CONSENT AGENDA ITEM 8-A
ACTION ITEM
TO:
CHAIRMAN ZIMMERMAN AND THE VRE OPERATIONS BOARD
FROM:
DALE ZEHNER
DATE:
AUGUST 21, 2009
RE:
AUTHORIZATION TO ISSUE A RFP FOR
LOCOMOTIVE ELECTRICAL COMPONENTS
REPAIR
OF
RECOMMENDATION:
The VRE Operations Board is being asked to authorize the Chief Executive
Officer to issue a Request for Proposals (RFP) for maintenance, repair and
overhaul of VRE locomotive electrical components.
BACKGROUND:
Currently, when a locomotive component is in need of repair, Amtrak and/or its
subcontractor sends the part to any one of various vendors for work. A vendor is
selected based on price and availability to complete work. However, because the
vendors doing the actual repairs vary, VRE has limited control over quality
assurance and reasonable return schedules. As such, a solicitation to select a
regular repair vendor is being requested.
This RFP addresses major rotating electrical components such as the main
generator, alternator, traction motor and HEP alternator. The contract will be for
three years, a base year plus two one year options. As stated in the Operating
and Maintenance services RFP, the shipping of parts to the successful proposer
will continue with the new contract. Pricing will be structured as a firm fixed unit
price for each component. A recommendation for award will be brought back to
the Operation Board for action once the solicitation has been completed.
FISCAL IMPACT:
Funding for this project is available from the FY 2010 - 2013 operating budgets
and for larger items, the locomotive overhaul project in the capital budget.
2
TO:
FROM:
DATE:
RE:
CHAIRMAN ZIMMERMAN AND THE VRE OPERATIONS BOARD
DALE ZEHNER
AUGUST 21, 2009
AUTHORIZATION TO ISSUE A RFP FOR REPAIR OF
LOCOMOTIVE ELECTRICAL COMPONENTS
RESOLUTION
8A-08-2009
OF THE
VIRGINIA RAILWAY EXPRESS
OPERATIONS BOARD
WHEREAS, currently, when a locomotive component is in need of repair, Amtrak
and/or its subcontractor sends the part to any one of various vendors for work;
and,
WHEREAS, because the vendors doing the actual repairs vary, VRE has limited
control over quality assurance and reasonable return schedules; and,
WHEREAS, the selection of a regular repair vendor is, therefore, being
recommended.
NOW, THEREFORE, BE IT RESOLVED THAT, the VRE Operations Board
authorizes the Chief Executive Officer to issue a Request for Proposal for
maintenance, repair and overhaul of VRE locomotive electrical components.
3
CONSENT AGENDA ITEM 8-B
ACTION ITEM
TO:
CHAIRMAN ZIMMERMAN AND THE VRE OPERATIONS BOARD
FROM:
DALE ZEHNER
DATE:
AUGUST 21, 2009
RE:
AUTHORIZATION TO ISSUE AN RFP FOR THE PURCHASE AND
INSTALLATION OF SECURITY CAMERAS AT THE MANASSAS
PARKING GARAGE
RECOMMENDATION:
The VRE Operations Board is being asked to authorize the Chief Executive
Officer to issue a Request for Proposals (RFP) for the purchase and installation of
security cameras at the Manassas parking garage.
BACKGROUND:
In February of 2009, the Operations Board authorized a contract with ADT
Advanced Integration of Alexandria, Virginia to install security cameras at the
Manassas garage. A sole source was recommended so that the new cameras
could be integrated into VRE’s existing camera system using software known as
Indigo Vision. At the time, ADT Advanced Integration was the only firm in the
Washington area providing installation and technical support for Indigo Vision and
their products. Negotiations were protracted due to issues regarding Buy America
requirements and indemnification; during that time, VRE staff learned that another
company gained the rights to also install and support Indigo Vision.
As such, VRE is now requesting permission to solicit proposals for the purchase
and installation of the security cameras. Cameras would be placed on the interior
and exterior of the parking facility and would also have the ability to view the
platform. The scope includes the purchase and installation of 20 security
cameras and all the networking components necessary for the recording of video
feed and remote access to the system software. Remote access will be provided
to authorized City personnel, including the police, and VRE staff.
