SENATE BYLAWS
(April 28, 2001 with revisions April 2002, April 2003; October 2008,
October 2009, April 2010, April 2012, October 2013, April 2014;
October 2014)
TABLE OF CONTENTS
Preamble
1
I.
Definitions
2
II.
Membership of Senate
3
III.
Elections and Members of Senate
3
Appointment or Reappointment of Chancellor
Election of Members of Districts
Election of Members-at-Large
Election by Senate of members to the Board of Governors
Equality of Votes
Students
Appointed Members
Ex Officio Members
Appeals and Complaints
4
5
5
6
7
7
7
7
7
IV.
Meetings of the Senate
8
V.
Committees of the Senate
9
Nominations Committee
Executive Committee
Membership Committee
Honorary Degrees Committee
Board for Student Discipline and Appeal Board
Round Table on Outreach and Engagement
Joint Nomination Committee for Chancellor
Education Committee
9
10
12
12
13
13
14
15
VI.
Honorary Degrees
16
VII.
Disestablishment
16
VIII.
Admission and Classification of Students
16
IX.
Affiliation
17
X.
Federation
17
XI.
Representation of Professional Entities and Organizations
17
XII.
Professional Examinations
18
XIII.
Advisory Councils
18
Appendix A – Senate District Map
Appendix B – List of Organizations represented on Senate
Appendix C – List of Affiliated, Federated and Historic Junior Colleges
Appendix D – Powers of Senate
Appendix E – Voting Procedures for the Election of a Candidate to the Board
of Governors
19
20
22
23
24
SenateBylaws
Page1
PREAMBLE
As one of the university’s three governing bodies under the University of Saskatchewan
Act, 1995, the Senate has both statutory authority and a role in providing advice to the
university’s administration, Council and Board of Governors (see Appendix D).
The Senate comprises appointed, elected and ex officio members who are broadly
representative of graduates from across the geographic regions of the province;
professional, educational and cultural organizations with an interest in the university;
students; and members of the university’s administration. Whether elected, appointed, or
ex officio, the members of Senate have the following responsibilities:
 to attend Senate meetings;
 to participate diligently and use fair and independent judgement in discussions,
decisions, and planning activities;
 to take an active role in fostering openness and trust among members of Senate,
the administration, the faculty, the staff, the students, all levels of government,
and the public;
 to contribute to the effectiveness and orderly functioning of the Senate.
Senate members also share with members of the university’s other governing bodies the
following responsibilities:
 to abide by the policies of the university;
 to seek to be fully informed about the university, its mission, its strategic plan, its
culture, and its role in the province and in higher education;
 to help the university be responsive to the changing environment that affects it;
 to promote and defend the autonomy of the university;
 to find opportunities to communicate the university’s role and mission to the
external community.
The Senate serves as the university’s window on the province and the province’s window
on the university.
SenateBylaws
I.
Page2
DEFINITIONS
1.
“Act” means the University of Saskatchewan Act, 1995;
2.
"Board" means The Board of Governors of the University of Saskatchewan;
3.
“Bylaws” means the bylaws of the university and includes, the bylaws of the
Senate, the bylaws of the Board and the bylaws of the Council;
4.
“Chancellor” means the Chancellor of the University;
5.
“Convocation" means the Convocation of the University of Saskatchewan
with membership, pursuant to section 10 of the University Act, to include the
Chancellor, the Senate, and all graduates of the University;
6.
“Convocation list” means the names and addresses of all members of
Convocation;
7.
"Council" means The University of Saskatchewan Council;
8.
“Executive” means the Executive Committee of the Senate;
9.
“Ex officio” means a person who holds office because of his/her position;
10.
“Minister” means the member of the Executive Council of the Provincial
Government to whom for the time being the administration of the University
of Saskatchewan Act is assigned;
11.
“President” means the University of Saskatchewan President;
12.
“Secretary” means the University of Saskatchewan Secretary;
13.
“Senate" means the University of Saskatchewan Senate;
14.
“University” means the University of Saskatchewan.
SenateBylaws
II.
Page3
MEMBERSHIP OF SENATE
1.
The following persons are members of Senate by reason of their office:
(a)
The present and former Chancellors;
(b)
The President and the Vice-President or Vice-Presidents of the
University;
(c)
The Minister;
(d)
The Deputy Minister of the department over which the Minister
presides;
(e)
The Chairperson of the Education Council continued pursuant to The
Education Act;
(f)
The principals of federated or affiliated colleges of the University;
(g)
The deans or acting deans of colleges that are established by the
University;
(h)
Any other deans of academic and students affairs and directors who are
nominated by the President and approved by the Senate.
2.
14 members elected by the Convocation to represent electoral districts
established by the Senate;
3.
