Table of Contents ............................................................................................................ 2
1) PROGRAM HANDBOOK GUIDELINES .................................................................. 4
2) PROGRAM ACADEMIC TEAM ................................................................................ 4
2.1 Welcome ................................................................................................................ 4
2.2 Program Administration and Faculty ...................................................................... 4
3) PROGRAM OVERVIEW .......................................................................................... 6
3.1 Program Description .............................................................................................. 6
3.2 Program Design ..................................................................................................... 7
3.3 Program Outcomes ................................................................................................ 7
4) PROGRAM ACADEMIC ACHIEVEMENT AND REQUIREMENTS .......................... 7
4.1 Academic Promotion Decisions ............................................................................. 7
4.2 Clearance of Academic Deficiency ........................................................................ 8
4.3 Probation ............................................................................................................... 9
4.4 Discontinuance .................................................................................................... 10
4.5 Readmission ........................................................................................................ 10
4.6 Graduation ........................................................................................................... 11
4.7 Withdrawal ........................................................................................................... 11
5) PROGRAM INFORMATION .................................................................................. 11
5.1 Academic Assistance ........................................................................................... 11
5.2 Academic Dates ................................................................................................... 12
5.3 Attendance .......................................................................................................... 12
5.4 Awards ................................................................................................................. 12
5.5 Communication and Emailing Requirements ....................................................... 12
5.6 Course Changes (Adding/Dropping) .................................................................... 12
5.7 Co-operative Education Eligibility ........................................................................ 13
5.8 Credit Transfers (Exemptions) ............................................................................. 15
5.9 Dress code .......................................................................................................... 15
5.10 Evaluations (deadlines, tests and examinations) ............................................... 16
5.11 Field Trips .......................................................................................................... 19
5.12 General Education Electives .............................................................................. 19
5.13 Maintaining Student Files .................................................................................. 19
5.14 Prior Learning Assessment and Recognition (PLAR) ........................................ 19
5.15 Program Advisory Committee ............................................................................ 20
2

5.16 Program Transfer ............................................................................................... 20
5.17 Student Feedback .............................................................................................. 20
5.18 Student Representation ..................................................................................... 21
6) FACILITY INFORMATION ..................................................................................... 21
6.1 After Hours Access .............................................................................................. 21
7) SAFETY INFORMATION ....................................................................................... 23
7.1 Safety and Security Information ........................................................................... 23
7.2 Basic Safety ......................................................................................................... 23
7.3 Emergency Telephone Messages ....................................................................... 23
7.4 Machine Operation and Safety ............................................................................ 24
7.5 Personal Protective Equipment (PPE) ................................................................. 24
7.6 Student Protection Acknowledgement ................................................................. 24
8) STUDENT SERVICES INFORMATION ................................................................. 24
9) COLLEGE-WIDE ACADEMIC POLICIES/PROCEDURES .................................... 25
10) PROGRAM HANDBOOK REVISION LOG .......................................................... 25
3

The purpose of this handbook is to provide students with program specific details and other important information. The material in this handbook is accurate at the date of posting, and is applicable for the current academic year. Students will be informed of handbook changes that occur, if any, through college email. Program handbooks are updated yearly and students must check their program handbook for the current edition.
Welcome to the School of Engineering and Information Technology
Conestoga offers a full range of engineering and information technology programs to suit your interests and career aspirations. Within these there are one year certificate
(both foundational and post-diploma), two and three year diploma, and four year bachelor’s degree programs. Pathways exist within these allowing for students to reach their full potential.
All of our programs incorporate active learning that may include project-based learning, co-operative education, case studies and capstone projects. Active learning allows students to apply theory to practice during their studies and results in a graduate who is better prepared for the real work world. Employers like this, which is why the School of
Engineering & Information Technology has a history of excellent graduate and co-op placement rates.
Sincerely,
Julia Biedermann, PhD, PEng
Executive Dean
Executive Dean – Engineering–Technology–Trades and Program Chair
Julia Biedermann, PhD, P.Eng.
A2205-4 - Cambridge Campus
519-748-5220 ext. 3212 jbiederman@conestogac.on.ca
Administrative Assistant to Executive Dean:
Rebecca Dougherty
A2205-5 – Cambridge Campus
519-748-5220 ext. 4573 rdougherty@conestogac.on.ca
4