Following receipt of proposals, VRE staff will return to the Operations Board with
a recommendation for award. Installation is expected to take approximately five
weeks.
FISCAL IMPACT
Funding is available from the Manassas parking garage project in the VRE capital
budget. Funding is provided using a FY 2004 federal grant. Local match is being
provided using state and local funds.
2
TO:
FROM:
DATE:
RE:
CHAIRMAN ZIMMERMAN AND THE VRE OPERATIONS BOARD
DALE ZEHNER
AUGUST 21, 2009
AUTHORIZATION TO ISSUE AN RFP FOR THE PURCHASE AND
INSTALLATION OF SECURITY CAMERAS AT THE MANASSAS
PARKING GARAGE
RESOLUTION
8B-08-2009
OF THE
VIRGINIA RAILWAY EXPRESS
OPERATIONS BOARD
WHEREAS, in February of 2009, the Operations Board authorized a sole source
contract with ADT Advanced Integration of Alexandria, Virginia to install security
cameras at the Manassas garage; and,
WHEREAS, a sole source was recommended so that the new cameras could be
integrated into VRE’s existing camera system using software known as Indigo
Vision; and,
WHEREAS, at the time, ADT was the only firm able to support this software; and,
WHEREAS, during negotiations VRE staff learned that another company also
gained the rights to install and support Indigo Vision.
NOW, THEREFORE, BE IT RESOLVED THAT, the VRE Operations Board
authorizes the Chief Executive Officer to issue a Request for Proposals (RFP) for
the purchase and installation of security cameras at the Manassas parking
garage.
3
CONSENT AGENDA ITEM 8-C
ACTION ITEM
TO:
CHAIRMAN ZIMMERMAN AND THE VRE OPERATIONS BOARD
FROM:
DALE ZEHNER
DATE:
AUGUST 21, 2009
RE:
AUTHORIZATION TO ISSUE AN RFP FOR A SECURITY AND
EMERGENCY PREPAREDNESS TRAINING PROGRAM
_____________________________________________________________________
RECOMMENDATION:
The VRE Operations Board is being asked to authorize the Chief Executive Officer to
issue a Request for Proposals (RFP) for a comprehensive Security and Emergency
Preparedness Training Program for VRE staff, crew and first responders.
BACKGROUND:
To-date, VRE’s Security and Emergency Training Program has been largely focused on
the training of first responders in the VRE service area. VRE staff also receive in-house
training and Amtrak crew working VRE trains receive training from both VRE and
directly from Amtrak. The Baseline Assessment and Security Evaluation conducted by
the Department of Homeland Security (DHS) in June 2008 recommended that a
comprehensive training program be developed for all aforementioned parties. Based on
this recommendation, VRE applied to DHS for funding to implement this program and
funding was received.
The scope of work for this procurement includes designing and implementing a
comprehensive training program over a two year period. The contract will be structured
as a firm, fixed fee contract. Following the receipt and evaluation of proposals, VRE
staff will return to the Operations Board with a recommendation for award.
FISCAL IMPACT:
This project will be funded via a 2007 Department of Homeland Security Grant. The
grant provides 100% funding, so no local match is required.
TO:
FROM:
DATE:
RE:
CHAIRMAN ZIMMERMAN AND THE VRE OPERATIONS BOARD
DALE ZEHNER
AUGUST 21, 2009
AUTHORIZATION TO ISSUE AN RFP FOR SECURITY
EMERGENCY PREPAREDNESS TRAINING PROGRAM
AND
RESOLUTION
8C-08-2009
OF THE
VIRGINIA RAILWAY EXPRESS
OPERATIONS BOARD
WHEREAS, to-date, VRE’s Security and Emergency Training Program has been largely
focused on the training of first responders in the VRE service area; and,
WHEREAS, the Baseline Assessment and Security Evaluation conducted by the
Department of Homeland Security recommended that a comprehensive training
program be developed for VRE staff, crew and first responders; and,
WHEREAS, based on this recommendation, VRE applied to DHS for funding to
implement this program and funding was received.
NOW, THEREFORE, BE IT RESOLVED THAT, the VRE Operations Board authorizes
the Chief Executive Officer to issue a Request for Proposals (RFP) for a comprehensive
Security and Emergency Preparedness Training Program for VRE staff, crew and first
responders.