VIRGINIA RAILWAY EXPRESS
1500 KING STREET | ALEXANDRIA, VA 22314
703.684.1001 | WWW.VRE.ORG
TABLE OF
CONTENTS
CEO REPORT | MAY 2014
2
ON TIME PERFORMANCE
3
RIDERSHIP UPDATE
3
MONTHLY CITATIONS UPDATE
4
RIDERSHIP CHART
5
ON TIME PERFORMANCE GRAPHS
6
TRAIN UTILIZATION
7
PARKING UTILIZATION
8
BICYCLE COUNTS
8
FINANCIAL REPORT
12
RAIL OPERATIONS
SAFETY UPDATE
13 CAPITAL PROJECTS
15 PROCUREMENT
16 PROGRESS REPORT/PROJECTS UNDERWAY
SPOTSYLVANIA
ALEXANDRIA KING STREET PEDESTRIAN TUNNEL
L’ENFANT STORAGE TRACK
LORTON PLATFORM EXTENSION
BROAD RUN TRAIN WASH
BROAD RUN PARKING EXPANSION
FACILITIES UPDATE
NEW PASSENGER CARS
ON TIME PERFORMANCE
REASON FOR DELAYS
3%
On Time Performance (OTP) for the month of April
2014 rose slightly to 95.5% in comparison to March 2014.
The Fredericksburg line realized 93.8% OTP while the
Manassas line came in at 96.8%. Train delays were mainly
caused by restricted speed orders; passenger handling; and
train interference issues.
11%
26%
32%
In April, VRE operated 660 trains with 30 trains
experiencing a delay over five minutes. More delays were
experienced on the Fredericksburg line (19) as a result of
train interference.
2%
26%
“Other” includes
those trains that
were delayed due to
late turns, weather,
maintenance of way
and schedule related
issues, etc.
Train Interference - 24
Restricted Speed - 29
Signal/Switch Failure - 2
Mechanical Failure - 3
Passenger Handling - 24
Other - 10
TRIP DELAYS
SYSTEM-WIDE
FEB.
MARCH
APRIL
Total delays
26
37
30
Average length of delay (mins.)
13
18
16
Number over 30 minutes
3
6
4
Total Days with heat restrictions
0
0/20
0/22
95%
94%
96%
Total delays
16
20
19
Average length of delay (mins.)
16
17
19
Number over 30 minutes
3
4
3
93%
93%
94%
Total delays
10
17
11
Average length of delay (mins.)
9
18
12
Number over 30 minutes
0
2
1
96%
95%
97%
On-Time Performance
FREDERICKSBURG LINE
On-Time Performance
MANASSAS LINE
On-Time Performance
2
CEO REPORT | MAY 2014
RIDERSHIP UPDATE
Total April 2014 ridership was 430,471, up from 425,792 realized in
April 2013. The number of monthly service days remained the same
as the previous year, so ridership has increased by 1.1%. There were
no “S” schedules operated in April 2014. The April 2014 average daily
ridership is 19,567, a slight increase from the average daily ridership of
19,354 achieved in April 2013.
RIDERSHIP MONTH-TO-MONTH COMPARISON
DESCRIPTION
MONTHLY RIDERSHIP
April 2014
430,471
April 2013
425,792
Service Days (Current/Prior)
22/22
Ridership Percent Change
+1.1%
MONTHLY CITATIONS UPDATE
Keolis wrote 109 citations during the month of April, 8 less than in
March. VRE waived 40 citations after riders showed proof of purchase of
a monthly ticket. Additionally, another 23 were dismissed either for a one
time courtesy or other unique circumstances.
Of the remaining 46 citations that went to court, 5 were found guilty, 16
were guilty in absentia, 12 were continued on to a later date, and 13 were
prepaid. 0 were found to be not guilty.
FARE EVASION
COURT ACTIONS
7%
33%
23%
WAIVED CITATIONS
VRE ACTIONS
OCCURRENCES
Waived – Passenger showed proof of a monthly ticket
36
Waived – One Time Courtesy
3
Waived – Per the request of the conductor
0
Waived – TVM Error
Waived – Insufficient Information
0
0
0
1
0
0
TOTAL WAIVED CITATIONS
40
Waived – Defective Ticket
Waived – Per Ops Manager
Waived – Unique Circumstances
Waived – Insufficient Processing Time
18%
19%
Guilty - 5
Guilty in Absentia - 16
Prepaid Prior to Court - 13
Cont. to Next Court Date - 12
Dismissed - 23
Not Guilty - 0
CEO REPORT | MAY 2014
3
RIDERSHIP CHART
DATE
MSS
AM
MSS
PM
TOTAL
MSS
ACTUAL
OTP TD
FBG
AM
FBG
PM
FBG
TOTAL
ACTUAL
OTP TD
TOTAL
TRIPS
1
4,670
4,974
2
4,596
4,945
3
4,716
4,961
4
3,585
3,659
7
4,308
4,546
8,855
100%
8
4,661
4,749
9,411
100%
ACTUAL
OTP TD
9,644
94%
5,353
5,272
10,625
100%
20,269
97%
9,541
100%
5,224
5,603
10,827
100%
20,368
100%
9,677
94%
5,255
5,674
10,928
100%
20,606
97%
7,244
100%
4,266
4,457
8,724
79%
15,968
90%
5,105
5,094
10,199
93%
19,054
97%
5,713
5,316
11,029
100%
20,440
100%
5
6
9
4,668
4,731
9,399
100%
5,301
5,096
10,397
100%
19,795
100%
10
4,368
4,692
9,060
100%
5,351
5,349
10,699
93%
19,759
97%
11
3,583
3,723
7,306
94%
4,521
4,380
8,901
86%
16,207
90%
14
4,107
4,047
8,154
100%
5,019
5,270
10,288
100%
18,442
100%
15
4,023
4,399
8,423
100%
5,383
5,378
10,761
100%
19,183
100%
16
4,075
4,266
8,340
100%
5,374
5,295
10,669
100%
19,009
100%
17
4,184
4,311
8,495
100%
5,354
5,444
10,798
86%
19,292
93%
18
3,012
2,815
5,827
94%
3,990
4,205
8,195
100%
14,022
97%
21
4,273
4,296
8,569
94%
4,802
4,780
9,582
86%
18,150
90%
22
4,670
4,709
9,379
94%
5,518
5,288
10,806
100%
20,185
97%
23
4,582
4,659
9,242
100%
5,496
5,583
11,080
93%
20,321
97%
24
4,597
4,524
9,121
100%
5,464
4,674
10,139
100%
19,260
100%
25
3,542
3,479
7,021
100%
4,185
3,963
8,148
100%
15,168
100%
28
4,198
4,318
8,516
94%
5,082
5,072
10,154
100%
18,670
97%
29
4,343
4,926
9,269
100%
5,721
5,705
11,426
100%
20,695
100%
12
13
19
20
26
27
30
4,503
4,433
8,936
75%
5,554
5,266
10,820
50%
19,757
63%
93,266
96,161
189,427
97%
113,031
112,164
225,195
94%
414,622
95%
Amtrak Trains:
784
Amtrak Trains:
15,065
Amtrak Total:
Adjusted total:
190,211
Adjusted total:
240,260
Adjusted Total: 430,471
# of Service Days:
22
Full Service Days: 22
Manassas Daily
Avg. Trips:
8,610
Adjusted Avg.:
8,646
Fred'burg Daily
Avg. Trips:
10,236
Adjusted Avg.:
10,921
Total Avg.
