AGENDA ITEM 10-A
ACTION ITEM
TO:
CHAIRMAN MILDE AND THE VRE OPERATIONS BOARD
FROM:
DALE ZEHNER
DATE:
MARCH 19, 2010
RE:
AUTHORIZATION TO ISSUE A TASK ORDER FOR LOCOMOTIVE TOP
DECK REBUILD WORK
RECOMMENDATION:
The VRE Operations Board is being asked to authorize the Chief Executive Officer to
issue a task order to MotivePower, Inc. to perform top deck rebuild work on one
locomotive in the amount of $223,994, plus a contingency of $22,399, for a total amount
not to exceed $246,393.
BACKGROUND:
VRE currently has 20 locomotives. Since April 2006, the VRE Operations Board has
approved top deck rebuild work on fourteen of fifteen VRE GP-type locomotives. This
authorization will allow the last GP-type locomotive requiring top deck rebuild work to be
completed.
In January 2008, MotivePower was also awarded a contract to supply up to twenty new
locomotives to VRE. To-date, fifteen units have been ordered and VRE continues to
seek funding for the five remaining units. As these new locomotives will not enter VRE
service until mid-2010 and run through mid-2011, top deck rebuild work must continue
in order to maintain equipment reliability.
This task order includes a comprehensive rebuilding of the top deck. Additional
qualification and testing will be performed on the engine to determine hidden damage
and subsequent repairs. The work takes approximately two months and the locomotive
will remain on VRE property. The engine will be removed and sent to Motive Power to
reduce out of service time and transportation costs.
FISCAL IMPACT:
Funding for this project is included in the VRE CIP as part of the locomotive overhaul
project. Funding is available from a FY 2006 federal grant. The local match is provided
using state and local funds.
TO:
FROM:
DATE:
RE:
CHAIRMAN MILDE AND THE VRE OPERATIONS BOARD
DALE ZEHNER
MARCH 19, 2010
AUTHORIZATION TO ISSUE A TASK ORDER FOR LOCOMOTIVE TOP
DECK REBUILD WORK
RESOLUTION
10A-03-2010
OF THE
VIRGINIA RAILWAY EXPRESS
OPERATIONS BOARD
WHEREAS, VRE has an existing contract with MotivePower, Inc. to perform top deck
rebuild work; and,
WHEREAS, since April 2006, the VRE Operations Board has approved top deck
rebuilds on fourteen of VRE’s locomotives; and,
WHEREAS, VRE is recommending approval of work on the remaining GP-type
locomotive for top deck rebuild work to maintain equipment reliability.
NOW, THEREFORE, BE IT RESOLVED THAT, the VRE Operations Board authorizes
the Chief Executive Officer to issue a task order to MotivePower, Inc. to perform top
deck rebuild work on one locomotive in the amount of $223,994, plus a contingency of
$22,399, for a total amount not to exceed $246,393.
AGENDA ITEM 10-B
ACTION ITEM
TO:
CHAIRMAN MILDE AND THE VRE OPERATIONS BOARD
FROM:
DALE ZEHNER
DATE:
MARCH 19, 2010
RE:
AUTHORIZATION TO AWARD A CONTRACT FOR THE PURCHASE
AND INSTALLATION OF SECURITY CAMERAS AT THE MANASSAS
STATION PARKING GARAGE
_____________________________________________________________________
RECOMMENDATION:
The VRE Operations Board is being asked to authorize the Chief Executive Officer to
execute a contract with Signet Technologies of Beltsville, Maryland for the purchase
and installation of twenty security cameras at the Manassas VRE station parking garage
in the amount of $93,679, plus a 10% contingency of $9,368, for a total amount not to
exceed $103,047.
BACKGROUND:
In August of 2009, the VRE Operations Board authorized a solicitation for the purchase
and installation of twenty security cameras at the Manassas parking garage. Six
proposals were received in response to the RFP and three firms were selected for
interviews. Of those three firms, Signet Technologies is being recommended for award.
Cameras will be placed in the interior and exterior of the parking facility and include a
capability to view the platform. The scope includes the purchase and installation of 20
security cameras and all networking components necessary to record video feed and
remotely access to the system software. The firm will also run conduit and install
network devices required for the complete and successful operation of the cameras.
Remote access will be provided to authorized City personnel, including the police, and
VRE staff. Work will be completed in 60 days and includes a one year warranty period
on both parts and labor.
FISCAL IMPACT:
Funding for this project is included in the VRE CIP as part of the Manassas parking
deck projects. Funding is available from a FY 2004 federal grant. The local match is
provided using state and local funds, including those from the City of Manassas.
