Concur Travel & Expense - Review & Approve Expense Reports
Last Updated: January 2015
Concur allows managers and supervisors to approve travel requests and expense reports online;
replacing the need for a physical signature and allowing approvals from any computer or smartphone
with an internet connection.
Review & Approve Concur Documents Pending your Approval
Approvers should receive e-mails notifications when there are Concur documents pending their approval.
Approvers can:
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Change the fund details in the request or reports but not add fund details or change amounts
Send the document back to the user if more information/ changes are needed
Approve the document
Approve and forward the document to another approver
If a Tri-Agency fund (SSHRC, NSERC, CIHR) is used, nominate an Institutional Approver (IA) in the Approval
Flow box if the user did not do so, prior to approving the document. With Tri-Agency funds, the IA must be
the last approver (with expense report, the IA must the last approver prior to Payment Services, FSD)
Concur login: PAWS> Admin Services> Concur Travel & Expense> My Concur
Mobile App: My Concur> Profile> Mobile Registration
1. On the Quick Task Bar in Concur, click the Required Approvals tile to view Requests or Expense Reports
pending your approval.
Note: If acting as a delegate, please ensure that you have selected the user that you want to administer for
before approving documents on their behalf.
2. To review a Travel Request (previously known as Authority to Travel) – see step 3
To review an Expense Report (for reimbursements) – see step 4
Questions? fs_help4u@usask.ca | 306-966-1221
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Concur Travel & Expense - Review & Approve Expense Reports
Last Updated: January 2015
3. Reviewing a Travel Request
Click the Request tab. Click on the request name to view the request
Expense Summary (default view)
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Who is the request for?
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Hover over pie chart icon to preview fund used. The only time the fund is charged is when FLIGHTS are
purchased through Concur or our travel agent using this Travel Request
Request Header tab
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Request details – destination, travelling dates, personal days (if any), comments
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If you see
click Attachments to view all documents attached by user
Segments tab
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If you need to modify the fund used for this request, click on Allocate. You cannot change the amount
or add extra fund – only able to modify existing fund
Questions? fs_help4u@usask.ca | 306-966-1221
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Concur Travel & Expense - Review & Approve Expense Reports
Last Updated: January 2015
After reviewing, you can:
Send back request – to user. When changes or extra information is needed from user. You must enter a
comment. The user will need to re-submit the document for your approval once they have addressed your
comments.
Approve – click this if you are the final approver. If a Tri-Agency fund is used and no Institutional Approver (IA)
is specified by the user, you will be prompted to enter in an IA prior to approving. Use % to see all IAs that you
can select from. Click Approve again once IA is selected.
Approve and Forward – click this to approve and also to forward to an additional approver of your choice.
Search for approver by last name, first name. Hit Approve again once additional approver is selected.
4. Reviewing an Expense Report
Click the Expense tab. Click on the expense report name to view the report.
Questions? fs_help4u@usask.ca | 306-966-1221
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Concur Travel & Expense - Review & Approve Expense Reports
Last Updated: January 2015
Report Summary (default view)
Amount Due Employee/ Total Requested: If approved, this is the amount that the user will be paid. All amount
is in $CAD dollar. Foreign transactions are converted back to $CAD for the final amount.
Request (Travel Request): Please consider if this Expense Report should have a Travel Request associated with
it. All expense reports with out-of-province travel expenses or travel using a tri-agency fund will require an
approved travel request associated with it. If a travel request should be associated but is not, please use the
“Send Back to Employee” option to request that it be associated with the report.
Expenses: List of expense item(s) to be claimed. Click on each expense type to view further details. Some
common quick preview icons:
= hover to preview fund details for this expense. Items with no pie chart icon will be charged to fund
details provided on report header; Details> Report Header
= Receipt(s) attached. Hover to preview receipts. To view all receipts for the entire report; Receipts> View
Receipts in New Window. Your browser may block the new window from opening. Please allow pop-ups in
order to view all receipts in a new window
= Comment provided by user
How do I?
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View all funds used in this expense report? Details> Allocations> Summary
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View Audit Trail? Details> Audit Trail
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View all receipts instead of just individual expense receipts? Receipts> View Receipts in a New Window
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Print/ PDF/ E-mail this expense report? Print/Email> U of S Detailed Report
Questions? fs_help4u@usask.ca | 306-966-1221
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Concur Travel & Expense - Review & Approve Expense Reports
Last Updated: January 2015
After reviewing, you can:
Send Back to Employee: to request for more information or changes. You must enter a comment before
sending it back. User will need to re-submit the document for your approval once they have addressed your
comments.
Approve – click this if you are the final approver. If a Tri-Agency fund is used and no Institutional Approver (IA)
is specified by the user, you will be prompted to enter in an IA prior to approving. Use % to see all IAs that you
can select from. Hit Approve again once IA is selected.
If you are the final approver and you have approved the report, this report will then flow to Payment Services,
FSD for approval prior to payment. If Payment Services sends the report back to employee, the user will need
to address Payment Services’ comment and resubmit to you / departmental approver thus starting the
approval process again for the report.
Re-calling the report after it has been approved? As long as it has not been approved by Payment Services, the
user can re-call the report but not the approver.
Approve and Forward – click this to approve and also to forward to an additional approver of your choice.
Search for approver by last name, first name. Click Approve again once an additional approver is selected.
Questions? fs_help4u@usask.ca | 306-966-1221
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