2015-2016
Mechanical Systems Engineering
(1066C)
Program Handbook
Conestoga College Institute of Technology and
Advanced Learning
Note: This is a companion document to the current
Conestoga College Student Guide.
Table of Contents
Table of Contents ............................................................................................................ 2
1) PROGRAM HANDBOOK GUIDELINES ................................................................... 4
2) PROGRAM ACADEMIC TEAM................................................................................. 4
2.1 Welcome .......................................................................................................... 4
2.2 Program Administration and Faculty................................................................. 4
3) PROGRAM OVERVIEW ........................................................................................... 6
3.1 Program Description ......................................................................................... 6
3.2 Program Design ............................................................................................... 6
3.3 Program Learning Outcomes ........................................................................... 7
4) PROGRAM ACADEMIC ACHIEVEMENT AND REQUIREMENTS .......................... 7
4.1 Academic Promotion Decisions ........................................................................ 7
4.2 Clearance of Academic Deficiency ................................................................... 9
4.3 Probation ........................................................................................................ 10
4.4 Discontinuance ............................................................................................... 11
4.5 Re-admission ................................................................................................. 11
4.6 Graduation...................................................................................................... 12
4.7 Withdrawal...................................................................................................... 13
5) PROGRAM INFORMATION ................................................................................... 13
5.1 Academic Assistance ..................................................................................... 13
5.2 Academic Dates ............................................................................................. 13
5.3 Attendance and In Class Requirements ......................................................... 13
5.4 Awards ........................................................................................................... 14
5.5 Communication and Emailing Requirements.................................................. 14
5.6 Course Changes (Adding/Dropping)............................................................... 14
5.7 Co-operative Education Eligibility ................................................................... 14
5.8 Credit Transfers (Exemptions) ........................................................................ 16
5.9 Equipment, Supplies and Texts ...................................................................... 16
5.10 Evaluations (deadlines, tests and examinations) ............................................ 17
5.11 General Education Electives .......................................................................... 20
5.12 Maintaining Student Files ............................................................................... 20
5.13 Prior Learning Assessment and Recognition (PLAR) ..................................... 20
5.14 Program Advisory Committee ......................................................................... 20
5.15 Program Transfer ........................................................................................... 21
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5.16 Student Feedback .......................................................................................... 21
5.17 Student Representation .................................................................................. 21
6) FACILITY INFORMATION ...................................................................................... 22
6.1 After Hours Access ......................................................................................... 22
7) SAFETY INFORMATION ........................................................................................ 24
7.1 Safety and Security Information ..................................................................... 24
7.2 Basic Safety ................................................................................................... 25
7.3 Emergency Telephone Messages .................................................................. 26
7.4 Machine Operation and Safety ....................................................................... 26
7.5 Personal Protective Equipment (PPE) ............................................................ 27
7.6 Student Protection Acknowledgement ............................................................ 27
8) STUDENT SERVICES INFORMATION .................................................................. 28
9) COLLEGE-WIDE ACADEMIC POLICIES/PROCEDURES ..................................... 28
10) APPENDIX 1: MSE PREREQUISITES DIAGRAM ................................................. 30
11) APPENDIX 2: MSE PROMOTION DIAGRAM ........................................................ 31
12) PROGRAM HANDBOOK REVISION LOG ............................................................. 32
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1) PROGRAM HANDBOOK GUIDELINES
The purpose of this handbook is to provide students with program specific details and
other important information. The material in this handbook is accurate at the date of
posting, and is applicable for the current academic year. Students will be informed of
handbook changes that occur, if any, through college email. Program handbooks are
updated yearly and students must check their program handbook for the current edition.
2) PROGRAM ACADEMIC TEAM
2.1 Welcome
Welcome to the School of Engineering and Information Technology
Conestoga offers a full range of engineering and information technology programs to
suit your interests and career aspirations. Within these there are one year certificate
(both foundational and post-diploma), two and three year diploma, and four year
bachelor’s degree programs. Pathways exist within these allowing for students to reach
their full potential.
All of our programs incorporate active learning that may include project-based learning,
co-operative education, case studies and capstone projects. Active learning allows
students to apply theory to practice during their studies and results in a graduate who is
better prepared for the real work world. Employers like this, which is why the School of
Engineering & Information Technology has a history of excellent graduate and co-op
placement rates.
Sincerely,
Julia Biedermann, PhD, PEng
Executive Dean
2.2 Program Administration and Faculty
Executive Dean – Engineering–Technology–Trades
Julia Biedermann, PhD, P.Eng.
A2205-4 - Cambridge Campus
519-748-5220 ext. 3212
jbiederman@conestogac.on.ca
Administrative Assistant to Executive Dean:
Rebecca Dougherty
A2205-5 – Cambridge Campus
519-748-5220 ext. 4573
rdougherty@conestogac.on.ca
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Program Chair
Mitch Wawzonek, M.A.Sc., P.Eng.
Cambridge, A2205-5
519-748-5220 ext.3297
mwawzonek@conestogac.on.ca
Administrative Assistant to Program Chair:
Fatima Armas
Cambridge, A2205
519-748-5220 ext. 3342
farmas@conestogac.on.ca
Program Coordinator
Calin Stoicoiu, P. Eng.
Cambridge, A3206
519-748-5220 ext. 2272
cstoicoiu@conestogac.on.ca
Program Faculty
Andrew Campbell
Cambridge, A3206
519-748-5220 ext. 2233
acampbell@conestogac.on.ca
Min Chen
Cambridge, A3206
519-748-5220 ext. 2298
mchen@conestogac.on.ca
Florin David
Cambridge, A3206
519-748-5220 ext. 2288
fdavid@conestogac.on.ca
Martin Hare
Cambridge, A3206
519-748-5220 ext. 3213
mhare@conestogac.on.ca
Hamid Karbasi
Cambridge, A3206
519-748-5220 ext. 2287
hkarbasi@conestogac.on.ca
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Tam Nguyen
Cambridge, A3206
519-748-5220 ext. 2273
tnguyen@conestogac.on.ca
Liviu Radulescu
Cambridge, A3206
519-748-5220 ext. 2281
lradulescu@conestogac.on.ca
Mohammad Toorani
Cambridge, A3206
519-748-5220 ext. 4587
mtoorani@conestogac.on.ca
Other Faculty
In addition to the core complement of your full-time program faculty, other faculty will
work with you for the duration of this program. These include faculty from other Schools
for breadth and or/general education courses, as well as faculty with particular expertise
in specific areas of program focus.