Program Coordinator
Wendi Hulme, MA Int. Des., ARIDO, NCIDQ cert. #021336, LEED AP
A3219 – Cambridge Campus
519-748-5220 ext. 4539 whulme@conestogac.on.ca
Program Faculty
Ann Callaghan, ARIDO, IDC, LEED AP ID+C, Bill 124 Certified
A3219 – Cambridge Campus
519-748-5220 ext. 2467 acallaghan@conestogac.on.ca
David B. Sapelak, M.A., B.A., B.A.A., IDC, ARIDO, NCIDQ registered
A3219 – Cambridge Campus
519-748-5220 ext. 4579 dsapelak@conestogac.on.ca
Sarah Turner, MID, BID, ARIDO, NCIDQ cert. # 26939
A3219 – Cambridge Campus
519-748-5220 ext. 4588 sturner@conestogac.on.ca
Ron Bean, B. Tech, B. Arch, OAA, MRAIC, CAHP, LEED AP
A3219 – Cambridge Campus
519-748-5220 ext. 2276 rbean@conestogac.on.ca
Andrew Chatham, B.E.S., M.Arch.
A3219 – Cambridge Campus
519-748-5220 ext. 2263 achatham@conestogac.on.ca
Jeffrey Elliott, B.E.D.S., M. Arch, OAA, MRAIC, LEED AP
A3219 – Cambridge Campus
519-748-5220 ext. 2277 jelliott@conestogac.on.ca
Joseph Geraghty, IDC, NCIDQ
A3219 – Cambridge Campus jgeraghty@conestogac.on.ca
Colin McGugan, P. Eng, B.A. Sc., M. Eng.
A3219 – Cambridge Campus
519-748-5220 ext. 2242 cmcgugan@conestogac.on.ca
5

Laura Quirk, Ph.D.
A3219 – Doon Campus, 4B, D23
519-748-5220 ext. 3291 lquirkk@conestogac.on.ca
Other Faculty
In addition to the core complement of your full-time program faculty, other faculty will work with you for the duration of this program. These include faculty from other Schools for breadth and or/general education courses, as well as faculty with particular expertise in specific areas of program focus.
Contact information for this faculty will typically be provided on the first day of related courses.
This unique co-op program focuses on architecture and interior design and relies heavily upon project-based learning. This Bachelor of Interior Design degree provides professional training in design development and the presentation of interior spaces
(residential, commercial, retail, institutional, health, entertainment, exposition).
The relationship between occupants and their physical environment will be analyzed by taking into consideration the space dimensions, composition, furnishings, illumination, texture, acoustics, finishes, colour and other aspects that address functional requirements, comfort and aesthetics. In other words, interior design takes the shell of any building as a point of departure and works on the interior planning, construction and finishing, -- the whole range of components that allow the space to be safely and comfortably inhabited. Conestoga's Interior Design degree is unique! This program is more technical in nature than most interior design programs. Why is that important?
Industry professionals have told us that graduates who have this technical competency are very attractive to employers and will need less on-the-job training. Interior design has evolved and is as much science as it is art. Designing and creating sustainable buildings; managing interior design projects; working in a team of professionals that includes architects, engineers and contractors: all of these require the solid technical education that is provided in Conestoga's Bachelor of Interior Design degree program.
Graduates are prepared for the realities of working with new and emerging technologies and for a great career in interior design!
Students will learn to integrate the issues of interior design with maintenance and management of the built environment and will engage in a detailed study of the principles, methods, and applications for technically and financially sound decision making. Co-op work term opportunities exist in third and fourth year to provide students with relevant experience that will complement their academic studies.
6

The program has been designed in consultation with the Association of Registered
Interior Designers of Ontario (ARIDO) and is on ARIDO's list of recognized interior design programs. Conestoga is following the procedure for accreditation by the Council of Interior Design Accreditation (CIDA).
Students can find their program design on the Student Portal by following the steps below:
1. Log in to Student Portal
2. Click on ‘My Courses’ tab
3. Select ‘View Progress Report’ button
Courses are listed by level/semester. Students can also view courses for the most current program design for this academic year on the Conestoga College website. To find these courses, students need to scroll down the page to the ‘Program Courses’.
Program outcomes are developed with the expectations and requirements of external regulatory/accrediting bodies and consultation with Program Advisory Committees
(PACs) and related industry experts. These outcomes are coordinated and articulated in a manner designed to result in the achievement by of sets of specified learning attributes.
Program Outcomes are located on the Bachelor of Interior Design webpage on the left side navigation bar.
Students who take longer than the four years required to complete the program are accountable for completing any new or additional courses that may result due to changes in the program of study.
The Academic Team meets at the conclusion of every semester, and at the call of the
Program Coordinator, to make academic decisions. Academic decisions are made with respect to promotion, probation, learning contracts, supplemental work and discontinuance.
Students who fail to meet program/course requirements will be reviewed by the
Academic Team for any of the following reasons:
•
Failure of courses and/or studio
•
Patterns of absences from class or Co-op work terms
•
Poor academic achievement
7

