Program Handbook
Advanced Police Studies—1212
Doon Campus
School of Health & Life Sciences and Community Services
Conestoga College
Academic Year 2015/2016
This is a companion document to the current Conestoga Student Guide
This document can be found on the program shell of eConestoga and the program specific page
online.
Revised on – June 12, 2015
Table of Contents
PROGRAM HANDBOOK ....................................................................................................................... I
PROGRAM HANDBOOK GUIDELINES .................................................................................................... I
WELCOME ........................................................................................................................................... I
TOP FIVE EXPECTATIONS OF YOU ........................................................................................................ I
1. Use My Conestoga to Connect To ............................................................................................ i
2. Know and Plan Around Your Academic Schedule With Your Family........................................ i
3. Be the Professional You Wish To Become - From Day One......................................................ii
4. Attend To Enhance Success ......................................................................................................ii
5. Take Responsibility for Your Academic Status .........................................................................ii
TOP FIVE RESOURCES FOR YOU ......................................................................................................... III
1.
Your Teaching Team ..........................................................................................................iii
2. Counselling and Services for Personal Needs..........................................................................iii
3. Accessibility Services ...............................................................................................................iv
4. Student Study Spaces and General Supports ..........................................................................iv
5. Services for Students ................................................................................................................v
LETTER TO STUDENTS ......................................................................................................................... 1
1 PROGRAM OVERVIEW ................................................................................................................. 2
Preamble...................................................................................................................................... 2
Program Description Advanced Police Studies ........................................................................... 2
Program Philosophy..................................................................................................................... 2
Our Beliefs Applied to the APS Program .............................................................................................. 2
Program Summary Map 2015-2016 ............................................................................................ 4
Program Design for Your Cohort ................................................................................................. 5
Pathways and Further Post-secondary Education Opportunities ............................................... 5
Employment Opportunities ......................................................................................................... 5
2
RELATIONSHIPS ........................................................................................................................... 6
Communication and Contact Information .................................................................................. 6
Faculty Commitment to Success .......................................................................................................... 6
Faculty Availability................................................................................................................................ 6
Contact Information ............................................................................................................................. 6
Full-Time APS Faculty ........................................................................................................................... 7
Program Administrative Assistant ........................................................................................................ 7
Administration ...................................................................................................................................... 7
Contacting Faculty and Staff ................................................................................................................ 7
Student E-mail ...................................................................................................................................... 7
Student Engagement ................................................................................................................... 8
Student Concerns/Issues ...................................................................................................................... 8
Student Representation ....................................................................................................................... 8
PAC (Program Advisory Committee) .................................................................................................... 8
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Program Handbook 2015-2016
WIHSC (Waterloo Inter-professional Health & Community Student Collaborative) ........................... 8
Student Feedback ........................................................................................................................ 9
Key Performance Indicators ................................................................................................................. 9
Student Appraisal of Teaching ............................................................................................................. 9
Class Cancellations..................................................................................................................... 10
Class Cancellations Due to Faculty Absence ...................................................................................... 10
Class Cancellations Due to Inclement Weather ................................................................................. 10
Personal Notifications of Class Cancellations .................................................................................... 10
3
STANDARDS OF CONDUCT AND PROFESSIONAL PRACTICE ......................................................... 11
Standards of Professional Conduct ........................................................................................... 11
Standards of Conduct ......................................................................................................................... 11
Guidelines for Student use of College Facilities ........................................................................ 11
Characteristics of Successful Students ...................................................................................... 12
Professional Appearance ........................................................................................................... 12
General Dress Code Policy ................................................................................................................. 12
Academic Integrity and Plagiarism ............................................................................................ 13
Copyright – What Students Need to Know ............................................................................... 14
Cumulative Copying ........................................................................................................................... 14
Safe Practice .............................................................................................................................. 15
Student Protection Acknowledgement ..................................................................................... 16
Professional Conduct - Use of Social Media and Cell Phones ................................................... 17
Social Media Policy ............................................................................................................................. 17
Cell Phone Policy ................................................................................................................................ 18
4
ATTENDANCE AND STUDENT SUCCESS STRATEGIES ................................................................... 19
Attendance ................................................................................................................................ 19
Punctuality ................................................................................................................................. 19
Fitness ........................................................................................................................................ 19
Doctor’s Certificate Policy .................................................................................................................. 19
Attendance for Evaluations ....................................................................................................... 20
Notification for Absence from Evaluations ........................................................................................ 20
Notification procedure ....................................................................................................................... 20
Follow-up after Reporting Your Absence from an Evaluation ........................................................... 21
Importance of Test and Presentation Dates ............................................................................. 21
Religious Holidays ...................................................................................................................... 21
Documentation to Substantiate Your Reported Absence ......................................................... 22
Evaluations worth less than 20% ....................................................................................................... 22
Evaluations worth 20% or more ......................................................................................................... 22
Fitness: Selection Policy ..................................................................................................................... 22
Test and Evaluation Procedures ................................................................................................ 22
General Guidelines for Quality of Written Work ............................................................................... 22
General Guidelines for Submitting Written Work ............................................................................. 23
Steps to Follow to Submit Assignments Outside of Class Time ......................................................... 23
Deadlines ............................................................................................................................................ 23
Testing ................................................................................................................................................ 23
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Program Handbook 2015-2016
Test Results ........................................................................................................................................ 24
Authorized Resources ........................................................................................................................ 24
Ethical Conduct during Evaluations.................................................................................................... 24
Scantron Tests .................................................................................................................................... 24
Grading System .................................................................................................................................. 25
Professionalism .................................................................................................................................. 25
Working Together on Group Assignments ......................................................................................... 25
Faculty Returning Tests and Assignments.......................................................................................... 25
5
ACADEMIC PROGRESS THROUGH THE PROGRAM...................................................................... 26
Academic Standing and Promotion ........................................................................................... 26
Course Add/Drop................................................................................................................................ 26
Special Timetables/Adding Dropped or Failed Courses ..................................................................... 26
Failed Courses .................................................................................................................................... 26
Supplementals .................................................................................................................................... 26
Academic Probation ........................................................................................................................... 27
Discontinuance ................................................................................................................................... 27
Withdrawal ......................................................................................................................................... 27
Program Transfer ............................................................................................................................... 28
Appeal................................................................................................................................................. 28
Clearance of Academic Deficiency ..................................................................................................... 28
Readmission to a Program ................................................................................................................. 28
Exemptions ......................................................................................................................................... 29
Administrative Fees ............................................................................................................................ 29
Graduation ......................................................................................................................................... 29
Process for Resolution of Student Concerns ............................................................................. 30
Maintaining Student Files .......................................................................................................... 30
6
FIELD PLACEMENTS AND PRACTICUMS ...................................................................................... 33
Practicum Policies ...................................................................................................................... 33
Practicum Health Requirements ............................................................................................... 33
Safety in the Workplace Course ................................................................................................ 34
Student Consent Forms ............................................................................................................. 34
WSIB 34
Concerns regarding Student Safety or the Safety and Care/Service for Clients ....................... 34
Communication of General Concerns ................................................................................................ 34
Reporting of Incidents of Student Injury during a Practicum Experience ......................................... 35
Reporting of Student Involvement..................................................................................................... 35
External Partnerships ................................................................................................................ 36
7
STUDENT AWARDS .................................................................................................................... 37
Program Awards ........................................................................................................................ 37
PROGRAM REVISION LOG ................................................................................................................. 38
The information in the APS Program Handbook was accurate at the time of the printing. Please check eConestoga for
updates.
iv
Program Handbook Guidelines
The purpose of this handbook is to provide students with program specific details and other
important information. The material in this handbook is accurate at the date of posting, and is
applicable for the current academic year. Students will be informed of handbook changes that
occur, if any, through college email. Program handbooks are updated yearly and students must
check their program handbook for the current edition.
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Advanced Police Studies
Program Handbook 2015-2016
Welcome
To the School of Health & Life Sciences and Community Services
Your Bridge to Practice
What Can This Mean For You?
The opportunity to begin, today, to become the professional you aspire to be.
The opportunity to learn in real-life settings and with real-life scenarios, rehearsing for
the day when you will be in these real-life situations.
A unique inter-professional opportunity, given the number of different disciplines in the
school. You will learn with, about and from your future colleagues.
An opportunity to take advantage of the state-of-the-art facilities, social and study
spaces in our Cowan Health Sciences Centre, as well as other unique learning resources
such as the Motz Emergency Service Bays in the WREMS Station and the Child
Development Centre on the Doon Campus
Your goal of being viewed by employers as a “preferred graduate” is up to you; your
professors, technologists, administrative staff and college services look forward to
supporting you as you journey from day one to your graduation.
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Advanced Police Studies
Program Handbook 2015-2016
Top Five Expectations of You
1. Use My Conestoga to Connect To:
Your Conestoga Email: (e.g. John Smith, Student Number 1234567, jsmith4567@conestogac.on.ca)
• This is the official communication vehicle regarding your academic requirements. Check it
regularly and respond as requested.
eConestoga: (Desire to Learn)
• This is your resource for all course-based program information and course-based
communication with your faculty.
• Make eConestoga your partner in learning; this is your guide to all course activity.
Student Portal:
• Find your grade information, college tuition invoices, class schedules and absence reporting.
Practicum Health Requirements: (Go to “Services” and find “Practicum Services Link”)
• Keep track of your requirements; know that they are complete to allow you to go on your
practicum.