14 members-at-large elected by the Convocation;
4.
Six students who are registered in colleges other than the College of Graduate
Studies and Research and who are elected by students registered in those
colleges;
5.
One student who is registered in the College of Graduate Studies and
Research and who is elected by students registered in that college; and
6.
One representative from each professional society or other organizations
admitted in accordance with the provisions of Section XIII of the Bylaws.
III. ELECTIONS AND MEMBERS OF SENATE
1.
With the exceptions of students, ex officio and appointed members, election of
members of Senate and appointment or reappointment of the Chancellor shall be
completed by June 30 in every year in which an election is required to be held.
Where this part provides for a second call for nominations, the timing of the
deadline for nomination and election of the members shall be at the discretion of the
SenateBylaws
Page4
Secretary. The following table summarizes dates for nominations, elections and
start and length of terms for members of Senate:
Chancellor
Elected
Members
Districts
(14)
Elected
Members
At Large
(14)
Students
(6+1)
N/A
Appointed
Members
(Professional
Societies &
Organizations
N/A
Deadline
for
nomination
Election/
appointment
to be finalized
by:
Start of
term
Length of
term
January 15
March 1
March 1
Spring
meeting of
Senate
June 30
July 1
One
renewable
term
Ex Officio
N/A
June 30
N/A
N/A
N/A
July 1
July 1
May 1
*July 1
3 years
3 years
3 years
1 year
3 years
Upon
appointment
Duration of
appointment
Yes
Yes
Yes
Yes
Yes
N/A
*Or date of appointment.
The Secretary shall be responsible to distribute the necessary information for the
election of members of the Senate, or as may be required by resolution of the
Senate.
2.
Appointment or reappointment of Chancellor
Eligibility
(a) Members of Senate are eligible to vote to appoint or reappoint the Chancellor.
Submission of Candidates for Nominations
(a) The names of candidates for nomination to the position of Chancellor must be
proposed in writing, endorsed by 7 members of Convocation, and submitted to
the Secretary. The submission must include the written consent of the person
being proposed.
(b)
Only persons who have been members of the Convocation for at least 10 years
prior to the date for filing submissions are eligible to be appointed or
reappointed as Chancellor.
Appointment or reappointment
(a) The Chancellor shall be appointed or reappointed by a majority vote at a duly
constituted meeting of Senate, on the recommendation of the joint
nominations committee, in accordance with Section 17 of the Act.
SenateBylaws
(b)
3.
Page5
If the nomination is not approved by a majority of those voting, then the joint
nominations committee will be asked to put forward an alternative nomination
at the next meeting of the Senate.
Election of Members of Districts
(a)
The boundaries of the 14 electoral districts are as set forth in Appendix A, and
may from time to time be amended by Senate.
(b)
Only one member of Senate is to be elected from each electoral district
pursuant to section 24 (2) of the Act.
Eligibility
Only members of Convocation residing in the electoral district are eligible to vote
for the member of Senate to represent the electoral district.
Nominations
(a) To be valid, a nomination for a District Member of Senate must be in writing
and endorsed by 3 members of Convocation. The nomination must include
the written consent of the person being nominated.
(b)
The nominee must be a resident of that District.
Election
If only one person is nominated from an electoral district, the Secretary shall
declare that person elected.
Second Call for Nominations
If there is no person nominated from one or more electoral district(s), the Secretary
shall make a second call for nominations.
4.
Election of Members-at-Large
Eligibility
All members of Convocation are eligible to vote for Members-at-Large.
Nominations
To be valid, a nomination for a member of Senate must be in writing and endorsed
by three members of Convocation. The nomination must include the written
consent of the person being nominated.
Election
If the number of persons nominated is equal to the number of members to be
elected, the Secretary shall declare those persons elected.
Second Call for Nominations
SenateBylaws
Page6
If the number of persons nominated is less than the number of members to be
elected, the Secretary shall make a second call for nominations for the remaining
positions.
5.
Election by Senate of Members to the Board of Governors
The process for electing members to the Board of Governors shall be as follows:
(a) The election shall occur in a meeting of the Senate.
(b) At least three months prior to the meeting at which the election is to be held,
the University Secretary will issue a call to all Senators to nominate
candidates. The call will be accompanied by a description of the desired
qualifications and qualities ascertained through the consultations conducted by
the Executive Committee pursuant to Section V 2(d)(viii) of these bylaws.
(c) All nominations shall be:
(i)
submitted to the Nominations Committee no later than 45 days before the
meeting in which the election is to take place;
(ii) accompanied by relevant biographical information on the candidate and
the consent of the candidate to the nomination;
(iii) signed by three members of Senate, except for the nomination(s) submitted
by the Executive Committee pursuant to Section V 2(d)(viii) of these
bylaws.