A student who has not met the program/course requirements will be subject to one, or a combination of, the following as determined by the Academic Team:
1. Complete supplemental work relating to specific course failures.
2. Repeat the course at the earliest opportunity.
3. Repeat entire semester/year.
4. Be placed on probationary status.
5. Enter into a Learning Contract relating to achievement across more than one program course.
6. Be discontinued from the program.
Supplemental Opportunity
During a student’s college career, there may be occasions when the student’s performance results in a failing grade for the course. The College grants students the opportunity to raise this grade to the minimum passing grade of 60% under specific circumstances.
Supplemental work is an academic privilege not an academic right.
The privilege may be extended to students who meet the criteria for the granting of supplemental work. The criteria provide academic objectivity in making decisions about which students will be granted the privilege.
Opportunities for the clearance of an academic deficiency will arise after the submission of a final failing grade for a student in a course. The student must indicate an intention to clear an academic deficiency within five working days after the final grade is posted for the course.
In addition to College policy, the decision of whether or not to grant a supplemental work is made by the Academic Team after considering the following:
•
Previous academic history
•
Interest and effort in the classroom and studio
•
Current academic achievement
•
Attendance in class / studio
If granted, the supplemental will take the form appropriate to the failed course. It may be comprehensive in nature, or require the student to repeat particular aspects of the course. Students will be required to pay the supplemental fee as established by the
Registrar’s Office.
Criteria for the opportunity to clear an academic deficiency:
1. Must have a minimum 50% average, including assignments.
2. There is to be only one supplemental opportunity granted for a course.
3. No more than two supplemental opportunities will be allowed in a given semester.
8

4. There must be evidence of passing at least one evaluation in the course.
5. There must be no registered academic misconduct in the semester.
The final mark will be the minimum passing grade of 60% for the course if the supplemental evaluation meets the requirements set by the Professor. Failure in the supplemental will result in no change to the original course grade. The re-calculation of the final grade will be automatic and without appeal.
Retaking Failed Courses
When a supplemental opportunity is not possible or in the event of not successfully completing a supplemental evaluation, the failed course must be retaken at the earliest opportunity. The student is responsible for any fees associated with retaking a failed course. It may be possible for the student to take a course from another institution as long as the course is deemed to be equivalent by the Credit Transfer Office. Refer to the Letter of Permission Procedure .
The following information is in addition to the College Baccalaureate Degree Promotion and Graduation Policy available on the College website.
The conditions of Academic Probation will be determined by the academic team and will be one of the following:
1. A student with a program or sessional GPA greater than or equal to 2.50 with more than two failed and/or dropped courses will be placed on probation and:
1.1. If the Academic Team determines that the failed courses will not prevent the student from continuing in the project-based learning environment, then the student is eligible to continue into the next level but is required to pick up and clear the failed courses as soon as possible. In some cases, this may result in the student having to drop a course in order to pick up a failed course. The student must meet with the program coordinator prior to the start of the next semester, and each subsequent semester, until the probation is cleared.
1.2. If the Academic Team determines that the failed courses will prevent the student from continuing in the project-based learning environment, then the student is eligible to continue but must repeat a specified semester . Again, the student must meet with the program coordinator prior to the start of the next semester, and each subsequent semester, until the probation is cleared. This may result in the student being out of school for a semester. It will be up to the Academic
Team to determine if the student is required to repeat the entire semester that is specified or just a portion of it as related to the failed course.
2. A student with a program or sessional GPA less than 2.50 may be placed on probation or be discontinued from the program. This decision is made by the academic team and will depend upon overall academic achievement to date.
9

2.1. If placed on probation, the student may be eligible to continue into the next level or may be required to repeat an entire semester.
Unless there are extenuating circumstances, the student has one academic year to clear the probation by getting their cumulative average to at least a GPA of
2.50 with no more than two (2) un-cleared failures. Failure to do so may result in discontinuance.
Program Requirements (refer to Academic Promotion Decisions and Clearance of
Academic Deficiency) define the expected academic performance of students progressing through this program. These requirements provide the Academic Team with a basis for decisions regarding the promotion of students. Students who fail to meet program requirements (academically, practically or ethically) will be discontinued from the program on the recommendation of the Academic Team.
Students may also be discontinued for failure to meet the Student Code of Conduct policy set by Conestoga.
Students are entitled to appeal a discontinuance decision in accordance with the
College’s appeal process.
A student who wishes to appeal academic decision or discontinuance from the program should refer to the Conestoga College Student Guide .
Discontinued Student - Readmission Program Protocol
1. A discontinued student may be eligible to return to the program as a part-time or full-time student. The student is required to first successfully repeat all failed courses with 70% minimum grade, then submit a written request to the program coordinator with an explanation of what they have done academically and professionally since their discontinuance and how this will help them be successful. An interview with the program coordinator will follow and the options for readmission will be presented.
2. Readmission is not guaranteed and is subject to space availability within the program.
3. The student is responsible to complete all courses resulting from any program design changes that may have occurred.
4. The faculty reserve the right to modify the implementation of the above, in individual cases, due to extenuating circumstances.
Voluntary Withdrawal - Readmission Program Protocol
1. A student that voluntarily withdrew from Level 1, prior to the Program Withdrawal
Without Academic Penalty Date, will be required to reapply to the program through the Ontario College Application Service (OCAS).
10