Daily Trips:
18,846
Adjusted Avg.:
19,567
Total Number of Service Days to Date:
209
Average Daily Riders to Date:
17,901
Total Trips This Month:
430,471
Prior Total FY-2014:
3,310,785
Total Trips FY-2014:
3,741,256
Total Prior Years:
62,422,463
Grand Total:
66,163,719
15,849
NOTE: Adjusted Averages and Totals include all VRE trips taken on Amtrak trains, but do not include “S” schedule days.
* designates “S” schedule day
4
CEO REPORT | MAY 2014
ON TIME PERFORMANCE
SYSTEM PERFORMANCE
100%
95%
90%
85%
4/2014
3/2014
2/2014
1/2014
12/2013
11/2013
10/2013
9/2013
8/2013
7/2013
6/2013
5/2013
4/2013
3/2013
2/2013
1/2013
12/2012
11/2012
10/2012
9/2012
8/2012
7/2012
6/2012
5/2012
4/2012
3/2012
2/2012
1/2012
80%
4/2014
3/2014
2/2014
1/2014
12/2013
11/2013
10/2013
9/2013
8/2013
7/2013
6/2013
5/2013
4/2013
3/2013
2/2013
1/2013
12/2012
11/2012
10/2012
9/2012
8/2012
7/2012
6/2012
5/2012
4/2012
3/2012
2/2012
1/2012
80%
FREDERICKSBURG LINE
MANASSAS LINE
PERFORMANCE BY LINE
100%
95%
90%
85%
5
CEO REPORT | MAY 2014
TRAIN UTILIZATION
AVERAGE RIDERSHIP
FREDERICKSBURG LINE
150%
MIDWEEK PEAK
120%
100%
Capacity
90%
60%
30%
0% 300 302 304 306 308 310 312 301 303 305 307 309 311 313
AVERAGE RIDERSHIP
MANASSAS LINE
Midweek Peak
100%
Average Ridership
80%
Capacity
MIDWEEK PEAK
60%
40%
20%
0% 322
6
324 326
CEO REPORT | MAY 2014
328 330
332
325
327
329
331
333 335
337
PARKING UTILIZATION
NUMBER OF SPACES
FREDERICKSBURG LINE
1000
NUMBER IN USE
Parking Spaces
800
600
400
200
0
FBG*
LLR*
BKV
QAN
RIP
VRE Stations
2000
WDB
*Denotes stations with overflow
parking available that is now
being included in final counts
Num in Use
NUMBER OF SPACES
MANASSAS LINE
Parking Spaces
NUMBER IN USE
Num Spaces
1500
LOR
1000
500
0
BRU
MSS
MPV
BCV
RRV
BLV
VRE Stations
CEO REPORT | MAY 2014
7
BICYCLE COUNTS
20
No. of Bicycles Parked
FREDERICKSBURG LINE
MANASSAS LINE
15
10
5
0
FBG
LLR
BKV QAN WDB
RIP
LOR FRS* BRU MSS
VRE Stations
FINANCIAL REPORT
MPV
BCV RRV
BLV
*Denotes joint use
facility—Riders of VRE
and Metro cannot be
differentiated.
Num Spaces
SUMMARY OF FINANCIAL RESULTS
MEASURES
DOLLARS
Operating Ratio
BUDGETED REVENUE
86,783,248
Budgeted Revenue YTD
68,382,965
Actual Revenue YTD
68,960,642
Cumulative Variance
577,677
Percent Collected YTD
86,783,248
Budgeted Expenses YTD
66,605,782
Operating Expenses YTD
63,542,639
NET INCOME (LOSS)
FROM OPERATIONS
These figures are preliminary and unaudited.
CEO REPORT | MAY 2014
55%
59%
577,677
3,063,143
Percent Expended YTD
8
ACTUAL
78.80%
BUDGETED EXPENSES
Cumulative Variance
GOAL
79.46%
3,063,143
76.75%
73.22%
3,640,820
Fare income for the month was $137,203 below
the budget – an unfavorable variance of 4.28%.
The cumulative variance for the year is 2.17% or
$660,453 above the adopted budget. Revenue in
FY 2014 is up 9.0% compared to FY 2013. The
government shutdown in October did not have
a material effect on fare revenue. The transit
subsidy decreased effective January 1, 2014 and
has had an impact on fare revenue which has led
to a slight softening of fare projections.
A summary of the financial results (unaudited)
follows. Detail on the major revenue and
expense categories is provided in the attached
Operating Budget Report. Amounts shown
reflect the amended FY14 budget.
FINANCIAL REPORT, CONT.
FY 2014 OPERATING BUDGET REPORT, APRIL 30, 2014
YTD VARIANCE
CURR. MO.
ACTUAL
CURR. MO.