(d) Candidates may or may not be members of Senate.
(e) All candidates nominated in accordance with Section III 5(c) of these bylaws
will be presented by Nominations Committee for election along with a
biography of each candidate. The Nominations Committee will not disclose the
nominators of the candidates, including the candidate(s) nominated by the
Executive Committee.
(f) In the event that more than one candidate is nominated, the election shall be
held by secret ballot. The University Secretary will administer and oversee the
voting procedures for the meeting, in accordance with Appendix E.
(g) Subject to Section III 6 of these bylaws, the winner of the election shall be the
candidate who receives at least 50% + 1 of the votes cast at the meeting in
accordance with the voting procedures set out in Appendix E.
(h) A separate nomination call and a separate election shall be held for each of the
members of Board of Governors being elected by Senate, though both elections
can occur in the same meeting.
SenateBylaws
6.
Page7
Equality of Votes
In the case of equality of votes for a member of Senate, and the member of the
Board of Governors being elected by Senate, the Secretary, in the presence of
scrutineers, shall determine by lot the person to be declared elected.
7.
8.
Students
(a)
Six students shall be elected by students registered in Colleges other than the
College of Graduate Studies and Research. The election procedures shall be
determined by the students.
(b)
One student registered in the College of Graduate Studies and Research shall
be elected by students registered in that College. The election procedures
shall be determined by the students in the College of Graduate Studies and
Research.
Appointed Members
One representative appointed by each professional society or other organization
which has been granted membership.
9.
Ex Officio
Persons who are members of the Senate by virtue of their office pursuant to Section
24(1) (a) of the Act, and those nominated by the President as provided in Section II
1.(h) of the Bylaws and approved by Senate.
10.
Appeals and Complaints
(a)
All appeals and complaints respecting the election of members of the Senate
of the University shall be in writing, and shall be filed with the Secretary
within thirty days after the declaration of election provided for in Section 38
of the Act.
(b)
Every appeal or complaint shall be signed by at least three members of
Convocation and shall in each case set out the reasons for appeal or the
grounds of complaint.
(c)
Every such appeal or complaint shall be heard and finally determined by a
committee of the Senate to be called the Membership Committee.
(d)
The Committee may make such rules and regulations as it may deem
necessary for carrying out the provisions of the complaints and appeals.
SenateBylaws
Page8
IV. MEETINGS OF THE SENATE
1.
There shall be a meeting of the Senate in the spring and in the fall, at a time and
place to be indicated in a public notice sent by the Secretary to each member at least
ten days prior to the date of the meeting.
(a)
The spring meeting shall be no later than Spring Convocation. The fall
meeting shall be no later than Fall Convocation.
(b)
The Senate Executive Committee shall meet as necessary at a time and place
to be determined by the Chair.
(c)
For procedural matters not addressed by these bylaws, the meetings of the
Senate will be conducted in accordance with the rules of order contained in
the most recent edition of Procedures for Meetings and Organizations by
Kerr and King.
2.
There shall be public notice of each regular meeting and meetings will be open to
members of the University community, the general public and the news media as
visitors and without voice. Confidential items, as determined by the Senate, will be
considered during a closed part of the meeting. The Secretary will be responsible
for release of the public notice of the meetings.
3.
(a)
The Chair may, and shall, whenever so requested in writing by at least twentyfive members, call a special meeting of the Senate. Such request shall state
the purpose of the meeting called.
(b)
Notice in writing stating the purpose of such special meeting shall be sent by
the Secretary to each member at least ten days before the date thereof.
4.
Fifty members shall constitute a quorum for any meeting of the Senate.
5.
With the notice of any meeting a copy of the agenda and the agenda papers to be
considered at the meeting, shall be sent to each member.
6.
Notice of any motion to be submitted at a meeting by a member of Senate, other
than a motion arising out of the business of the meeting, shall be given to the
Secretary 30 days prior to that meeting to enable the Executive Committee to
determine whether said motion shall be added to the agenda of the meeting. If the
Executive Committee refuses to place the motion on the agenda, at the request of
the member, the motion and supporting materials shall be made available to Senate
prior to the meeting.
7.
Any member of Senate may request that a motion be placed on the agenda at that
meeting of Senate. The motion will be added to the agenda if passed by a simple
majority of the votes cast by the members entitled to vote.
SenateBylaws
Page9
8.
Normally, voting shall be by show of hands at the meeting unless a ballot vote is
requested by a simple majority of the votes cast by the members entitled to vote.
9.
In lieu of a meeting, a vote may be taken by mail or electronically on the initiative
of the Executive Committee.