2. A student that voluntarily withdrew from the program following the completion of
Level 1 must reapply to the program through the Registrar’s Office. The student will be readmitted to the program level consistent with the program courses previously completed at the discretion of the Program Coordinator.
3. Readmission is not guaranteed and is subject to space availability within the program.
4. Upon readmission, the student is placed into the current program of study and is responsible for all graduation requirements associated with that program of study. I.e., readmission may place the student into a different cohort than the one they began the program with and program design changes may have resulted.
Students are eligible to graduate upon completion of all academic requirements in their program of study, including co-op work terms. The BID program includes two co-op work terms and students are expected to complete both. One work term can be deferred to after the final academic semester. In exceptional circumstances, and after an unsuccessful attempt to secure a placement during the deferred work term, a student may be permitted to graduate having completed only one work term.
Students are expected to respond to their invitation to convocation through their Student
Portal . Convocation ceremonies are held in the spring and fall of each academic year.
BID student who complete all program requirements by the end of August of their final year will attend convocation in the fall. Students, who take longer than the advertised program length, are responsible for completing any new or additional courses due to a program design change. Students who complete their program after the scheduled completion date are required to fill out an Application to Graduate form and submit it with payment to the registrar’s office. Students who are discontinued or have withdrawn and then return to the college will be placed in the current program design and must meet all requirements to graduate.
Students considering withdrawing from a program should meet with their program coordinator/academic advisor prior to withdrawing. In order to formally withdraw from a program, the student must complete the Program Withdrawal form and submit it to the
Registrar’s Office. Deadlines for withdrawing from a program with/without an academic penalty or with/without a refund are posted on the website under Academic Dates .
Academic assistance is available to students through a variety of avenues. The program coordinator/academic advisor and faculty can advise students on specific program and course information such as adding/dropping courses, special timetabling, etc. Access the Conestoga website for assistance provided through Accessibility
11

Services . Access the Learning Commons website for detailed information on the academic services they provide, including Learning Skills, Peer Services, Math and
Writing assistance.
Program start and end dates, holidays and deadlines for course add/drop, withdrawal and refunds are located in your Student Guide . Course changes (add/dropping may also be made through the Student Portal under the “My Courses” tab.
1. A student must regularly attend all classes / studio sessions.
2. A student must maintain regular attendance during co-op experiences.
Absenteeism places the student in academic jeopardy because professors are unable to assess and evaluate performance when students are not in attendance for classroom, studio and CO-OP experiences. Evaluation of these experiences is based on the student’s demonstration of knowledge and skills throughout the program.
Lack of attendance means:
•
The student missed important information/skill demonstrations provided in class.
•
The student has reduced time to learn and demonstrate knowledge and skills.
•
Fellow students are often disadvantaged by absent students/team members.
A student cannot demonstrate competence if absent and this could result in a failed grade.
Conestoga has more than 400 awards, bursaries, scholarships and academic grants available to Conestoga students. These funds are made available to our students through the partnerships we have established with local business and industry leaders.
To be considered for an award, complete the General Application available through your
Student Portal. Notifications and instructions to complete the application are sent to all full-time students’ email accounts in the fall semester (Deadline: First Friday in October) and winter semester (Deadline: First Friday in February). Visit the Financial Aid and
Student Awards Office on Conestoga’s website.
Conestoga College student email accounts are used to communicate with students.
Students are expected to regularly check their student email accounts. Faculty will not respond to emails from non- Conestoga email addresses.
Students can find their program design on the Student Portal by following the steps below:
1. Log in to Student Portal.
12

2. Click on ‘My Courses’ tab.
3. Scroll over the icons to the right of individual course listings.
It is strongly recommended that students consult their program coordinator/academic advisor prior to dropping a course on the Student Portal.
•
If a course withdrawal is processed prior to the deadline date, a dropped course will be recorded as a “W” (withdrawal) on the transcript.
•
If a course withdrawal is processed after the deadline, an “F” (fail) will be recorded on the transcript.
Continuing Education and OntarioLearn courses are not included in student full-time fees. Students wishing to take these part-time courses are required to pay the full fee for the individual course(s). Students may add these or other courses under the ‘Browse
Continuing Education’ tab in their Student Portal.
Students must maintain the academic requirements of the BID program to be eligible for a co-op work term. They are:
•
Minimum sessional GPA of 2.5 (65% weighted sessional average) during the academic semester that occurs two academic semesters prior to the co-op work term.
•
Maximum of two failures or dropped courses during the academic semester that occurs two academic semesters prior to the co-op work term.
Students on academic probation are eligible for a co-op work term as long as they meet the above criteria.
If a student changes cohorts (i.e., graduation is delayed by one year or more) then their sequence of work terms will be adjusted accordingly. They will not be allowed to repeat a passed work term. The student is advised to consult with the co-op advisor as soon as possible.
See the college website for more information on co-op .
Conestoga Degree Work Term Guidelines
Students must complete all of the work terms in their program as per the program design. To meet PEQAB requirements, at least one work term must meet the criteria of the standard co-op work term.
Standard Co-op Work Term
Full-time, paid position with one employer
•
Fourteen consecutive weeks in duration with a minimum of 30 hours per week
(work term course hours = 420)
•
Approved by Co-op and Career Services as relevant to the program of study
13

