Agenda Item 8-C
Action Item
To:
Chairman Smedberg and the VRE Operations Board
From:
Doug Allen
Date:
October 18, 2013
Re:
Authorization to Award a Contract for Security Services
for VRE Commuter Passenger Rail Operations
Recommendation:
The VRE Operations Board is being asked to authorize the Chief Executive Officer to
execute a contract with New Horizons Security Services, Inc. of Manassas, VA, for
Security Services in the amount not to exceed $1,546,226, plus a 5% contingency of
$77,311, for a total amount not to exceed $1,623,537.
Background:
VRE remains committed to protecting passengers, employees and equipment from
security risks at VRE maintenance and storage facilities. The scope of services for
this contract includes providing regular armed security services at the VRE
maintenance and storage facilities at Crossroads (Spotsylvania County) and Broad
Run (Bristow, VA). In addition, on-call unarmed services will be provided onboard
VRE passenger trains, VRE stations and VRE parking lots as required. The current
security services contract expires in November of 2013.
On August 17, 2012, the VRE Operations Board approved a request to issue a
Request for Proposals (RFP)) for security services. A mailing list of seven (7)
prospective Offerors as well as sixteen (16) disadvantaged business enterprises
(DBE) was established for the solicitation to ensure access to adequate sources of
services. On August 23, 2013, an RFP was issued and proposals were due on
September 25, 2013. Four (4) responses were received from the following:
OFFERORS
1. New Horizon Security Services, Inc. of Manassas, VA
2. Eagle Protection Services, Inc. of Manassas, VA
3. Security Solutions Group & Investigative Services of Stafford, VA
4. American Eagle Security, Inc. of Montgomery Village, MD
The Technical Evaluation Team met to review the proposals. It was determined the
proposal from New Horizons Security Services, Inc. was technically compliant and
unanimously selected to be the best value for the project.
The contract will be for a base year with four (4) option years, with the VRE CEO
exercising the option years at his discretion. This authorization allows work to
begin.
Fiscal Impact:
Funding is provided for in the FY 2014 through FY 2018 operating budgets for
security services.
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Virginia Railway Express
Operations Board
Resolution
8C-10-2013
Authorization to Award a Contract for Security Services
for VRE Commuter Passenger Rail Operations
WHEREAS, VRE remains committed to protecting passengers, employees and
equipment from security risks at VRE facilities; and,
WHEREAS, in August of 2012, the VRE Operations Board authorized the issuance of
an RFP for security services; and,
WHEREAS, a competitive selection process was conducted; and,
WHEREAS, the current contract for security services expires in November of 2013;
and,
WHEREAS, New Horizons Security Services, Inc. of Manassas, VA, having submitted a
responsive and responsible proposal, is now being recommended for contract award.
NOW, THEREFORE, BE IT RESOLVED THAT, the VRE Operations Board is being
asked to authorize the Chief Executive Officer to execute a contract with New
Horizons Security Services, Inc. of Manassas, VA, for Security Services in the amount
not to exceed $1,546,226, plus a 5% contingency of $77,311, for a total amount not to
exceed $1,623,537.
Approved this 18th day of October 2013
______________________________
Paul Smedberg
Chairman
____________________________
John Cook
Secretary
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