2. Know and Plan Around Your Academic Schedule With Your
Family
Course Schedule:
• Your schedule has been planned with many people and multiple considerations in mind.
• Classes can be scheduled from 8:00 a.m. to 6:00 p.m. (note, times for practicums follow work
place schedules).
• Changes may be considered but only for extenuating reasons (Please discuss with your
Program Coordinator).
The Academic Year has critical dates: Please plan around these dates to ensure you are here when
you need to be--including the potential need to be present for the two weeks after the semester
ends if you might need to complete supplemental work to allow you to continue to the next
semester. Program start and end dates, holidays and deadlines for course add/drop and withdrawal,
are located in the Student Guide. Course changes (add/dropping) may also be made through the
Student Portal under the “My Courses” tab.
Fall 2015
Dates
Winter 2016
Dates
Fall Orientation Week
Aug 31 – Sept 4
Winter Orientation
January 4
Fall Semester Classes
Winter Semester Classes
September 8
January 5
Start
Start
Study Week
February 15-19
Last Week of Semester
December 14-18
Last Week of Semester
April 18-April 22
Intersession (no classes)
Dec. 21-Jan 1/16 Intersession (no classes) April 25 – May 6
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Top Five Expectations of You
3. Be the Professional You Wish To Become - From Day One
Civility, respect and professional behaviors will be key in the quality of your learning experience—
and a future employer's first and lasting impression.
Professional Dress & Conduct: See section three of the Handbook for professionalism expectations
for your program. The college’s Student Guide sets out Student Code of Conduct for our community
at Conestoga.
Pre-practicum Health Requirements Complete as required; without these, you will not be able to
progress to your practicum and your program completion will be in jeopardy (per your information in
the Student Portal)
Social Media: Use responsibly –don’t blow your future on ill-advised communication with the e-tools
that we use so freely (see section three of the Handbook)
4. Attend To Enhance Success
Please Review Attendance Expectations in Section four of the Handbook: Attendance for class, labs
and practicum underpins student learning and your experience as a future professional.
Absence from Evaluations: Must be reported in the Student Portal before your absence to be eligible
for a repeated evaluation.
Request for Accommodation for Religious Holidays: Must be requested to your Program
Coordinator in the first three weeks of each semester.
5. Take Responsibility for Your Academic Status
Student Records if you have questions about your student record, academic status and or program
withdrawals, go to the Registrar’s Office and speak to your Program Coordinator.
Fee Payments: Payment is required to attend classes. Check your Student Portal for invoices.
Credit Transfer/Exemptions: Conestoga supports the transferability of academic credits between
programs and educational institutions through recognized transfer pathways, articulation
agreements and course-to-course equivalences. Please refer to the Student Guide for more
information.
Student Forms: To access forms go to the Student Forms page.
Academic Policies & Procedures: May be found under Policies and Procedures.
Student Affairs Polices & Procedures: May be found at the Student Affairs page.
Top Five Resources for You
1. Your Teaching Team
Contact Information: Is posted in eConestoga and in your Program Handbook (Section two in the
Handbook)
Appointments: Making appointments (in person, by phone, email) helps to ensure your desired
resource is available.
Email Inquiries: will be answered within two business days.
Urgent Need for Help: Program Assistants are available to help you reach one of the Teaching Team
(contact information in Section two of the Handbook)
2. Counselling and Services for Personal Needs
College Counselling: Professionally-trained counsellors can help you achieve your educational
goals—for such common support as stress management, anxiety, depression, transition issues, family
issues, etc. Counselling is free, voluntary and confidential. Arrange to see a Counsellor quickly if
academic or personal problems stand in the way of your college success. To make an appointment,
visit or call Doon--Room 1A101, 519-748-5220, ext. 3360, Monday to Friday, 8:30 to 4:30. Check the
counselling services website for more information.
Good2Talk: Confidential 24-hour phone line for stresses big and small 1-866-925-5454
Conestoga Security: Provides a safe and secure work and learning environment. 519-748-5220 ext.
3357. Refer to the Student Guide for Conestoga’s Safety and Security Services and procedures.
Student Financial Services: Student Financial Services can help you by providing you with options to
finance your post-secondary education.
CSI Food Bank: The CSI Food Bank is an emergency food relief program for current Conestoga
students.
Health Services: Your family doctor on campus. Check out the services that they offer on their
website or call 519-748-5220 ext. 3679. Services available Monday to Friday, 8:30 to 4:30. Some
same day appointments may be available by walk-in. A full-time health nurse is on site.
Facility Information: Refer to the Student Guide for information on after-hours parking, classroom
and computer labs.
Top Five Resources for You
3. Accessibility Services
Students with Documented Disabilities are encouraged to book an appointment with Accessibility
Services to access accommodations –early in your program. Disability-related documentation will be
required to book an appointment. Go to the Accessibility Services webpage for more information.
Adaptive Technology Aids and Special Facilities:
Adaptive Aids are arranged through Accessibility Services; handicapped –accessible washrooms are
located throughout the campus. Contact the Adaptive Technology Lab for more information on
adaptive technology aids.
4. Student Study Spaces and General Supports
Cowan Health Sciences Centre (F-wing)
Student Lounge Space –Enjoy seats on each of the three floors. Plugs for laptops and charging
stations are located throughout these areas.
Student Meeting Room Space—Book through the Customer Service Desk for general access to 1F18
and 1F20 and spaces designated for degree programs.
General Access Computers and printers are located in two areas:
• 1st Floor –in the student lounge area with photocopier
• 2nd Floor—at the Customer Service Desk and kiosk area
Open Access Lab –2nd Floor, 2F18.
This is available on a come and go basis for health & pre-health programs practicing key skills. It is
open from 7:30am to 5:00 pm every day. Book with an Open Access Nurse Technologist.
Lockers—are available with your tuition; important to store your extra clothes and books, etc. so that
you can be at your professional best in the lab. To learn how to obtain a locker, please click here.
Information Technology-- New ITS HELP DESK—1st Floor Ewing (provides supports & general
assistance with college-related needs such as Email, Network accounts, connectivity & wireless
printing. Go to the Web IT Service Desk for more information.
Five Top Resources for You
5. Services for Students
Library Resource Centre: Located on 2nd Floor B Wing; Go to the Library Resource Centre page for
more information.
International Education Office: Check out the International Education Office for services available to
you.
Learning Commons: Your one-stop resource for academic services and resources, such as Math,
Writing Skills, Peer Tutors and resources for APA. Check out their website or Access through
MyConestoga.
Student Life: Get involved and shape your experience. Visit the Student Life page or Connect to
MyConestoga for your Co-Curricular Record.
Student Financial Services: Your one-stop resource to apply for student awards and bursaries apply
early to increase your chances.
Bookstore: Your location to buy books (check out their options including used books), clothing for
your program and general supplies. Find it in the A wing, just inside Door 1.
Co-op and Career Advising: Your resource for Co-op Placements (if you are in a degree); your source
of help to look for summer jobs or future careers and gain help preparing your resume. Check out
the Co-op and Career Services site for more information.
Advanced Police Studies
Program Handbook 2015-2016
Letter to Students
Dear Advanced Police Studies Student:
Welcome. Congratulations on being accepted into this program and for taking this important step
towards becoming a police officer. You will find this program to be challenging and engaging. The
academic and skills requirements are high, but if you apply yourself, you can be successful and prepare
yourself for a rewarding career. Some of you will need to do extra work if you don’t have a Police
Foundations background but with serious application I know you can be successful. You may find the
fitness requirements challenging, but consistent effort from the start will help you be successful in all
aspects of testing to become a police officer.
This program has been very carefully designed by Conestoga College faculty, with input from Police
Services to prepare you for a career in policing. There’s a reason for everything so start applying
yourself from the start. Think of yourself not as a student, but as a policing professional in training.
Start asking yourself – “Why is it important in policing to know this?”
You have a very strong group of faculty teaching in this program. If you have any questions, please ask
your faculty or your Program Coordinator, Carolyn Harrison. You will find them to be very well
informed and able to provide you direction.
On behalf of the entire Advanced Police Studies faculty, we welcome you and I hope you find this to be
a rewarding program. Have an enjoyable and successful year.
Sincerely,
Marlene Raasok, Executive Dean, Health & Life Sciences and Community Services
Janos Botschner Chair, Community Safety
And your Program Learning Team
Advanced Police Studies
Program Handbook 2015-2016
1
PROGRAM OVERVIEW
Preamble
The Advanced Police Studies program provides both professional training and academic study to
prepare students for careers in policing. Throughout the program students are expected to conduct
themselves in a professional manner and apply themselves to academic achievement. This document
has been prepared by program faculty and the Program Advisory Committee to assist students to
develop excellence in professional deportment and to achieve academic success.
Program Description Advanced Police Studies
This two-semester program is designed to provide students with the specialized knowledge and
advanced skills to prepare them to work as police officers. Students will refine their abilities to
analyze and make appropriate decisions in complex situations. Through small classes, simulations and
community exercises, students will gain experience in dealing with social problems within everchanging and increasingly diverse communities. A five-week block placement with a local police service
and/or a university police service is included in each semester.
Program Philosophy
Our Beliefs Applied to the APS Program
We believe in:
•
•
•
•
•
•
•
•
•
•
Encouraging and expecting students to develop the attitudes and behaviours that are
necessary in the workforce and in the policing profession, including: self-reflection, ethics and
good judgment, respect for differences and diversity, personal responsibility, honesty,
integrity, and punctuality.