Contact information for this faculty will typically be provided on the first day of related
courses.
3) PROGRAM OVERVIEW
3.1 Program Description
The Bachelor of Engineering - Mechanical Systems Engineering program (MSE) is
accredited by the Canadian Engineering Accreditation Board (CEAB) allowing students
to start on the path to becoming a professional engineer. It is geared to motivated
individuals looking for challenging careers in the dynamic and growing areas of
mechanical design, robotics, and advanced manufacturing. The MSE program is an
innovative and challenging one, delivered using project-based curriculum. As students
undertake four years of increasingly complex real-world projects, they will progress from
engineering fundamentals to advanced, leading-edge technologies in design,
manufacturing and automation.
Students also develop proficiency in business, project management, environmental and
sustainable design as well as interpersonal and team dynamics. In addition, liberal
studies breadth courses and generic skills complement the engineering curriculum.
3.2 Program Design
Students can find their program design on the Student Portal by following the steps
below:
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1. Log in to Student Portal
2. Click on ‘My Courses’ tab
3. Select ‘View Progress Report’ button
Courses are listed by level/semester. Students can also view courses for the most
current program design for this academic year on the Conestoga College website. To
find these courses, students need to scroll down the page to the ‘Program Courses’.
The prerequisites diagram is shown in Appendix 1.
3.3 Program Learning Outcomes
Program outcomes are developed with the expectations and requirements of external
regulatory/accrediting bodies and consultation with Program Advisory Committees
(PACs) and related industry experts. These outcomes are coordinated and articulated
in a manner designed to result in the achievement by of sets of specified learning
attributes.
Program Outcomes are located on the Mechanical Systems Engineering program page
on the left side navigation bar.
4) PROGRAM ACADEMIC ACHIEVEMENT AND REQUIREMENTS
4.1 Academic Promotion Decisions
The Promotion Committee is composed of the Program Coordinator and all of the faculty
team members for that particular semester. It meets at the conclusion of every semester,
and at the call of the Program Coordinator.
Students who fail to meet course/module standards will be reviewed by the Promotion
Committee. This would include the following:
•
•
Failure of theory course/module and/or lab experience
Patterns of absence from class or CO-OP which may affect achieving a program
standard
Students actively registered in cohort delivered programs who take longer than the
designed program length of time to complete their studies are accountable for
completing any new or additional courses that may result due to changes in the
program of study. Unless otherwise stated, students registered in non-cohort delivered
programs must complete the program of study within seven years of being admitted to
the program.
Protocol 1
A student must successfully complete all courses including all three co-op semesters
provided in the program design. Bridging students must complete two (2) co-op
semesters, one of which is after year 4, unless an exemption is granted based on
previous work experience acquired through previous coop work terms from the
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graduated program or regular employment. The evaluation is based on relevancy with
the program requirements.
Protocol 2
Students bridging into MSE from other Advanced Diploma programs follow the following
procedure:
1) Prospective student contacts the Admission Officer or the Program Coordinator
providing the graduated program transcript and latest resume.
2) Prospective students are contacted and informed of the bridging process details
3) The Admissions Officer generates the Turnaround Document and forwards to the
Program Coordinator for pre-approval based on credentials and admission criteria.
4) All pre-approved students are scheduled for the final decision interview.
5) Students are interviewed by the Pathway Admission Panel formed by two faculty
members and the Program Coordinator.
6) Following the interview, accepted students receive the letter of acceptance in the
MSE program identified level, conditional to completion of the assigned bridging
module as per Protocol 3.
Protocol 3
Bridging students’ acceptance into the program is conditional of completing the
assigned bridging courses module. Courses failed during the bridging module need to
be re-taken during the next academic year, thus extending the bridging in the program
time to one year.
In the event that not all bridging courses are passed during the extended one year
bridge, the student will have to re-apply for the next calendar year having to complete
again the entire bridging module.
Protocol 4
A student is expected to apply theory and skills in a safe and competent manner in
accordance with the level identified in the course learning outcomes.
Protocol 5
A student should strive to develop the virtues, or habits of behavior, that are
characteristic of professional engineers. These virtues include, but are not limited to,
integrity, honesty, trustworthiness and fairness in undertaking their current academic
studies and future careers.
Protocol 6
Students are expected to attend all assigned classes. Any student who will miss a class
must inform the professor by e-mail before the time of the class.
Any student who, for legitimate reasons, will miss a scheduled evaluation must inform
the professor by e-mail before the evaluation takes place. To qualify for a make-up
exam, students must provide relevant proof for the absence.
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Absent students are responsible for content covered during missed classes. It is the
student's responsibility to ensure that information they receive is correct.
The promotion diagram is shown in Appendix 2.
4.2 Clearance of Academic Deficiency
A student who has not met the STANDARDS for one year may not be promoted to the
next year of the Program. The Promotion committee will make a determination from the
list which follows:
1) Complete supplemental work (Learning Contract or Supplemental Exam) for
course/module failures (see criteria for writing of supplement examinations.
2) Repeat the course/module at the earliest opportunity.
3) Repeat the entire year.
4) Discontinuance from the program with a possibility of re-entry.
5) Discontinuance from the program with no possibility of re-entry.
Incomplete
A student will be given an incomplete in the course if the student was absent for
legitimate reasons. Course work must be completed within 30 days from course end
date.
Pre-requisites
Students will be allowed entry into a course for which they are missing a prerequisite
only with the permission of the Coordinator and on the advice of the course Professor.
Supplemental
In conformance with the college policy on Clearance of Academic Deficiency students
may be eligible for supplemental work if their grade is no more than 10% below the
passing grade for the course. Unless there are extenuating circumstances, an MSE
student needs to have a mark within 5% of passing.
The passing grade for a course is 60%.
A Learning Contract may be given in the place of a supplemental examination if more
extensive work needs to be completed. A Learning Contract is also appropriate for
students who have received an incomplete due to legitimate reasons.