V.
(a)
A decision by mail or electronic vote shall require a 60% return of ballots and
a 2/3 majority of those voting is required to constitute a majority.
(b)
Fifteen days from date of mailing shall be allowed to complete a vote by mail.
(c)
Seven days from date of notice of the electronic vote shall be allowed to
complete an electronic vote.
COMMITTEES OF THE SENATE
50% of the members of any Committee constitute quorum for a meeting of the
Committee. A member joining a committee meeting, with the consent of the Chair,
by teleconference or other electronic media which permit all persons participating
to hear one another, shall be considered to be present. A call for Nominations from
the floor of each Committee shall be made prior to election by the Senate.
1.
Nominations Committee
The members of the Nominations Committee shall be nominated by the Executive
Committee and elected annually by Senate.
(a)
Membership
The Committee shall be composed of:
(i)
The Chair of the Executive Committee or a designate from the Executive
Committee;
(ii) Four members of Senate; and
(iii) The Secretary (non-voting member).
(b)
Term
The term of a Senate member on the Committee is one year, renewable
annually for up to two additional years, for a maximum of three years. The
term of the Chairperson will be one year, renewable annually for up to two
additional years for a maximum of three years.
(c)
Chair
The Chairperson shall be appointed on the recommendation of the Executive
Committee.
SenateBylaws
(d)
Page10
Duties and Powers
(i)
To recommend annually to the spring meeting of the Senate individuals
for membership on the Executive Committee.
(ii) To recommend annually at the spring meeting of Senate individuals for
membership on, and chairs of other standing committees of Senate, and
Senate representatives on other committees.
(iii) To make appointments to standing committees of Senate and for Senate
representation on other committees when vacancies arise between
meetings of the Senate, and to report these to Senate at its next meeting.
(iv) In the final year of the Chancellor’s term, to recommend to the fall
meeting of the Senate individuals for appointment to a joint nominations
committee for Chancellor.
(v) In the event of a vacancy in the office of the Chancellor or if it is known
there will be a vacancy within the academic year, to recommend to the
next meeting of the Senate individuals for appointment to the joint
nominations committee for Chancellor.
(vi) To receive nominations from the members of Senate and from the
Executive Committee for members of the Board of Governors to be
elected by Senate, and to present the nominees for election by the
Senate, and to establish procedures for presenting background
information on the nominees to Senators prior to the election.
(vii) To nominate a roster of six (6) members of Senate to serve for three
years, from which members may be selected to serve on Boards for
Student Discipline and Appeal Boards.
(viii) To nominate two (2) members of Senate to serve on University Council
pursuant to section 54(j) of the University of Saskatchewan Act, 1995 as
non-voting members for a one year term, renewable annually for up to
two additional years to a maximum of three years.
2.
Executive Committee
The Senate members of the Executive Committee shall be nominated by the
Nominations Committee and elected annually by Senate.
(a)
Membership
The Committee shall be composed of:
(i)
(ii)
(iii)
(iv)
(v)
(vi)
The Chancellor;
The President or a designate;
Two ex officio members of Senate;
Three appointed members of Senate;
Three elected members of Senate;
One student member selected annually by the student members of
Senate; and
(vii) The Secretary (non-voting member).
SenateBylaws
(b)
Page11
Term
The term of a Senate member on the Committee is one year, renewable
annually for up to two additional years, for a maximum of three years. The
Chancellor and President are members for the duration of their terms.
(c)
Chair
The Chancellor shall serve as Chair and the President shall serve as ViceChair.
(d)
Duties and Powers
(i)
To determine the agenda for all meetings of Senate.
a. In determining whether to add to the agenda a motion proposed by a
member of Senate pursuant to Section IV 6 of these bylaws, the
Executive Committee shall consider the powers of Senate as set out
in Section 23 of The University of Saskatchewan Act, 1995, as may
be amended from time to time.
b. The Executive Committee may refuse to place said motion on the
agenda if it clearly appears that the motion submitted is primarily for
the purpose of enforcing a personal claim or redressing a personal
grievance against the University, any employee, officer or director of
the University, or any body of the University, or primarily for the
purpose of promoting causes unrelated to the activities of the
University.
(ii) To appoint task forces or special committees composed of members of
Senate with power to investigate and report on matters of interest and
concern to Senate.
(iii) To consider all major reports being submitted to Senate.
(iv) To consider and report on policy matters relating to the Senate.
(v) To perform other duties as the Senate may from time to time direct.
(vi) To recommend to Senate individuals for membership on the various
Boards of Examiners for Professional Examinations; and to recommend
to Senate on matters of policy with respect to Boards of Examiners, and
on the establishment of new Boards of Examiners, when necessary.
