DECEMBER 2013
2
ON TIME PERFORMANCE
3
RIDERSHIP UPDATE
MONTHLY CITATIONS UPDATE
4
RIDERSHIP CHART
5
PERFORMANCE CHART
6
TRAIN UTILIZATION
7
PARKING UTILIZATION
8
FINANCIAL REPORT
9
MONTHLY FINANCIAL REPORT
OPERATING BUDGET REPORT
10
GENERAL INFORMATION
CEO REPORT / DEC. 2013
LEGISLATIVE UPDATE
CAPITAL COMMITTEE UPDATE
BICYCLE COUNTS PER STATION
11
PLANNING
LONG BRIDGE STUDY UPDATE
12
CAPITAL PROJECTS
13
BROAD RUN PARKING EXPANSION
BROAD RUN TRAIN WASH
L’ENFANT STORAGE TRACK
SPOTSYLVANIA
KING STREET PEDESTRIAN TUNNEL PROJECT
LORTON PLATFORM EXTENSION
FACILITIES UPDATE
RAIL OPERATIONS
SAFETY UPDATE
14
PROGRESS REPORT / PROJECTS
UNDERWAY
DECEMBER
Recovering from the government shutdown that dampened ridership in October, VRE carried an average of 19,166
riders per day in November and topped 20,000 on four different days. So even with five fewer service days, our
total ridership for November was only down about 19,000 riders for the month compared with last month.
RIDERSHIP MONTH TO MONTH
COMPARISON
November 2013
349,013
November 2012
366,941
Service Days (Current/Prior) 19*/20*
Percentage Change
*includes one “S” schedule day
-0.12%
Keolis wrote 241 citations during the month of November, 59 more than
October.
FARE EVASION
COURT ACTIONS
VRE waived 62 tickets after riders showed proof of purchase of a monthly
ticket. Additionally, another 41 tickets were waived either for system
errors, requests of the conductor or TVM issues.
Of the remaining 138 citations that went to court, 50 cases were found to
be guilty, 21 were prepaid, 13 were continued on to a later date. 54 were
dismissed and no one was found not guilty.
WAIVED CITATIONS
VRE ACTIONS
OCCURANCES
Waived - Passenger had proof of monthly ticket
62
Waived - Per request of conductor
8
Waived - Special circumstances
33
TOTAL
Guilty
Guilty in AbsenƟa
Prepaid Prior to Court Date
Cont. to Next Court Date
Dismissed
Not Guilty
103
CEO REPORT/ DECEMBER 2013 3
MSS
AM
Date
1
MSS PM
Total
MSS
Actual
OTP
TD
FBG
AM
FBG PM
FBG
Total
Actual
OTP
TD
Total Trips
Actual
OTP
TD
3,968
3,593
7,561
100%
4,210
4,175
8,385
100%
15,946
100%
4
4,799
4,485
9,284
88%
5,087
5,166
10,253
100%
19,537
93%
5
4,588
4,395
8,982
100%
4,942
5,285
10,227
100%
19,209
100%
6
4,742
4,917
9,659
100%
5,202
5,503
10,704
93%
20,363
97%
7
4,754
4,745
9,499
100%
5,085
5,227
10,312
100%
19,812
100%
8
3,752
3,907
7,659
100%
4,222
4,029
8,251
93%
15,910
97%
2
3
9
10
11
12
4,598
4,757
9,356
100%
5,087
5,120
10,207
100%
19,563
100%
13
4,566
4,944
9,509
100%
5,513
5,291
10,804
93%
20,314
97%
14
4,782
4,484
9,266
100%
5,256
5118
10,374
100%
19,640
100%
15
4,131
3,925
8,055
100%
4,134
4,389
8,523
100%
16,578
100%
18
4,564
4,520
9,084
100%
5,144
5,197
10,341
100%
19,425
100%
19
4,827
4,966
9,794
94%
5,640
5,393
11,033
79%
20,827
87%
20
4,819
4,843
9,662
94%
5,207
5,451
10,658
93%
20,320
93%
21
4,821
4,856
9,677
94%
5,324
5,176
10,500
93%
20,178
93%
22
3,799
4,078
7,876
81%
4,348
4,424
8,772
100%
16,648
90%
25
4,670
4,342
9,012
94%
4,837
5,020
9,857
100%
18,869
97%
26
4,261
4,371
8,632
100%
4,576
4,854
9,430
93%
18,062
97%
27
3,646
3,274
6,920
94%
3,850
4,360
8,210
93%
15,130
93%
943
997
1,940
100%
1,010
1,072
2,081
100%
4,022
100%
97%
88,673
96%
340,353
Adjusted
Total:
96%
NOTE: Adjusted
Averages and
Totals include
all VRE trips
taken on Amtrak
trains, but do
not include “S”
schedule days.