Students with final course grades between 55% and 60% and with examination grades
between 55% and 60% may be eligible for supplemental work/examinations. Students
in these situations should contact the faculty member to request a supplemental for
ONE failed course in the week after examinations. Decisions regarding eligibility will
then be made at the marks and promotion meeting by the promotion committee at which
time students will be informed of their eligibility by the professor using college email.
Students must fill out a Supplemental Authorization form available from the Program
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Coordinator and register for the supplemental at the Registrar’s office (there is a small
fee associated with this) prior to the start of any supplemental work.
A student is not eligible for a supplemental if the student is carrying three or more
failures/dropped courses (see academic probation and discontinuance).
A student is eligible to write no more than ONE supplemental in a given semester
unless there are extenuating circumstances. Students are only allowed one
supplemental per course and only 3 supplemental examinations during the entire
program.
As per the College policy the maximum grade recorded for a passed supplemental will
be 60%. A failing grade will result at minimum in the student repeating the course and at
maximum in the student repeating the semester.
Students Repeating Courses
A student who has contacted the faculty member and determined that he/she is
ineligible for a supplemental or a student who has failed a supplemental must repeat the
course at the earliest possible time. The student must contact the Program Coordinator
with the details of the course in order to obtain a Special Timetable. Timetabling
conflicts due to students taking courses in multiple years is often unavoidable. Students
should note that a single failure often results in an additional year to complete the
degree.
In certain instances, it may be possible for a student to obtain partial credit from the
previous course if the marks were deemed acceptable by the faculty. For example, a
student may be able to retain passing lab marks from the previous failed course and
only repeat the lecture portion. This is to be initiated by the student and must be
discussed and agreed upon by the professor and Program Coordinator in advance of
any special timetabling requests by students.
Students Repeating a Semester/Year
A decision of ‘repeat same level’ will result from students who have 3 or more uncleared failures, or dropped or missing courses. Students will need to clear any failures
or dropped or missing courses before being promoted to the next level. This will add
one more year for the program completion. Students with failed or dropped courses will
also be put on probation as per the following section.
4.3 Probation
Program protocols are developed, which define the expected academic performance
requirements of students who are progressing through a program. These standards
provide the academic team with a basis for decisions regarding the promotion of the
students. Students who fail to meet the documented standards of performance will be
discontinued from the program.
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Students will be evaluated based on program protocols, which are well defined for the
program and for each course. Students who are assessed as failing to meet program
standards (academically, practically or ethically) will be discontinued from the program
on the recommendation of the Promotion Committee. Such students are entitled to
appeal the discontinuance decision in accordance with the College’s appeal process
found in the Conestoga Student Procedures Guide.
For the purposes of determining academic probation and discontinuance failed/dropped
courses will be counted as ‘0’. Multiple failures of the same course will count in these
calculations until the failure is cleared, at which point the initial failure(s) will no longer
be included.
Students will be put on probation if
a) They have 3 or more cumulative failed or dropped courses
b) They have a cumulative average which has dropped below 2.5 GPA (65%)
c) They have multiple academic offences and/or a student code of conduct violation or
have failed to act in a professional and ethical manner.
While on academic probation students may under normal circumstances only take
courses from their current academic level or below. Students may be discontinued if
they have not made reasonable progress in passing courses and clearing failures within
one calendar year.
4.4 Discontinuance
Students will be discontinued if:
1. There is no progress in clearing failed courses and maintaining a 2.5 GPA while on
probation.
2. Have a GPA that is below 1.0 (Average below 50%).
3. They have had 3 academic offences and/or a student code of conduct violation
necessitating discontinuance.
4.5 Re-admission
All applications for readmission must be approved by the program coordinator and
school chair. Students that have been discontinued form the program may be
readmitted subject to the following requirements:
1. Readmission will not be granted sooner than one year after the discontinuance
decision.
2. Student must complete one of the following academic upgrading activities during
the one year absence from the program:
a) Successful completion of two full-time semesters (minimum of five courses per
semester) in one of Conestoga College’s engineering technology diploma
programs (Design and Analysis or Robotics and Automation) with a minimum
average of 80% in EACH semester and with no final grade less than 65% in
individual courses. It is the applicant’s responsibility to identify appropriate
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engineering technology programs if not attending one of the above mentioned
Conestoga College programs.
b) Re-take all courses within the level preceding the discontinuance decision
3. All readmitted students will be under academic probation for one year after their
readmission and their performance assessed under the probation requirements.
4. Under any circumstances, not more than one readmission will be granted for any
student.
4.6 Graduation
Students are eligible to graduate upon completion of all academic requirements in their
program of study, including co-op placements if applicable. Students are expected to
respond to their invitation through their Student Portal. Convocation ceremonies are
held in the spring and fall of each academic year. Students, who take longer than the
advertised program length, are responsible for completing any new or additional
courses due to a program design change. Students who complete their program after
the scheduled completion date are required to fill out an Application to Graduate form
and submit it with payment to the registrar’s office. Students who are discontinued or
have withdrawn and then return to the college will be placed in the current program
design and must meet all requirements to graduate.
Graduation
To graduate from the program students must complete all course modules within their
program design and three (3) co-op work terms. The program must be completed within
seven (7) years of its start. Leaves of absence must be approved by the Program
Coordinator.
For bridging students, all bridging courses, courses in years 3 and 4 and two (2) co-op
work terms are required (see Section 4). Bridging students must complete the program
within three (3) years from the date they join the program. Leaves of absence or
exceptions must be approved by the Program Coordinator /Chair.
Letters of Reference
Students may request personal letters of reference from their professors. The letter will
be written on plain paper and will reflect the professors’ personal opinion. The Chair of
Engineering and IT is responsible for the preparation of official Conestoga College
references for graduating students when it is requested by (potential) employers. The
Faculty will assist in supporting the completion of employer references.
Master's Degree Opportunities
Most graduate schools are accepting of an MSE degree. There are two types of
Master’s programs for engineering: M.Eng. and MASc. The M.Eng. is courseworkbased and applications are similar to bachelors programs in that they are based on
previous marks. The MASc is research thesis-based and often requires initial contact
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with the supervising professor talk to some of your professors/coordinators for more
information.