•
Student must be engaged in productive career-related work, not as an observer
•
Employer agrees to supervise student and evaluate their job performance
•
Work term hours must be completed with one employer
•
Work term course learning outcomes must be met
For all co-op work terms, students are required to:
1. Achieve and maintain program specific academic eligibility requirements for coop.
2. Be enrolled full time.
3. Successfully complete the Co-op & Career Preparation course, which is a prerequisite to all co-op work terms; this includes accepting and signing the Coop Student Contract.
4. Receive approval for their co-op work term opportunity from their Co-op
Employment Advisor.
5. Submit a Work Term Agreement form prior to the co-op start date.
6. Successfully complete assignments and learning outcomes through a work term reporting course.
7. Submit a final evaluation, completed by the employer.
Alternatives to the Standard Co-op Work Term
Unpaid Co-op Work Term
This applies primarily to work term opportunities in the public sector and internationally.
•
Fourteen consecutive weeks in duration with a minimum of 30 hours per week
(work term course hours = 420)
•
Approved by Co-op and Career Services as relevant to the program of study
•
Student must be engaged in productive work, not as an observer
•
Employer agrees to supervise student and evaluate their job performance
•
Work term hours must be completed with one employer
•
Work term course learning outcomes must be met
•
For unpaid work terms where full-time hours are not available, the work term may begin as early as the last day of classes of the semester immediately prior to the co-op term and may end no later than the first day of classes of the academic term following the co-op
•
A standard Work Term Agreement form as well as the Student and Employer
Unpaid Work Term Declarations must be submitted prior to co-op start date
International Student Exchange
An International Student Exchange may count as an exemption for a co-op work term if the program has an international student exchange agreement in place. This will be granted for one work term only and at the discretion and approval of the program coordinator/exchange advisor and the program Chair. This information must be communicated to the Co-op Employment Advisor.
Entrepreneurial Work Term
14

An Entrepreneurial Work Term is an option and must be approved by the Co-op
Employment Advisor at least one month in advance of the work term. If approved, the student is required to complete an Entrepreneurial Work Term Form and submit a formal business plan, including a description of the business, marketing, competition, operating procedures, personnel, business insurance and financial data to their Co-op
Employment Advisor for approval. The business plan should include a process for work term evaluation, such as documentation of customer feedback. One Entrepreneurial
Work Term is permitted; all other work terms must be completed with an employer.
Other Alternatives
Due to economic conditions or personal barriers to employment, students may be granted some flexibility subject to the approval of their Co-op Employment Advisor.
1. Prior Learning Assessment and Recognition (PLAR) – available only for the first work term and only for programs where there are multiple work terms.
2. Deferral – students may defer one work term to the semester following their final academic semester. The student has six months from the start of this deferred semester to secure the work term. The first four months of full-time employment may be used to complete the work term course.
3. Reduction in hours – at the discretion of the Co-op Employment Advisor, the minimum number of hours per work term may be reduced to 350, which representatives 10 consecutive weeks of employment at 35 hours per week. This option is available only for programs with multiple work terms as at least one must be 14 weeks in length
Conestoga recognizes that students may have a variety of previous experiences and formal education that may allow students to enter a program at an advanced level or provide for a specific course transfer credit. A student who has already earned academic credit from a recognized post-secondary institution for a specific course(s) at
Conestoga may request a transfer of credit. Questions regarding Credit Transfer may be sent to CreditTransfer@conestogac.on.ca
or answered by the Credit Transfer Policy and Procedure posted on the college website.
Our objective in establishing a dress code is to allow our students to work comfortably in the school and yet project a respectable image.
Because not all casual clothing is suitable for the classroom/workplace, these guidelines will help you determine what is appropriate to wear to school. Clothing that works well for the beach, yard work, dance clubs, exercise sessions, and sports are not appropriate for school. Clothing that reveals too much cleavage, your back, your chest, your stomach or your underwear are not appropriate for either a business or school setting.
15

•
Dress, skirt and shorts length should be a length at which you can sit comfortably in public and not show too much thigh; must be at least to the fingers or past the fingers when standing naturally.
•
Clothing with potentially offensive words, terms, logos, pictures, cartoons, or slogans are not to be worn.
•
Necklines on shirts, blouses, tops should not be low enough to reveal chest area.
•
Some classmates are allergic to the chemicals in perfumes and make-up, so wear these substances with restraint.
Professional dress is required for ALL presentations, field trips, as well as guest speaker presentations. We encourage professional dress for everyday as well. Be creative and age appropriate with your attire, as first impressions last a long time.
Professional Dress Guidelines
YES: Dress pants and dress jeans of any colour, capris.
NO: Ripped jeans, sweatpants, exercise pants, shorts or leggings.
YES: Skirts and dresses are acceptable. Dress and skirt length should be at a length at which you can sit comfortably in public and not show too much thigh ; must be at least to the fingers or past the fingers when standing naturally.
NO: Overly short or tight skirts/dresses, sun dresses, beach dresses, and spaghettistrap dresses (unless covered by a jacket).
YES: Blouses and jackets, dress shirts, t-shirts under a sweater, blouse or jacket, sweaters, golf-type shirts, shawls, wraps and turtlenecks.
NO: Tank tops; midriff tops; shirts with potentially offensive words, terms, logos, pictures, cartoons, or slogans; halter-tops; tops with bare shoulders; sweatshirts.
Necklines on shirts, blouses, tops should not be low enough to reveal chest area.
YES: Shoes and footwear that are conservative walking shoes, loafers, stylish boots, flats and dress heels.
NO: Athletic shoes, slippers or flip-flops.
YES: Jewelry, makeup, perfume, and cologne should be in good taste. Remember, some employees are allergic to the chemicals in perfumes and make-up, so wear these substances with restraint.
NO: Hats are not appropriate. Head covers that are required for religious purposes or to honour cultural tradition are absolutely accepted.
16