Designing courses and experiences to support students in constructing knowledge about
policing.
Modeling a variety of teaching styles, providing a variety of learning experiences, and by using
a variety of evaluation methods.
Modeling communication and problem-solving skills as well as professional behaviours and
attitudes required of police officers.
Supporting the integration of theory and practice.
Providing students with opportunities to connect theory and its application in combination
with practical experience within the community.
Facilitating students’ understanding to enable them to “make sense” of their practical
experiences in view of theory.
Engaging students actively in their learning process.
Recognizing and appreciating the different styles and approaches to learning that an emerging
adult learner may use/exhibit (multiple intelligences).
Building on previous successes in order to enhance confidence of the student as a learner.
Advanced Police Studies
Program Handbook 2015-2016
•
•
•
•
Mentoring students as they proceed through their journey of becoming a policing professional
in both the classroom and through their practicum experiences.
Offering general knowledge and generic skills, in addition to specific vocational skills.
Supporting students as they develop their professional philosophy of education to become lifelong learners.
Demonstrate commitment to lifelong learning.
Advanced Police Studies Program Handbook 2015-2016
Program Summary Map 2015-2016
Program Map describes your learning journey with three important components:
1. All courses focus on you demonstrating development towards the program outcomes and capabilities through your program journey.
2. There are themes for your learning that will inform you on the courses you will take to develop program capabilities.
3. Each semester has a theme that creates milestones for your learning within a semester and your journey from one semester to the
next semester and ultimately to your readiness to graduate.
Fall
10 Weeks
Building on past education & life skills
Courses:
•
•
•
•
•
•
COMM8020: Advanced Professional
Communication
FIT8000: Lifestyle Management for
Police Officers 1
LAW8010: Situation Management
and Effective Decision Making
LAW8050: Investigation Case
Management
PLCE8000: Advanced Police Studies
Practicum
OHS1320: Safety in the Workplace
Winter
5 Weeks
Learning professional standards
Required to complete 196 hours
with one of the partnering
agencies.
Partnering Agencies:
• Halton Regional Police Service
• Guelph Police Service
• Stratford Police Service
• Waterloo Regional Police
Service
• O.P.P
• Wilfred Laurier University
Special Constable Service
• University of Waterloo
Special Constable Service
10 Weeks
5 Weeks
Developing critical thinking skills
Emerging police ready applicant
Courses:
Required to complete 196 hours
with one of the partnering
agencies.
•
•
•
•
•
FIT8010: Lifestyle and Fitness
Management for Police
Officers II
LAW8020: Advanced
Situation Management and
Effective Decision Making
LAW8030: Applied Social
Issues
PLCE8010: Independent
Police Service Project
PLCE8020: Advanced Police
Studies Practicum II
Partnering Agencies:
• Halton Regional Police Service
• Guelph Police Service
• Stratford Police Service
• Waterloo Regional Police
Service
• O.P.P
• Wilfred Laurier University
Special Constable Service
• University of Waterloo Special
Constable Service
The Advanced Police Studies program is designed to build on your previous education and further develop the student’s capabilities to
become a police officer. Students refine their abilities to analyze situations and to make appropriate decisions in complex situations.
Through use of small group classes, simulations, exercises, practicum experiences students will further gain experience in dealing with
social problems within an ever-changing diverse community. This program gives graduates further life skills and experience enabling them
to make application to policing.
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Advanced Police Studies Program Handbook 2015-2016
Program Design for Your Cohort
Students can find their program design on the student Portal by following the steps below:
1. Log in to Student Portal
2. Click on ‘My Courses’ tab
3. Select ‘View Progress Report’ button
Courses are listed by level/semester. Students can also view courses for the most current program
design for this academic year on the Conestoga College website. To find these courses, students need
to scroll down the page to the ‘Program Courses’.
Pathways and Further Post-secondary Education Opportunities
Conestoga pathways enable students to build on their academic achievements in order to earn a
degree or additional credential. Pathways are formed through agreements between Conestoga
programs or partner institutions. View the transfer agreement opportunities for this program.
There are a number of different opportunities available to students who want to continue studying at
Conestoga. Whether you wish to transfer to another program or apply to a new program after
graduation, Conestoga has established pathways to help you meet your goals. Conestoga Pathways
Employment Opportunities
Students graduating from this program will have first-hand knowledge of the day-to-day operations of
a police service.
100% of 2012-2013 graduates found employment within 6 months of graduation.
For more details on related occupations, job market information and career opportunities, see the
Government of Canada website.
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Advanced Police Studies Program Handbook 2015-2016
2
RELATIONSHIPS
Communication and Contact Information
Faculty Commitment to Success
The APS faculty members are here to support you in acquiring an excellent education, a broad skill-set,
and the confidence to move out into the workforce upon completion of the program. Ultimately, your
success in this program rests on you; however, your teachers are committed to doing their best in
supporting you throughout your studies.
Faculty Availability
Faculty offices are located in the main building (3B area, via stairwell 5) and students are welcome to
see individual faculty to discuss course work, assignments, or any other issues. During the first several
days at the start of the semester, faculty will explain how you may contact them outside of class time.
Individual faculty timetables may be posted. As faculty have diverse teaching schedules, it is best to
make an appointment to ensure they are available. Faculty members will endeavour to reply to email
messages within two business days.
Telephones for internal use are located outside the entry to faculty workspaces. Beside this phone will
be a faculty directory with extension numbers only. If you have an appointment with a faculty member,
please call to confirm that you have arrived. Please do not enter until you have confirmation that the
faculty member is available to meet with you. If you do not have an appointment, please call the person
you wish to meet with to confirm that they are present and can see you. If you do not reach them, please
leave a message. In an interest of respecting the work environment for everyone in this area, please do
not wander into faculty workspaces looking for them.
Contact Information
The following contact list of program faculty members provides their telephone extensions/voice
mailbox, office numbers, and email addresses. The college phone number is 519-748-5220.
Advanced Police Studies Program Handbook 2015-2016
Full-Time APS Faculty
Name
Carolyn Harrison – APS Coordinator
Colleen Holmes – Fitness Technologist
Duane Shadd – Fitness Technologist
Don Willis
Geoff Johnstone
Extension
3209
3710
3828
3255
3259
Email Address
charrison@conestogac.on.ca
cholmes@conestogac.on.ca
dshadd@conestogac.on.ca
dwillis@conestogac.on.ca
gjohnstone@conestogac.on.ca
Program Administrative Assistant
Name
Jaymie Wilson-Neil
Extension
3765
Email Address
jwilsonneil@conestogac.on.ca
Extension
Email Address
3421
jbotschner@conestogac.on.ca
Administration
Name
Dr. Janos Botschner
Chair, Community Safety
Contacting Faculty and Staff
When contacting program staff outside of class time it is advisable to use e-mail or telephone. Your
message should include the following information:
• First and last name
• Course and level
• Brief description of reason for contact
• Telephone number where you can be reached
Student E-mail
All students are supplied with a college e-mail address. Use the college e-mail address only when
communicating with faculty. Non-college e-mail addresses (e.g. Hotmail) are not acceptable. Students
are expected to check their college e-mail regularly as most official communication will be via this
method.
Advanced Police Studies Program Handbook 2015-2016
Student Engagement
Student Concerns/Issues
We appreciate that concerns/issues may arise during the learning experience. Our goal is to collaborate
–students with faculty and staff—to revolve situations of concerns quickly and to learn and improve
from these situations.
To achieve this goal, we need an effective problem-solving environment.
a) When a situation of concern arises, it needs to be raised immediately and discussed by the
individuals involved. This is the most important area for effective problem solving.
**Problem-solving closest to the individual associated with the learning is the place to start.
b) Please see the “Student Concerns/Issues” section in the Student Rights and Responsibilities
chapter of the college Student Guide for further details to be followed for the informal and
formal procedures for the resolution of concerns and issues.
Student Representation
CSI and Conestoga agree that a student has the right to invite a member of CSI to a student/faculty
meeting, provided that 24 hours advance notice is given to faculty. This advance notice will ensure
that all parties will have an opportunity to adequately prepare for the meeting.
PAC (Program Advisory Committee)
Each program at Conestoga has a Program Advisory Committee (PAC), which is made up of industry
and academic representatives, as well as current students. They meet several times a year to discuss
the direction in which that industry is heading and any improvements that can be made to keep the
program current. This helps to ensure that students are learning material that is relevant to their
industry.
At the beginning of each year, the coordinator of the program will ask for student volunteers. The
coordinator will decide which students will represent years one and two. The student representatives
are expected to attend the meetings. Students must prepare and submit a report based on guidelines
provided by the Program Chair/Coordinator which will be presented at the meeting. Students are
expected to be professional, dress in business attire and engage in discussions.
WIHSC (Waterloo Inter-professional Health & Community Student Collaborative)
Conestoga College offers many unique and exciting opportunities for personal and professional
growth. One of the things that contribute to the excellence of this college is the host of exciting
extracurricular opportunities that add to the culture of this fine institution. WIHSC (Waterloo Interprofessional Health & Community Student Collaborative) is one such club whose members strive to
‘learn with, from, and about’ each other.
Advanced Police Studies Program Handbook 2015-2016
Membership of this active group is comprised of students enrolled in health, community, and social
sciences programs at the Doon campus. Some of the most popular initiatives that this group regularly
engages in are interactive simulation exercises, peer-mentoring, guest speakers, paper case studies
and monthly meetings. To find out more about this exciting opportunity, please visit the WIHSC
website. The website includes information on past events (pictures and videos) as well as how to get
involved. Get involved, have fun, and learn more about the team members you will work with upon
graduation. For more information, please contact your Program Coordinator.
