AGENDA ITEM 9-A
CONSENT AGENDA ITEM
TO:
CHAIRMAN MILDE AND THE VRE OPERATIONS BOARD
FROM:
DALE ZEHNER
DATE:
MARCH 19, 2010
RE:
AUTHORIZATION TO ISSUE AN IFB FOR THE FREDERICKSBURG
STATION INFRASTRUCTURE REPAIRS PROJECT
_____________________________________________________________________
RECOMMENDATION:
The VRE Operations Board is being asked to authorize the Chief Executive Officer to
issue an IFB for the Fredericksburg Station Infrastructure Repairs project.
BACKGROUND:
In 2007, VRE received a federal earmark for repairs to the Fredericksburg station. The
earmark totaled $2.6 million but was allocated over four years, requiring VRE to take a
phased approach to completing the work. To initiate the process, VRE performed a
bridge and station condition assessment and documented the findings in a report.
Then, in 2009, the detailed design plans identifying the needed repairs was completed.
The repairs will address the structure supporting the VRE platform which has become a
hazard for pedestrians walking below it due to falling debris. This project will eliminate
or substantially reduce the risk of deteriorating concrete that may dislodge and fall on
the station platform and tracks. In addition, the project will perform architectural
rehabilitation to address cosmetic and functional deficiencies.
Once bids are received, VRE staff will review and return to the Operations Board for
authorization to award a construction contract. It is expected that construction will take
approximately eight months to complete.
FISCAL IMPACT:
Funding for this project is included in VRE’s Capital Improvement Program as part of
the Fredericksburg rail station project. Funding is available via a federal earmark with
match being provided using state and local funds.
TO:
FROM:
DATE:
RE:
CHAIRMAN MILDE AND THE VRE OPERATIONS BOARD
DALE ZEHNER
MARCH 19, 2010
AUTHORIZATION TO ISSUE AN IFB FOR THE FREDERICKSBURG
STATION INFRASTRUCTURE REPAIRS PROJECT
RESOLUTION
9A-03-2010
OF THE
VIRGINIA RAILWAY EXPRESS
OPERATIONS BOARD
WHEREAS, the structure supporting the VRE platform has become a hazard for
pedestrians walking below it due to falling debris; and,
WHEREAS, over a four year period, VRE will receive federal funding totaling $2.6
million for repairs and rehabilitation of the station and track infrastructure; and,
WHEREAS, the detailed design plans identifying the needed repairs have been
completed.
NOW, THEREFORE, BE IT RESOLVED THAT, the VRE Operations Board authorizes
the Chief Executive Officer to issue an IFB for the Fredericksburg Station Infrastructure
Repairs project.
AGENDA ITEM 9-B
CONSENT AGENDA ITEM
TO:
CHAIRMAN MILDE AND THE VRE OPERATIONS BOARD
FROM:
DALE ZEHNER
DATE:
MARCH 19, 2010
RE:
AUTHORIZATION TO AMEND A TASK ORDER FOR CONSTRUCTION
PHASE SPECIAL INSPECTION SERVICES
_____________________________________________________________________
RECOMMENDATION:
The VRE Operations Board is being asked to authorize the Chief Executive Officer to
amend a task order with AECOM for construction phase special inspections services by
$62,124 for a total amount not to exceed $106,124.
BACKGROUND:
In June of 2004, the Operations Board approved a plan to shift VRE fleet maintenance
to the outlying yards. As part of this initiative, construction projects to expand capacity
and facilities at both yards were commenced. Work at the Crossroads yard was
completed last year and work at Broad Run is currently more than halfway complete.
As recently mandated by Prince William County’s Special Inspection Program, thirdparty inspections of soils, foundations, steel connection, and concrete strengths are
required throughout the course of construction. In April 2009, under the CEO’s
authority, AECOM was issued a task order for special inspection services at Broad Run
in the amount of $44,000. At that time, it was estimated that the task order budget
would support inspections on an as needed basis. However, due to this being a
relatively new requirement, estimating the level of effort was challenging. To-date, the
task order budget is almost fully exhausted and an increase in budget is needed to
continue performing inspections in compliance with the County’s building program for
the duration of the project.
FISCAL IMPACT:
Funding is included in the VRE CIP as part of the Broad Run Maintenance Facilities
project. Funding is available from FY 2008 and FY 2009 federal grants. The local match
is provided using state and local funds.
TO:
FROM:
DATE:
RE:
CHAIRMAN MILDE AND THE VRE OPERATIONS BOARD
DALE ZEHNER
MARCH 19, 2010
AUTHORIZATION TO AMEND A TASK ORDER FOR CONSTRUCTION
PHASE SPECIAL INSPECTION SERVICES
RESOLUTION
9B-03-2010
OF THE
VIRGINIA RAILWAY EXPRESS
OPERATIONS BOARD
WHEREAS, in June of 2004, the Operations Board approved a plan to shift VRE fleet
maintenance to the outlying yards; and,
WHEREAS, in February of 2009, the Operations Board approved construction of the
Broad Run service and inspection building; and,
WHEREAS, in April 2009, under the CEO’s authority, AECOM was issued a task order
for special inspection services at Broad Run in the amount of $44,000; and,
WHEREAS, to-date, the task order budget is almost fully exhausted and an increase in
budget is needed to continue performing inspections in compliance with the County’s
building program for the duration of the project.
NOW, THEREFORE, BE IT RESOLVED THAT, the VRE Operations Board authorizes
the Chief Executive Officer to amend a task order with AECOM for construction phase
special inspections services by $62,124, for a total amount not to exceed $106,124.