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Recommendation:
The VRE Operations Board is asked to authorize the Chief Executive Officer to execute a contract with KC Constructors (KCC) to provide Pre-Construction Services at Quantico for an estimated amount of $150,000, plus a ten percent contingency of $15,000, for a total amount not to exceed $165,000. A sole source determination has been made in accordance with state and federal requirements, and VRE Procurement Policies, and public notice has been provided of it.
Background:
CSX Transportation (CSXT), Virginia Department of Rail and Public Transportation (DRPT) and Virginia Railway Express (VRE) are collaborating to construct eleven (11) miles of third track between Arkendale and Powells Creek in Prince William County. This effort began with VRE in 2005. It is currently proceeding into the construction phase under the leadership of DRPT and funded by a grant under the American Recovery and Reinvestment
Act (ARRA).
Scope elements have been added that enhance safety and increase operational flexibility for CSXT, Amtrak and VRE trains while accommodating both the federal project (third

track) and the passenger projects at Quantico (track redesign and platforms) and Potomac
Shores (track redesign only). DRPT has assigned management of design and construction of the redesigned elements to VRE using state grant funds.
This Sole Source Contract is for Pre-Construction Services during the final phases of design, providing for coordination and constructability reviews with VRE’s design contractor.
The redesigned track and passenger facilities at Quantico must be constructed at the same location and time as the federal project third track improvements being constructed by KC
Constructors (KCC) as CSXT’s design-build contractor. In order to minimize interference and delays associated with addition of the redesign elements, VRE intends to contract with
CSXT’s general contractor to construct the passenger improvements at Quantico. KCC provided a cost estimate for pre-construction work in order to participate in the development and review of final design and constructability analyses produced by VRE’s design consultant in coordination with CSXT and prepare for mobilization
VRE anticipates returning the VRE Operations Board later this year with a follow-on Sole
Source Agreement with KCC for the actual construction of the Quantico Station improvements once final design has progressed to a degree to support a more precise estimate of project costs, schedule, and risks.
Fiscal Impact:
Funding is provided through the Commonwealth’s Intercity Passenger Rail Operating and
Capital (IPROC) funds.
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WHEREAS, CSX Transportation (CSXT), Virginia Department of Rail and Public
Transportation (DRPT), and Virginia Railway Express (VRE) are collaborating to construct eleven (11) miles of third track between Arkendale and Powells Creek in Prince William
County; and,
WHEREAS , scope elements were added to the third track project in the vicinity of Quantico station that will enhance safety and increase operational flexibility for CSXT, Amtrak and
VRE trains; and,
WHEREAS, pre-construction services are needed to coordinate between the third track construction project and redesign of the additional scope elements; and,
WHEREAS , in accordance with state and federal requirements, a determination has been made, and public notice thereof provided, that KC Constructors, CSXT’s present design-build track contractor, is the only source practicably available to provide those pre-construction services , and thus qualifies as a sole source procurement;
NOW, THEREFORE, BE IT RESOLVED THAT , the VRE Operations Board does hereby authorize the Chief Executive Officer to execute a contract with KC Constructors for Pre-
Construction Services for an estimated amount of $159,000, plus a ten percent contingency of $15,000, for a total amount not to exceed $165,000.
Approved this 17 th day of July 2015
______________________________
John C. Cook
Chairman
_____________________________
Paul Smedberg
Secretary
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