the program credits must be taken under the direct supervision of Conestoga faculty. All applicants
with previous post-secondary education and work experience will be assessed on an individual, case-by-case
basis.
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Credit Transfer
Have you completed courses at Conestoga or another college or university? If so, let us help you transfer
credits in order to be granted advanced standing or an exemption.
Prior Learning Assessment and Recognition (PLAR)
No post-secondary education but significant life or work experience? Conestoga also recognizes prior learning
of skills, knowledge or competencies that have been acquired through employment, formal and informal
education, non-formal learning or other life experiences through the Prior Learning Assessment and
Recognition (PLAR) process.
Co-op Eligibility
Participation in co-operative education work term is a requirement of the AAIT program.
Eligibility to participate in a co-op work term will be determined by the Academic Team based on the
student’s academic standing at the conclusion of the semester that occurs two academic semesters prior to
the co-op work term. For example, the student’s eligibility to participate in a level 5 semester co-op work
term will be determined by their academic standing at the end of the level 3 academic semester.
Graduation
To graduate from the program students must complete all courses within their program design and the
specified co-op work terms. The program must be completed within seven (7) years of its start (refer to the
policy). A leave of absence must be approved by the Program Coordinator.
For bridging students, the required bridging courses must be completed either prior to entry, or prior to
graduation, depending on which diploma program design a bridging student is coming from.
Students who wish to take time off from the program with the intention of returning must have prior
approval from the Program Coordinator. If a student does not receive approval, he/she may not be
admitted until space is available. Graduation requirements may change during the student’s absence.
Graduation from the BBA requires a minimum program GPA of 2.5 and completion of all courses,
graduation requirements, and Co-op semesters. Students who have bridged into an upper year must
have completed all bridging modules/courses.
Students actively registered in cohort delivered programs who take longer than the designed program
length of time to complete their studies are accountable for completing any new or additional courses
that may result due to changes in the program of study. Unless otherwise stated, students registered in
non-cohort delivered programs must complete the program of study within seven years of being
admitted to the program
Appeal
A student who wishes to appeal an academic decision, such as a final course grade or discontinuance
from the program should refer to the Academic Dispute Resolution and Appeal Procedure.
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6. GENERAL INFORMATION
Degree Consent
Conestoga College has been granted consent by the Minister of Training, Colleges and Universities to offer this
applied degree for a seven-year term starting July 21, 2009 The college shall ensure that all students admitted to
the program during the period of consent will have the opportunity to complete the program within a reasonable
time frame. Application to the Ministry for renewal of the consent to deliver is a prescribed and cyclical
requirement for all degree programs at all Ontario colleges.
Theft and Tampering, Loss or Destruction of College Property
Theft, tampering, loss and/or destruction of college equipment are a serious offence. Theft of personal or college
equipment should be reported to security services immediately.
Students found stealing or tampering with college property will be dealt with under the Student Code of
Conduct and may also face criminal charges.
Emergency Telephone Messages
Sometimes it is necessary for family members to contact you. To aid us in locating you, please ensure
that your family members know your program name, school and campus. This information will be required
when the individual calls.
During Class Period: Call the School Assistant – Iulia Vajda at (519) 748-5220 Ext. 2327
After Hours: Call the Security Office at (519) 748-5220 Ext. 3357
Emergency Instructions
Faculty and students must discuss the following at the beginning of the program:
1) Fire Exits
2) Fire Alarms
3) First Aid
4) First Aiders
the closest fire exit and one alternate fire exit
the location of the nearest fire alarm
Dana Xu x2231 or Health Services (DOON) Room 1A102 - x3254 or 3679
Security Services x3357
identify any trained first aiders in your class
Please refer to the Student Guide for Conestoga’s Safety and Security Services and procedures.
Bibliography
Properly cite (e.g., APA format, Chicago Turabian) any reference material that has been mentioned in the
report (including texts, journals, and websites). Any material taken from a resource must be referenced.
