AGENDA ITEM 9-E
ACTION ITEM
TO:
CHAIRMAN MILDE AND THE VRE OPERATIONS BOARD
FROM:
DALE ZEHNER
DATE:
DECEMBER 17, 2010
RE:
AUTHORIZATION TO AWARD A CONTRACT FOR TECHNICAL
SUPPORT SERVICES FOR PROCUREMENT OF AN AUTOMATED
FARE COLLECTION SYSTEM
_____________________________________________________________________
RECOMMENDATION:
The VRE Operations Board is being asked to authorize the Chief Executive Officer to
award a contract to Booz Allen Hamilton for technical support services related to the
procurement of the next generation VRE Automated Fare Collection system. This
contract is being requested in the amount of $125,524 for base work, plus optional work
of $49,298 and a 10% contingency of $17,483, for a total amount not to exceed
$192,305.
BACKGROUND:
The current fare collection system has been in revenue service since October of 2002.
As such, the ticket vending machines (TVM) and ticket office machines (TOM) are
nearing the end of their useful life. While many components of the system have been
rehabilitated, including ticket printing/validation mechanisms, touch screens, card
readers, and hard drives, work must now begin to design, procure, construct and install
a new system.
Since the VRE system was designed, the fare collection industry has been transitioning
from the magnetic stripe technology, used by the current VRE equipment, to
contactless smart cards, including related technologies such as mobile phone payment
systems. This technology offers the potential for greater flexibility in the variety of ticket
media utilized across all modes of transportation as well as reduced maintenance
requirements (by eliminating the number of moving/wearing parts in the fare collection
equipment). VRE plans to consider all of these new technologies in the system design
as well as work to ensure that compatibility is achieved with the regional SmarTrip
program.
On June 19, 2009, the VRE Operations Board approved the issuance of an RFP for
technical support to develop requirements and technology options for the next
generation of VRE fare collection system. An RFP was issued on August 16 and three
proposals were received on September 22, 2010. Following evaluation by the selection
committee, the proposal by Booz Allen Hamilton was found to be the most responsive.
The base scope of work for this technical support includes an assessment of the
current system, analysis of VRE requirements for a new system, a market assessment
of new products/technologies, and development of a concept of operations for the new
system. The option work, if awarded, would include the development of technical
specifications and assistance with the procurement of the new system.
FISCAL IMPACT:
Funding for the project is included in VRE’s Capital Improvement Program as part of
the Fare Collection III project. Funding is available from FY 2007 and FY 2008 federal
grants. The local match is provided using state and local funds.
TO:
FROM:
DATE:
RE:
CHAIRMAN MILDE AND THE VRE OPERATIONS BOARD
DALE ZEHNER
DECEMBER 17, 2010
AUTHORIZATION TO AWARD A CONTRACT FOR TECHNICAL
SUPPORT SERVICES FOR PROCUREMENT OF AN AUTOMATED
FARE COLLECTION SYSTEM
RESOLUTION
9E-12-2010
OF THE
VIRGINIA RAILWAY EXPRESS
OPERATIONS BOARD
WHEREAS, on June 19, 2009, the VRE Operations Board approved the issuance of an
RFP for technical support to develop requirements and technology options for the next
generation of VRE fare collection system; and,
WHEREAS, an RFP for technical services was issued on August 16, 2010; and,
WHEREAS, on September 22, 2010, three proposals were received and reviewed, with
the most responsive being Booz Allen Hamilton.
NOW, THEREFORE, BE IT RESOLVED THAT, the VRE Operations Board authorizes
the Chief Executive Officer to award a contract to Booz Allen Hamilton for technical
support services related to the procurement of the next generation VRE Automated
Fare Collection system. This contract is being requested in the amount of $125,524 for
base work, plus optional work of $49,298 and a 10% contingency of $17,483, for a total
amount not to exceed $192,305.
BE IT FURTHER RESOLVED THAT, the VRE Operations Board authorizes the Chief
Executive Officer to execute any related documents necessary to implement the
project.