4.7 Withdrawal
Students considering withdrawing from a program should meet with their program
coordinator/academic advisor prior to withdrawing. In order to formally withdraw from a
program, the student must complete the Program Withdrawal form and submit it to the
Registrar’s Office. Deadlines for withdrawing from a program with/without an academic
penalty or with/without a refund are posted on the website under Academic Dates.
5) PROGRAM INFORMATION
5.1 Academic Assistance
Academic assistance is available to students through a variety of avenues. The
program coordinator/academic advisor and faculty can advise students on specific
program and course information such as adding/dropping courses, special timetabling,
etc. Access the Conestoga website for assistance provided through Accessibility
Services. Access the Learning Commons website for detailed information on the
academic services they provide, including Learning Skills, Peer Services, Math and
Writing assistance.
5.2 Academic Dates
Program start and end dates, holidays and deadlines for course add/drop, withdrawal
and refunds are located in your Student Guide. Course changes (add/dropping may
also be made through the Student Portal under the “My Courses” tab).
5.3 Attendance and In Class Requirements
Successful Engineering Students:
• Attend classes and are on time
• Email or telephone faculty when they will be absent for legitimate reasons and get
any assignments or notes that they have missed
• Are alert during class, ask questions and participate in classroom discussions
• Submit assignments on time that are neat and well organized
• Behave in an ethical and professional manner
• Do not cheat on assigned work or on tests/examinations
• Are polite and respectful of faculty and other students and to employers and
colleagues both on campus and at co-op work placements
In Class Requirements
• The use of laptops, tablets, cellphones, smart phones and other electronic
devices are not allowed during lectures unless required by the class activities or
permitted by the professor
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5.4 Awards
Conestoga has more than 400 awards, bursaries, scholarships and academic grants
available to Conestoga students. These funds are made available to our students
through the partnerships we have established with local business and industry leaders.
To be considered for an award, complete the General Application available through your
Student Portal. Notifications and instructions to complete the application are sent to all
full-time students’ email accounts in the fall semester (Deadline: First Friday in October)
and winter semester (Deadline: First Friday in February). Visit the Financial Aid and
Student Awards Office on Conestoga’s website.
5.5 Communication and Emailing Requirements
Conestoga College student email accounts are used to communicate with students.
Students are expected to regularly check their student email accounts. Faculty will not
respond to emails from non- Conestoga email addresses.
Students should use college email for communicating with their professors. Subject
lines should reflect the message and intent of the email. Professors should be
addressed in a professional manner using their appropriate title. Emails should be
proof-read for spelling and grammar before sending
5.6 Course Changes (Adding/Dropping)
Students can find their program design on the Student Portal by following the steps
below:
1. Log in to Student Portal.
2. Click on ‘My Courses’ tab.
3. Scroll over the icons to the right of individual course listings.
It is strongly recommended that students consult their program coordinator/academic
advisor prior to dropping a course on the Student Portal.
• If a course withdrawal is processed prior to the deadline date, a dropped course
will be recorded as a “W” (withdrawal) on the transcript.
• If a course withdrawal is processed after the deadline, an “F” (fail) will be
recorded on the transcript.
Continuing Education and OntarioLearn courses are not included in student full-time
fees. Students wishing to take these part-time courses are required to pay the full fee
for the individual course(s). Students may add these or other courses under the ‘Browse
Continuing Education’ tab in their Student Portal.
5.7 Co-operative Education Eligibility
If applicable to your program, students must maintain the academic requirements of
their program to remain in the co-op stream. Their eligibility to participate in a co-op
work term is evaluated at the end of the term that occurs two terms prior to the co-op
opportunity. See the college website for information on co-op.
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To be eligible for a specific co-op work term, a student must have a minimum of 2.5
session GPA (65% average) two semesters prior to the co-op work term and a
maximum of two failures or dropped courses during the term that occurs two terms prior
to the co-op work term.
Standard Co-op Work Term
•
•
•
•
•
•
•
Full-time, paid position with one employer
Fourteen consecutive weeks in duration with a minimum of 30 hours per week (work
term course hours = 420)
Approved by Co-op and Career Services as relevant to the program of study
Student must be engaged in productive career-related work, not as an observer
Employer agrees to supervise student and evaluate their job performance
Work term hours must be completed with one employer
Work term course learning outcomes must be met
For all co-op work terms, students are required to:
1. Achieve and maintain program specific academic eligibility requirements for co-op.
2. Be enrolled full time.
3. Successfully complete the Co-op & Career Preparation course, which is a
prerequisite to all co-op work terms; this includes accepting and signing the Co-op
Student Contract.
4. Receive approval for their co-op work term opportunity from their Co-op Employment
Advisor.
5. Submit a Work Term Agreement form prior to the co-op start date.
6. Successfully complete assignments and learning outcomes through a work term
reporting course.
7. Submit a final evaluation, completed by the employer.
Options
Note: all degree students must complete at least one degree program co-op work term
that is 14 weeks in length to meet the PEQAB requirements for graduation.
Unpaid Co-op Work Term
This applies primarily to work term opportunities in the public sector and internationally.
•
•
•
Fourteen consecutive weeks in duration with a minimum of 30 hours per week (work
term course hours = 420)
Approved by Co-op and Career Services as relevant to the program of study
Student must be engaged in productive work, not as an observer
Co-op assignments/reports must be completed according to the standards sheet
provided and within the allocated time unless other arrangements have been made with
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the CO-OP advisor. Co-op engineering reports must be emailed in MS Word format to
the coordinator by the first day of classes in the semester following the co-op.
5.8 Credit Transfers (Exemptions)
Conestoga recognizes that students may have a variety of previous experiences and
formal education that may allow students to enter a program at an advanced level or
provide for a specific course transfer credit. A student who has already earned
academic credit from a recognized post-secondary institution for a specific course(s) at
Conestoga may request a transfer of credit. Questions regarding Credit Transfer may
be sent to CreditTransfer@conestogac.on.ca or answered by the Credit Transfer Policy
and Procedure posted on the college website.