Assignment Program Protocol
It is in the interest of both faculty and students to see that all work is complete, done to a high standard, and is submitted on time. To support this learning objective, the following describes the overall respective responsibilities of faculty and students:
The faculty is responsible to:
•
Provide to students, at the start of each course, the due dates for all deliverables
(e.g., assignments, tests, reports, projects, and class participation) and the respective weighting of each toward the student’s final mark. This does not preclude faculty from adding “pop tests” or other evaluation methods as she/he sees fit.
•
Return tests and quizzes within one to two weeks of their administering.
•
Return exams within two to three weeks of their administering.
•
Return assignments and Studio projects within two to three weeks of their scheduled submission.
•
Respond to student requests for consultations to discuss their performance in respect to coursework.
Students are responsible to:
•
Submit coursework, complete projects and write exams as set out on the schedule provided at the start of each course.
•
Submit coursework in accordance with format and requirements described by course faculty and project outlines.
•
Attend and participate in lectures, studio sessions, scheduled reviews and presentations of their own and their colleagues’ work.
•
Fully disclose and completely reference all sources used in their work (e.g., webbased, printed, personal contacts).
•
Advise faculty of circumstances that would prevent the completion of student work as outlined in course schedules, and provide documentation of same.
Missed Work or Classes
Student work submitted after the due date/time, and without accepted extenuating circumstances, may be graded by faculty but the mark will be progressively reduced as follows:
Within 24 hours of the due date/time – mark reduced by 10%
Within 48 hours of the due date/time – mark reduced by 20%
Without accepted extenuating circumstances, student work submitted after that window may be marked as zero toward the final grade.
This is a faculty decision made in consultation with the student.
Extension of Submission of Student Work
It is acknowledged that events can happen to either faculty or students that disrupt the planned schedule. Each incident will be addressed on an individual, case-by-case basis by course faculty, with the following general guidelines:
17

•
Students are required to submit all assignments on or before the date specified and should anticipate problems that might necessitate an extension of time. If an extension of time is required, students will make this request to the appropriate faculty. An extension of time will be given only if arrangements have been made with the faculty prior to the due date. Extensions will not be given if the request is made the day the assignment(s) is due.
•
In certain situations an extension may be granted providing the student has made the request, provided relevant faculty with appropriate documentation, and received acceptance of the extension at least 24 hours in advance of the original deadline date.
•
In general, extensions for submission of student work will be considered only in the case of extenuating circumstances (sickness, accidents, bereavement, etc.).
The student must provide documentation of the proposed extenuating circumstances; the decision to accept this documentation is determined by the faculty responsible for the related work.
•
Where a student has requested an extension, and provided relevant faculty with accepted documentation of extenuating circumstances at least 24 hours in advance of due dates or with medical certificate upon return to classes, efforts will be made to accommodate the student without penalty and within the timeframe set by the College for completion of term work.
Test and Examination Program Protocol
•
Students are required to bring their college ID cards to tests and exams.
•
The faculty/invigilator may request that books, bags, coats, caps, cellphones, laptops, etc. be left in a designated area.
•
The faculty/invigilator has the authority to assign seats.
•
Students must wait until so directed before turning over and starting their test or exam.
•
Students are not permitted to talk after the test or exam has started, except to the faculty/invigilator.
•
Students may not talk or chat in the exam/test room after submitting his/her paper.
18

Various field trips are scheduled throughout the BID program to enhance the learning experience. Students are required to maintain professional conduct during field trips that will bring credit to the BID Program, Conestoga College and to themselves. Please follow the Student Code of Conduct policy.
Students are required to pay a $10.00 field trip fee for each field trip, toward the cost of transportation.
In the BID program, you are required to complete four (4) Interdisciplinary Elective
General Education (Gen Ed) courses. These elective courses are chosen by the student in the academic term indicated by the program design. The applicable level/semester and the minimum hours that are required for the program are listed at the bottom of each student’s progress report, which is found on the Student Portal.
Students are responsible for adding the elective course into their schedule, during the designated semester. Eligible courses are approved and posted each semester on the college website. Visit Current Students | Conestoga College and click on
‘Announcements’. For additional information regarding Interdisciplinary Electives, please contact the School of Liberal Studies.
Use Authorization to Retain and Use Student Material form
Retention of Student Coursework
As a condition of program review and accreditation, the Program is required to retain examples of student coursework in each of the courses of the curriculum.
At the inception of the Foundation Module, each student will be required to complete this form with respect to retention of coursework over the duration of their enrolment in the Program.
The removal of student projects from College Property must be approved by the faculty member involved with the project.
Conestoga recognizes prior learning of skills, knowledge or competencies that have been acquired through employment, education (informal/formal), non-formal learning or other life experiences. Prior learning must be measured against the required course outcomes and grading standards to meet the standards required of the course(s) in the program. The course outline is the first place to look to determine if the course is PLAR eligible. It must be noted that a PLAR cannot be used by registered Conestoga students to clear academic deficiencies, to improve grades or to obtain admission into a program. Questions regarding PLAR may be sent to CreditTransfer@conestogac.on.ca
or you can speak to your faculty in the course you want to PLAR.
19