BUDGET
YTD
ACTUAL
YTD BUDGET
Passenger Ticket Revenue
3,070,765
3,207,968
31,136,150
30,475,697
660,453
2.2%
36,600,000
Other Operating Revenue
4,000
14,550
165,416
138,223
27,193
19.7%
166,000
3,074,765
3,222,518
31,301,566
30,613,920
687,646
2.2%
36,766,000
–
–
11,761,497
11,761,497
-
0.0%
11,761,497
2,607,724
2,736,142
25,874,786
25,994,809
(120,022)
-0.5%
32,654,748
5,585,703
$
%
TOTAL FY14
BUDGET
OPERATING REVENUE
Subtotal Operating Revenue
Jurisdictional Subsidy (1)
Federal/State/Other
Jurisdictional Subsidy
Appropriation from Reserve
Interest Income
Total Operating Revenue
-
-
-
-
-
0.0%
2,928
1,341
22,794
12,740
10,054
78.9%
15,300
5,685,417
5,960,001
68,960,643
68,382,965
577,677
0.8%
86,783,248
OPERATING EXPENSES
Departmental Operating
Expenses
4,842,012
5,307,519
52,898,691
55,973,657
3,074,965
5.5%
68,345,145
Debt Service
575,611
575,611
10,632,125
10,632,125
-
0.0%
13,594,559
Other Non-Departmental
Expenses
11,823
-
11,823
-
(11,823)
5,429,446
5,883,130
63,542,639
66,605,782
3,063,142
4.6%
86,783,248
255,971
76,871
5,418,003
1,777,184
3,640,820
–
–
Total Operating Expenses
NET INCOME (LOSS)
FROM OPERATIONS
CALCULATED
OPERATING RATIO
4,843,544
59%
(1) Total jurisdictional subsidy is $16,428,800. Portion shown is attributed to Operating Fund only.
FISCAL YEAR REVENUE PER MONTH
2014
2013
2012
2011
4,000,000
3,500,000
3,000,000
2,500,000
2,000,000
JULY
AUG.
SEPT.
OCT.
NOV.
DEC.
JAN.
FEB. MARCH APRIL
MAY
JUNE
CEO REPORT | MAY 2014
9
FINANCIAL REPORT, CONT.
FY 2014 YEAR END FINANCIAL PROJECTION
Each month, the VRE Operations Board receives financial information in summary form which shows year-todate actual to budgeted fare revenue, grant revenue, and operating expenses. In December of each year, a revised
budget for the year is prepared, based on the most current information as of that date. In December 2013, the
Amended FY 2014 Budget was presented to the Board. A final recommendation for the projected surplus will
be presented as part of the FY 2016 Budget in December 2014.
The information below is a projection of year-end revenue and expenses for FY 2014.
Major points are as follows:
•The overall projected surplus for FY 2014 is projected at $4.2M
•Fare revenue is estimated to be approximately $400k above the budgeted amount, assuming ridership remains stable
•Other Revenue allows for the budgeted transfer from the Capital Reserve of $4.8M, but does not require the budgeted transfer from the Operating Reserve of $800k. The Capital Reserve transfer is primarily comprised of funds for the replacement railcars ($1.5M) and the FY 2013 surplus ($3.0M) designated for the reserve.
•The operating budget is projected to show a $3.7M surplus. Major contributing factors are:
–Diesel fuel was budgeted for 1.6M gallons at $3.50 per gallon ($5.6M). Through nine months of the year, YTD consumption is 1.1M gallons with an average cost per gallon of $3.19, resulting in an EOY projection of approximately 1.4M gallons with a projected expense of $4.7M; a savings of $900k
–Approximately $350k will carry over to FY 2015 for operating items which are underway, but will not be completed in FY 2014. These expenses are in primarily in Equipment Operations.
–Unspent operating contingency of $600k
–Insurance premium savings of $250k
–Other departmental savings are projected are estimated at $1.3M. Departments include Planning, Chief of Staff/Public Affairs, Equipment Operations and Engineering/Construction.
For FY 2015, preliminary uses for the projected surplus are as follows:
•The FY 2015 state operating assistance of $8.9M was below the budgeted amount of $10.3M by $1.4M. However, the amount of track access funding exceeded the budget by $300k, creating a net shortfall is $1.1M.
•FY 2014 carryover railcar enhancements budgeted at $350k
•The balance to the Capital Reserve
10
CEO REPORT | MAY 2014
FINANCIAL REPORT, CONT.
THE CHART BELOW SUMMARIZES ACTUAL TO BUDGET DATA BY MAJOR CATEGORY:
FY 14 YEAR END OPERATING BUDGET PROJECTION (IN MILLIONS)
DESCRIPTION
REVISED BUDGET
CURRENT ESTIMATE
VARIANCE
%
Fare Revenue
36.6
37.0
0.4
1.1%
Local Subsidy*
11.8
11.8
–
0.0%
Fed/State Revenue
32.6
33.6
1.0
3.0%
Other Revenue
5.8
4.7
(1.1)
-23.4%
Total Revenue
86.8
87.1
0.3
0.3%
Operating Expenses
68.3
64.7
3.6
5.6%
Debt Service
13.6
13.6
–
0.0%
Non-Operating
4.9
4.9
–
0.0%
Total Expenses
86.8
83.2
3.6
4.1%
–
3.9
3.9
Net Income (Loss)
*The local subsidy amount shown here is the amount needed for operations; total subsidy is $16.4M
CEO REPORT | MAY 2014
11
RAIL OPERATIONS
SAFETY UPDATE
Operation Lifesaver (OL) is a national non-profit organization dedicated to public education and awareness of the importance of railroad grade crossing safety and trespass prevention. Recently, it partnered with
the Association of American Railroads, Federal Railroad Administration, commuter and freight railroads
to launch a national campaign themed “See Tracks, Think Train.” VRE has always been a supporter of
OL’s mission and activities and recently hosted their crews at our Quantico station to provide an appropriate backdrop for the filming of the video that will be used as a core component of the campaign. For more
information on the campaign, visit www.oli.org.
VRE hosts OLI at Quantico as they film the PSA for their
national “See Tracks, Think Train” campaign.
Virginia Railway Express (VRE) was recently notified by the
Transportation Security Administration (TSA) that it has received a
near perfect score and a “Gold Standard” rating on its 2014 Baseline
Assessment for Security Enhancement (BASE) audit. The BASE
program is designed to establish a security standard for individual system security programs and assess
progress in enhancements and implementation. The review focuses on categories identified by the transit
community as fundamentals for a sound transit security program. They include a review of physical and
cyber security plans, security training, drills and training initiatives, public outreach efforts and background
check programs.