You may request an exemption for a course by filling out an exemption form and having
it signed by the faculty responsible for the course at the beginning of the semester or
from the Program Coordinator at the beginning of the program. You will need to provide
the following information:
a) An official transcript
b) Course outline
Course outcomes need to encompass at least 80% of the MSE course for which the
exemption is sought and be taught at a degree level. Care will also be taken to ensure
that the institution/program in which the course was taught has engineering
accreditation.
A student should be referred to the Program Coordinator if they have:
a) Transcripts from an unrecognized institutions
b) Transcripts from a foreign institution
c) Considerable work experience which may be eligible for a Recognition of Prior
Learning assessment (see below)
Note that in MSE the project-based nature of the program may require students to
continue a course regardless of courses taken from previous institutions.
5.9 Equipment, Supplies and Texts
MSE is a laptop program. The students are required to purchase their laptop with
specified minimum hardware configuration. The laptop must be equipped with anti-virus
software. The College will provide access to engineering software as required by each
course.
Students are required to purchase an electric kit in Year 1 that will be used in
labs/projects in several courses during their studies.
Students are expected to purchase the textbooks required by each course.
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5.10 Evaluations (deadlines, tests and examinations)
Assignment Program Protocol
MSE has ZERO tolerance on late or missed assignments. Students are required to
submit all assignments on or before the time and date specified. They should anticipate
problems that might necessitate an extension of time. If an extension of time is
required, students will make this request to the appropriate professor well in advance of
the due date (24 hour minimum). Approval of the request is at the discretion of the
professor.
Faculty will inform students regarding proper assignment documentation for: a standard
Title page; Problem Analysis page, and guidelines for preparing a formal lab report.
Basic information is listed below:
A formal technical laboratory report will normally be divided into seven major sections.
However, you must consult the Course Professor for specific requirements and
details.
Title Page
This section should contain course number, lab title, date, you and your lab partner’s
name (if applicable) and who the lab is written for.
Objective
This section explains why the study was undertaken and is usually only one or two
paragraphs long. The objectives should be written in paragraphs, not listed in point
form. All experimental hypotheses must be included in this section.
Background Information
This section summarizes or describes all relevant concepts, theories and formulas that
were used in the lab. Previously published studies from literature research should also
be included. In this section, all information must be referenced properly in the
bibliography section of the report.
Materials & Equipment
This section lists the materials and equipment that were used to conduct the
experiment. It should contain enough detail so that others could repeat the experiment
and obtain similar results. Do not just list the materials and equipment in point form.
You must include some introduction and explanation prior to listing out the equipment
and materials.
Experimental Procedure
This section contains the step-by-step instructions used to conduct the experiment. It
should have enough detail so that others could repeat the experiment and expect
similar results. However, since this is a technical report, the procedure (which is often
given to you in point form) must be rewritten into paragraphs and using passive past
tense.
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For example, in the lab hand-out, you will see following point form statement:
Measure the width and thickness of the tensile specimen using a caliper.
In the formal lab report, the statement will be incorporated into a paragraph and
become:
“The width and thickness of the tensile specimen were measured using a caliper
etc.”
Results and Discussion
In this section, you present the results from your experiment using figures, tables and/or
plots. Raw data that was collected during the experiment should be included in the
appendix of the report. All tables and figures should be referred to in the text and
should have appropriate captions. Table captions are located above the table and figure
captions are below. You will also need to provide sample calculations as appropriate. It
is important to provide a written summary in paragraph form of any observations (both
expected and unexpected results). Make sure that you clearly describe the contents of
each figure, graph or table (i.e., what is the reader is looking at? What are the trends?).
Then, you must critically evaluate the experimental results. For example, “The width
and thickness measurements are so inaccurate” is a complaint, not a critical discussion.
“Variations in specimen’s width and thickness should be accounted for by averaging
several readings.” is a critical discussion. The following questions may also help with
the discussion.
 Do the results support or refute the hypotheses as stated in the Objective Section?
 How do they relate to the results that you might have expected from the background
information obtained in theory lectures, textbooks, etc.?
 What cause the differences between what was expected and what actually
occurred?
 When possible, quantify all measurement and experimental errors.
 Discuss all requirements specified by the Course Professor.
 Answer any questions listed in the lab handout.
Conclusions and Recommendations
In this section, the major conclusions from experiment will be summarized. Each
conclusion should be no more than one or two sentences long.
Bibliography
Properly cite (e.g., IEEE format) any reference material that has been mentioned in the
report (including texts, journals, and websites). Any material taken from a resource
must be referenced. Otherwise, the work has been plagiarized. Use superscripts to
relate the reference to the sentence, paragraph, or figure in the report.
Appendix/Appendices
Put all raw experimental data, sketches, spreadsheet printout, observation notes made
during experiment, calculations and etc.
18
It is expected that all formal lab report will be typed and grouped into sections. Handdrawn illustrations and graphs may be used provided that they are neat and legible
Extra Credit
There is no extra credit assignments allowed in the MSE program.
Retention of Student Coursework
It is recommended that students keep coursework until the end of the semester in the
case of any discrepancy in the grades.
Faculty are required to keep academic evidence of student work for PEQAB/MTCU for
Degree Renewals.
Test and Examination Program Protocol
In the MSE program testing and examinations are done within the homeroom, a
computer lab or other laboratory. The following rules generally apply to all testing
situations.
1. Students’ desks/tables must be completely cleared off before the test/examination
period.
2. All personal items (coats, backpacks, purses and electronic equipment including cell
phones) must be left at the front of the classroom.
3. Students are not allowed to share permitted materials (calculators, textbooks, etc.)
4. For certain tests/examinations, rules for calculator use may be specified.
5. Unless a part of the test/examination, all computers and monitors must be turned off.
For computer-based tests, no unauthorized software is to be used.
6. There is to be absolutely no talking or other communication between students from
the time the tests/examinations are handed out to the time they are picked up at the
end of the test/examination period.
7. Students are not allowed to leave the room without permission. No one may leave
the examination room during the last 10 minutes of the test/examination period to
avoid disrupting others.
8. Once a student has handed in his/her test or examination paper, he/she must leave
the room and cannot re-enter until the end of the test/examination period.
9. Additional rules may be specified by the faculty members prior to the day of
testing/examination.