Student Feedback
Student feedback is an essential component of our continuous improvement process. Our
opportunities for student feedback include:
Key Performance Indicators
All college programs in the province are evaluated using Key Performance Indicators (KPIs) through the
Ministry of Training, Colleges and Universities. This survey is conducted each academic year. Strategic
goals to improve the programs are developed from these results. This data and other data specific to
the campus and the program/school are collected so that Conestoga College can continually improve
quality.
Student Appraisal of Teaching
The Student Appraisal of Teaching (SAT) allows direct feedback from students on teaching for a
particular course. Completion of the SAT form gives teachers and academic managers valuable
information, to use for improving teaching at Conestoga.
The SAT process occurs at semester-end. One quarter of the faculty is appraised per term, and each
has two courses selected by their academic managers for appraisal. All teachers have a SAT review at
least once every two years. Students complete either an electronic or paper copy of the SAT. A
summary of results is prepared by Institutional Research.
The report is sent to the Academic Manager who shares the report with the faculty member AFTER all
marks for the semester have been collected. Continuing Education students may have an opportunity
to complete a SAT form at the conclusion of each Continuing Education course.
Advanced Police Studies Program Handbook 2015-2016
Class Cancellations
Class Cancellations Due to Faculty Absence
All class cancellations due to faculty absences will be posted in the Student Portal on the left hand side
of first page which a student sees after logging in. These notices in the Student Portal will be the only
general notifications of class cancellations due to faculty absences.
Faculty who will be absent will not be informing students of class cancellations through eConestoga.
Class Cancellations Due to Inclement Weather
College closure due to inclement weather will be announced on local radio stations (92.9; 88.3; 1460;
96.7, 105.3, and 1240). It is up to Associate Faculty and students to listen for campus closures. If the
college is closed a message will be left on the campus switchboard after office hours. A notice will also
be placed on the college website.
Personal Notifications of Class Cancellations
Students have the option of receiving special emails or SMS text messages notifying them of class
cancellations due to faculty absences. To receive such personal notifications students must subscribe
to this special service.
To subscribe:
- Log in to the Student Portal
- Select Notifications under the Profile tab
- Select the method by which you would like to be notified
- Click Update.
Note: To change the email address to which these notifications will be sent, select My Addresses
under the Profile Tab, and change the default email address.
Advanced Police Studies
Program Handbook 2015-2016
3
STANDARDS OF CONDUCT AND PROFESSIONAL PRACTICE
Standards of Professional Conduct
Throughout their program of studies students are expected to conduct themselves in a professional
manner and apply themselves to academic achievement.
• Students are required to uphold and promote the ethical standards of the program and the
profession
• Students are responsible to protect the integrity of the Advanced Police Studies program and the
college community as a whole by identifying students who are dishonest and/or violate the
standards
• Students are expected to seek clarification from faculty or administration when unsure of any of
these standards
Sanctions under the Student Code of Conduct, up to and including expulsion will occur for violators of
professional conduct. Examples for which students have received sanctions:
• Students were found to be using forged parking passes. This is theft of services.
• Students lifting the arm of the barrier of the paid parking lot to avoid paying. This is theft of
services
• Becoming involved in an altercation at another college and bringing the program into disrepute
As an APS student, please note that all expectations referred to above and found in the Conestoga
Student Guide apply equally to practicum experiences.
Standards of Conduct
There are three areas of conduct that students are expected to adhere to. They are outlined as follows:
Professional Conduct, Academic Conduct, and Social/Behavioral Conduct.
In the event of a conflict between the Advanced Police Studies Program Standards Handbook & the
College Student Guide, the Student Guide will take precedence.
Students are required to adhere in respect to Academic Policies and Procedures as detailed in Standards
of Conduct in Conestoga College’s Student Guide for the current academic year as well as the Standards
of Conduct specifically identified in this document.
Guidelines for Student use of College Facilities
When you are at the college, please remember that you are also sharing space with other students, staff
and community members. It is essential that we all work together to make all feel valued, respected,
and safe. When you are in this space, please consider the following:
•
•
Be mindful of your language, both choice of words and tone.
Be considerate when walking through the halls and make every effort to minimize noise. This is
especially important during class times.
11
Advanced Police Studies Program Handbook 2015-2016
•
Be respectful of all individuals.
Characteristics of Successful Students
In order to assist students with their transition from previous endeavours to their work in the Advanced
Police Studies program and prepare students for professional success in their chosen fields of study the
following characteristics of a successful student have been identified as follows:
1. Not surprisingly, they attend class- regularly. Moreover, they are on time. If they miss a session,
they feel obligated to let the instructor know why and their excuses seem legitimate and
reasonable. They make sure they get all assignments they missed and understand specifically
what was covered in class.
2. Successful students speak in class, even if their attempts are a bit clumsy and difficult. They ask
the questions that many in the class are bound to have, provided they are listening.
3. They see the instructor before or after class about grades, comments made on their papers and
upcoming tests. Sometimes they just want to ask a question or make a comment relative to the
class discussion.
4. Successful students turn in assignments that look neat and sharp. They take the time to produce
a final product that looks good, a reflection of a caring attitude and pride in their work.
5. They are attentive in class. They don’t chat, read or stare out windows. All work and
assignments are turned in on time, even if not every one of them is brilliant. Successful students
are driven to complete all work.
6. The most successful students may well end up at the instructor’s office door at least once during
the semester. They will go out of their way to find the instructor and engage him/her in
meaningful conversation.
From: Innovation Abstracts, Vol. X, No. 1
Professional Appearance
Professional appearance is an important part of the day-to-day work world for which students are
preparing. Students are expected to wear the program uniform on a daily basis.
Note: Students not complying with the above dress code will not be permitted entry to the specific
event or may be asked to leave the class.
General Dress Code Policy
Students violating any of the above professional appearance policies may be subject to disciplinary
action.
Advanced Police Studies Program Handbook 2015-2016
Academic Integrity and Plagiarism
Academic honesty is expected and required of all Conestoga students. In order to maximize your
success as a student, it is critical that you familiarize yourself with the Academic Integrity Policy found in
the Conestoga Student Guide. This guide has been provided to you during orientation and is available
on the college website. The Academic Integrity Policy provides a detailed description of the following:
• Scope of academic integrity,
• What academic integrity means,
• What types of behaviours constitute a breach of academic integrity,
• The penalties associated with breaching academic integrity.
If after reading this information, you do not fully understand what is meant by academic integrity, and
what is required by you to maintain academic integrity, please speak with a faculty member or your
program coordinator. Please note that maintaining academic integrity is very serious, and that it is your
responsibility as a Conestoga student to know the Academic Integrity Policy and to initiate help if you do
not fully understand it.
Below are a few hints to help you avoid breaching academic integrity.
• Make sure that you recognize information that requires referencing.
Example
Required Referencing
Milk is good for you.
General information in the public domain.
Does not require referencing.
“According to Health Canada milk beverages
Direct quote right from a published
provide the nutrients needed for healthy bones
source. Requires a reference.
and optimal health”.
Health Canada. (2008). Canada’s food guide:
Milk and alternatives. Retrieved May 17, 20011
from http://www.hc-sc.gc.ca/fn-an/foodguide-aliment/choose-choix/milk-lait/indexeng.php
Consuming milk every day provides the nutrients Information that has been put into your
that you need for healthy bones and optimal
own words, but offers information outside
health.
of public domain related with specialized
Health Canada. (2008). Canada’s food guide:
knowledge. Requires a reference.
Milk and alternatives. Retrieved May 17, 20011
from http://www.hc-sc.gc.ca/fn-an/foodguide-aliment/choose-choix/milk-lait/indexeng.php
•
•
•
Whenever you refer to material from another source, whether book, journal article, video,
newspaper, or electronic publications, you must acknowledge your source using proper citations
and references. The APA style is the format most often used in the health and social sciences.
Please visit the Conestoga Learning Commons for assistance with the APA format.
If you work collaboratively with others on an assignment, including in class assignments that
expect independent submission, make sure that you do not copy words or ideas from others
intentionally or by accident.
Make sure that you read the Academic Integrity Policy located in the Conestoga Student Guide,
Advanced Police Studies Program Handbook 2015-2016
and that you fully understand it. The policy describes additional behaviours that represent a
breach of academic integrity.
Copyright – What Students Need to Know
Photocopying and scanning at Conestoga are governed by the Copyright Act, an agreement with Access
Copyright, and the Association of Canadian Community Colleges’ Fair Dealing Policy.
Under the terms of our Access Copyright license which gives the broadest permission:
You can photocopy or scan the following:
• Up to 10% of most published works
• One chapter that is greater than 10%, but no more than 20% of the book
• One article, short story, play, poem or essay from a book, magazine or journal issue containing
other works
• One newspaper article or page
• One entry from an encyclopedia, dictionary, annotated bibliography or similar reference work
• One drawing, sculpture, painting, print, architectural work of art or work of artistic
craftsmanship from a larger volume containing other works.
Cumulative Copying
If you copy 10% of a book today, 10% next week, 10% the week after that, and so on, this is called
cumulative copying and it is not allowed. The copy limits apply to an entire academic year, so once you
reach the limit for an item, you can’t copy more until the next academic year.