VRE is proud of the results of this audit but like TSA, understands that the task of improving safety and
security for passengers, employees and the community is an unending task. We have enjoyed an excellent
relationship with TSA and look forward to future opportunities to strengthen our partnership.
12
CEO REPORT | MAY 2014
CAPITAL PROJECTS
SPOTSYLVANIA
VRE has issued construction contracts for both the station and third track. Once the land purchase is
completed by Spotsylvania County, VRE can issue a notice to proceed (NTP) and construction work
can begin on the station. Spotsylvania has asked VDOT to handle land acquisition for them. VDOT is
proceeding with their land acquisition process. In the mean time, the pre-construction kick off meeting
for the third track construction was held on December 19th for all stakeholder, NTP for the third track
project was issued on December 23rd, and construction has started. Contractor Mobilization and Access is
almost complete. Clearing and Grubbing for the entire project is near completion. Crash Walls have been
completed at the US Rte 17 overhead bridge, and new embankment for Third Track roadbed fill operations
have started in earnest with some of the wetter weather finally subsiding.
Future site of Spotsylvania Station and Parking Lot with fill
operations north and south.
Fill operations for Third Track north of US 17 to Pedestrian
Underpass at Benchmark.
ALEXANDRIA KING STREET PEDESTRIAN TUNNEL PROJECT
VRE Operations Board approved the issuance of a task order contract to Gannett Fleming for the design &
construction management work at their December 20, 2013, meeting. The project team is moving forward
to accomplish the following milestones:
• NEPA Documentation – Complete December 2012 - Complete
• Public Information Meeting – Spring 2013 – Complete
• Geotechnical investigation and utility locating – June 2014
• Design – Completion by early 2015
• Construction Advertisement – To be Determined, Estimated Spring 2015
• Construction – To be Determined, Estimated Start Summer 2015, Estimated Completion late 2016
CEO REPORT | MAY 2014
13
CAPITAL PROJECTS, CONT.
L’ENFANT STORAGE TRACK
VRE will meet with CSX soon to review the final design and approve the scope of work. HDR has
completed the final wayside power design which is under VRE review. Once approved, the wayside power
design will be forwarded to PEPCO for electric service design and to CSX for review and approval.
LORTON PLATFORM EXTENSION
VRE accepted construction bids in early March and received Board approval at the March meeting to
award a contract to Hammerhead Construction of Dulles, Virginia. Construction is expected to commence
during the spring of 2014. This project will extend the existing platform at the VRE Lorton Station by
approximately 256 feet to accommodate longer VRE trains. VRE also received Board approval in March to
execute an agreement with CenturyLink to relocate a communication line in the project area.
BROAD RUN TRAIN WASH
VRE has reviewed the 90% design plans. Plan submission to Prince William County and the City of Manassas
is on hold while VRE seeks additional funding sources for construction.
BROAD RUN PARKING EXPANSION
VRE is currently reviewing 30% design documents. Once the FTA approves the Categorical Exclusion
(CE) application, design work will resume with the next milestone review at the 60% level.
FACILITIES UPDATE
VRE facilities team has multiple projects underway and completed the following within the past month:
1.Replaced temporary passenger crosswalks at L’Enfant, Brooke and Leeland Stations.
2.Install roadway asphalt at Crossroads Maintenance and Storage Facility.
3.Roof repairs at VRE Fredericksburg office.
Projects scheduled to be completed within the 2nd Quarter of calendar year 2014.
1.Evaluate electrical power infrastructure at Broad Run; replace electrical lines as necessary.
2.Elevator cab and hoist-way rehabiliation at Rippon and Franconia Springfield stations.
3.Roof repairs at Rippon Station.
4.Install network fire detection system at VRE Fredericksburg office.
5.Remove discarded ties and asphalt from the right of ways at various locations within the service area.
6.Install portable generator connections at all stations with elevators; long term all stations will be equipped for portable generator operations.
7.Correct drainage pipe slope at Crossroads maintenance and storage facility.
14
CEO REPORT | MAY 2014
NEW PASSENGER CARS
Base Order (8) Gallery IV Cars
VRE anticipates the first four (4) new passenger cars to be ready for shipment from Rochelle, IL on or
about May 12, 2014. Extensive testing of the new emergency lighting system has resulted in the need to
modify software. This has delayed delivery. In addition, minor material shortages have delayed final assembly
and VRE acceptance of the cars.
Option Order (7) Gallery IV Cars
VRE modified the existing Contract with Sumitomo Corporation of America (SCOA) to add seven (7)
option cars to the existing order. The Contract Amendment was finalized by the end of December 2013. The
project kick off meeting was held on March 17th. Material purchases and the preliminary Buy America
audit is currently underway.
PROCUREMENT
PROCUREMENT IN PROCESS AND POSTED ON WEBSITE:
• Sale of Gallery Style Passenger Cars
• VRE Mobile Ticketing System
• Electronic Fuel Injector Assemblies for VRE Passenger Locomotives
• Installation of Security Cameras at the VRE Broad Run Station
• Wheelset Rehabilitation
• Heavy Interior Cleaning of VRE Rail Cars
• Positive Train Control
CEO REPORT | MAY 2014
15
COMMUTER STATIONS & PARKING PROJECTS
Project & Code
Alexandria - King
St Pedestrian
Tunnel
Amtrak Joint
Recapitalization
Project
Broad Run Parking
Expansion
FranconiaSpringfield Station
Rehabilitation
Lorton Station
Expansion
Description
Design and installation of a new pedestrian
tunnel between the VRE/Amtrak and METRO
stations and modifications to eastern platform to
allow service from Track #1.
Amtrak and VRE joint benefit recapitalization
projects
Environmental Analysis and Engineering to
expand parking by 700 spaces
To make repairs & improvements to the
Franconia Springfield Station Eastern Platform
& Passenger Walkway
Expansion of station by extending eastern
platform and adding a second platform
Task
COMMUTER STATION & PAR
Task Description
% of Total
Task
Completion
Calendar
Completion
Date (Est.)
8C-05-2012
95%
2nd Quarter
2013
Prepare a feasibility study with limited survey to investigate challenges
associated with designing, permitting and constructing a tunnel under a Rich Dalton
live CSX track.
