Controlled / Restricted Goods Procedure
Some foods and products are subject to provincial,
federal and in some cases, international legislation and
regulations. Providing university reports to various
agencies may also be a requirement.
Permits, licences, security clearances, security plans or
internal approvals, including ethics review, may be
required prior to any procurement activity taking place.
In the interests of public health and safety, the
university also has some internal requirements and
processes
Effective date January 1, 2016
Alcohol (commercial)
Biological Material
Biosafety Cabinets &
Containment Equipment
Controlled Goods Program
Dangerous Goods
Electrical Equipment
Food Related Material
going to the United States
Furniture
Human Pathogens &
Toxins
Live Animals
Narcotics
Nuclear Substances
Pressure Vessels and
Equipment
Refrigerators & Freezers
Ultrasound, X-Ray & Laser
Equipment
Procedure – Procurement between $5,000 and $75,000
1
Initiation
Contact the responsible department/unit (see information below) to confirm the process, submit any
necessary paperwork and receive any required approvals prior to placing an order.
2
Complete a purchase requisition in UniFi (university financial system) or central
university unit requisition form
Include a description of the goods to be purchased, name of supplier and include reference to any
contract, permit or license numbers. Some controlled/restricted goods, such as nuclear material, live
animals and furniture must be ordered through a designated central university unit.
3
Shipping, handling and storage
Include any special requirements on the purchase requisition and/or advise the responsible
department/unit.
Alcohol (commercial)
Designated campus units named on the provincial license are responsible for ordering, dispensing and
tracking use of commercial alcohol. Contact Purchasing Services for information and locations.
Biological Material; Human Pathogens & Toxins; Narcotics
Contact Safety Resources for information.
Controlled Goods Program (CGP)
Any individual possessing, accessing, examining or transferring a controlled good or technology/information
must be registered, or exempt from registration. These are defined as goods, technology or information
designed or modified for a military or strategic purpose. Contact Research Services for information.
Dangerous Goods; Biosafety Cabinets & Containment Equipment; Refrigerators &
Freezers; Ultrasound, X-Ray & Laser Equipment
Contact Safety Resources prior to ordering any of these products or equipment, and for advice on
transportation of dangerous goods. Purchasing Services will consult with Safety Resources as part of the
procurement process.
Electrical Equipment
All electrical equipment must be tested or authorized for use in Saskatchewan. Purchasing Services will
confirm electrical compliance of equipment and applicability of environmental handling fees, as part of the
procurement process. Contact Purchasing Services for certification requirements for non-compliant
equipment. Onsite testing and certification will be at additional cost to a department/unit wishing to proceed
with the purchase of non-compliant equipment or products.
Food Related Material going to United States
All food related material identified under the United States Food and Drug Administration (FDA) Bioterrorism
Act must be shipped through Agriculture Stores. This includes seed and seed samples (see comprehensive
list. Contact Agriculture Stores for information.
Furniture
Contact Logistics Management, Facilities Management for information and ordering.
Live Animals
All live animals must be ordered through the Health Sciences Animal Ordering & Delivery. Contact Research
Services for information and any ethics requirements.
Nuclear Substances
Contact Safety Resources for information and ordering.
Pressure Vessels & Equipment
Contact Facilities Management to discuss the requirement, before completing a purchase requisition and
indicate that Facilities Management has approved the technical specifications.
Related Links/Forms
PCard Guidelines
Biosafety Policy
Furniture Policy
Radiation Safety Policy
Canadian Food Inspection Agency (CFIA)
Canadian Nuclear Control Commission – nuclear substances and radiation devices
Foreign Affairs, Trade and Development (DFATD) – export control list
Government of Canada – Narcotic Control Regulations
Health Canada
Ministry of Labour Relations and Workplace Safety – x-ray and laser equipment
Public Health Agency of Canada – human pathogens and toxins
Public Works and Government Services Canada (PWGSC) – Controlled Goods Program (CGP)
Saskatchewan Liquor & Gaming Authority – commercial alcohol
Saskatchewan Electronic Products Recycling Association Program (EPRA) – recycling fees
Technical Safety Authority of Saskatchewan – boiler and pressure systems
Transport Canada – dangerous goods
United States Food & Drug Administration (FDA) – food related material
* This is not an exhaustive Other Government Department list. If you have questions, please contact the
customs broker, Purchasing Services or the appropriate government agency.
Versions
Document Name
Non-Consumptive Alcohol - Inventory Control Sheet
Electrical Equipment Certification Information
Electrical Equipment Certification Form
Environmental Handling Fee (EHF) for university
Fridge and Freezer Request Form
FDA Bioterrorism Act Information
Contact Information
Contact:
Phone:
Agriculture Stores
306-966-7765
Contact:
Phone:
Health Sciences Animal Ordering & Delivery
306-966-4123 or 306-966-4911
Contact:
Phone:
Website:
Logistics Management, Facilities Management
306-966-4616 or 306-966-4636
facilities.usask.ca
Help
Contact:
Phone:
Website:
Research Services
306-966-8676
www.usask.ca/research
Contact:
Phone:
Website:
Safety Resources
306-966-4675
safetyresources.usask.ca
Contact:
Phone:
Website:
Purchasing Services, Financial Services
306-966-6704
www.usask.ca/fsd