You cannot copy or scan the following:
• Workbooks or study guides that are intended for one-time use
• Instruction manuals
• Sheet music and original artistic works including photographs or prints
• Advertisements
• Business cases
• Any of the items on the Access Copyright Exclusions list
You can find all of this information and more on the Copyright for Students web page.
If you have any questions about copyright or the limits of copying on campus, contact Tessa Dueck,
Copyright Technician, at tdueck@conestogac.on.ca or 519-748-5220 ext. 3604.
Advanced Police Studies Program Handbook 2015-2016
Safe Practice
Safe practice is part of professional practice. It is an expectation of everyone who is or wants to be a
professional.
There are a number of policies and procedures associated with practical training in your program that
have been developed to ensure your safety and the safety (physical and emotional) of those around
you. These will be reviewed with you during your program.
The following basic procedures are outlined for your attention and follow-through:
1. Your personal safety begins with the use of professional attire and footwear and with your attention
to the health and safety expectations that may be identified throughout the college.
2. Help us have a safe and pleasant environment by wiping up spills, by ensuring lap top cords do not
snake across walking areas and by reporting equipment or facility problems when you see them.
Concerns such as these in the Cowan Health Sciences Centre may be reported to the Customer
Service Desk in the Cowan Health Sciences Centre.
Specific dress codes, personal protective equipment and specific codes of behavioral conduct may apply
to certain programs; failure to follow these may result in your inability to participate in a lab, class or
experiential learning activity.
3. Safe work practices are to be followed during all training; follow the direction of your instructors. If
you have a practicum, your Clinical Instructor/Responsible Faculty member will ensure that you are
aware of safe practices and safety precautions and procedures. This includes problem-solving by the
Responsible Faculty and Program Coordinator with the College’s Occupational Health & Safety
Department as required. For example, should outside temperatures during the summer become
unusually hot, very high temperatures may occur in some workplaces; this could require that
specific steps be taken to ensure a safe working environment.
4. All safety-related accidents, incidents, and near misses must be reported to the Instructor-in-Charge
immediately. This is an opportunity to problem-solve about how to avoid these areas of concern for
the future.
Advanced Police Studies Program Handbook 2015-2016
Student Protection Acknowledgement
A Student Protection Acknowledge confirmation pop-up will appear once an applicant/student logs into
the Student Portal. A PDF directs students to policies and procedures relevant to their academic
responsibilities. Policies and procedures are searchable on Conestoga’s website. Students are advised to
review and comply with all policies and procedures including the following:
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Academic Dispute and Resolution Policy/Procedure
Academic Integrity Policy
Academic Recognition Policy
Academic Credential Procedure
Clearance of Academic Deficiency Policy/Procedure
Co-operative Education Policy
Discontinuance Policy/Procedure
Eligibility to Participate in Co-op Work Terms Policy/Procedure
Evaluation of Student Learning Policy/Procedure
Grading Procedure
Graduation Requirements and Convocation Procedure
Honours Policy/Procedure
Program/Course (Cohort) Withdrawal Procedure
Student Concerns and Issues/Procedure
Student Fees Policy
Student Feedback Policy
Violation of Academic Integrity Procedure
Advanced Police Studies Program Handbook 2015-2016
Professional Conduct - Use of Social Media and Cell Phones
To ensure a quality and respectful learning environment both in the classroom and in field placement,
the use of cell phones and laptop computers for social networking can only be used during break times,
before/after class and outside of children’s play areas (indoors/outdoors) in field placement.
Laptops and other forms of technology can be used in the classroom when the use pertains to the
content and processes of learning facilitated by the professor. Faculty reserve the right to remove and
hold any technology device that is a disruption to the class until the end of class.
Social Media Policy
•
•
Social media has many advantages for a professional. It can be used to network, resource
information and keep current.
As a student and future professional, it is essential to maintain professional boundaries in all
communication, including social media.
BE AWARE:
• “Electronic messages are not anonymous. They can be tracked, misdirected, manipulated and
live forever on the internet. Social media sites create and archive copies of every piece of
content posted, even when deleted from online profiles. Once information is digitalized, the
author relinquishes all control.”
“Online identities and actions are visible to the public and can result in serious repercussions or
embarrassment. As the Office of the Privacy Commissioner of Ontario notes, users may intend to
share their online existence solely within their own network, but in theory anyone can access the
user’s musings, photos and information. Further, the words can be altered, forwarded and
misquoted. 1
Ensure that your posts reflect you as the professional you are and wish to become – if a potential
employer were to see your posts.
1. Many types of social media encourage instantaneous, casual dialogue. It is important to
remember that even an innocent comment may be easily misunderstood.
2. Assume that information you post or send can be accessed or altered by anyone.
3. Consider whether any posting may reflect poorly on you, your school, or your profession.
4. Avoid online criticism about other students, colleagues, professors or field placements.
5. Avoid impulsive, inappropriate or heated comments.
6. Pictures should not be taken, posted to social media sites or shared without the expressed
permission of all individuals involved.
7. Remember that online sites you visit are not anonymous.
8. Make sure your on-line name and email reflect professionalism.
9. Ensure that your postings will not be considered harassment or defamation of a peer, colleague,
faculty or others.
Maintain privacy of all care and service activities when in practical work experiences:
1
Professional Advisory. 2011. Use of Electronic Communication and Social Media. The Council of the Ontario College of Teachers.
Advanced Police Studies Program Handbook 2015-2016
1. Do not take or post any pictures while on placement or involved in lab activities
2. Maintain client-provider relationships and boundaries. The addition of a client to a ‘friendship”
status online is unacceptable.
Please respect the fact that your faculty and staff will not invite you to their personal web pages
when you are a current student (Keep faculty and staff as resources to connect with after you have
graduated or after you have left the college)
Cell Phone Policy
Students should respect their professors and other instructors by following program policy and not use
their cell phones for personal use during class time. This is representative of the professional manner in
which you are expected to act as you prepare to enter the workforce.
Students should refrain from bringing their cell phone into a test or examination. Phones should be left
in your locker or left in your bag at the front of the classroom. In the event of an urgent need to keep
your cell phone with you during a test (parents with young children, students experiencing a family
emergency, etc.) please speak to your professor as soon as you enter the examination room. Those who
have been permitted to bring a phone into the classroom will likely be asked to either leave the phone
with the professor, or they may be permitted to leave their phone out on their desk where it is visible to
the professor and proctors. In any case, students are not permitted to touch or answer the phone
without raising their hand to ask for the professor/proctor’s permission. If you are found to have a cell
phone in your possession during an examination that has not been declared, you will be asked to
leave the examination room, and will be given a zero on the assessment.
Advanced Police Studies Program Handbook 2015-2016
4
ATTENDANCE AND STUDENT SUCCESS STRATEGIES
Attendance
In view of the learning complexities of the Advanced Police Studies Program, it is imperative that
students attend all classes and practicums as scheduled. Students who are absent from class or
practicum place themselves in academic jeopardy in meeting the learning objectives as stipulated by the
program.
If extenuating circumstances require students to miss a class, please note that it is the student’s
responsibility to share this information with faculty and to acquire any missed information.
Punctuality
In order to be respectful to both fellow students and to faculty, students are expected to arrive on time
for class and field activities.
Fitness
Doctor’s Certificate Policy
Occasionally a student may be able to attend fitness classes BUT are unable to fully participate in class
activities due to illness or injury. In those situations, the student must obtain a doctor’s certificate. A
doctor’s certificate must contain the following:
• Signed and dated by the doctor
• A description of the nature of the illness or injury
• The estimated period of time required for recovery
• Any restrictions on the student’s ability to participate in the Fitness class
• An indication of what areas of the body are not restricted from participating in the Fitness class
Students with a valid doctor’s certificate are required to attend ALL scheduled Fitness classes. You are
to participate in the individual specialized program set out by the fitness instructor in accordance with
the doctor’s certificate.
For a complete description refer to the “Doctor’s Medical Certification Policy for Fitness Classes” which
will be distributed to students during Fitness class.
Advanced Police Studies Program Handbook 2015-2016
Attendance for Evaluations
An evaluation is defined as a test, exam, presentation or any other formal assessment that requires your
presence in a class or lab. Evaluations are critical components of each course and overall success for you
in your Program.
The School’s approach to requirements for attendance at evaluations reflects the expectation that as
emerging professionals, students must demonstrate a professional attitude and attention to evaluations,
in the same manner that expectations for future work as professional will require attention to workplace
procedures. Consequences for missed evaluations are balanced against reasonable support where it is
warranted.
In order to support student success:
• Evaluation and presentation dates are scheduled and communicated at the beginning of each
semester.
• Unplanned extenuating circumstances involving the college, the program or the faculty that may
require changes to the course schedule will be communicated to students.
In support of the development of professionalism, students are required to take all evaluations at the
scheduled times.
• Students who make personal commitments that conflict with the evaluation dates or assignment
deadlines do so at their own risk.
• There will be no special arrangements made for students with personal conflicts (e.g. work,
family commitments or vacation plans).
• Academic accommodations are provided to students with documented disabilities through the
Accessibility Office.
The following procedure sets out expectations and implications should you miss an evaluation:
Notification for Absence from Evaluations
• Students are required to notify the program of absence from any evaluation for any reason.
• Notification must be received prior to the start of the evaluation.
• Failure to do so will result in a mark of zero being assigned.
Notification procedure
Log into the student portal and click on the Absence tab and indicate that you will be absent from class
on a day that has an Evaluation. You will receive a confirmation email that you have recorded your
absence for that day.