Interim Marks Appeals
In the case where a student wishes to dispute an interim mark (assignment, lab,
midterm exam, etc.) the student must first see the professor to discuss the issue. In
cases where a satisfactory outcome cannot be achieved the Chair of Engineering and
IT-Mitch Wawzonek should be consulted. If a grade is re-evaluated students will receive
the most recent grade for the work.
19
5.11 General Education Electives
In the MSE program, you are required to complete 13 General Education (Gen Ed)
courses. Gen Ed courses can either be included as a specified course in your program
and must take when scheduled by the program or they can be elective courses chosen
by the student in the academic term indicated by the program design. These electives
Gen Ed course requirements are listed at the bottom of each student’s progress report,
which is found on the Student Portal. The progress report indicates the level/semester
and the minimum hours that are required for the program. Students are responsible for
adding the elective Gen Ed course into their schedule, during the designated semester.
Eligible courses are approved and posted each semester on the college website. Visit
Current Students | Conestoga College and click on ‘Announcements’. For additional
information regarding Gen Ed courses, please contact the School of Liberal Studies.
5.12 Maintaining Student Files
Retention of Student Coursework
It is recommended that students keep coursework until the end of the semester in the
case of any discrepancy in the grades.
Faculty are required to keep academic evidence of student work for PEQAB
(Postsecondary Education Quality Assessment Board) / MTCU (Ministry of Training,
Colleges and Universities) for Degree Renewals.
5.13 Prior Learning Assessment and Recognition (PLAR)
Conestoga recognizes prior learning of skills, knowledge or competencies that have
been acquired through employment, education (informal/formal), non-formal learning or
other life experiences. Prior learning must be measured against the required course
outcomes and grading standards to meet the standards required of the course(s) in the
program. The course outline is the first place to look to determine if the course is PLAR
eligible. It must be noted that a PLAR cannot be used by registered Conestoga
students to clear academic deficiencies, to improve grades or to obtain admission into a
program. Questions regarding PLAR may be sent to CreditTransfer@conestogac.on.ca
or you can speak to your faculty in the course you want to PLAR.
5.14 Program Advisory Committee
Each program at Conestoga has a Program Advisory Committee (PAC), which is made
up of industry and academic representatives, as well as current students. They meet
several times a year to discuss the direction in which that industry is heading and any
improvements that can be made to keep the program current. This helps to ensure that
students are learning material that is relevant to their industry.
At the beginning of each year, the coordinator of the program will ask for student
volunteers. The coordinator will decide which students will represent years one and two.
The student representatives are expected to attend the meetings. Students must
prepare and submit a report based on guidelines provided by the Program
Chair/Coordinator which will be presented at the meeting. Students are expected to be
professional, dress in business attire and engage in discussions.
20
5.15 Program Transfer
Prior to transferring to another program, it is recommended that the student meet with
the program coordinator or academic advisor. Students who decide to change
programs may do so by completing and submitting a program application form to the
registrar’s office. If considering transferring to a program outside the school in which
they are currently enrolled in, students may want to discuss options with a career
advisor. When a student moves from one Conestoga program to another and where
courses numbers/codes are identical or equivalent, automatic credit is given if passing
grades are met. Additional information for career or academic advising is available from
faculty, program coordinators or career advisors in the Welcome Centre or on the
Conestoga website.
5.16 Student Feedback
Student feedback is an essential component of our continuous improvement process.
Our opportunities for student feedback include:
Key Performance Indicators
All college programs in the province are evaluated using Key Performance Indicators
(KPIs) through the Ministry of Training, Colleges and Universities. This survey is
conducted each academic year. Strategic goals to improve the programs are developed
from these results. This data and other data specific to the campus and the
program/school are collected so that Conestoga College can continually improve
quality.
Student Appraisal of Teaching
The Student Appraisal of Teaching (SAT) allows direct feedback from students on
teaching for a particular course. Completion of the SAT form gives teachers and
academic managers valuable information, to use for improving teaching at Conestoga.
The SAT process occurs at semester-end. One-quarter of the faculty is appraised per
term, and each has two courses selected by their academic managers for appraisal. All
teachers have a SAT review at least once every two years. Students complete either an
electronic or paper copy of the SAT. A summary of results is prepared by Institutional
Research. The report is sent to the Academic Manager who shares the report with the
faculty member AFTER all marks for the semester have been collected.
Continuing Education students may have an opportunity to complete a SAT form at the
conclusion of each Continuing Education course.
5.17 Student Representation
CSI and Conestoga agree that a student has the right to invite a member of CSI to a
student/faculty meeting, provided that 24 hours advance notice is given to faculty. This
advance notice will ensure that all parties will have an opportunity to adequately prepare
for the meeting.
21
Yearly Class Representatives
Year 1
To be determined
Year 2
Amir Hossein Kiassat, Akiassat-cc@conestogac.on.ca
Year 3
Patrick Wawrzyniak, Pwawrzyniak-cc@conestogac.on.ca
Mohammad Rahimi, Mrahimi-cc@conestogac.on.ca
Year 4
Cynthia Charlebois, ccharlebois-cc@conestogac.on.ca
CES (Conestoga Engineering Society) Executives
President
Jake Nantais, Prez_CES@conestogac.on.ca
Vice President Operations
James Smith, VPO_CES@conestogac.on.ca
Vice President Internal
Gabriel DeSousa, VPI_CES@conestogac.on.ca
Vice President External
Zachary Muma, VPE_CES@conestogac.on.ca
6) FACILITY INFORMATION
Refer to the Student Guide for information on after-hours access, parking, and
classroom & computer labs.
6.1 After Hours Access
Conestoga hours of operation are 7:00 a.m. to 11:00 p.m. Conestoga recognizes that in
some programs of study, students may require after-hours access to classrooms and
labs. After-hours access is maintained in accordance with the academic needs of
individual programs. The after-hours access is a privilege, not a right.
If after-hours access is required, faculty must contact security in advance, with the
student(s) name, ID number, and program information, along with signed paperwork
approving access. The student must follow these guidelines:
• Be in the designated room with another approved person
• Inform security immediately of any out-of-the normal situations
• Have student identification card available
• Notify security upon departure
22
•
Not move furniture
Theft and Tampering of College and Personal Property
Theft, tampering, loss and/or destruction of college equipment is a serious offence.
Theft of personal or college equipment should be reported to security services
immediately.
