Agenda Item 8-C
Action Item
To:
Chairman Smedberg and the VRE Operations Board
From:
Doug Allen
Date:
December 20, 2013
Re:
Approval of a Scope of Services and Recommend Action
that the Commissions Issue a Request for Proposals
(RFP) for Management Audit Services
Recommendation:
The VRE Operations Board is being asked to approve the attached scope of services
and recommend the Commissions issue a Request for Proposals (RFP) to procure
Management Audit Services.
Background:
At their respective October 3, 2013 Commission meetings, the Northern Virginia
Transportation Commission and Potomac and the Rappahannock Transportation
Commission passed resolutions creating the Joint Audit Committee and directing
that committee to develop a scope of work and plan of execution for a VRE
management audit for the Commissions’ review and approval.
The Joint Audit Committee met on November 15, 2013 to discuss the proposed
purpose of the audit as well as develop a scope of work. It was established that a
management audit is desired because audits of this sort are a healthy practice for
organizations to ensure optimal operational and procedural efficiency.
The scope of work for the RFP includes: reviewing Governance documents, recently
completed audits and conducting interviews to gain a comprehensive understanding
of the various issues; reviewing the APA report and providing an assessment of key
points and recommended actions; reviewing internal controls and recommending
procedural improvements and further exploring various issues in more detail as
becomes necessary.
To ensure independence, the Commissions will procure the services and award the
contract.
Fiscal Impact:
Funding is provided for in the FY 2014 Operating Budget
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Virginia Railway Express
Operations Board
Resolution
8C-12-2013
Approval of a Scope of Services and Recommend Action
that the Commissions Issue a Request for Proposals (RFP)
for Management Audit Services
WHEREAS, in the course of establishing a VRE Joint Audit Committee, the
commissions expressed a desire for a VRE management audit to be undertaken,
overseen by the VRE Joint Audit Committee; and
WHEREAS, the VRE Joint Audit Committee has shaped the scope of the prospective
management audit to examine VRE’s current practices and the practices of other,
comparable organizations to assess whether changes for the betterment of the
organization are warranted; and
WHEREAS, the VRE Joint Audit Committee is recommending to the VRE Operations
Board that the VRE Operations Board endorse the scope of this audit as presented
and forward it to the Commissions with a recommendation that the Commissions
authorize the commencement of a competitive procurement to contract for outside
assistance for the conduct of the management audit; and
NOW, THEREFORE, BE IT RESOLVED THAT, the VRE Operations Board hereby
endorses the management audit scope of services as presented and recommends
that the Commissions authorize the commencement of a competitive procurement to
contract for outside assistance for the conduct of the management audit.
Approved this 20th day of December 2013
______________________________
Paul Smedberg
Chairman
____________________________
John Cook
Secretary
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