(vii) To act on behalf of Senate in special circumstances to provide approval
of honorary degrees.
(viii) To consult, through the Chancellor and the President with the Chair of
the Board of Governors to ascertain the qualifications and qualities most
needed by the Board when a vacancy arises, and to present at least one
nomination to the Nominations Committee in accordance with the
process set out in Section III 5 of these bylaws.
SenateBylaws
3.
Page12
The Membership Committee
The Senate members of the Membership Committee shall be nominated by the
Nominations Committee and elected annually be Senate.
(a)
Membership
The Committee shall be composed of:
(i)
Chair of the Executive Committee or a designate from the Executive
Committee;
(ii) Four elected members of Senate who shall be nominated by the
Nominations Committee and elected annually by Senate; and
(iii) The Secretary (non-voting member).
(b)
Term
The term of a Senate member on the Committee is for one year, renewable
annually for up to two additional years, for a maximum of three years. The
term of the Chair will be one year, renewable annually for up to two
additional years for a maximum of three years.
(c)
Chair
The Chair shall be appointed on the recommendation of the Nominations
Committee.
(d)
Duties and Powers
(i)
To consider applications for membership from associations on the
Senate and make recommendations thereon to the Senate and to
recommend the removal of associations from Senate.
(ii) To hear appeals and complaints respecting the election of members of
Senate as shall be appropriately filed with the Secretary, pursuant to
Section III of these Bylaws.
(iii) To review and update, as necessary, the Senate Bylaws respecting
affiliation and federation, and make recommendations thereon to the
Senate.
(iv) To receive proposals respecting the affiliation or federation of any
educational institutions with the University and make recommendations
thereon to the Senate.
4.
Honorary Degrees Committee
The Senate members of the Honorary Degrees Committee shall be nominated by
the Nominations Committee and elected annually by Senate.
(a)
Membership
SenateBylaws
Page13
Membership on the Committee shall be composed of:
(i)
The Chancellor;
(ii)
The President;
(iii)
The Provost and Vice-President (Academic);
(iv)
Two ex officio members;
(v)
Two appointed members of Senate;
(vi)
Two elected members of Senate;
(vii) One student member of Senate; and
(viii) The Secretary (non-voting member).
(b)
Term
The term of a Senate member on the Committee is one year, renewable
annually for up to two additional years for a maximum of three years. The
Chancellor, President and Provost are members for the duration of their terms
as long as they hold office.
(c)
Chair
The President will serve as Chair and the Chancellor as Vice-Chair.
(d) Duties and Powers
(i)
(ii)
5.
To encourage nominations and recommend nominees for honorary
degrees.
To submit names to the Senate for consideration at its next meeting or
in special circumstances to the Executive Committee for consideration
between Senate meetings.
Board for Student Discipline and Appeal Board
A roster of six (6) members of Senate shall be nominated by the Nominations
Committee and elected by Senate to serve for three years on the Board for Student
Discipline and Appeal Board.
6.
Round Table on Outreach and Engagement
(a)
Membership
Membership on the Committee shall be composed of:
(i)
(ii)
The President
Four District Senators (Regional Advisory Council Chairs) nominated
by the Nominations Committee and elected by Senate;
SenateBylaws
iii)
(iv)
(v)
(vi)
(vii)
(b)
Page14
Four members of the General Academic Assembly appointed by
Council
Four staff members involved in Outreach and Engagement appointed
by the President
Four Community Leaders appointed by the President
One Undergraduate student appointed by the USSU
Vice-President University Advancement or designate to serve as
Secretary (non-voting member)
Term
The term of a Senate member on the Committee is for one year, renewable
annually for an additional two years up to a maximum of three years.
(c)
Chair
The President will serve as Chair. The Committee will choose a Vice-Chair.
(d)
Duties and Powers
(i)
(ii)
Nurture and support the University’s outreach and engagement efforts.
Convene a university-community symposium on engagement, with
broad participation from many communities and parts of campus.
(iii)
Honour and celebrate existing initiatives.
(iv)
Build awareness and understanding of the concept of engagement.
(v)
Begin the process of identifying future areas of need and priority.
(vi)
Invite leading public scholars to share their experiences in Outreach
and Engagement with the Round Table.
(vii) Sponsor community lectures and/or workshops.
(viii) Sponsor clinics to support the work of faculty involved in Outreach
and Engagement activities.
(ix)
Submit regular reports to Council.
(x)
Submit regular reports to Senate.
7.
Joint Nomination Committee for Chancellor
(a)
Membership
In accordance with Section 17 of the University of Saskatchewan Act 1995,
the committee shall be composed of three members of the Senate and two
members of the Board. The Board shall be invited to nominate two persons.