Students found tampering with equipment should be reported to security and any
broken or tampered with equipment should be reported to the program coordinator and
also to the program technologist as soon as it is discovered.
Students found stealing or tampering with college property will be dealt with under the
student code of conduct and may also face criminal charges.
Room Access
After the add/drop date each semester, each faculty member whose class may need to
access the college after hours will submit an electronic class list (available in PDF
format) to Security to indicate which students are eligible for access to the college after
hours. The course number, course name, section number and faculty name must be
included.
Along with the class list, the faculty member should include an indication of which
classroom and/or lab may be needed along with an alternate room in the case of
overcrowding and the dates during which the access is required (e.g. - date range or full
semester)
Students will be required to sign in, showing their student cards at Security before
2300h each day they wish to stay late, indicating which course and section they
represent. After checking the class lists to ensure the students' eligibility to be in the
college at that time, Security will tell them which room they should use.
Students wishing to leave and return after 11:00 pm will need to inform Security who will
readmit them upon their return.
For safety reasons, students staying late at the college should be in groups of no less
than two people.
Homeroom Rules
The exclusive homerooms that we have at the Cambridge campus are a privilege that
very few students at Conestoga have. In order to keep these rooms as a safe place the
following rules must be followed:
1. Homerooms should be kept locked when students are not in the classroom. This
includes during the daytime hours when students are in other areas of the building. It
is the responsibility of the last person leaving to ensure that the doors are locked.
2. After-hours rules must be followed.
23
3. Homerooms should be kept tidy and free of clutter. Students should use the lockers
in the hall and cubbies provided to store personal and academic items.
4. It is the student’s responsibility to lock up any valuable items.
5. Computers within the room are for the students’ use, but they are not your personal
computers. Please turn off all computers when you vacate the room. There is to be
no ‘saving’ of computers or locking using a password.
6. Students may be required by faculty to turn off computers, including personal
laptops, during lectures and other exercises. Students must comply with the faculty
request.
7. Students should avoid causing disruption during lectures. Cell phones should be
turned off. Students should use washroom facilities during breaks between classes.
8. The homerooms are to be considered a place of business. There is to be no game
playing, movie watching, loud music, inappropriate surfing of the internet, horseplay
or other shenanigans in the homerooms.
9. No unauthorized furniture or appliances are permitted in the homerooms.
10. Theft, tampering, loss and/or destruction of college equipment is not permitted and
will result in a student code of conduct violation and possible criminal charges. (see
separate section on theft).
11. Please respect others and the property of others.
7) SAFETY INFORMATION
7.1 Safety and Security Information
Security Services provides 24-hour security at the Doon and Cambridge campuses as
well as day, evening and 24-hour weekend security at the Guelph and Waterloo
campuses. Assistance is also available to students and staff at the Stratford and
Cambridge Campuses by calling the Doon Campus at 519-748-5220 ext. 3444.
Additional services students may find of benefit offered through Security Services:
• First Aid: for any major or minor physical or medical needs
• Lost and Found
• Parking: sales, assistance, and enforcement
• Information/Education: for home security audits, self-defence, anti-theft
precautions, and basic personal safety
• Safety concerns of a personal nature or college related
• Locker issues
• Walk Safe: for safety escorts for students to any area on campus or residence
including homes in the near vicinity
• Emergency Phones: located in strategic areas around Conestoga that provide
a direct link to Security Services
• Security: at events on campus including any CSI pub night
24
7.2 Basic Safety
Refer to your Student Guide for Conestoga’s Safety and Security services and
procedures.
Note: Students may be required to sign a Conestoga College ITAL (CCITAL)
Acknowledgment of Safety Training and Responsibilities Form depending on program
requirements.
Theft, tampering, loss and/or destruction of college equipment/property is a serious
offence. Theft of personal or college equipment/property should be reported to security
services immediately. Students found stealing or tampering with college property will be
dealt with under the student code of conduct and may also face criminal charges.
Please review the list of all emergency guides, and the full list of all policies and
procedures relating to Security.
Note: Students are required to sign a CCITAL Acknowledgment of Safety Training and
Responsibilities Form (if applicable to program).
Safety is an important aspect of becoming an engineer and Conestoga College and
College faculty and staff take the safety of our students seriously.
At the beginning of each course students will be required to fill out and sign a standard
safety waiver form for every class in which there is a laboratory component or for which
there is some element of danger. Within these courses students will receive appropriate
safety training so that they may use machinery and equipment in a safe manner.
Students must refrain from using any/all machinery/equipment for which they have not
been sufficiently trained to use.
In the designing of student projects students will be instructed as to appropriate safety
lockouts and precautions for safe use.
Unauthorized tools, equipment and chemicals are not permitted. Students must seek
permission in writing from Project Faculty or the Program Coordinator. Safety
instructions and/or WHIMIS labeling may be required.
WHIMIS training will be completed by all students prior engaging in their first co-op
semester.
Part of your training as a student will be to perform accurate, appropriate and safe
machining operations in a professional manner. The following list of basic rules applies
not just to our shop but in the future and wherever your career path takes you. These
rules are for everybody’s safety and are not flexible.
If you observe an unsafe act or condition in the shop notify faculty/program coordinator
immediately.
25
1.
2.
3.
4.
5.
6.
7.
8.
9.
There must be a minimum of 2 people when working in the lab/project area.
No running in the lab/shop
No horse play/pranks in the lab/shop
Inappropriate language and loud behaviour will not be tolerated
Radios and similar distracting electronic devices are not allowed in the lab/shop
Machine set-ups are to be checked by faculty
Any accidents are to be reported immediately and appropriate forms completed
Hearing protection is mandatory in designated areas.
Eye protection is mandatory in designated areas- safety glasses or prescription
eyewear
10. Foot protection must be worn in designated areas.
11. Protective safety devices shall not be removed from any of the equipment
12. Long hair must be restrained so as not to become entangled in the machines
13. Loose clothing is an entanglement hazard and will not be allowed; shorts are not to
be worn in the lab/shops
14. Know the location and proper use of the fire extinguishers; if you notice one missing
or discharged notify faculty/technologist
15. Keep doorways, walkways and work areas clear of carts and debris
16. The working area must be kept clean to maintain a safe work environment, and
lab/project groups should take turn to clean the working area on a weekly basis.