Site Investigation
Compile soils data and perform in-situ testing to prepare for final design
phase and provide VDOT with environmental information.
Eric
Johnson
8H-10-2013
15%
2nd Quarter
2014
Design &
Construction
Administration
Design & construction administration for pedestrian tunnel
and modifications to east platform.
Rich Dalton
8F-12-2013
5%
1st Quarter
2015
Joint study with Amtrak and MARC re: meeting current and
forecasted growth for target years 2017 and 2030.
Christine
Hoeffner
100%
Completed
Upgrade and replace wayside power station for VRE storage
Rich Dalton
tracks at the Coach yard
100%
Completed
Washington Union
Terminal Rail
Service
Improvement Plan
Coach Yard
Wayside Power
Upgrade
WUT Canopy Roof
Repairs
Repairs of canopy roof at WUT lower level platforms
Rich Dalton
70%
4th Quarter
2014
Alexandria - King St
Station Platform
Elevation
Raise west platform elevation
Rich Dalton
0%
TBD
90%
1st Quarter 2014
EA & PE
Perform environmental analysis and engineering and provide
construction administration to expand parking by 700 spaces
Eric
Johnson
11D-04-2011
30%
3rd Quarter
2014
Repairs &
Improvements
Infrastructure repairs and improvements to eastern platform
and passenger walkway at VRE Franconia-Springfield
Station.
Kip Foster
9F-06-2011
100%
Completed 3rd
Quarter 2013
Flagging Services &
Protection
Provide flagging services during platform level repairs and
overhead pedestrian bridge work.
Kip Foster
9G-06-2011
100%
Completed
2012
PE and
Environmental
EA and PE to extend the exiting platform and construct a
second platform.
Eric
Johnson
10A–10-2010
100%
Completed 4th
Quarter 2012
Station Expansion
Design
Prepare construction documents and provide construction
administration for 250' platform expansion with upgraded LED
lighting
Eric
Johnson
8B–05-2012
90%
4th Quarter
2014
Platform Extension
Construction
Construction of 250' platform extension with upgraded LED
lighting
Eric
Johnson
8B–03-2014
0%
4th Quarter
2014
Utility Relocation
Relocate CenturyLink communications line to accommodate
platform extension and future second platform
Eric
Johnson
8C–03-2014
0%
2nd Quarter
2014
Construction
Management
Services
Provide construction management and inspection services
during construction of platform extension
Eric
Johnson
9A–04-2014
0%
4th Quarter
2014
Feasib
stakeho
Receiv
design re
execute
s
Design kic
Amtr
Project sc
30% des
design ef
Substant
Permit
Rece
Constru
CSX fo
Receive
Received
managem
Kip Foster
Development of a new VRE station in
Spotsylvania County (Station Only, NO Parking)
near the Crossroads Yard
Station Design
Design of the new platform and head house.
Kip Foster
9F-06-2012 &
9G-06-2012
100%
Completed 2nd
Quarter 2013
Station Construction
Construction of the new platform and head house.
Kip Foster
9F-05-2013
0%
TBD
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16
Board Item
Number
Feasibility Study
Rolling Road
Platform Extension
Spotsylvania
Station (New
Station)
Project
Manager
CEO REPORT | MAY 2014
Contrac
N & PARKING PROJECTS
Calendar
ompletion
ate (Est.)
Status
d Quarter
2013
Feasibility study was distributed to stakeholders Jan 2013. Comments received from all
stakeholders. Preparing final draft addressing comments. Preparing for final design once
VDOT provides approval of use of GEC contract.
d Quarter
2014
Received Board approval in March to execute CSX force account agreement, including
design review, flagging for field work and right-of-entry. Will seek Board approval in May to
execute AECOM task order supplement to include additional soil borings. Field work to be
scheduled following coordination with CSX, City of Alexandria and Amtrak.
t Quarter
2015
Design kickoff meeting held in early February. Currently arranging stakeholders meeting and
design criteria meetings. Design will proceed once field work completed.
Change Order, Budget & Schedule Change Notes &
Updates
Supplement No. 1, October 2013, $26,709
Vendor
Total Adopted
CIP Budget
Thru FY14 ($)
Total Board
Approved
Funds ($)
Total
Contractual
Commitment Expenditures
s To-Date ($) To-Date ($)
AECOM
$ 10,226,000
$
162,711
$
147,919
$
140,487
$
79,321
$
76,650
$
29,718
AECOM
Gannett
Fleming
$
-
$ 1,814,559
$ 1,728,151
$
10,156
TOTALS
$ 10,226,000
$ 2,056,591
$ 1,952,720
$
180,361
$ 1,000,000
$ 1,000,000
$
987,625
ompleted
Project completed.
Final invoice received 2/28/14; payment authorized 3/20/14.
Amtrak
$
1,000,000
ompleted
Project completed.
Last invoice received 4/12/2013
Amtrak
$
750,000
$
750,000
$
750,000
$
515,968
h Quarter
2014
Amtrak has spent all allocated budget, but performed only 70% of the work. Amtrak
requesting additional $300k to complete the project.
Project has been stopped; VRE and Amtrak reconciled work
performed and payment up to the initial $600K project
budget; Amtrak to submit revised agreement and estimate to
complete the project.
Amtrak
$
600,000
$
600,000
$
600,000
$
573,953
Amtrak
$
278,867
$
278,867
$
-
$
-
TOTALS
$
2,628,867
$ 2,628,867
$ 2,350,000
$ 2,077,547
Dewberry
$
3,420,000
$ 2,031,263
$ 1,846,603
$
384,272
TOTALS
$
3,420,000
$ 2,031,263
$ 1,846,603
$
384,272
$
455,950
$
449,002
$
448,779
$
132,000
$
124,765
$
27,842
$
587,950
$
573,767
$
476,621
TBD
Project scoping underway. Amtrak is in the process of writing an agreement to be submitted
to VRE for review.
Quarter 2014
d Quarter
2014
30% design submitted. Awaiting FTA approval of CE application submitted in August. 60%
design effort will begin after CE approval is obtained. Initial comments have been generated
from the 30% design review.
mpleted 3rd
arter 2013
Substantial Completion and owner occupancy in June. Punchlist complete. Fairfax County
Permit closed out.
Contract closeout pending contractor response to
closeout notification.