Otherwise, the work has been plagiarized.
Appendix/Appendices
Include all supporting data, sketches, spreadsheet information, and calculations in the appendix,
unless otherwise specified by your Instructor. Refer to guidelines as found on the Student
Services – Library site.
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Communication and emailing requirements
Conestoga College student email accounts are used to communicate with students. Students are expected to
regularly check their student email accounts. Faculty will not respond to emails from non-Conestoga email
addresses.
Library Resource Center (LRC)
The contact person in the LRC for students in the School of Business and Hospitality is:
Juliet Conlon
Library Resource Centre
jconlon@conestogac.on.ca
Doon
(519) 748-5220 ext: 2210
Further information can be found on the web at http://www.conestogac.on.ca/lrc/
Attending Campus after Normal Hours
The College hours of operation at the Doon campus are 7 am to 11 pm.
Conestoga College recognizes that in some programs of study students may require after-hours access to
classrooms and labs. The college maintains this after-hours access in accordance with the academic needs of
individual programs. The after-hours access is a privilege not a right.
If you require after-hours access you must contact security in advance, with your photo identification and signed
paperwork from the Instructor approving this access. The guidelines are
• you be in the designated room with another person whom you know
• that you inform security immediately of any out-of-the normal situations
• you have your student identification card available
• you notify security if you leave
• you do not move furniture and if you do so, replace in preparation for classes the next day
PAC – Program Advisory Committee
Each program at Conestoga has a Program Advisory Committee (PAC) which is made up of industry and
academic representatives. They meet twice per year to discuss the direction that industry is heading and
any improvements that can be made to keep the program current. This helps us ensure that what you are
learning is relevant to industry.
Current students are also part of the PAC as representatives of their year group. At the beginning of each
year, the Coordinator of the program will ask for expressions of interest from the students. The Academic
Team will decide which students’ will represent year 1, 2, 3, and 4. The student representative is expected to
attend all PAC meetings. Prior to the meetings, each student representative must submit a report based on
guidelines provided by the Chair/Coordinator. This report will form the basis of discussion in relation to the
student experience in the program. Students are expected to be professional, dress in business like attire
and engage in discussions.
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AAIT - Program Advisory Committee 2015
Name
Company
Alison Krochmalnek
Consumer Packaged Goods Company
Erin McDonald
CPA Ontario
Fred Pries
University of Guelph
Joe Henein
Canada Revenue Agency
Juli Peers
Brock Solutions
Mark Rea
Mirion Technology
Pat Lipske
Communitech
Paul Drouillard
Drouillard, Sambrook, Kingston LLP
Peter Brickman
Famme & Co. Professional Corporation
Shelley Watters
Deloitte Canada
Shesh Maharaj
Waterloo Catholic District School Board
Tim Vander Welle
Comstock Hamilton, London, Automotive
Student Feedback
Student feedback is an essential component of our continuous improvement process. Our opportunities for
student feedback include:
• Key Performance Indicators
All college programs in the province are evaluated using Key Performance Indicators (KPIs) through the Ministry
of Training, Colleges and Universities. This survey is conducted each academic year. Strategic goals to improve
the programs are developed from these results. This data and other data specific to the campus and the
program/school are collected so that Conestoga College can continually improve quality.
• Student Appraisal of Teaching
The Student Appraisal of Teaching (SAT) allows direct feedback from students on teaching for a particular
course. Completion of the SAT form gives teachers and academic managers valuable information, to use for
improving teaching at Conestoga.
The SAT process occurs at semester-end. One-quarter of the faculty is appraised per term, and each has two
courses selected by their academic managers for appraisal. All teachers have a SAT review at least once every
two years. Students complete either an electronic or paper copy of the SAT. A summary of results is prepared
by Institutional Research. The report is sent to the Academic Manager who shares the report with the faculty
member AFTER all marks for the semester have been collected.
Continuing Education students may have an opportunity to complete a SAT form at the conclusion of each
Continuing Education course.