NOTE: These are general rules for all MSE labs. Further safety regulations for the 3rd
and 4th year labs will be posted in the labs when applicable.
7.3 Emergency Telephone Messages
In an emergency situation, it may be necessary for family members to contact a student.
Family members need to know the student number, program name, school and campus
the student is registered to aid Security in locating the student. This information will be
required when the family member calls. Please have family members contact Security
directly at 519-748-5220 ext. 3357 only if it is an emergency.
7.4 Machine Operation and Safety
Students are expected to practice safe working habits at all times while in the machine
shop. Failure to follow the rules that result in injury to yourself or others will result in
disciplinary measures. Faculty/technologist supervision is required at all times
1. Machines may only be used under college supervision.
2. Long neck or wrist chains must be removed while operating machinery.
3. Through ways are marked with wide yellow lines; nothing is to be placed within the
marked areas.
4. The machine power knife switch located just beside each machine must be turned
off before making any adjustments to a machine.
5. Never reach into a machine for a part.
6. Never leave a machine until it has come to a full and complete stop.
26
7. Machines with computers or electronic control assistance are particularly dangerous
in that they may appear to have or be stopped but in fact may start up again
unexpectedly.
8. Know where the red emergency palm buttons are located on every machine;
activate the emergency button if an accident warrants its use.
9. Do not lift objects that weigh in excess of 30 lbs/13 kilos; a lifting apparatus is
available for heavier objects.
Note: If you have any special needs that may affect you safely working machinery, you
must notify your instructor prior to entering your first class.
1. Electrical/electronic equipment/devices must be properly shut off when not being
used, such as solder machine, power supply, etc.
2. Protective safety devices shall not be removed from any of the equipment.
3. Machine set-ups are to be checked by faculty to verify safety.
Refer to your Student Guide for Conestoga’s Safety and Security services and
procedures.
7.5 Personal Protective Equipment (PPE)
1. Hearing protection is mandatory in designated areas.
2. Safety glasses/eye protection must be worn when operating mechanical/electrical
tools, such as jigsaw, handsaw, file, drill, etc.
3. Foot protection must be worn in designated areas-- No sandals or open-toed shoes
are permitted in the work area.
4. Steel-toed safety shoes must be worn when heavy objects are to be lifted.
5. Long hair must be restrained so as not to become entangled in the machines
6. Loose clothing is not allowed. Tuck in shirts and pull up pants.
7. Long pants must be worn when working in the lab.
Refer to your Student Guide for Conestoga’s Safety and Security services and
procedures.
7.6 Student Protection Acknowledgement
A Student Protection Acknowledgement confirmation pop-up will appear after the
applicant logs in into the Student Portal. A PDF will direct applicants to the location of
related policies, procedures and program information. Applicants will confirm that they
have been duly informed by Conestoga and attest to that fact by clicking the
acknowledgement box provided in the popup. Date and time of the applicant’s
acknowledgement will be captured in the Student Portal database. Conestoga will be
able to run reports as necessary.
Once the acknowledgement box has been clicked, the applicant may proceed to enter
the Student Portal and go about their business. An email will be automatically generated
and sent to the applicant acknowledging their acknowledgement. The Student
Protection Information PDF will be resent within the email for their reference.
27
The Student Protection Acknowledgement confirmation pop-up will appear to all
applicants and students (not just the degree applicants) once per academic year.
8) STUDENT SERVICES INFORMATION
Student Services information can be found in the Student Guide and or on Conestoga's
website. The following is a short list of the types of services offered:
• Aboriginal Services
• Degree Completion Opportunities - Pathways
• Learning Commons
• Accessibility Services
• Bookstore
• Conestoga Student Inc.
• Co-op and Career Services
• Counselling Services
• First Generation
• Graduation (convocation)
• Health Services
• Library
• Student Financial Services
• Student Life
9) COLLEGE-WIDE ACADEMIC POLICIES/PROCEDURES
A Student Protection Acknowledge confirmation pop-up will appear once an
applicant/student logs into the Student Portal. A PDF directs students to policies and
procedures relevant to their academic responsibilities. Policies and procedures are
searchable on Conestoga’s website. Students are advised to review and comply with
all policies and procedures including the following:
• Academic Credential Procedure
• Academic Dispute and Resolution Policy
• Academic Dispute Resolution and Appeal Procedure
• Academic Integrity Policy
• Academic Recognition Policy
• Clearance of Academic Deficiency Policy and Procedure
• Co-operative Education Policy
• Discontinuance Policy and Procedure
• Eligibility to Participate in Co-op Work Terms Policy and Procedure
• Evaluation of Student Learning Policy and Procedure
• Grading Procedure
• Graduation Requirements and Convocation Procedure
• Honours Policy and Honours Procedure
• Program/Course (Cohort) Withdrawal Procedure
• Student Concerns and Issues Policy and Procedure
28
•
•
•
Student Feedback Policy
Student Fees Policy
Violation of Academic Integrity Procedure
29
10) APPENDIX 1: MSE PREREQUISITES DIAGRAM
30
11) APPENDIX 2: MSE PROMOTION DIAGRAM
Start Here
GPA≥1
(50%)
Discontinue
NO
YES
On
Probation
YES
GPA≥2.5
(65%)
NO
Discontinue
YES
Discontinue
YES
Repeat
YES
NO
Any
Failure
NO
Any
Failure
NO
Passed all courses
within 7 years, 2+ coop terms, GPA≥2.5
(65%)
YES
Graduate
NO
YES
1 or 2
Failures
NO (≥3 Failures)
Promote to next level. Probation if GPA<2.5
(65%).
YES
Promote to next level. Courses limited by
prerequisites. Probation if GPA<2.5 (65%).
Eligible for ONE supplemental exam if the
with final course grade≥55% and the
examination grade≥55%. Only ONE
supplemental exam per course, maximum
THREE supplemental exams during the
program.
Probation – repeat same level. Must clear
all failures or dropped courses within 1
year.
31
12) PROGRAM HANDBOOK REVISION LOG
Date:
Type of Revision:
January 21, 2016: Co-op Eligibility Information Updated
32