TO:
FROM:
DATE:
RE:
CHAIRMAN MILDE AND THE VRE OPERATIONS BOARD
DALE ZEHNER
MARCH 19, 2010
AUTHORIZATION TO AWARD A CONTRACT FOR THE PURCHASE
AND INSTALLATION OF SECURITY CAMERAS AT THE MANASSAS
STATION PARKING GARAGE
RESOLUTION
10B-03-2010
OF THE
VIRGINIA RAILWAY EXPRESS
OPERATIONS BOARD
WHEREAS, in August of 2009, the VRE Operations Board authorized a solicitation for
the purchase and installation of twenty security cameras at the Manassas parking
garage; and,
WHEREAS, six proposals were received in response to the RFP and three firms were
selected for interview; and,
WHEREAS, of those three firms, Signet Technologies is being recommended for award.
NOW, THEREFORE, BE IT RESOLVED THAT, the VRE Operations Board authorizes
the Chief Executive Officer to execute a contract with Signet Technologies of Beltsville,
Maryland for the purchase and installation of twenty security cameras at the Manassas
VRE station parking garage in the amount of $93,679, plus a 10% contingency of
$9,368, for a total amount not to exceed $103,047; and,
BE IT FURTHER RESOLVED THAT, the VRE Operations Board authorizes the Chief
Executive Officer to execute any other documents related to the implementation of this
project.
AGENDA ITEM 10-C
ACTION ITEM
TO:
CHAIRMAN MILDE AND THE VRE OPERATIONS BOARD
FROM:
DALE ZEHNER
DATE:
MARCH 19, 2010
RE:
AUTHORIZATION TO SELL VRE EQUIPMENT
THIS ITEM HAS BEEN REMOVED FROM THE AGENDA
AGENDA ITEM 10-D
ACTION ITEM
TO:
CHAIRMAN MILDE AND THE VRE OPERATIONS BOARD
FROM:
DALE ZEHNER
DATE:
MARCH 19, 2010
RE:
AUTHORIZATION TO AWARD A CONTRACT FOR COT&S KITS FOR
GALLERY CARS
RECOMMENDATION:
The VRE Operations Board is being asked to authorize the Chief Executive Officer to
execute a contract with Wabtec of Wilmerding, PA for COT&S kits for Gallery IV cars in
an amount not to exceed $600,743.
BACKGROUND:
The Federal Railroad Administration requires passenger railcars to have COT&S
(Clean, Oil, Test and Stencil) maintenance inspections performed every four years.
This work requires removal, inspection and rebuilding of a railcar’s air brake
components. Two options exist for completing this work. The first would be to take a
railcar out of service for two months while the parts are removed and rebuilt. The
second would be to use COT&S kits which provide new components to be installed in
the railcars. Once installed, the old components are sent to VRE’s air brake contractor
for inspection and rebuilding for use on the next set of cars. By using the kit, a railcar is
only out of service for one half day.
All 61 of VRE’s new Gallery railcars require this work. In an effort to minimize the time
out of service, VRE staff recommend procurement of ten COT&S kits (four cab car and
six railcar kits). This procurement was approved by the Operations Board in September
of 2009.
On December 18, 2009, the IFB was issued with bids due on March 1, 2010. One
response was received and has been determined both responsive and responsible.
The work will begin in September 2010. Two cab cars will be completed per month
followed by three to four railcars per month until work on all 61 Gallery railcars has been
completed.
FISCAL IMPACT:
Funding is provided for in the FY 2010 and FY2011 operating budgets.
TO:
FROM:
DATE:
RE:
CHAIRMAN MILDE AND THE VRE OPERATIONS BOARD
DALE ZEHNER
MARCH 19, 2010
AUTHORIZATION TO AWARD A CONTRACT FOR COT&S KITS FOR
GALLERY IV CARS
RESOLUTION
10D-03-2010
OF THE
VIRGINIA RAILWAY EXPRESS
OPERATIONS BOARD
WHEREAS, VRE is required by the FRA to perform COT&S maintenance on passenger
cars; and,
WHEREAS, use of a COT&S kit allows a railcar to be out of service for one half day
rather than two months; and,
WHEREAS, on December 18, 2009, an IFB was issued with bids due on March 1,
2010; and,
WHEREAS, one response was received and has been determined both responsive and
responsible.
NOW, THEREFORE, BE IT RESOLVED THAT, the VRE Operations Board authorizes
the Chief Executive Officer to execute a contract with Wabtec of Wilmerding, PA for
COT&S kits for Gallery IV cars in an amount not to exceed $600,743.