AGENDA ITEM 9-B
CONSENT ITEM
TO:
CHAIRMAN MILDE AND THE VRE OPERATIONS BOARD
FROM:
DALE ZEHNER
DATE:
NOVEMBER 19, 2010
RE:
AUTHORIZATION TO ISSUE A REQUEST FOR PROPOSALS FOR
MECHANICAL ENGINEERING CONSULTING SERVICES
_____________________________________________________________________
RECOMMENDATION:
The VRE Operations Board is being asked to authorize the Chief Executive Officer to
issue a Request for Proposals (RFP) for Mechanical Engineering Consulting services.
BACKGROUND:
In May of 2006, the VRE Operations Board awarded a contract to STV, Inc. for
mechanical engineering consulting services via a competitive solicitation process. The
contract term was for five years or $5,000,000, whichever occurred first. While the
contract term would expire in May of 2011, the monetary limit is close to completion and
a new competitive solicitation must be initiated.
In the past, VRE’s requirements for mechanical engineering services have included
specific project work, such as passenger car and locomotive repair and overhaul work,
as well as system-wide improvements, such as a new car procurement. VRE has found
the use of a mechanical engineering consultant to be more time and cost efficient than
completing numerous, separate procurements.
After competitive proposals have been evaluated, VRE staff will return to the
Operations Board with a recommendation for award. As with the existing contract, the
proposed contract will be a task order agreement with a value of $5,000,000 for a term
of not to exceed five years. Board approval is required prior to each task order award
over $50,000. Specific task orders will include oversight of locomotive and passenger
car modernization, possible new passenger car acquisition and rehabilitation, future
fleet procurement, and fleet configuration planning.
FISCAL IMPACT:
Funds supporting the MEC V contract are budgeted through specific projects in VRE’s
adopted CIP or via operating funds.
TO:
FROM:
DATE:
RE:
CHAIRMAN MILDE AND THE VRE OPERATIONS BOARD
DALE ZEHNER
NOVEMBER 19, 2010
AUTHORIZATION TO ISSUE A REQUEST FOR PROPOSALS FOR
MECHANICAL ENGINEERING CONSULTING SERVICES
RESOLUTION
9b-11-2010
OF THE
VIRGINIA RAILWAY EXPRESS
OPERATIONS BOARD
WHEREAS, VRE requirements for mechanical engineering services include both
specific project work and system-wide improvements; and,
WHEREAS, use of a mechanical engineering consultant has proven to be more
efficient than numerous, separate procurements; and,
WHEREAS, the current MEC contract is approaching its authorization limit and a new
competitive solicitation must be initiated.
NOW, THEREFORE, BE IT RESOLVED THAT, the VRE Operations Board authorizes
the Chief Executive Officer to issue a Request for Proposals for Mechanical
Engineering Consulting services.