Change Order # 1, Canopy Roof/Gutters/Downspouts, $39,230 --- Change
Order # 2, Stringer Repair/Replacement, $47,440 --- Change Order # 3,
Structural Steel Repairs/Rehab, $45,682 --- Change Order # 4 - $4,928 Window Jamb Rehab and Replacement --- Change Order # 5 - $222 - Gutter
Repair
Vista
Contracting, Inc.
No additional flagging expected.
Force account estimate for flagging in the amount of
$124,765.
CSX Trans.
ompleted
2012
$
TOTALS
$
522,000
522,000
mpleted 4th
arter 2012
Completed
HDR
$
306,350
$
278,500
$
271,476
h Quarter
2014
HDR providing procurement assistance.
HDR
$
103,400
$
94,000
$
87,694
h Quarter
2014
Received Board approval in March to award construction contract to Hammerhead
Construction. Contract awarded in late April Will seek Board approval in May to execute
CSX force account agreement for design review and flagging during construction, once
estimate received from CSX.
Hammerhead
Construction
$
991,980
$
901,800
d Quarter
2014
Received Board approval in March to execute communications line relocation agreement
with CenturyLink. Agreement executed in early April.
CenturyLink
$
66,664
$
60,604
h Quarter
2014
Received Board approval in April to execute task order with Gannett Fleming for construction
management and inspection services during construction of platform extension. Task order
executed in late April.
Gannett
Fleming
$
164,786
$
149,805
mpleted 2nd
arter 2013
TBD
Permitting complete with Spotsylvania County.
Contract executed and CE issued by FHWA.
once County acquires land.
$
2,820,000
TOTALS
$
2,820,000
TOTALS
$
-
$
3,422,500
STV
NTP to be issued
Hammerhead
Construction
TOTALS
$
3,422,500
$ 1,633,180
$ 1,484,709
$
359,170
$
-
$
-
$
-
$
405,912
$
369,011
$
205,332
$ 2,583,900
$ 2,349,000
$
51,638
$ 2,989,812
$ 2,718,011
$
256,970
TAB 1
CEO REPORT | MAY 2014
17
TRACK & INFRASTRUCTURE PROJECTS
Project & Code
L'Enfant Storage Track
Spotsylvania Third Track Expansion (Crossroads to Hamilton -­‐ Fredericksburg)
Descrip0on
Construct ~1,400 feet of Storage Track North of the L'Enfant Sta0on Planorm, including Wayside Power (Capacity of 2 Trainsets)
TRACK & INFRASTRUCTU
Task
Task Descrip0on
Project Manager
Board Item Number
% of Total Task Comple0on
Calendar
Completion
Date (Est.)
Storage Track Construc0on
Construct ~1,400 of track north of L'Enfant Sta0on
Eric Johnson
8B-­‐10-­‐2006
100%
Completed 4th Quarter 2010
Wayside Power Design
Design wayside power for stored train sets
Eric Johnson
90%
1st Quarter 2014
Wayside Power Construc0on
Construc0on of wayside power for stored train sets
Eric Johnson
N/A
30%
3rd Quarter 2014
Air Compressor Procurement
Procurement and installa0on of air compressor equipment for new storage track air system (eVA). Eric Johnson
N/A
100%
Switch & Signaliza0on Design
Design of storage track switches and signals
Eric Johnson
9B-­‐06-­‐2011
90%
2nd Quarter 2014
Third Track Civil Design
Environmental Analysis and Final Design
Kip Foster
100%
Completed 2nd Quarter 2013
Third Track Signal Design
Signal design and engineering support
Kip Foster
9E-­‐06-­‐2012
100%
1st Quarter 2014
Track & Signal Construc0on
Construc0on of Signals
Kip Foster
9H-­‐09-­‐2013
25%
n/a
Track Work & Structures
Construc0on of Track & Structures
Kip Foster
9C-­‐06-­‐2013
20%
HDR sub
W
Completed 3rd Air comp
Quarter 2008
CSX previ
con0nue
one m
Permikng
Revi
Signal
Construct approximately 2.5 miles of third track leading to the new Spotsylvania Sta0on
Clearing Phase 1 4th Quarter 2014 Phase 2 start. Co
2nd Quarter 2015
Macintosh HD:Users:Loren:Documents:VRE:CEO_Report:2014_May_CEOreport:Data:[2014-05 May CIP
PLANNING, COMMUNICATIONS & INFORMATION TECHNOLOGY
PLANNING, CPROJECTS
OMMUNICATIONS & INFO
Project & Code
Gainesville Haymarket Expansion Planning
Descrip0on
Expansion of VRE Service to Gainesville & Haymarket, VA
Task
Task Descrip0on
Project Manager
Board Item Number
% of Total Task Comple0on
Calendar
Completion
Date (Est.)
G/H Expansion Analysis (Feasibility)
Develop expansion alterna9ves for VRE Service to G/H
Chris0ne Hoeffner
9D-­‐12-­‐2007
Complete
Complete
G/H Expansion Project Development, Environmental and Design
Perform planning and project development ac9vi9es, environmental analysis and engineering design
Chris0ne Hoeffner
0%
TBD
Construc9on (Future)
Future Track Construc9on
TBD
0%
TBD
0%
TBD
Mobile Ticke9ng
Development and Implementa9on of a Mobile Ticke9ng System
Chris Henry
System Planning
Prepare system plan to cover 20+ year planning horizon
Chris0ne Hoeffner
8H-­‐09-­‐2013
1st Quarter 2014
9F-­‐04-­‐2013
18
Macintosh HD:Users:Loren:Documents:VRE:CEO_Report:2014_May_CEOreport:Data:[2014-­‐05 May CIP Progress CEO REPORT | MAY 2014
$1,500,000
VRE Ops
STRUCTURE PROJECTS
Total Board Contractual Total Adopted CIP Budget Thru Approved Funds Commitments To-­‐
FY14 ($)
($)
Date ($)
Total Expenditures To-­‐Date ($)
Calendar
ompletion
Date (Est.)
Status
Change Order, Budget & Schedule Change Notes & Updates
Vendor
ompleted 4th uarter 2010
Track Complete
n/a
CSX Trans.
Quarter 2014
HDR submiTed final wayside power design in early April. AWer VRE review, design will be submiTed to PEPCO to ini0ate design of electric service on Virginia Avenue and to CSX for review.