Each program at Conestoga has a Program Advisory Committee (PAC), which is made up of industry and academic representatives, as well as current students. They meet several times a year to discuss the direction in which that industry is heading and any improvements that can be made to keep the program current. This helps to ensure that students are learning material that is relevant to their industry.
At the beginning of each year, the coordinator of the program will ask for student volunteers. The coordinator will decide which students will represent years one and two.
The student representatives are expected to attend the meetings. Students must prepare and submit a report based on guidelines provided by the Program
Chair/Coordinator which will be presented at the meeting. Students are expected to be professional, dress in business attire and engage in discussions.
Prior to transferring to another program, it is recommended that the student meet with the program coordinator or academic advisor. Students who decide to change programs may do so by completing and submitting a program application form to the registrar’s office. If considering transferring to a program outside the school in which they are currently enrolled in, students may want to discuss options with a career advisor. When a student moves from one Conestoga program to another and where courses numbers/codes are identical or equivalent, automatic credit is given if passing grades are met. Additional information for career or academic advising is available from faculty, program coordinators or career advisors in the Welcome Centre or on the
Conestoga website.
Student feedback is an essential component of our continuous improvement process.
Our opportunities for student feedback include:
Key Performance Indicators
All college programs in the province are evaluated using Key Performance Indicators
(KPIs) through the Ministry of Training, Colleges and Universities. This survey is conducted each academic year. Strategic goals to improve the programs are developed from these results. This data and other data specific to the campus and the program/school are collected so that Conestoga College can continually improve quality.
Student Appraisal of Teaching
The Student Appraisal of Teaching (SAT) allows direct feedback from students on teaching for a particular course. Completion of the SAT form gives teachers and academic managers valuable information, to use for improving teaching at Conestoga.
The SAT process occurs at semester-end. One-quarter of the faculty is appraised per term, and each has two courses selected by their academic managers for appraisal. All teachers have a SAT review at least once every two years. Students complete either an
20

electronic or paper copy of the SAT. A summary of results is prepared by Institutional
Research. The report is sent to the Academic Manager who shares the report with the faculty member AFTER all marks for the semester have been collected.
Continuing Education students may have an opportunity to complete a SAT form at the conclusion of each Continuing Education course.
CSI and Conestoga agree that a student has the right to invite a member of CSI to a student/faculty meeting, provided that 24 hours advance notice is given to faculty. This advance notice will ensure that all parties will have an opportunity to adequately prepare for the meeting.
Refer to the Student Guide for information on after-hours access, parking, and classroom & computer labs: Search Student Guide on Conestoga's website.
Conestoga hours of operation are 7:00 a.m. to 11:00 p.m. Conestoga recognizes that in some programs of study, students may require after-hours access to classrooms and labs. After-hours access is maintained in accordance with the academic needs of individual programs. The after-hours access is a privilege, not a right.
If after-hours access is required, faculty must contact security in advance, with the student(s) name, ID number, and program information, along with signed paperwork approving access. The student must follow these guidelines:
•
Be in the designated room with another approved person
•
Inform security immediately of any out-of-the normal situations
•
Have student identification card available
•
Notify security upon departure
•
Not move furniture
Room Access
After the add/drop date each semester, each faculty member whose class may need to access the college after hours will submit an electronic class list to Security to indicate which students are eligible for access to the college after hours.
Students will be required to sign in, showing their student cards at Security before
11:00pm each day that they wish to be on campus after 11:00pm.
Students wishing to leave and return after 11:00 pm will need to inform Security who will readmit them upon their return.
Students must leave the classroom/lab if requested to do so by the cleaning staff.
21

Computer Labs
Note: There is no food permitted in any computer lab. Beverages are permitted in unbreakable, re-sealable containers. Please note that in computer labs, containers should be placed away from the keyboard to prevent unnecessary damage.
Program Physical Space
The dedicated physical space of the program includes:
•
•
•
•
• a plotter/printer room (A3122) a model room (A3132) a product library room (A3126) faculty offices (A3219) three studios: (A3118, A3128) (A3112)
Homeroom Rules
Your Studio is your ‘base of operations’.
This is a space that we share as faculty and student body. This is where we will come together to explore the material of your Studio work, and other curriculum, in each semester of the program. This exploration will range from lectures to seminar discussions to development of group and individual project work to formal reviews and informal discussions.
Security of Property
The program studio facilities are equipped with keyless entry. The punch code access is provided to each student registered in the program at the outset of each semester.
All individuals permitted access to the studio facilities will be provided with the code by program faculty/administration. In order to maintain security of property and persons, it is critical that this access code is not shared with students outside of the program.
Within the studios, each student is provided with a storage cabinet for securing their personal equipment and supplies. Students are advised to purchase a lock for their individual storage cabinet to ensure the security of their property when they are absent from their work area.
Product & Samples Library
The Product & Samples Library is for the use of students in the Bachelor of Interior
Design program only. Students are encouraged to use this resource to source materials and product information.
In consideration of fellow students, students must ensure that library resources are put away and personal belongings are removed when leaving the room.
22

