Agenda Item 8-H
Action Item
To:
Chairman Cook and the VRE Operations Board
From:
Doug Allen
Date:
April 17, 2015
Re:
Authorization to Issue a Supplemental Task Order to
AECOM Task Order #2 of GEC VI for Field Work for the
Alexandria Station Pedestrian Tunnel Project
Recommendation:
The VRE Operations Board is asked to authorize the Chief Executive Officer to issue
a Supplemental Task Order to GEC VI AECOM Task Order #2. This Supplemental
Task Order is for geotechnical field work for soils borings in support of the
Alexandria Station Pedestrian Tunnel project, in an amount of $45,405 plus a 10%
contingency of $4,540, for a total of $49,909. The Supplemental Task Order amount
of $49,909 is in addition to the previously authorized amount of $173,645, bringing
the total amount authorized for AECOM Task Order #2 to $223,554.
Background:
VRE is engaged in the design and construction of a new pedestrian tunnel at
Alexandria Station on the CSX Transportation (CXST) RF&P Subdivision in the City
of Alexandria. In May 2013, VRE executed GEC VI Task Order #2 for $49,941 with
AECOM to manage mobilization activity, geotechnical investigations, and secure
appropriate Railroad Protective Liability Insurance for the project team during field
investigations.
During the course of the project, the Washington Metropolitan Area Transit
Authority (WMATA) identified additional permitting and insurance requirements
and CSXT required additional coordination to comply with its insurance
requirements. A supplementary task order for $29,380 was approved by the VRE
Operations Board in October 2013 for this additional work.
Additional coordination efforts were required by AECOM as the project progressed
from CSXT to obtain a Right-of-Entry and from WMATA regarding services provided
to be by its work force. Additional soils borings were also identified by the tunnel
project prime contractor (Gannett Fleming). A second supplemental task order was
approved by the VRE Operations Board for $94,324 in April 2014 for this additional
work.
Field work was subsequently delayed by a lack of CSXT flaggers, requiring AECOM
to reapply for WMATA permits and provide additional coordination with agencies
and subconsultants. Further, the CSXT flaggers were only made available on
weekends, changing the nature of the field work from the original scope of services.
This extended the duration of field work over a longer period and triggered cost
differentials for weekend work.
AECOM’s geotechnical subconsultant indicated that additional fees are due to the
additional complexity driven by the specific locations of the soils borings requiring
two types of soils boring drilling apparatus and more complex testing to further
understand the soils conditions, as a result of conceptual studies conducted by
Gannett Fleming. With this justification, AECOM has requested $45,405, and with a
10% contingency of $4,504, the total approval requested is $49,909. This
supplement brings GEC VI AECOM Task Order #2 to $223,554. AECOM has
confirmed this requested supplement is for work yet to be performed and in
addition to work addressed in previous supplements.
Project Budget:
The current VRE project budget for the Alexandria Pedestrian Tunnel is estimated at
$11,099,860. As the design efforts progress, specifically the tunneling method and
coordination of all construction activity required, VRE will work with Gannett
Fleming to refine the estimated costs. Once AECOM and their subconsultants
complete the fieldwork, their work will be complete and this task order will be
closed out.
Fiscal Impact:
Funds for the project are included in VRE’s Capital Improvement Program. Grant
funds are provided by VDOT through the Federal Highway Administration’s Rail
Crossing and Rail Safety program ($8,721,865). Funding is also provided by NVTA
($1,300,000). No local match is required. Additional funds will be secured, if
required, prior to commencement of project construction. No VRE funds are being
allocated for this project at this time.
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Virginia Railway Express
Operations Board
Resolution
8H-04-2015
Authorization to Issue a Supplemental Task Order to AECOM Task Order #2 of
GEC VI for Field Work for the Alexandria Station Pedestrian Tunnel Project
WHEREAS, in May of 2013 the CEO executed Task Order #2 to AECOM for $49,941
under the GEC VI contract for mobilization management and to secure insurance for
the project team; and,
WHEREAS, in October of 2013, VRE received Board approval to issue a
supplemental task order to AECOM for $29,380 under the GEC VI contract for
additional WMATA permitting and insurance requirements; and,
WHEREAS, in April of 2014 VRE received Board approval to issue a second
supplemental task order to AECOM for $94,324 under the GEC VI contract for
renewing WMATA permits, additional coordination, and performance of additional
geotechnical testing; and,
WHEREAS, additional work and hours are required due to flagger availability,
shifting fieldwork to weekends, and increased complexity driven by the specific
locations of the soils borings (stipulated by Gannett Fleming) requiring two types of
soils boring drilling apparatus and more complex testing to further understand the
soils conditions, as a result of conceptual studies conducted by Gannett Fleming;
and,
WHEREAS, this supplemental task order will allow the current field work to be
completed without delaying the Alexandria Station Tunnel Project;
NOW, THEREFORE, BE IT RESOLVED THAT, the VRE Operations Board does
hereby authorize the Chief Executive Officer to issue a Supplemental Task Order to
GEC VI AECOM Task Order #2 for field work associated with the Alexandria King
Street Station Pedestrian Tunnel project in an amount of $45,405, plus a 10%
contingency of $4,540, which is in addition to the previously authorized amount of
$173,645, bringing the total amount authorized for Task Order #2 to $223,554.
Approved this 17th day of April 2015
__________________________________
John C. Cook
Chairman
____________________________
Paul Smedberg
Secretary
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