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CSI and Conestoga agree that a student has the right to invite a member of CSI to a student/faculty meeting,
provided that 24 hours advance notice is given to faculty. This advance notice will ensure that all parties will have
an opportunity to adequately prepare for the meeting.
Student Forum
Each year, generally during the winter semester there will be an opportunity for the degree students to attend a
Student Forum. At the forum students will have an opportunity to express their views on all areas of the college.
Prior to the forum, students will be asked to submit questions that they would like responses or discuss with the
responsible individual. The forum is not the venue for discussing Instructor or classroom issues.
Program Evaluation
All college programs in the province are evaluated using Key Performance Indicators (KPIs) through the
Ministry of Education. This is done in February of each year. Strategic goals to improve the programs are
developed from these results. This data and other data specific to the campus you are on and the
program/school you are in is collected so that we can continually improve the quality at Conestoga.
Letters of Reference
Students may request personal letters of reference from their Instructors. The letter will reflect the
Instructors’ personal opinion. The Registrar’s office will supply a statement in relation to meeting graduation
requirements only.
Parking
Students are responsible for making their own arrangements for parking at the College, on Co-op experiences
and other related activities and for payment of parking fees. Parking at Conestoga is on a first-come basis
and is available on-line from mid-June. A notice will be posted on the Conestoga home page.
Policies and Procedures
All relevant policies and procedures are found in the Student Guide or at http://www.conestogac.on.ca/policies/
Recording Devices
Students are not permitted to record lectures or take pictures without the consent of the Instructor. Content
from the course is not to be posted on any external sites unless done so by the Instructor.
Revision Log
July 2015 – 2015-2016 AAIT Program Handbook
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Appendix 1
Conestoga’s Student Protection Acknowledgement
Student Protection Acknowledgement confirms that applicants are aware of Conestoga’s policies and procedures
pertaining to academic matters. Conestoga will be implementing an electronic capture of Student
Acknowledgement via the Student Portal.
A Student Protection Acknowledgement confirmation pop-up will appear after the applicant logs in into the
Student Portal. A PDF will direct applicants to the location of related policies, procedures and program
information. Applicants will confirm that they have been duly informed by Conestoga and attest to that fact by
clicking the acknowledgement box provided in the popup. Date and time of the applicant’s acknowledgement will
be captured in the Student Portal database. Conestoga will be able to run reports as necessary.
Once the acknowledgement box has been clicked, the applicant may proceed to enter the Student Portal and go
about their business. An email will be automatically generated and sent to the applicant acknowledging their
acknowledgement. The Student Protection Information pdf will be resent within the email for their reference.
The Student Protection Acknowledgement confirmation pop-up will appear to all applicants and students (not just
the degree applicants) once per academic year.
In addition to this process, program completion requirements are addressed at Student Orientation sessions and
are included in the Schools’ program-specific handbooks.
Students are expected to review and monitor their own progression through the program requirements via their
Student Portal.
Program Coordinators and faculty members are available for academic counseling throughout a student’s
progression in a program.
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STUDENT PROTECTION INFORMATION
All students should be aware of Conestoga’s policies and procedures pertaining to academic matters. Policies,
procedures and program information are available through the following:
Conestoga Website http://www.conestogac.on.ca/
Policies and Procedures Webpages via https://www.conestogac.on.ca/policies/
Research Policies and Procedures via https://www.conestogac.on.ca/research/policies/forms.jsp
Fulltime Program Webpages via http://www.conestogac.on.ca/fulltime/index.jsp
Degree Program Webpages via http://www.conestogac.on.ca/degrees/index.jsp
Student Guide http://www.conestogac.on.ca/registrar/studentguide.jsp (also available in print)
Student Portal https://portal.conestogac.on.ca/StudentPortal/Default.aspx
Full-time Calendar (available in print)
Program- specific Handbooks (Degree Program Handbook PDFs are available on Degree Program Details page)
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