Supplement to GEC V Task Order 7 in the amount of $8,600 executed in late December 2012.
HDR
$ -­‐ $ 50,925 $ 50,884 Quarter 2014
Wayside power construc0on to follow PEPCO's design and construc0on of electric service.
NVE
$ 3,219,000 $ -­‐ $ 688,480 $ 208,390 $ -­‐ $ 37,531 $ 37,531 Kaeser Compressors, Inc.
ompleted 3rd Air compressor system delivered and stored at Crossroads Yard. Installa0on no longer included in scope of work. Inves0ga0ng alternate uses for equipment.
uarter 2008
nd Quarter 2014
CSX previously an0cipated comple0on of track and signal modifica0on design in May 2013. Design work con0nues as of early May 2014. CSX expects to complete design and provide es0mate in approximately one month. Will seek Board approval for CSX construc0on force account agreement once es0mate received from CSX.
CSX Trans.
TOTALS
Permikng complete, agency construc0on no0fica0ons issued. Design plans circulated for signature. Final mpleted 2nd Revision completed. Construc0on Plans circulated to contractors and other stakeholders. Pre-­‐
uarter 2013
Construc0on Conference held December 19, 2014.
Quarter 2014
$ 830,000 $ 706,000 $ 442,794 Signal Design for Phase 1 and Phase 2 complete. Design checked by CSX. Signal Construc0on underway.
$ 250,000 $ 225,000 $ 126,821 $ 3,219,000 $ 1,080,000 $ 1,707,936 $ 866,420 STV
$ 817,703 $ 743,366 $ 396,034 CSX Trans.
$ 1,009,800 $ 917,400 $ -­‐ $ 32,500,000 n/a
CSX Trans.
100% design completed. Signal Construc0on Underway.
Clearing and Grubbing complete. Crash Wall construc0on completed. Drainage Extensions preparing to ase 1 4th rter 2014 Phase 2 start. Construc0on Pads for trackwork in process. Borrow Material Fill Opera0ons for New Third Track nd Quarter 2015
Embankment and Trackbed have started.
$ 20,522,611 $ 20,522,611 $ -­‐ CA # 1 -­‐ Access from Crossroads Pkwy ($112,715) CA # 2 -­‐ Load Test for Micropiles ($47,900) Abernathy CA # 3 -­‐ Subgrade Stabiliza0on ($86,583) CA # Construc0on 4&5 -­‐ Weather Extensions (0me only) Corp
CA # 6 -­‐ Proposed Sta0on Site Fill ($155,899)
TOTALS
$ 8,880,073 $8,475,890 $1,710,972 $ 32,500,000 $ 31,230,187 $ 30,659,267 $ 2,107,006 TAB 2
S & INFORMATION TECH. PROJECTS
Calendar
ompletion
ate (Est.)
Status
Change Order, Budget & Schedule Change Notes & Updates
Vendor
Complete
Feasibility Study Completed on 9/28/2009
Aerial Survey Deferred to NEPA/PE. Revised Consultant Responsibility for Cost Es9ma9ng from Belstar to VHB/DMJM
VHB
TBD
$1,500,000 allocated in FY14 NVTA regional funding. Awai9ng execu9on of a project agreement with NVTA.
TBD
Future Construc9on Related to Expansion
TBD
Quarter 2014
Funding Sources TBD
Currently Pending Legal Ac9vi9es
GEC task order ($35,000) for supplemental public outreach/communica9ons support issued 9/30/13
Total Board Approved Funds ($)
Contractual Total Commitments Expenditures To-­‐Date ($)
To-­‐Date ($)
$ 1,537,338 $ 1,397,338 $ 1,042,749 TBD
$ 3,037,338 $ -­‐ $ -­‐ $ -­‐ TBD
$ -­‐ $ -­‐ $ -­‐ TOTALS
$ 3,037,338 $ 1,537,338 $ 1,397,338 $ 1,042,749 GlobeSherpa
$ 3,510,627 $ -­‐ $ -­‐ $ -­‐ $ 3,510,627 $ -­‐ $ -­‐ TOTALS
VRE Ops Board adopted plan 1/17/14. Brochure complete. Final report under review by VRE.
Total Adopted CIP Budget Thru FY14 ($)
P.B.
$ 185,000 $ 150,000 $ 185,000 $ 176,163 TOTALS
$ 185,000 $ 150,000 $ 185,000 $ 176,163 TAB 3
CEO REPORT | MAY
2014
19
YARD PROJECTS
YARD PROJEC
Project & Code
Descrip0on
Task
Crossroads Warehouse Design
Broad Run Yard Train Wash and Crossroads Yard Warehouse
Design and construcIon of Broad Run Yard train wash and Crossroads Yard warehouse.
Yard Fall ProtecIon
Task Descrip0on
Project Manager
Conceptual and final design of new Crossroads Eric Johnson
warehouse.
Board Item Number
% of Total Task Comple0on
Calendar
Completion
Date (Est.)
10D-­‐04-­‐2012
100%
Completed 4th Quarter 2012
Crossroads Warehouse ConstrucIon
ConstrucIon of new Crossroads warehouse.
Eric Johnson
11E-­‐04-­‐2011
100%
Completed 2nd Quarter 2013
Broad Run Train Wash Design
Conceptual and final design and construcIon Eric Johnson
administraIon for Broad Run train wash
9D-­‐06-­‐2012
90%
2nd Quarter 2014
Broad Run Train Wash ConstrucIon
Future ConstrucIon/InstallaIon Work related to Broad Run train wash
TBD
TBD
n/a
n/a
Kip Foster
9C-­‐01-­‐2013
100%
Completed 3rd Quarter 2013
InstallaIon of fall protecIon systems at Broad Run and Crossroads yards
Review of B
County and
sub
Macintosh HD:Users:Loren:Documents:VRE:CEO_Report:2014_May_CEOreport:Data:[2014-­‐05 May CIP Progress ROLLING STOCK PROJECTS
Project & Code
Passenger Railcar Procurement PosiOve Train Control (PTC)
Descrip0on
To Acquire Fimeen (15) New Railcars from Sumitomo to add to the exisOng VRE Passenger Car Fleet
ROLLING STOCK PR
Task
Task Descrip0on
Project Manager
Board Item Number
% of Total Task Comple0on
Calendar
Completion
Date (Est.)