Note:
• Your professor will be aware of your absence from an evaluation by your lack of attendance and
because you have entered your absence using the online Absence Recording System on the
Student Portal.
•
The Absence Recording System shows you as being absent for the day, starting from the time
that you record your absence. (For example if you record your absence for that day at 11.00 a.m.
the system will show you as being absent for all classes starting after 11.00 a.m. that day.) If you
are then going to be present again for some later class, you will need to bring your presence to
the attention of your Professor in that later class.)
Advanced Police Studies Program Handbook 2015-2016
•
The earliest that you may record your absence for a particular day is after 8 p.m. on the
preceding day
Follow-up after Reporting Your Absence from an Evaluation
You must make contact immediately with faculty to explain the reasons for your absence and to arrange
a meeting.
• If there is a concerning pattern of absence you will be asked to meet with the program
coordinator. This may result in the need for you to provide documentation verifying the reason
for your absence, in accordance with the requirements specified in sections below titled
“Evaluations worth 20% or more” and “Evaluations worth less than 20%”
• Faculty will then make alternative evaluation arrangements as appropriate and you will
complete any necessary forms.
• Students are required to complete the alternative evaluation as scheduled.
• If the evaluation is to be conducted in the testing center, you will be asked to show your student
card before you are permitted to write the test.
• Tests will be made up In the college Testing Centre in the following week, or by individual
arrangements with program faculty.
Importance of Test and Presentation Dates
Test and assignment dates are scheduled at the beginning of each semester. Unplanned extenuating
circumstances involving the college, the program, or the faculty may require changes to the course
schedule. If this occurs, students will be notified.
Students are required to write all tests during the scheduled in-class test times. Students who make
personal commitments that conflict with meeting test and assignment deadlines do so at their own risk.
There will be no special arrangements made for students with personal conflicts (e.g. work, family
commitments or vacation plans). Students who wish to reschedule a test or presentation because of a
religious holiday are required to discuss the situation with faculty at the beginning of the semester.
Academic accommodations are provided to students with documented disabilities through the
Accessibility Services Office.
Religious Holidays
Students are permitted by Conestoga policy to be absent from class to observe a recognized religious
holiday. Any student who is unable to attend classes or participate in an examination, study, or work
requirement on some particular day or days because of religious beliefs will be given the opportunity to
make up the work that was missed or do alternate work/examinations subject to timely notification.
Conestoga recognizes all religious holidays as defined by the college Employer Council
It is the responsibility of the student to:
a. Plan ahead and be aware of the dates of all examinations and other course obligations;
Advanced Police Studies Program Handbook 2015-2016
b. Advise the faculty member that he/she will be seeking accommodation to observe a recognized
religious holiday and make a request in writing to your Program Coordinator within the first
three weeks of the semester and prior to the date of assessment that falls on the religious
holiday. Exceptions based on extenuating circumstances must be approved by the Chair.
Documentation to Substantiate Your Reported Absence
Evaluations worth less than 20%
Missed evaluations worth less than 20% of the student’s final grade will be rescheduled once per program
semester subject to proper communication described above.
Once per program semester means that only one absence for an evaluation will be accepted across all
courses in a program for a semester. Implications of major illnesses or personal circumstances impacting
several course evaluations at one time will require discussion with the program coordinator prior to
faculty arranging alternative evaluations.
If an evaluation cannot be rescheduled (for example an experiential activity or participation in a group
presentation) reallocation of marks will be determined by faculty. This will be documented on an
interview record and signed off by both faculty and student.
If more than one evaluation that is worth less than 20% is missed, documentation requirements for
evaluations worth 20% or more apply.
Evaluations worth 20% or more
Any student who misses an evaluation worth 20% or more will receive a mark of zero unless the reason
for missing the evaluation and the accompanying documentation verifying the reason for the absence are
deemed acceptable by the program. Examples of reasons deemed acceptable include incapacitating
illness, death of a close family member, and required court appearance.
NB: If an evaluation is missed due to illness, the health care professional attesting to the illness must have
firsthand knowledge of the situation and direct involvement with the treatment / management of the
condition. For example, a note from a clinic provided by a physician seeing the student for the first time,
after the illness has resolved, is unlikely to meet the program standard for documentation.
Fitness: Selection Policy
You will receive a Fitness Enrolment Form during your first semester and you must select which fitness
option you will be taking. You are required to complete two steps:
1. On-line elective selection which will be available through the college website for a limited time
(Date to be indicated by the Registrar’s Office).
2. Fitness Enrolment Form (Completed in your Law Enforcement Careers course).
Test and Evaluation Procedures
General Guidelines for Quality of Written Work
Advanced Police Studies Program Handbook 2015-2016
In the PSI/PF/CJS program, there are continuous requirements for written work in a variety of formats
(papers, assignments, forms and plans, handouts, etc.). It is expected that all students will meet the
standard of English required within our profession. Students may attend or be referred to the Learning
Commons to help them improve the quality of their written work.
General Guidelines for Submitting Written Work
For specific course requirements, refer to the Course Outlines and Evaluation. If you are still not clear
about course requirements, discuss with individual faculty. Students are required to use spell-check and
grammar-check to assist with the editing of written work. The Learning Centre will be an invaluable
resource to students who require assistance in organizing and writing an assignment with correct spelling
and grammar.
Unless otherwise indicated by professors, generally, assignments should be:
• Word processed
• Double spaced and 1 sided
• Submitted using font size of 12, if word processed and proper margins
• Written in a grammatically correct manner (use spell and grammar check)
• Handed in at the beginning of class on the designated due date in class, unless otherwise
indicated by professor
• Handed in using the APA format (see below) if references are required
• Handed in securely fastened with a cover page indicating the course name, faculty's name,
student's name, section and date submitted
NOTE: Faculty does not assume responsibility for assignments not given directly to them in hard copy at
the beginning of the relevant course. Students should avoid handing in assignments outside the regularly
scheduled class time and should make every effort to hand assignments in to professor in person.
Steps to Follow to Submit Assignments Outside of Class Time
While assignments should be submitted in class on the day they are due, if circumstances require that
they be submitted outside a scheduled class, the student will be required to drop off their assignment
into the drop box located outside of the faculty offices on 3B. We cannot assure that faculty or
administrative support staff will be present to receive assignments. Please make sure that if you are
dropping an assignment off outside of class that you have indicated to your faculty, via email, that you
have dropped it off. In your email you should indicate the date and time you dropped off your assignment.
You should also provide an electronic copy of your assignment to the faculty as per faculty instructions.
All assignments must be clearly labeled with your student number and faculty name to ensure
delivery/marking.
Deadlines
Students must meet the deadlines for all course assignments. Penalties may be assessed for late
submission. Students should refer to individual course outlines for the specific requirements of each
course.
Testing
Tests are to be written at the times scheduled by the professor/instructor, the program and the college.
Unauthorized absence from a test will result in a grade of zero for that test. Authorized absence from a
test must be arranged with the professor/instructor prior to the scheduled test date, and the rescheduling
Advanced Police Studies Program Handbook 2015-2016
of such tests is at the discretion of the professor/instructor. Students who arrive late for a test may be
refused admittance to the test room.
Test Results
Test results will be posted on the student portal or otherwise communicated as soon as possible after a
test. Tests will not normally be returned to students, but students may arrange with their
professor/instructors to see and discuss their test results. Students should consult with their
professor/instructors for details of the review process. Such reviews should be conducted within two
weeks of the posting of test results.
It is the students’ responsibility to check their mark on any test or assignment and raise any issues within
two weeks of the posting.
Authorized Resources
The following resources are required in test situations: student ID cards, pencils, pens, and erasers. A
faculty member may authorize specific resources for a test. All other resources are considered
unauthorized and must be stored in student lockers or an area of the test room designated by the
professor/instructor.
Ethical Conduct during Evaluations
In test situations, students must do their own work with integrity. The use of unauthorized resources,
unauthorized collaboration, and copying are serious offences.
See Conestoga College Student Guide for violations of Academic Integrity Procedure.
Scantron Tests
Scantron is a form that is filled out for multiple choice/true and false type tests questions. A sample
Scantron sheet has been attached. If the Scantron forms are not filled out properly, you risk losing marks
and delay receiving your results by a week.
Instructions on How to Complete the Form:
• Use only pencil.
• Make dark marks so the machine can read your answers.
• On the front of the form fill out name and course name, shade in student number and test
number (if applicable).
• On the back of the form ONLY shade in your last and first name.
• Use a quality white eraser when erasing mistakes or shade in your answers once you’re sure of
the response you wish to indicate.
If you have no grade posted for a given test, go see the faculty member in charge of that course to find
out why it wasn’t posted. Do not wait until the end of the semester to check why you’re missing grades.
If you wait more than 1 week to check your missing grade, a mark of ZERO will be posted.
Advanced Police Studies Program Handbook 2015-2016
Grading System
Students must attain a minimum 55% passing grade in all PSI/Police Foundations/Community & Justice
Services courses. The college uses numeric, alpha and grade point average (GPA). An incomplete is
submitted as an “I”. Incompletes change to failures if the terms of the incomplete are not met within the
stipulated time.
Professionalism
Marks may be assigned within a course for professionalism. Students should refer to individual course
outlines for the specific requirements of each course.
Professionalism includes but is not limited to the following:
All students are expected to demonstrate professional/adult behaviour inside and outside of the
classroom in the following ways: attendance, punctuality, appropriate classroom decorum, commitment,
and respect (see appendix A for example of professionalism rubric).