* designates “S”
schedule day
16
17
23
24
28
29*
30
81,030
80,399 161,429
Amtrak Trains:
490
90,252 178,925
Amtrak Trains:
8,170
Adjusted Total: 185,013 Adjusted total: 159,978
Total
Number of
Service
Days To
Date: 106
Average
Daily Riders
To Date:
18,128
344,992
Trips This Month:
349,013
Prior Total FY-2014:
1,572,585
# of Service Days:
18
Total Trips FY-2014:
1,921,598
Manassas Daily Avg. Trips:
8,496
Adjusted Avg.:
Total
8888
Total Prior Years:
62,422,463
Fred'burg Daily Avg. Trips:
9,417
Adjusted Avg.:
10279
Grand Total:
64,344,061
Total Avg. Daily Trips:
17,913
Adjusted Avg.:
19,166
4 CEO REPORT/ DECEMBER 2013
DECEMBER
SYSTEM PERFORMANCE
100%
95%
90%
85%
PERFORMANCE BY LINE
100%
95%
90%
85%
CEO REPORT/ DECEMBER 2013 5
Capacity
FREDERICKSBURG LINE
Capacity
MANASSAS LINE
6 CEO REPORT/ DECEMBER 2013
DECEMBER
FREDERICKSBURG LINE
Parking
ParkingSpaces
Spaces
No. of spaces
1600
No. in use
MANASSAS LINE
Parking
ParkingSpaces
Spaces
1400
1200
No. of spaces
No. in use
1000
800
600
400
200
0
CEO REPORT/ DECEMBER 2013 7
A copy of the November 2013 Operating Budget Report is attached.
F
are income for the month was $344,002 above the budget – a favorable variance of 12.42%. The cumulative
variance for the year is 4.88% or $746,674 above the adopted budget. Revenue in FY 2014 is up 13.3% compared
to FY 2013. The government shutdown in October did not have a material effect on fare revenue.
OperaƟng RaƟo
Budgeted Revenue YTD
Actual Revenue YTD
CumulaƟve Variance
Percent Collected YTD
33,309,554
34,583,797
1,274,243
Budgeted Expenses YTD
OperaƟng Expenses YTD
CumulaƟve Variance
Percent Expended YTD
34,197,023
32,319,667
1,877,356
55%
58%
40.70%
1,274,243
42.26%
41.79%
1,877,356
39.49%
3,151,599
8 CEO REPORT/ DECEMBER 2013
These figures are preliminary and unaudited.
A summary of the financial results (unaudited) follows. Detail on the major revenue and expense categories is
provided in the attached Operating Budget Report.
DECEMBER
FY 2014 OPERATING BUDGET REPORT
NOVEMBER, 2013
CURR. MO.
ACTUAL
CURR. MO.
BUDGET
YTD
ACTUAL
YTD
BUDGET
YTD VARIANCE
$
%
OPERATING REVENUE
Passenger Ticket Revenue
Other Operating Revenue
Subtotal Operating Revenue
3,114,520
27,012
3,141,532
2,770,518
12,566
2,783,084
16,057,431
77,752
16,135,183
15,310,757
69,442
15,380,199
746,674
8,310
754,984
4.9%
12.0%
4.9%
Jurisdictional Subsidy (1)
Federal/State/Other Jurisdictional Subsidy
Appropriation from Reserve
Interest Income
Total Operating Revenue
1,364,684
2,077
4,508,293
1,291,193
1,158
4,075,435
8,360,923
10,077,039
10,651
34,583,797
8,360,923
9,562,031
6,400
33,309,554
515,008
4,251
1,274,242
0.0%
5.4%
0.0%
66.4%
3.8%
Departmental Operating Expenses
Debt Service
Other Non-Departmental Expenses
Total Operating Expenses
4,965,524
1,058,450
6,023,974
4,884,095
1,058,450
5,942,545
27,762,894
4,556,772
32,319,666
29,640,251
4,556,772
34,197,023
1,877,357
1,877,357
6.3%
0.0%
NET INCOME (LOSS) FROM OPERATIONS
(1,515,681)
(1,867,110)
2,264,131
OPERATING EXPENSES
CALCULATED OPERATING RATIO
(887,468)
5.5%
3,151,599
58%
(1) Total jurisdictional subsidy is $16,428,800. Portion shown is attributed to Operating Fund only.
