IPA SURVEY PROJECT COORDINATION FORM 2010
The office of Institutional Planning and Assessment (IPA) is responsible for coordinating all university-level
surveys. In doing so, the IPA will take on a dual role: to coordinate all major surveys and to be a resource for
data sharing and exemplary practices1. Specifically, the IPA is committed to developing and publicizing a yearly
schedule of major surveys to be conducted at the University of Saskatchewan. This will ensure that we do the
following:
1. Coordinate the timing of surveys to avoid multiple surveys that target the same population in the field at
once
2. Minimize survey requests and participant fatigue by limiting the number of surveys and sample size for
any one specific group
3. Minimize the collection of duplicate information
4. Maximize resources by taking advantage of opportunities for joint surveys (piggy-backing)
5. Communicate survey results within the university community and beyond as appropriate
If you or your college/unit are planning to conduct a survey project in the next year, please let us know by
completing this form.
1. Name of survey project:
2. Purpose of survey project:
3. Target group: What members of the university community do you plan to survey? (e.g., first-year
students, staff, recent faculty hires)
4. Sample size: (How many people do you plan to survey?)
1
The IPA acknowledges that other assessment methodologies may also require coordination. These include: questionnaires,
focus groups, structured interviews, informal interviews and guided group discussions, particularly when they cross major
populations of students/faculty/alumni or colleges/units. The IPA is committed to working with the colleges/units to
determine the appropriate methodology for the project and it has expertise in other methodologies which can be accessed
to assist the University of Saskatchewan community in designing the appropriate study.
IPA SURVEY PROJECT COORDINATION FORM 2010
5. Type of survey project (check all that apply):
Online questionnaire
Paper-based
Telephone
Other (please specify)
6. Other assessment methodologies to be used (check all that apply):
Focus groups
Guided group discussions
Structured interviews
Other (please specify)
Informal interviews
7. When do you plan to administer this survey (date in field)? (dd/mm/yyyy to dd/mm/yyyy)
8. Please provide us with a copy of the survey instrument or some sample questions you plan to use. File is
attached: Yes
No
9. Do you intend to contract with another agency to develop and administer the survey and/or to interpret
the findings? Yes
No
10. How do you plan to communicate the results of the survey project to participants?
11. Is there other information on your survey project that you feel is pertinent?
IPA SURVEY PROJECT COORDINATION FORM 2010
12. Contact information:
• Full Name(s):
•
Telephone Number:
•
Email address:
Please send your completed form to ipa_assessment@usask.ca.
Note that an IPA staff member may contact you for further information. You should expect to hear back from
the IPA within 5 working days if further contact is needed.