The members of the Senate shall be nominated by the Nominations
Committee as follows:
(i)
The President, in his/her capacity as vice-chancellor and vice-chair of
the Senate.
SenateBylaws
(ii)
(b)
Page15
Two members of the Senate who have been elected under Section
24(1)(b) or 24(1)(c) of the Act.(i.e. elected Senators) nominated by the
Nominations Committee and elected annually by Senate.
Term
The Joint Nomination Committee for Chancellor will be struck in the fall of
the third year of the chancellor’s term, or in the event of a vacancy in the
office of Chancellor, or if it is known there will be a vacancy in the academic
year. Members’ terms will coincide with the selection process for the
Chancellor.
(c)
Chair
The joint committee shall determine its own procedures and shall select its
chair from among the five members of the committee.
(d)
Duties and Powers
(i)
(ii)
(iii)
8.
To invite submissions for candidates for nomination for the position of
Chancellor from members of Convocation.
To review the submissions and select one name for presentation to
Senate at the spring meeting prior to the expiry of the incumbent
Chancellor’s term.
If the name of the proposed candidate in (ii) above is not accepted by
the Senate, to put forward an alternative nomination no later than the
next meeting of the Senate.
Education Committee
The members of the Education Committee shall be nominated by the Nominations
Committee and elected annually by Senate.
(a)
Membership
Membership on the Committee shall be composed of:
(i)
2 ex-officio members of Senate;
(ii) 2 appointed members of Senate;
(iii) 2 elected members of Senate;
(iv) 1 student member selected annually by the Student Members of Senate;
(v) The Secretary (non-voting member).
(b)
Term
The term of a Senate member on the Committee is for one year, renewable
annually for up to two additional years, for a maximum of three years. The
term of the Chair will be one year, renewable annually for up to two
additional years for a maximum of three years.
SenateBylaws
(c)
Page16
Chair
The Chair shall be selected by the members of the Committee.
(d)
Duties and Powers
(i)
(ii)
(iii)
VI.
To consult with the Executive Committee respecting formation of the
agenda.
To provide at each meeting of Senate an opportunity for
education/exploration of issues relating to the University of Saskatchewan.
To poll Senators regarding their interests in issues relating to (ii) above.
HONORARY DEGREES
1.
The following Honorary Degrees may be granted by the University:
Doctor of Civil Law, honoris causa – D.C.L.
Doctor of Laws, honoris causa – LL.D
Doctor of Science, honoris causa – D.Sc.
Doctor of Letters, honoris causa – D.Litt
VII.
2.
Degrees honoris causa may be conferred at any Convocation provided that the
names of such persons shall have been considered and approved by the
Committee on Honorary Degrees, and shall have been recommended by the
Senate.
3.
The Senate may revoke an honorary degree and all the rights and privileges
connected therewith.
DISESTABLISHMENT
Decisions of the University Council to authorize the disestablishment of any
college, school, department, chair, institute or endowed chair are to be reported to
the Senate at its next meeting. Such decisions are not to be implemented until
either the Senate confirms the decision or 12 months have passed following the end
of the fiscal year in which the decision was made, whichever is the earlier.
VIII. ADMISSION AND CLASSIFICATION OF STUDENTS
1.
Decisions of the University Council to change the number of students who may be
admitted to any college or program of study are to be reported to the Senate at its
next meeting. Such decisions are not to be implemented until either the Senate
confirms the decision or 12 months have passed following the end of the fiscal year
in which the decision was made, whichever is the earlier.
2.
Decisions of University Council to change academic and other qualifications
required for admission as a student are to be reported to the Senate at its next
SenateBylaws
Page17
meeting. Such decisions are not to be implemented until either the Senate confirms
the decision or 12 months have passed following the end of the fiscal year in which
the decision was made, whichever is the earlier.
IX. AFFILIATION
1.
Proposals respecting the affiliation of any educational institution with the
University will be referred to the Membership Committee for consideration and
recommendation to the Senate, which will upon resolution advise the Board and the
Council whether or not the proposed affiliation should be accepted.
2.
The Senate may consider and recommend to the Board and the Council whether or
not any affiliation of the University with another educational institution should be
dissolved.
3.
Decisions of the University Council to authorize the dissolution of any affiliation
are to be reported to the Senate at its next meeting. Such decisions are not to be
implemented until either the Senate confirms the decision or 12 months have passed
following the end of the fiscal year in which the decision was made, whichever is
the earlier.
X.
FEDERATION
1.
Proposals respecting the federation of any educational institution with the
University will be referred to the Membership Committee for consideration and
recommendation to the Senate, which will upon resolution advise the Board and the
Council whether or not the proposed federation should be accepted.
2.