New Railcar Manufacture (8 cars)
Base Order of 8 New Passenger railcars
Rich Dalton
10C-­‐01-­‐2012
80%
1st Quarter 2016
New Railcar Manufacture (7 cars)
OpOon Order of 7 New Passenger railcars
Rich Dalton
8B-­‐11-­‐2013
0%
1st Quarter 2018
New Railcars Engineering Oversight (7 Cars)
On site engineering through warranty administraOon under MEC V task order STV-­‐
0038 under MEC V
Rich Dalton
10A-­‐01-­‐2014
0%
4th Quarter 2017
New Railcars Engineering Oversight (8 Cars)
On site engineering through warranty administraOon under MEC V task order STV-­‐
0017 under MEC V
Rich Dalton
9E-­‐02-­‐2012
68%
4th Quarter 2015
PosiOve Train Control InstallaOon and Infrastructure
PosiOve Train Control for all locomoOves and cab control cars (total 41), as mandated by the Rich Dalton
Rail Safety Improvement Act of 2008.
9E-­‐09-­‐2013
0%
1st Quarter 2015
Oversight
Oversight -­‐ PosiOve Train Control for all locomoOves and cab control cars, as mandated Rich Dalton
by the Rail Safety Improvement Act of 2008.
9A-­‐03-­‐2013
5%
1st Quarter 2014
Contract Am
Kick Off mee
To install and implement PosiOve Train Control (PTC) for all VRE LocomoOves
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Man
CEO REPORT | MAY 2014
Task ord
D PROJECTS
Calendar
ompletion
ate (Est.)
Status
mpleted 4th uarter 2012
mpleted 2nd arter 2013
Final payment issued in early April.
Total Adopted CIP Budget Thru FY14 ($)
Total Board Approved Funds ($)
Contractual Total Commitments Expenditures To-­‐Date ($)
To-­‐Date ($)
Change Order, Budget & Schedule Change Notes & Updates
Vendor
STV Task Order #3 Supplement #1 for $146,414 for addiIonal Crossroads warehouse engineering services
STV/RWA
$ 629,248 $ 619,334 $ 619,311 Contract Amendment No. 1 -­‐ MulIple change orders increasing Contract amount by $124,409 and Contract Ime by nine days. Contract Amendment No. 2 -­‐ MulIple change orders increasing Contract amount by $87,774 and Contract Ime by 173 days.
Trinity ConstrucIon Group, Inc.
$ 2,600,000 $ 2,092,364 $ 2,125,632 $ 5,723,959 nd Quarter 2014
Review of Broad Run train wash 90% design completed. Plan submission to Prince William Supplement No. 1 -­‐ Increased contract amount by County and City of Manassas on hold while seeking addiIonal construcIon funding. STV to $3,864 for third party construcIon cost esImate.
submit recommendaIons for Crossroads train wash modificaIons shortly. n/a
mpleted 3rd uarter 2013
$ 307,513 $ 283,421 $ 174,875 STV/RWA
TBD
TOTALS
Contract Closeout complete.
Change Order / Contract Amendment # 1 ($14,896) issued. Increased contract amount from $154,074 to $168,970.
$ -­‐ $ -­‐ $ -­‐ $ 5,723,959 $ 3,536,761 $ 2,995,119 $ 2,919,818 Industrial Turn Around $ 230,000 $ 169,482 $ 168,970 $ 168,970 CorporaIon (ITAC)
TOTALS
$ 230,000 $ 169,482 $ 168,970 $ 168,970 TAB 4
STOCK PROJECTS
Calendar
ompletion
ate (Est.)
Status
Quarter 2016
Manufacturing of 8 base order passenger railcars final assembly in process
Quarter 2018
Contract Amendment Executed; preliminary delivery schedule submiXed by SCOA/Project Kick Off meeOng held on March 20, 2014
Change Order, Budget & Schedule Change Notes & Updates
Vendor
Total Board Contractual Total Adopted CIP Budget Thru Approved Funds Commitments FY14 ($)
($)
To-­‐Date ($)
Total Expenditures To-­‐Date ($)
The car numbers are designated as V820 -­‐ V827; the cars are in final assembly. -­‐delivery of first 4 cars in May 2014; Sumitomo -­‐ last 4 cars in June 2014 -­‐ delivery has been delayed to Nippon Sharyo
resolve technical issues with emergency lighOng system. $ 23,140,000 $ 21,240,000 $ -­‐ Sumitomo -­‐ Nippon Sharyo
$ 14,805,714 $ 14,805,714 $ -­‐ Contract Amendment Executed 12/19/2013 to increase the contract amount and order of cars.
$ 39,419,714 Quarter 2017
Kick Off meeOng held on March 20, 2014; reviewing project schedule milestones and CDRL submiXal list
The car numbers are designated as V828-­‐834
STV
$ 892,500 $ 849,245 $ -­‐ Quarter 2015
ConOnuing to provide manufacturing and engineering oversight
STV conOnues to provide oversight of the car construcOon in IL. Resident inspector acOve at Rochelle operaOon 5/5/2014
STV
$ 1,474,000 $ 1,250,000 $ 888,255 Quarter 2015
Preparing contract documents for WRE
AuthorizaOon to award a sole source contract to Wabtec was approved by both Commissions on 10-­‐3-­‐13, preparing sole source documentaOon and Scope of Work -­‐ under final legal review -­‐ 5/5/2014
Quarter 2014
Task order issued on March 13, 2013 to STV for engineering and oversight work for implementaOon. MEC IV Task Order 0026
PTC ImplementaOon oversight -­‐ DefiniOon Phase -­‐ Matrix of tasks was reviewed and approved by VRE for plan development and preparaOon underway for scope of work including hardware pricing and quotes, STV is also developing back office operaOon; updated 5/5/2014
TOTALS
$ 39,419,714 $ 40,312,214 $ 38,144,959 $ 888,255 WRE
$ 8,821,989 $ 7,980,877 $ 550,645 $ 47,023 STV
TOTALS
$ 8,821,989 $ 7,980,877 $ 550,645 $ 47,023 TAB 5
CEO REPORT | MAY 2014
21
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23
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25
1500 KING STREET | ALEXANDRIA, VA 22314 | 703.684.1001 | WWW.VRE.ORG