Working Together on Group Assignments
Students will often work with their fellow peers on various assignments/projects throughout the
program.
Each group member is responsible for ensuring that he/she has an equal role in the group. All students
in the group should review the completed work before it is submitted/ presented. When
issues/concerns arise during the group process, it is the responsibility of group members to contact the
course professor for assistance prior to due date.
Faculty Returning Tests and Assignments
In order to support student success, students will be given continual feedback on their progress
throughout the semester. Individual faculty will inform students in class how/when tests and
assignments and/or marks on them will be returned. Please note that some tests will be returned to
students and some may be retained by faculty. Under no circumstances are students to enter the offices
of faculty or look through papers on a desk without a faculty present. Students who have questions
about tests/assignments/grades should follow the process outlined below:
•
At least 24 hours after receiving the mark and within 7 days, write a note to the faculty,
indicating the area(s) of clarification required
•
•
Initiate a meeting with the faculty to discuss
Bring pertinent information (assignment, mark sheet, etc.) to the appointment
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5
ACADEMIC PROGRESS THROUGH THE PROGRAM
Academic Standing and Promotion
The Conestoga Student Guide is your first source for information concerning academic regulations,
policies and procedures. Each student is provided with this annual publication early in the semester
each academic year. The Conestoga Student Guide is also available on the college web site.
Course Add/Drop
You can add, change and drop courses from your portal depending on the dates and which program you
are in:
1. Log in to the Student Portal
2. Click on the “My Courses” tab
3. Scroll over the icons to the right of individual course listings. It is strongly recommended that students
consult their program coordinator/academic advisor prior to dropping a course.
Special Timetables/Adding Dropped or Failed Courses
Please note that when students are not taking the program in the prescribed sequence, they will be on
“special timetables”. Prior to the beginning of the semester, students should attempt to add missed
courses from a previous semester by logging in to the Student Portal and following the instructions to
register for courses. If students are not able to add courses on their own (because of a timetable conflict
or full course section) they must seek assistance from their Program Coordinator during the “Special
Timetable Registration” initiated by the college. Dates, times and locations of Special Timetable
Registration periods are posted in the student portal in advance of the beginning of each semester.
Students must attend this meeting where they will receive further guidance regarding this academic
status from their Program Coordinator.
Students who take longer than the designed program length of time to complete their studies are
accountable for completing any new or additional courses that may result due to changes in the
program of study. Unless otherwise stated, students registered in non-cohort delivered programs must
complete the program of study within seven years of being admitted to the program.
Failed Courses
A failing grade for this program is anything below a 55%. Should you be unsuccessful in achieving a passing
grade, your course may be available through Continuing Education or on-line through Ontario Learn.
Faculty approval must be obtained prior to re-taking the course to ensure equivalency.
Supplementals
Supplemental work may be extended to students based on the eligibility criteria set out by the Student
Guide. Students in this program are responsible to contact the faculty in charge of the course they were
unsuccessful in in order to request a supplemental.
A supplemental may be requested when a mark of 50-54 is obtained. The student must submit a
Supplemental Authorization and Terms application form within five days of your mark being posted. Each
Advanced Police Studies Program Handbook 2015-2016
student may complete a maximum of two supplementals over the duration of the program. Once you
have utilized your two supplemental opportunities, a mark less than 55 will be registered as a failure.
Academic Probation
Students who have been unsuccessful in their field experience, have failed two or more academic
courses, and/or have required considerable testing/assignment variances may be recommended for
Academic Probation. Academic probation allows students to be promoted to the next level with a
special timetable or with academic conditions. Special timetables and academic conditions are designed
as part of written learning contract that the student and program coordinator create together. The goal
of these measures is to allow students to continue in the program accompanied by a supportive plan for
success.
Discontinuance
Students who have not successfully participated in the requirements of their academic probation, who
have failed to meet the standards set out in the Conestoga Student Guide and/or the PSI Program
Handbook involving academic dishonesty, student responsibilities, or unacceptable behaviour, attitude
or conduct or have failed 70% or more of their academic courses and field experiences may be
discontinued from the Program. Students who have been discontinued from the Program will not be
considered for re-entry to the program for a minimum of one semester and/or until they have worked
with the program coordinator to develop a written learning contract to support their academic and nonacademic success.
Students can be discontinued according to the following reasons:
•
•
•
•
For failure to meet academic program standards by failing two or more courses in the same
term.
For violating documented ethical standards of practice.
For inappropriate behaviour that jeopardizes the study of other students.
For poor health (physical or mental).
Procedure
1. The professor notifies the promotions committee of the reasons a student is suggested to be
discontinued.
2. The promotions committee reviews the reasons and recommends discontinuance.
3. The program chair and/or coordinator meet with the student to explain the reason(s) for
discontinuance and complete the Discontinuance Form. A copy of the form is forwarded to the
Registrar.
4. The registrar forwards the student a letter outlining the discontinuance and explains the steps
involved in requesting an appeal.
Withdrawal
Students not planning to return to the PSI. PF or CJS Program the following semester are expected to
complete a Withdrawal Form available from the program coordinators, the Registrar’s Office, or on the
college website.
Advanced Police Studies Program Handbook 2015-2016
Program Transfer
Prior to transferring to another program, it is recommended that the student meet with the program
coordinator or academic advisor. Students who decide to change programs may do so by completing
and submitting a program application form to the Registrar’s Office. If considering transferring to a
program outside the school in which they are currently enrolled in, students may want to discuss
options with a career advisor. When a student moves from one Conestoga program to another and
where courses numbers/codes are identical or equivalent, automatic credit is given if passing grades are
met.
Appeal
Students have the right to appeal any academic decisions as set out in the Conestoga Student Guide. It
is recommended that students begin this appeal process by first meeting with the faculty and/or
program coordinator and/or program chair.
Clearance of Academic Deficiency
Please refer to Conestoga Student Guide for the procedure and criteria regarding Clearance of Academic
Deficiency. Please note that following the end of semester, contact with any student eligible to write a
supplemental will be made either by phone or email. A specific date, time and room number will be
given to each student. If a student does not respond to this contact, the student forfeits the opportunity
to write a supplemental test. The maximum number of supplemental opportunities during the program
is two per student.
Procedure
1. Promotions Committee grants or denies permission for supplemental work.
2. Program Coordinator contacts student and sets up a time to meet and fill out the Supplemental
Request Form.
3. Student brings form and pays additional fee for supplemental work at the Registrar’s office.
4. Student receives supplemental work from Program Coordinator.
5. Student completes supplemental work (test or assignment) in accordance with the times and
dates given by the Program Coordinator.
6. Student meets with Program Coordinator to submit assignment.
7. Supplemental work is assessed and the Registrar’s Office is contacted with the result.
Readmission to a Program
Students are required to apply for readmission when he/she have been absent from their program for
one semester or longer unless an Intention Form has been completed (returning students only), or
when the student has withdrawn or been discontinued. Upon readmission, students are placed into the
current program of study which determines graduation requirements. Students are subject to the
college and program policies and procedures in place at the time of readmission.
Students applying for readmission to Level/Semester one must do so through Ontario Colleges. Students
applying for readmission to a level beyond Level/Semester one must do so using a Conestoga College
Program Application Form. Applicable fees will be charged.
Advanced Police Studies Program Handbook 2015-2016
The application for readmission will be reviewed based on the student's academic eligibility, program
readmission requirements, and space availability. The student will be informed in writing of the decision
For additional information, refer to the Academic Administration page for more information on the
readmission procedure.
Exemptions
If you have completed courses from a college or university that you think may be very similar in content
to courses in the PSI/PF/CJS program you may be eligible for a course exemption. Please note that to
receive an exemption, courses must have been completed within the past 7 years and with a mark of at
least 60%. If you would like to proceed with a request for exemptions, please contact your Program
Coordinator for guidance. Please note that exemptions will not be processed until a student is registered
in the Program. The exemption process will take some time (2-3 weeks), and students should attend all
scheduled courses until they receive the exemption as they will be responsible for all material covered in
class should the exemption be denied.
Administrative Fees
The college requires that appropriate forms be completed and that an administrative fee be paid at the
Registrar’s office. It is the student’s responsibility to ensure that such forms are completed and fees paid.
For example, you must pay a fee for a supplemental assignment prior to writing the supplemental.
Graduation
Students must pass all program courses and be a student in good standing with the college in order to be
eligible to graduate. If you do not make up failed courses, you will not graduate.
Advanced Police Studies Program Handbook 2015-2016
Process for Resolution of Student Concerns
In order to resolve any concerns which may arise during a course, field placement or relating to the
program overall, students are encouraged to resolve issues or concerns informally at the program level
prior to proceeding to a formal appeal.
If attempts have been made, and a successful resolution has not been reached, students are
encouraged to refer to their Conestoga Student Guide, and to follow the procedures outlined under the
“Academic Dispute Resolution and Appeal Procedure” section.
Maintaining Student Files
1. Official records of each student’s education are maintained electronically by the Registrar.
Academic records are also maintained by the college regarding Course Outlines to support the
level of achievement in a particular course.
2. Administrative records related to your experience in the Program are maintained to
demonstrate compliance with external and college requirements. This information is as follows:
Advanced Police Studies Program Handbook 2015-2016
Student Information
Pre Practicum Health
Requirements
 per copies of information
received from students
Acknowledgement of WSIB
Understanding
 signed by each student prior
to the first practicum
placements
File Location and Student Access
Retention
In Health Tracker, by individual
student access
**accessed through My Conestoga

Each student has his/her own
information on the Health
Passport for provision to
practicum agencies as required.