(many schools will have safety information specific to the program – this information should be included in the program specific section of the Program Handbook)
Security Services provides 24-hour security at the Doon and Cambridge campuses as well as day, evening and 24-hour weekend security at the Guelph and Waterloo campuses. Assistance is also available to students and staff at the Stratford and
Cambridge Campuses by calling the Doon Campus at 519-748-5220 ext. 3444.
Additional services students may find of benefit offered through Security Services:
•
First Aid: for any major or minor physical or medical needs
•
Lost and Found
•
Parking: sales, assistance, and enforcement
•
Information/Education: for home security audits, self-defence, anti-theft precautions, and basic personal safety
•
Safety concerns of a personal nature or college related
•
Locker issues
•
Walk Safe: for safety escorts for students to any area on campus or residence including homes in the near vicinity
•
Emergency Phones: located in strategic areas around Conestoga that provide a direct link to Security Services
•
Security: at events on campus including any CSI pub night
Refer to your Student Guide for Conestoga’s Safety and Security services and procedures.
Note: Students may be required to sign a Conestoga College ITAL (CCITAL)
Acknowledgment of Safety Training and Responsibilities Form depending on program requirements.
Theft, tampering, loss and/or destruction of college equipment/property is a serious offence. Theft of personal or college equipment/property should be reported to security services immediately. Students found stealing or tampering with college property will be dealt with under the student code of conduct and may also face criminal charges.
Please review the list of all emergency guides, and the full list of all policies and procedures relating to Security.
In an emergency situation, it may be necessary for family members to contact a student.
Family members need to know the student number, program name, school and campus the student is registered to aid Security in locating the student. This information will be
23

required when the family member calls. Please have family members contact Security directly at 519-748-5220 ext. 3357 only if it is an emergency.
Machine operation and safety requirements will be provided by the faculty responsible for the delivery of each course, as necessary.
Refer to your Student Guide for Conestoga’s Safety and Security services and procedures.
Physical protection requirements will be provided by the faculty responsible for the delivery of each course, as necessary.
Refer to your Student Guide for Conestoga’s Safety and Security services and procedures.
A Student Protection Acknowledgement confirmation pop-up will appear after the applicant logs in into the Student Portal. A PDF will direct applicants to the location of related policies, procedures and program information. Applicants will confirm that they have been duly informed by Conestoga and attest to that fact by clicking the acknowledgement box provided in the popup. Date and time of the applicant’s acknowledgement will be captured in the Student Portal database. Conestoga will be able to run reports as necessary.
Once the acknowledgement box has been clicked, the applicant may proceed to enter the Student Portal and go about their business. An email will be automatically generated and sent to the applicant acknowledging their acknowledgement. The Student
Protection Information PDF will be resent within the email for their reference.
The Student Protection Acknowledgement confirmation pop-up will appear to all applicants and students (not just the degree applicants) once per academic year.
Student Services information can be found in the Student Guide . The following is a short list of the types of services offered:
•
Aboriginal Services
•
Degree Completion Opportunities - Pathways
•
Learning Commons
•
Accessibility Services
•
Bookstore
•
Conestoga Student Inc.
•
Co-op and Career Services
24

•
Counselling Services
•
First Generation
•
Graduation (convocation)
•
Health Services
•
Library
•
Student Financial Services
•
Student Life
A Student Protection Acknowledge confirmation pop-up will appear once an applicant/student logs into the Student Portal. A PDF directs students to policies and procedures relevant to their academic responsibilities. Policies and procedures are searchable on Conestoga’s website . Students are advised to review and comply with all policies and procedures including the following:
•
Academic Credential Procedure
•
Academic Dispute and Resolution Policy
•
Academic Dispute Resolution and Appeal Procedure
•
Academic Integrity Policy
•
Academic Recognition Policy
•
Clearance of Academic Deficiency Policy and Procedure
•
Co-operative Education Policy
•
Discontinuance Policy and Procedure
•
Eligibility to Participate in Co-op Work Terms Policy and Procedure
•
Evaluation of Student Learning Policy and Procedure
•
Grading Procedure
•
Graduation Requirements and Convocation Procedure
•
Honours Policy and Honours Procedure
•
Program/Course (Cohort) Withdrawal Procedure
•
Student Concerns and Issues Policy and Procedure
•
Student Feedback Policy
•
Student Fees Policy
•
Violation of Academic Integrity Procedure
Date: January 2016
Type of Revision: clarified co-op eligibility requirements
25