AGENDA ITEM 10-A
ACTION ITEM
TO:
CHAIRMAN COVINGTON AND THE VRE OPERATIONS BOARD
FROM:
DALE ZEHNER
DATE:
JANUARY 20, 2012
RE:
AUTHORIZATION TO ISSUE A TASK ORDER FOR ANALYSIS
OF VRE LONG TERM ROLLING STOCK MAINTENANCE,
EQUIPMENT, AND FACILITY NEEDS
________________________________________________________________
RECOMMENDATION:
The VRE Operations Board is being asked to authorize the Chief Executive
Officer to issue a task order to STV, Inc., under the MEC V contract, to study and
make recommendations regarding VRE’s long term rolling stock maintenance,
equipment, and facility needs in an amount not to exceed $250,000.
BACKGROUND:
Since 2004, VRE has worked to acquire new rolling stock equipment as well as
design and construct maintenance facilities. Specifically, VRE has purchased 20
new locomotives, 71 new passenger rail cars, constructed a general service and
inspection building at each maintenance location, constructed an automated
train wash facility at Crossroads, and acquired locomotive and car jacks.
Construction of a warehouse at Crossroads is currently underway and an
automated train wash facility at Broad Run is being funded and prepared for
construction. The Strategic Plan adopted in 2004 provided the general direction
and roadmap to accomplish these projects.
The next step is refining this roadmap into an action plan that addresses life
cycle maintenance and overhaul requirements for the new rolling stock.
Specifically, VRE needs to ensure life cycle maintenance and overhaul
requirements are planned for in advance to ensure existing facilities can
accommodate these requirements. If they cannot, plans for equipment and
facility enhancements must be initiated and funded or contracted services must
be obtained.
The scope of work includes a comprehensive review of the current VRE
maintenance organization, structures, practices, and facilities as well as
indentifying future requirements. A long range plan will be developed to assure
orderly growth and provisions for future maintenance and overhaul of the fleet.
This plan will address the equipment needs of VRE for the next 25 years.
Specific information on the scope of work is provided below. A draft final plan
will be completed within five months from the NTP.
1. Evaluate existing management plans
a. Review current service requirements
b. Review fleet and service expansion plans
c. Review facility expansion plans
2. Assess condition of rolling stock
a. Review rolling stock maintenance records
b. Review rolling stock failure data
c. Identify failure and repair trends
d. Review materials consumption
e. Prioritize maintenance needs of fleet by system
3. Review original equipment manufacturer (OEM) maintenance plans
a. Identify assumptions used
b. Determine actual VRE duty cycles and reconcile with assumptions
4. Review current rolling stock maintenance practices
a. Determine how well OEM recommendations are followed
b. Determine reactive versus preventive maintenance
c. Review material availability impacts
5. Review rolling stock modifications and refits
a. Identify impact of pending programs such as positive train control
(PTC)
b. Indentify pending field modification instructions
6. Develop future rolling stock maintenance plan and schedule
a. Develop intervals by system and component
b. Identify system or components that can be run to failure
c. Identify systems that can run beyond OEM recommendations
d. Develop maintenance tasks in packages
7. Assess condition of maintenance facilities and shop equipment
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8. Identify facility requirements for expansion of service and maintenance
practices
9. Identify overhaul options for rolling stock
a. By VRE at VRE facility
b. By third party at VRE facility
c. By OEM at approved facility
d. Off-site by third party
FISCAL IMPACT
Funding is available from two federal grants, VA-05-0038 and VA-90-X352, with
local match being provided from state and local funds.
The MEC contract was awarded in April of 2011 and is structured as a task order
agreement with a contract value not to exceed $5 million over five years. The
original procurement included an evaluation of two submissions, with STV being
the successful proposer. Award of the original MEC contract included employee
hourly and overhead rates which are updated annually and were used to prepare
this task order. The task order includes fully burdened labor, travel, and
expenses.
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TO:
FROM:
DATE:
RE:
CHAIRMAN COVINGTON AND THE VRE OPERATIONS BOARD
DALE ZEHNER
JANUARY 20, 2012
AUTHORIZATION TO ISSUE A TASK ORDER FOR ANALYSIS
OF VRE LONG TERM ROLLING STOCK MAINTENANCE,
EQUIPMENT, AND FACILITY NEEDS
RESOLUTION
10A-01-2012
OF THE
VIRGINIA RAILWAY EXPRESS
OPERATIONS BOARD
WHEREAS, VRE has a contract with STV, Inc. for Mechanical and Engineering
Services; and,
WHEREAS, since 2004, VRE has purchased new rolling stock equipment; and,
WHEREAS, VRE has constructed and acquired facilities to support maintenance
activities for said rolling stock equipment; and,
WHEREAS, VRE now needs to refine a future plan to address specific life cycle
maintenance and overhaul requirements for the new rolling stock.
NOW, THEREFORE, BE IT RESOLVED THAT, the VRE Operations Board
authorizes the Chief Executive Officer to issue a task order to STV, Inc., under
the MEC V contract, to study and make recommendations regarding VRE’s long
term rolling stock maintenance, equipment, and facility needs in an amount not
to exceed $250,000.
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