CONSENT AGENDA ITEM 8-A
ACTION ITEM
TO:
CHAIRMAN ZIMMERMAN AND THE VRE OPERATIONS BOARD
FROM:
DALE ZEHNER
DATE:
JUNE 19, 2009
RE:
AUTHORIZATION TO ISSUE AN RFP FOR CUSTODIAL AND
FACILITY MAINTENANCE SERVICES
RECOMMENDATION:
The VRE Operations Board is being asked to authorize the Chief Executive
Officer to issue a solicitation for custodial and facility maintenance services.
BACKGROUND:
The current facilities maintenance contract was initiated in 2004 and will expire on
October 31, 2009. The scope of services involves daily custodial work (cleaning of
stations, trash pickup, landscaping, snow removal, etc.) and facility maintenance
(elevator maintenance, generator maintenance, building maintenance, etc.).
Similar to the current contract, the RFP will be structured as a five-year contract
(base year, plus four one-year renewable options). Different from the existing
structure, the RFP will separate daily custodial services and routine maintenance
into two separate contracts, allowing specialized firms to bid either or both scopes
of work. VRE staff expects this approach to produce a more efficient and cost
effective contract.
Following receipt of proposals this summer, VRE staff will return to the Operations
Board with a recommendation for award.
FISCAL IMPACT: This contract is funded through the facilities line item of the FY
2010 VRE Operating budget and project specific grants in the VRE Capital
Budget.
2
TO:
FROM:
DATE:
RE:
CHAIRMAN ZIMMERMAN AND THE VRE OPERATIONS BOARD
DALE ZEHNER
JUNE 19, 2009
AUTHORIZATION TO ISSUE AN RFP FOR CUSTODIAL AND
FACILITY MAINTENANCE SERVICES
RESOLUTION
8A-06-2009
OF THE
VIRGINIA RAILWAY EXPRESS
OPERATIONS BOARD
WHEREAS, the VRE
maintenance; and,
facilities
require
essential
custodial
service
and
WHEREAS, the existing facilities maintenance contract expires October 31, 2009,
and,
NOW, THEREFORE, BE IT RESOLVED THAT, the VRE Operations Board
authorizes the Chief Executive Officer to issue a solicitation for custodial and
facility maintenance services.
3
CONSENT AGENDA ITEM 8-B
ACTION ITEM
TO:
CHAIRMAN ZIMMERMAN AND THE VRE OPERATIONS BOARD
FROM:
DALE ZEHNER
DATE:
JUNE 19, 2009
RE:
AUTHORIZATION TO ISSUE A RFP FOR TECHNICAL SUPPORT
SERVICES FOR THE PROCUREMENT OF A NEW FARE
COLLECTION SYSTEM
RECOMMENDATION:
The VRE Operations Board is being asked to authorize the Chief Executive
Officer to issue a Request for Proposals (RFP) for technical support required to
develop requirements and technology options for a new VRE fare collection
system.
BACKGROUND:
The current fare collection system has been in revenue service since October of
2002. As such, the ticket vending machines (TVM) and ticket office machines
(TOM) are nearing the end of their useful life. While many components of the
system have been rehabilitated, including ticket printing/validation mechanisms,
touch screens, card readers, and hard drives, work must begin now to design,
procure, construct and install a new system.
Since the VRE system was designed, the fare collection industry has been
transitioning from the magnetic stripe technology, used by the current VRE
equipment, to contactless smart cards, including related technologies such as
mobile phone payment systems. This technology offers the potential for greater
flexibility in the variety of ticket media utilized and across modes of transportation
as well as reduced maintenance requirements (by eliminating the number of
moving/wearing parts in the fare collection equipment). VRE plans to take
advantage of these new technologies in the system design as well as work to
ensure that compatibility is achieved with the regional SmarTrip program.
The scope of work for this technical support includes an assessment of VRE
requirements and available technologies, specification development, and
technical review of fare collection vendor proposals. Upon receipt and review of
proposals, VRE staff will return to the Operations Board and recommend a
specific firm for award.
FISCAL IMPACT:
Funding for the project is included in VRE’s Capital Improvement Program as
part of the Fare Collection III project. Funding is available from FY 2007 and FY
2008 federal grants. The local match is provided using state and local funds.
TO:
FROM:
DATE:
RE:
CHAIRMAN ZIMMERMAN AND THE VRE OPERATIONS BOARD
DALE ZEHNER
JUNE 19, 2009
AUTHORIZATION TO ISSUE A RFP FOR TECHNICAL
SUPPORT SERVICES FOR THE PROCUREMENT OF A NEW
FARE COLLECTION SYSTEM
RESOLUTION
8B-06-2009
OF THE
VIRGINIA RAILWAY EXPRESS
OPERATIONS BOARD
WHEREAS, the existing fare collection equipment has been in place for almost
seven years; and,
WHEREAS, the ticket vending machines and ticket office machines are nearing
the end of their useful life; and,
WHEREAS, a rehabilitation program is in progress to extend the lifespan of the
equipment an additional three to four years before additional rehabilitation would
be required; and,
WHEREAS, fare collection technology has continued to evolve since the VRE
system was designed; and,
WHEREAS, work must begin now to design, procure, construct and install a new
system.
NOW, THEREFORE, BE IT RESOLVED THAT, the VRE Operations Board
authorizes the Chief Executive Officer to issue a Request for Proposals for
technical support required to develop requirements and technology options for a
new VRE fare collection system.