AGENDA ITEM 9-A
ACTION ITEM
TO:
CHAIRMAN MILDE AND THE VRE OPERATIONS BOARD
FROM:
DALE ZEHNER
DATE:
FEBRUARY 19, 2010
RE:
AUTHORIZATION TO AMEND PARKING LEASE AT THE
RIPPON STATION
RECOMMENDATION:
The VRE Operations Board is being asked to authorize the Chief Executive
Officer to extend the current lease agreement with Kettler for 320 parking spaces
at the Rippon Station. The lease extension would be in the amount of $152,320
for one year.
BACKGROUND:
In May 2002, the Operations Board approved a three year lease with Hazel Land
for 320 parking spaces at the Rippon VRE Station. These additional spaces
were instrumental in reducing the parking shortage at the station where the
parking lot was routinely 97% full. The lot was constructed by Hazel Land and
opened in March of 2004, which also commenced the lease term. The lease
agreement was subsequently assigned by Hazel Land to Kettler and extended
for three years through March 2010 with the approval of the Operations Board in
November 2006 and February 2009.
Kettler has entered into a proffer agreement with Prince William County that
includes nearly 300 parking spaces for VRE use when the residential/commercial
development is complete. In the interim, both VRE and Kettler wish to maintain
the surface parking lot lease which is currently set to expire in March 2010.
VRE staff is requesting permission to extend the lease for one year, at a cost not
to exceed $152,320 during that period. The average cost of $39.67 per space,
per month is comparable to the current market value VRE is paying elsewhere.
FISCAL IMPACT:
Funds for the project are included in VRE’s Capital Improvement Program as part
of the Rippon lease project.
TO:
FROM:
DATE:
RE:
CHAIRMAN MILDE AND THE VRE OPERATIONS BOARD
DALE ZEHNER
FEBRUARY 19, 2010
AUTHORIZATION TO AMEND PARKING LEASE AT THE
RIPPON STATION
Resolution
9A-02-2010
OF THE
VIRGINIA RAILWAY EXPRESS
OPERATIONS BOARD
WHEREAS, in May 2002, the Operations Board approved a three year lease with
Hazel Land for 320 parking spaces at the Rippon VRE Station; and,
WHEREAS, these additional spaces were instrumental in reducing the parking
shortage at Rippon where the parking lot was routinely 97% full; and,
WHEREAS, the lease has been renewed several times since with the current
extension set to expire in March 2010; and,
WHEREAS, VRE staff is requesting permission to extend the lease for one
additional year.
NOW, THEREFORE, BE IT RESOLVED THAT, the VRE Operations Board
authorizes the Chief Executive Officer to extend the current lease agreement with
Kettler for 320 parking spaces at the Rippon Station. The lease extension would
be in the amount of $152,320 for one year.
AGENDA ITEM 9-B
ACTION ITEM
TO:
CHAIRMAN MILDE AND THE VRE OPERATIONS BOARD
FROM:
DALE ZEHNER
DATE:
FEBRUARY 19, 2010
RE:
AUTHORIZATION TO AWARD A CONTRACT FOR ENVIRONMENTAL
AND ENGINEERING SERVICES FOR THE VRE GAINESVILLEHAYMARKET EXTENSION
_____________________________________________________________________
RECOMMENDATION:
The VRE Operations Board is being asked to authorize the Chief Executive Officer to
award a contract to STV/RWA for environmental and engineering services for the
Gainesville-Haymarket Extension project in the amount of $2,499,160, plus a 10%
contingency of $249,916, for a total amount not to exceed $2,749,076.
BACKGROUND:
The VRE Strategic Plan, adopted by the Operations Board on May 21, 2004,
recommended the extension of VRE service to the Gainesville-Haymarket area of
Prince William County to serve expanding travel markets within the existing VRE
service area. The Gainesville Haymarket Implementation Plan, completed in November
2005, documented the steps necessary to implement the extension and provided initial
capital and operating cost estimates.
In December 2007, the Operations Board authorized the Chief Executive Officer to
award a contract, funded with a Virginia Department of Rail and Public Transportation
(DRPT) Rail Enhancement Fund grant, for a Major Investment and Alternatives
Analysis Study for the Gainesville-Haymarket Extension. That study, completed in May
2009, recommended that an extension of VRE service to the Gainesville-Haymarket
area move forward into the next phase of project planning for more detailed analysis.
An RFP for environmental and engineering services was issued on October 21, 2009.
