Surplus Property
Management
System
1.
To enter in a new disposal request for a Non-inventory item
2.
Select Department then Disposal Request
3.
Select Add/Edit tab and click the New button a.
Select Contact Person b.
Select Pick-Up Type i.
For warehouse services to pick-up the item select Surplus Property Office Pick-up ii.
For take the item yourself to warehouse services select Self-delivery a.
Enter Date of self-delivery & Est. Time of Delivery c.
Next select Building where item is to be picked up from a.
If you begin to type in building name your search list will narrow d.
Enter Room # item is to be picked up from i.
If room # is not sufficient clarify in the description textbox e.
Select item from category list by clicking once on item and then click the “Close” button f.
Enter quantity g.
Select Condition of item h.
You may skip over the Estimated Value & Min Bid fields i.
Select Distribution Account drop-down arrow for this field i.
Choose Credit 000000-0000 for all non-inventory items j.
Enter in Item specific information
1.
If known enter Model # & Manufacturer Name k.
Enter in Description of item i.
This is also the area where you would want to put any further information you would want to communicate to Warehouse Services l.
Click Save icon on right of description text box to save line item info i.
Once saved you should see your surplus item populate the open box below that previously stated “Sorry no records found” m.
To delete an item entered click on the trash can to the right of the item n.
To upload an image of your item click on the paperclip o.
After all line items are entered select the “Authorized By” field name i.
Here you will need to select an approver to authorize your disposal request ii.
The system will generate an e-mail once the request is saved notifying the approver that their electronic approval is being requested p.
Click the SAVE button at bottom q.
Once the disposal request is approved you will need to print this and attach to item(s) to surplus i.
For pick-up type of Surplus Property Pick-up you will want to print a regular report ii.
For pick-up type of Self-Delivery you will need to print out a self-delivery manifest and bring with item to the warehouse iii.
You may want to print a copy for your records