The Senate may consider and recommend to the Board and the Council whether or
not any federation of the university with another educational institution should be
dissolved.
3.
Decisions of the University Council to authorize the dissolution of any federation
are to be reported to the Senate at its next meeting. Such decisions are not to be
implemented until either the Senate confirms the decision or 12 months have passed
following the end of the fiscal year in which the decision was made, whichever is
the earlier.
XI. REPRESENTATION OF PROFESSIONAL ENTITIES AND ORGANIZATIONS
1.
Pursuant to Section 24 (3) of the Act, Senate may consider for membership
professional societies groups, or other organizations that:
(a)
(b)
contribute in a significant way to the social, economic and cultural welfare of
Saskatchewan; and
have a demonstrated interest in furthering the goals of higher education and
research at the university.
SenateBylaws
Page18
2.
Each of the professional societies, groups organizations and entities granted
membership shall in any year in which a representative is to be appointed or in
which a vacancy arises, appoint such a representative.
3.
Such appointment shall be certified to by the President or Secretary of the
professional society, group, organization or entity and a notice of appointment shall
be forwarded to the Secretary.
4.
Membership on Senate shall be as set out in Appendix B and reviewed at regular
intervals by the Membership Committee in accordance with Section 24 (4) of the
Act.
XII. PROFESSIONAL EXAMINATIONS
1.
Appointments of examiners for professional societies or other bodies as required by
any Act, shall be for at least one year and until their successors are appointed.
Examiners shall be eligible for reappointment unless there is express provision to
the contrary.
2.
The Registrar of the University or an assigned deputy shall be the Secretary of each
Board of Examiners.
XIII. ADVISORY COUNCILS
1.
2.
The Senate may authorize the establishment of an advisory council for any college,
school or department and determine the composition, duties and powers of an
advisory council.
The Senate may discontinue an advisory council for any college, school or
department.
SenateBylaws
APPENDIX A
Map of Boundaries of the 14 Senate Districts
Page19
SenateBylaws
Page20
APPENDIX B
Organizations represented on Senate
Each of the following professional societies, groups, organizations and entities shall be
entitled to one representative on the Senate:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
39.
40.
41.
42.
43.
44.
45.
The Institute of Chartered Accountants of Saskatchewan
The Saskatchewan Association of Architects
The College of Dental Surgeons of Saskatchewan
The Association of Professional Engineers & Geoscientists of Saskatchewan
The Saskatchewan College of Pharmacists
The College of Physicians and Surgeons of Saskatchewan
The Saskatchewan Institute of Agrologists
The Saskatchewan Association of Rural Municipalities
The Saskatchewan School Boards Association
The Saskatchewan Registered Nurses Association
The Saskatchewan Veterinary Medical Association
The Saskatchewan Registered Music Teachers’ Association
The Saskatchewan Association of Optometrists
The University of Saskatchewan Alumni Association
The Saskatchewan Dieticians Association
The Association of Saskatchewan Home Economists
The Saskatchewan Chamber of Commerce
The Chiropractors’ Association of Saskatchewan
The Society of Management Accountants of Saskatchewan
The Saskatchewan College of Psychologists
The Provincial Council of Women of Saskatchewan
Saskatchewan Physiotherapy Association
The Federation of Saskatchewan Indian Nations
Saskatchewan Professional Planners Institute
The Ukrainian Canadian Congress (Saskatchewan Provincial Council)
The University of Regina Alumni Association
Saskatchewan League of Educational Administrators, Directors and Superintendents
(LEADS)
Saskatchewan Women’s Institutes
Association of Saskatchewan Regional Colleges
Saskatchewan Association of School Councils
Interior Designers Association of Saskatchewan
Saskatchewan Society of Occupational Therapists
Saskatchewan Association of Recreation Professionals
Saskatchewan Library Trustees’ Association
The Law Society of Saskatchewan
Canadian Federation of University Women (Sask. Council)
Saskatchewan Teachers’ Federation
Registered Psychiatric Nurses’ Association of Saskatchewan
Certified General Accountants Association of Saskatchewan
Assemblée Communantaire Fransakoise
Canadian Arts Represenatation (CARFAC SASK)
Canadian Centre for Policy Alternatives – Saskatchewan
Metis Nation – Saskatchewan
Nature Saskatchewan
Saskatchewan Arts Board
SenateBylaws
46.
47.
48.
49.
Saskatchewan Environmental Society
Saskatchewan Federation of Labour
Saskatchewan Urban Municipalities Association (SUMA)
Saskatchewan Writers’ Guild
Page21
SenateBylaws
APPENDIX C
Affiliated, Federated and Junior Colleges
The following colleges are affiliated with the University:
1.