The scope of work includes refining the various extension options identified in the
Alternatives Analysis, identifying site-specific station location alternatives, assessing
potential environmental impacts associated with the project, developing various
preliminary engineering design options, defining the general scope of the project, and
formulating a project cost estimate and schedule.
The procurement was structured in two phases to allow staff to work with the
Operations Board and granting agency, DRPT, in phasing the work. The first phase will
complete a refinement of the alternatives and provide additional information needed to
assess next steps, including an aerial survey and environmental and natural resources
survey.
The second phase will complete the environmental assessment and
preliminary engineering. A separate notice to proceed will be issued for each phase.
Proposals were due on December 1, 2009, and four proposals were received. After
reviewing proposals and conducting interviews with the firms, VRE staff recommend
award to STV/RWA. Upon issuance of a Notice to Proceed, the work will be completed
in approximately twenty-four months.
FISCAL IMPACT:
Funding is provided via a DRPT Rail Enhancement Fund grant. Local match is being
provided by Norfolk Southern.
TO:
FROM:
DATE:
RE:
CHAIRMAN MILDE AND THE VRE OPERATIONS BOARD
DALE ZEHNER
FEBRUARY 19, 2010
AUTHORIZATION TO AWARD A CONTRACT FOR ENVIRONMENTAL
AND ENGINEERING SERVICES FOR THE VRE GAINESVILLEHAYMARKET EXTENSION
RESOLUTION
9B-02-2010
OF THE
VIRGINIA RAILWAY EXPRESS
OPERATIONS BOARD
WHEREAS, on October 18, 2008, the Commonwealth Transportation Board approved
funding for the VRE Gainesville-Haymarket Extension project; and,
WHEREAS, an RFP for environmental and engineering services was issued on October
21, 2009; and,
WHEREAS, on December 1, 2009, four proposals were received and reviewed, with the
most responsive being STV/RWA.
NOW, THEREFORE, BE IT RESOLVED THAT, the VRE Operations Board authorizes
the Chief Executive Officer to award a contract to STV/RWA for environmental and
engineering services for the Gainesville-Haymarket Extension project in the amount of
$2,499,160, plus a 10% contingency of $249,916, for a total amount not to exceed
$2,749,076.
BE IT FURTHER RESOLVED THAT, the VRE Operations Board authorizes the Chief
Executive Officer to execute any related documents necessary to implement the
project.
AGENDA ITEM 9-C
ACTION ITEM
TO:
CHAIRMAN MILDE AND THE VRE OPERATIONS BOARD
FROM:
DALE ZEHNER
DATE:
FEBRUARY 19, 2010
RE:
AUTHORIZATION TO AWARD CONTRACT OPTIONS FOR PURCHASE
AND DELIVERY OF LOCOMOTIVE FUEL TO VRE YARDS
RECOMMENDATION:
The VRE Operations Board is being asked to authorize the Chief Executive Officer to
exercise the first option year with Quarles Petroleum, Inc. of Fredericksburg, Virginia for
fuel at the Crossroads Yard and Griffith Energy Services, Inc. of Manassas, Virginia for
fuel at the Broad Run Yard. The contract option with Quarles Petroleum, Inc. is being
recommended in an amount not to exceed $2,460,952 for the period of one year. The
contract option with Griffith Energy Services, Inc. is being recommended in an amount
not to exceed $2,013,506 for the period of one year.
BACKGROUND:
On February 20, 2009, the Operations Board approved contracts for the delivery of
locomotive fuel at both VRE yards. Those contracts were for a base year plus four one
year options, with Operations Board approval required for each option year. The base
year of these contracts expires on June 30, 2010.
Both contracts allow VRE to lock in future fixed prices for fuel. VRE continues to work
with a consultant hired in February 2007 to assist in this process. VRE has been able to
reduce cost volatility through the use of this fixed price mechanism as the fixed price is
based on futures purchased by our suppliers. Exercising the option years before
expiration allows VRE to maximize the use of this mechanism.
FISCAL IMPACT:
Funding for these option year is provided for in the FY 2011 operating budget.
TO:
FROM:
DATE:
RE:
CHAIRMAN MILDE AND THE VRE OPERATIONS BOARD
DALE ZEHNER
FEBRUARY 19, 2010
AUTHORIZATION TO AWARD CONTRACT OPTIONS FOR PURCHASE
AND DELIVERY OF LOCOMOTIVE FUEL TO VRE YARDS
RESOLUTION
9C-02-2010
OF THE
VIRGINIA RAILWAY EXPRESS
OPERATIONS BOARD
WHEREAS, VRE consumes approximately 1,900,000 gallons of diesel fuel annually;
and,
WHEREAS, the current base year contracts to provide fuel at VRE yards expire June
30, 2010.