 For the duration of
a student’s time in
the Program
 By the Program, by the Program
Assistant responsible for
Placements
 For the duration of
a student’s time in
the Program
 In Program File with Program
Assistant
 For the duration of
a student’s time in
the Program.
Student Consents Signed on
Admission (per Student
Handbook)
 Student Consent for Release
of Information
 Student Understanding of
Professional Standards
 Student Understanding of
Safety Requirements
3. Academic Files are set up as required for a student to document important matters relevant to a
student’s progress or to document and monitor resolution of concerns.
Advanced Police Studies Program Handbook 2015-2016
Student Information
A. Documents related to academic
progress
 Correspondence regarding
course equivalencies
 Correspondence re
supplementary examinations
 Learning Contracts
 Disabilities Information & plans
B. Records of Competency
Attainment
C. Documents related to areas of
Concern
 Interview Records, with
supporting email
documentation as appropriate
 Student Code of Conduct
 Incident Reports
 Letters/emails of significant
concern and replies
 Appeals
File Location and Student
Access
 In Student File,
maintained by the
Program Coordinator,
initially, and then filed
for safe-keeping during
the student’s time in
the Program –
maintained by the
Program Assistant
Retention
For 1 year following
graduation
As above
As above
As above
As above
4. Students may review the contents of your Academic file by:
•
•
Requesting this in writing to the Program Coordinator
Reviewing the file in the presence of the Coordinator
5. At the end of one year, the contents of your file will be destroyed through the college’s process
for purging confidential documents.
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6
FIELD PLACEMENTS AND PRACTICUMS
Practicum Policies
1. It is the student’s responsibility to be familiar with all aspects of the practicum process, including
course outlines, policies, practicum requirement.
2. Students are expected to work their full shifts as assigned by the practicum agency and to
complete the practicum log form. The length of shifts can vary from practicum to practicum.
Students who will be absent from practicum are required to notify both the agency contact
person where they are placed and their practicum supervisor at the college prior to the start of
their shift that day. Students who require special shift considerations due to extenuating
circumstances should negotiate this with their Coordinator at the beginning of practicum.
3. Students will be required at times to confidentially conduct observations and/or gather
information at their practicum sites as part of various class assignments.
4. Students are required to make up any time missed from practicum in full.
5. Students who have not completed all required hours or learning requirements by the end of the
semester may be eligible for an Incomplete. This would be negotiated with the program
coordinator and the practicum site. If the Incomplete is approved the student may be granted an
extension to return to the practicum and complete the outstanding items or they may be
granted permission to carry over some items to their next practicum. Specifics about the terms
will be outlined using the college’s incomplete form.
6. Students who complete all requirements by the end of the semester but do not successfully pass
the practicum course may be eligible for a supplemental. The student will follow the
supplemental process described in this handbook and pay the required fee as per information in
the Conestoga College Student Procedures Guide.
7. Criminal Records Check Procedures.
Practicum Health Requirements
Mandatory practicum health and safety requirements must be completed by students prior to student
field/clinical placements. Successful placement completion is required for students to progress to
program completion. To qualify for field/clinical placement learning experiences, students must present
the following at the start of the program in accordance with pre-admission information provided by the
college:
• Standard First Aid and CPR –level C
• An annual Police Check for Vulnerable Sector Screening (VSS). Police Checks must be clear of
any unpardoned criminal offences. An unclear criminal record may result in the inability to
participate in field placement/clinical which will jeopardize progress in the program. Acceptance
for placement is at the discretion of the agency; some agencies may request students to provide
a VSS completed within six months of placement start date. Students with criminal records are
advised to meet with the program chair for academic counselling to determine program
suitability.
Advanced Police Studies Program Handbook 2015-2016
Safety in the Workplace Course
All students who participate in unpaid work placements during the course of their program will be
required to successfully complete the mandatory Safety in the Workplace course prior to going out on
placement. The course will provide students with an introduction to workplace hazards and general
safety awareness. Students will receive a Record of Completion to provide evidence of this training to
placement sites and will consent to their workplace insurance coverage.
Student Consent Forms
Students are required to complete program specific consent forms. To access the forms, students
should go to the Practicum Services Community on myConestoga and open the Consent Forms
tab. Students can then electronically sign-off all applicable consent forms after reading each document.
WSIB
Prior to your first placement, you must sign a Declaration of Understanding of WSIB Coverage related to
Unpaid Clinical Placements indicating you understand that WSIB coverage will be provided through the
Ministry of Training, Colleges, and Universities while you are on training placements. This Declaration
will be placed in your student file. It is your responsibility to ensure that the Declaration of
Understanding for WSIB Coverage is signed and returned or you will not be allowed to attend your field
experience.
Concerns regarding Student Safety or the Safety and Care/Service for Clients
Field placement experiences provide the opportunity to demonstrate and enhance your learning in the
practice environment. These practicums have been organized by your Program in partnership with the
organization where you have been placed.
The following procedures have been developed to make it easier to identify and address any concerns
or issues regarding your safety or the safety and care of clients that may come up during the practicum
in a way that supports both a solid learning experience and a constructive partnership with the
practicum site.
Communication of General Concerns
Regarding Your Safety or the Safety and Care/Service for Clients
1. Students will be provided with an Orientation to their placement site on the first day of their
placement. The Orientation may include details of the placement site’s policies and procedures
related to communication about the safety of the work environment and /or the safety and care
of patients/residents/clients.
2. If a student has any concerns about the safety of the work environment and/or the
safe/appropriate care/service for clients:
Advanced Police Studies Program Handbook 2015-2016
•
The student must immediately report these concerns to the College individual associated with
the practicum (Clinical Instructor, Faculty responsible for your practicum, Field Placement
Supervisor).
•
The Clinical Instructor /Responsible Faculty/Field Placement Supervisor will discuss this concern
with Site Management.
•
For concerns of a serious nature (e.g. concerns impacting a total student group; a serious
care/service situation), the Clinical Instructor/Responsible Faculty/Field Placement Supervisor
will discuss the situation with the Program Coordinator and, potentially, the Department Chair.
The Coordinator or Chair will immediately contact practicum site management to determine
next steps.
Should facility policies require that practicum students report safety or care/service concerns
immediately to practicum site management, the student should report to the Clinical
Instructor/Responsible Faculty/Field Placement Officer immediately afterward.
Reporting of Incidents of Student Injury during a Practicum Experience
1. Should students experience personal injury of any kind, this must be reported immediately to
the Placement Employer and Clinical Instructor/Responsible Faculty/Field Placement Supervisor.
The Placement Employer will provide first-aid that may be necessary, including arranging for
transportation to emergency medical services if required. The Clinical Instructor/Responsible
Faculty/Field Placement Supervisor will notify the Program Coordinator and Chair and complete
an Unpaid Work/Education Placement-Accident Report (UWEP-04) and will send this to the
College’s Occupational Health & Safety Office. Where necessary, the Occupational Health &
Safety Office will complete a WSIB 7 form, a MTCU Letter of Authorization to Represent
Placement Employer and a MTCU Work/Education Placement Agreement Form.
Reporting of Student Involvement
Situations of Possible Injury to Clients during a Practicum Experience or Student Damage to Facility
Property
1. Should students be involved in care/service situations where there the care/service results in a
potential concern/injury to patients/residents/clients of the placement site, this concern must
be immediately reported to the Practicum Site in order that care can be given. This situation
must also be reported immediately to the Clinical Instructor/Responsible Faculty/Field
Placement Supervisor. The faculty member will discuss this immediately with the placement site
and ensure that an incident report is completed. The faculty member must also inform the
Program Coordinator and the Department Chair for a discussion of program expectations and
implications. It is the responsibility of the Chair to ensure that all documentation is obtained
regarding the incident and to inform College officials accordingly.
2. Should students be involved in situations where there is alleged damage to resources/physical
property at the Practicum site, this concern must be reported immediately to the Practicum Site
and to the Clinical Instructor/Responsible Faculty/Placement Officer. The faculty member will
Advanced Police Studies Program Handbook 2015-2016
inform the Program Coordinator and Department Chair for a discussion of program expectations
and implications. It is the responsibility of the Clinical Instructor/Responsible Faculty/Placement
Officer to complete an incident report with the Chair accountable to ensure all documentation is
obtained and to inform college officials accordingly.
External Partnerships
We recognize the following external employers and agencies that provide the practicums:
• Halton Regional Police Service
• Guelph Police Service
• Stratford Police Service
• Waterloo Regional Police Service
• O.P.P
• Wilfred Laurier University Special Constable Service
• University of Waterloo Special Constable Service
Advanced Police Studies Program Handbook 2015-2016
7
STUDENT AWARDS
Program Awards
Conestoga has more than 400 awards, bursaries, scholarships and academic grants available to
Conestoga students. These funds are made available to our students through the partnerships we have
established with local business and industry leaders. To be considered for an award, complete the
General Application available through your Student Portal. Notifications and instructions to complete
the application are sent to all full-time students’ email accounts in the fall semester (Deadline: First
Friday in October) and winter semester (Deadline: First Friday in February). Visit the Student Financial
Services on Conestoga’s website.
Advanced Police Studies Program Handbook 2015-2016
Program revision log
Last Revised
June 12th, 2015
By Whom
Jillian Grant