College of Emmanuel and St. Chad
2.
Lutheran Theological Seminary
3.
St. Andrew’s College
4.
Horizon College and Seminary
5.
Gabriel Dumont College of Metis Studies and Applied Research
6.
Briercrest College and Seminary
The following college is federated with the University:
1.
St. Thomas More College
The following college is a Junior College affiliated with the University:
1.
St. Peter’s College
Page22
SenateBylaws
Page23
APPENDIX D
Appendix D - Section 23 of the University of Saskatchewan Act, 1995
Powers of senate
23 The senate may:
(a)
(b)
(c)
(d)
(e)
regulate the conduct of its meetings and proceedings;
determine the quorum necessary to transact business;
hear any reports that may be provided for by this Act and the bylaws of the senate;
consider and take action on all matters reported to it by the board, council or assembly;
appoint scrutineers for the counting of the votes for the election of the elected members of the
senate;
(f) make bylaws respecting the discipline of students for any reason other than academic
dishonesty, including bylaws providing for the admonishing, dismissing, suspending or
expelling of students or the imposition of fines on students;
(g) appoint examiners for, and make bylaws respecting, the conduct of examinations for
professional societies or other bodies if the university or any of its agencies is required or
authorized by any Act to do so;
(h) establish any committees of its members that it considers necessary;
(i) provide for the granting of honorary degrees;
(j) receive proposals respecting the establishment of any college, school, department or institute
and recommend to the board and the council whether or not the proposed college, school,
department or institute should be established;
(k) receive proposals respecting the affiliation or federation of any educational institution with the
university and recommend to the board and the council whether or not the proposed affiliation
or federation should be made;
(l) consider and recommend to the board and the council whether or not any college, school,
department or institute should be disestablished or any affiliation or federation of the
university with another educational institution should be dissolved because of lack of
relevance to the province;
(m) authorize the establishment of an advisory council for any college, school or department and
prescribe or alter the composition, duties and powers of an advisory council, whether
established before or after the coming into force of this Act;
(n) discontinue an advisory council for any college, school or department;
(o) recommend to the board or the council any matters or things that the senate considers
necessary to promote the interests of the university or to carry out the purposes of this Act;
(p) request the board or the council to report to it on any matter over which the senate has
authority;
(q) appoint members to committees composed of members of the senate and members of all or
any of the board, council and assembly;
(r)
subject to sections 24 to 28, make bylaws governing the election of members of the senate;
(r.1) subject to section 17, make bylaws governing the nomination and appointment of the
chancellor;
(s) make bylaws respecting any matter over which it has responsibility; and
(t) do any other thing that the senate considers necessary, incidental or conducive to exercising
its powers, to promoting the best interests of the university or to meeting the purposes of this
Act.
SenateBylaws
Page24
APPENDIX E
UNIVERSITY OF SASKATCHEWAN SENATE
VOTING PROCEDURE FOR THE ELECTION OF A CANDIDATE
TO THE BOARD OF GOVERNORS
The following procedure shall govern the conduct of the portion of the meeting at which
the Senate elects a Candidate to the Board of Governors:
1.
2.
3.
4.
Presentation by Candidates
1.1
Each Candidate shall be allowed up to ten (10) minutes of the floor.
Candidates will be asked to address, during their presentations, questions
that have been provided at least one week in advance of the Senate
meeting by the Senate Executive Committee. The questions at a given
election will be the same for all Candidates.
1.2
After all Candidates in attendance have had a chance to present to the
meeting, the Chair of the meeting shall call for a vote.
Selection of Election Administrators and Observers
2.1
The University Secretary shall appoint and supervise such number of staff
members from the office of the University Secretary to be responsible to
distribute, collect, and count the written ballots.
2.2
Each candidate may appoint an observer to monitor the administration of
the vote.
Type of Ballot and Voting Method
3.1
The ballot shall be secret and written.
3.2
The ballot shall instruct each voter to select the name of their desired
Candidate, and no other names. Ballots with more than one name
indicated shall be considered spoiled and not counted.
Calculation of Votes
4.1
Once all the ballots are collected, the University Secretary shall count the
votes for the Candidates.
4.2
The results of the votes will be presented by the University Secretary to
the meeting after the count is complete.
SenateBylaws
4.3
5.
Page25
If no single Candidate receives over 50% of the votes at the meeting, the
Candidate with the least amount of votes shall be removed from the
election. The Secretary will announce the results. This process shall be
repeated until such time as a single Candidate has received over 50% of
the vote.
Appeals and Complaints
5.1
Any appeals and complaints regarding the conduct of the election and the
results will be administered in accordance with the Appeal and Complaints
process outlined in the Senate Bylaws (III.10).