NOW, THEREFORE, BE IT RESOLVED THAT, the VRE Operations Board authorizes
the Chief Executive Officer to execute the first option year extension for the purchase
and delivery of locomotive fuel at the Crossroads yard to Quarles Petroleum, Inc. in an
amount not to exceed $2,460,952.
BE IT FURTHER RESOLVED THAT, the Operations Board authorizes the Chief
Executive Officer to execute the first option year extension for the purchase and delivery
of locomotive fuel at the Broad Run yard to Griffith Energy Services, Inc. in an amount
not to exceed $2,013,506.
AGENDA ITEM 9-D
ACTION ITEM
TO:
CHAIRMAN MILDE AND THE VRE OPERATIONS BOARD
FROM:
DALE ZEHNER
DATE:
FEBRUARY 19, 2010
RE:
AUTHORIZATION TO CONDUCT PUBLIC HEARINGS RELATED
TO A PROPOSED SERVICE AMENDMENT
RECOMMENDATION:
The VRE Operations Board is being asked to authorize the Chief Executive
Officer to solicit comment through public hearings related to a proposed change
in service in which an express train would be added and two morning and two
evening trains per day would terminate and originate at the L’Enfant VRE station.
BACKGROUND:
As part of the FY 2011 budget presentation in December, VRE staff proposed
that beginning in July, two morning trains (one on each line) and two evening
trains (one on each line) would terminate and originate at the L’Enfant VRE
station. As such, these particular trains will not serve Union Station. This
proposal will open up mid-day storage which will allow the following to occur:




Addition of a new express train to leave Fredericksburg at 5:05am and
make stops at Fredericksburg, Leeland Road, Brooke, Alexandria, Crystal
City, L'Enfant, and Union Station
Addition of two cars to Manassas Line trains 326 and 329
Addition of one car to Fredericksburg Line trains 308 and 311
Addition of two cars to Fredericksburg Line trains 300 and 307
As it is challenging to determine which trains would terminate at L’Enfant, VRE
initiated a public outreach campaign on February 1, 2010 to seek comment on
the proposal. VRE staff suggested Manassas Line train 330 and Fredericksburg
Line train 304 would terminate at L’Enfant in the morning and Fredericksburg
Line train 301 and Manassas Line train 333 would originate at L’Enfant in the
evening.
VRE received numerous comments both supporting and opposing the proposal
as well as many questions. After a preliminary review of the comments, it
became obvious that a full comment period would benefit both VRE and the rider.
VRE staff felt that the complexity of the proposed service changes as well as the
types of questions being asked would be most efficiently addressed in a setting
where an open dialogue could occur.
Public hearings will be held in Alexandria, Woodbridge, Fredericksburg,
Manassas, and the Union Station area. VRE staff will report back to the
Operations Board with a summary of comments and recommendation for action
in April.
FISCAL IMPACT:
VRE staff estimates that these proposed changes will have a positive impact on
revenue. Details will be provided once a final plan has been formulated.
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TO:
FROM:
DATE:
RE:
CHAIRMAN MILDE AND THE VRE OPERATIONS BOARD
DALE ZEHNER
FEBRUARY 19, 2010
AUTHORIZATION TO CONDUCT PUBLIC HEARINGS RELATED
TO A PROPOSED SERVICE AMENDMENT
RESOLUTION
9D-02-2010
OF THE
VIRGINIA RAILWAY EXPRESS
OPERATIONS BOARD
WHEREAS, as part of the FY 2011 budget presentation in December, VRE staff
proposed a service amendment in which an express train would be added and
two morning and two evening trains per day would provide service only as far as
the L’Enfant VRE station; and,
WHEREAS, this amendment would not only allow VRE to add an express train,
but also to lengthen several existing trains to provide more seats; and,
WHEREAS, VRE initiated a public outreach campaign on February 1, 2010 to
seek comment on the proposal; and,
WHEREAS, VRE received numerous comments both supporting and opposing
the proposal as well as many questions; and,
WHEREAS, after a preliminary review of the comments, it became obvious that a
full comment period would benefit both VRE and the rider.
NOW, THEREFORE, BE IT RESOLVED THAT, the VRE Operations Board
authorizes the Chief Executive Officer to solicit comment through public hearings
related to a proposed change in service in which an express train would be
added and two morning and two evening trains per day would terminate and
originate at the L’Enfant VRE station.
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