School of Social Work
Quick Advising Reference Sheet
Advisor Task Checklist
Info
Be sure to review and document everything on
student’s 4-year plan pdf advising form.
This should be in your files or in WebNow,
1. current GPA
GPA ≥ 2.5 (Used to be 2.4 in old catalog
years)
2. number of hours completed toward graduation
124 total needed
3. number of hours completed toward major
63 SWK includes 13 collateral hours (SW235
can count as university/basic studies)
6. number of hours currently enrolled
15-16 typical
7. currently enrolled courses
8. status of meeting University Studies
requirements (some students may still be under
Basic Studies, but few!)
What is left in red? Be sure to examine:
• Writing Intensive (WI) (SWK 320 meets
3 credits—they need 9 credits total)
• Info Literacy (IL) (SWK 321 meets 3
credits—they need 9 credits total)
• SWK courses meet all human
institutions, diverse nation, quant.
reasoning, explorations beyond the
classroom
9. status of meeting collateral course
requirements
Four required: SOC 105, PSY 105, BIO
105/160, PLS 101 (req for SWK 335)
10. status of meeting SWK core course
requirements
Core courses for semester
11. status of meeting SWK elective requirements
One elective required
12. readiness for next sequence of SWK courses
13. status of work toward second major or minor
Students w/second major/minor need to
consult w/that department
14. any transfer course issues
Check elective list; discuss taking summer
courses and CC courses to meet requirements
15. any course substitution/waiver issues
Can petition for waiver for University Studies
IL or WI requirement (see OSS page)
Discuss advisee’s action plan for upcoming
semester
Employment, family, courses, etc.
Discuss long range plans with advisee regarding
course sequences
If the advisee is eligible for Honors work, discuss
this option
If advisee wishes to undertake DIS or study
abroad, discuss
Afford advisee opportunity to discuss any other
academic (or non-academic) issues
Done
School of Social Work
Quick Advising Reference Sheet
If student is going to take classes at another school
or community college, remind them to complete
transient study form
Form is online or SeaNet
If advisee wishes to undertake more than 18 credit
hours, check advisee’s qualifications, and complete
required paperwork for Dean’s approval
Be judicious
Complete, with advisee, the PDF advising
document and include info required for
registration, including course plan for upcoming
semesters, PIN, etc.
Save a copy for your files and click submit to
send them a copy along with a copy to Helene
for the online file (WebNow)
Complete all forms required for
substitutions/waivers online
Report any students with academic problems to
BSW Coordinator
SeaNet>Faculty Services>Advisor Menu…
> Advisee listing gives you names of students and ID numbers, and access to transcript and DARS
> Degree Audit takes you to menu to “submit an audit” by ID, “search for student” by name, or
“View an audit” for list you have already submitted
Four-Year Plan: http://www.uncw.edu/oss/facultystaff.html
>Under Advising Forms, select SSW (pdf)
Link for advisors to set up advising times via the online system:
http://csbapp.uncw.edu/ucAdvising/nursinglogin.aspx