CEO REPORT/ DECEMBER 2013 9
LEGISLATIVE UPDATE
On January 1, 2013 when the American
Taxpayer Relief Act of 2012 was signed into law,
the transit commuter benefit was restored to the
same level as the benefit for parking, to $245 per
month.
Regrettably, the increase in the transit benefit
is only temporary - it will revert back to $125
on January 1, 2014, unless Congress enacts new
legislation to make the increase permanent or
extend it for an additional period of time. In
comparison, the monthly limit for the parking
portion of the commuter benefit, which also
increased to $245, is a permanent part of the tax
code and could receive another automatic cost
of living increase on January 1, 2014.
Legislation was recently introduced in both the House and the Senate that would create permanent parity between
the parking and transit portions of the commuter benefit. However, it does not look as if it will be taken up before
the end of the year.
For VRE, nearly 65% of our patrons take advantage of the benefit to some degree (not all receive the maximum
$245 per month). Having that benefit slashed practically in half could have an impact on ridership.
CAPITAL COMMITTEE UPDATE
In November, the Capital Committee met to review the funding sources and key decisions that will impact the
FY 2015 to FY 2020 capital improvement program (CIP), which will be presented to the Operations Board in
December and the Commissions in January. This meeting concluded the work of the Committee for the FY 2015
budget year. The Committee will begin work again for the development of the FY 2016 budget.
BICYCLE COUNTS PER STATION - NOVEMBER 2013
Backlick Road - 1
Broad Run - 1
Brooke - 0
Burke Centre - 3
Franconia/Springfield - 14*
Fredericksburg -5
Leeland Road - 0
Lorton - 0
Manassas - 6
Manassas Park - 2
*(bike riders of VRE and Metro cannot be differentiated)
10 CEO REPORT/ DECEMBER 2013
Quantico - 7
Rippon - 2
Rolling Road - 1
Woodbridge - 0
DECEMBER
PLANNING
LONG BRIDGE STUDY UPDATE
The District Department
of Transportation
(DDOT) and Federal
Railroad Administration
(FRA) held a final public
meeting on December
5, 2013 to gain input on
the bridge alternatives
that have been developed
to expand the railroad
capacity across the
Potomac River. CSX owns
the existing two-track
railroad bridge crossing.
Five alternatives for
constructing a new bridge are under consideration as well as a no-build alternative. All five build alternatives
include four tracks for shared commuter rail, intercity and freight use as well as a pedestrian and bicycle trail
crossing. Of the five alternatives, four are replacement bridges while one is a tunnel alternative. Three of the
bridge alternatives also include either a streetcar crossing or streetcar-general purpose (e.g., cars, buses) lanes in
addition to the passenger-freight rail and pedestrian crossing. Estimated costs range from approximately $425
million for a rail-only bridge to $2.7 billion for a tunnel option.
DDOT and FRA have also evaluated the operational capacity of the existing two-track bridge and the proposed
four-track expansion relative to existing and future commuter rail, intercity and freight operations. The analysis
indicates the existing bridge is nearing its practical capacity in the AM and PM peak periods. Future commuter
rail and intercity peak period volumes are assumed to increase by about 70%, from 36 trains to 62 trains, while
peak freight volumes are expected to increase from an average of 5 trains to 8 trains. Future commuter and intercity train volumes are projected to be nearly eight times that of freight volumes in the peak periods and four
times greater on a daily basis, reflecting the greater role anticipated for commuter and intercity rail in the future
regional travel network. The significant increase in expected passenger rail volumes also highlights the need to
continue the planning process beyond the conclusion of the current study and advance discussions between
commuter rail, intercity rail and freight stakeholders to ensure a solution is in place as rail capacity needs
continue to grow.
The existing study is scheduled to be complete in early 2014. Additional analysis and refinement of the five build
alternatives is expected to continue as well as discussions among stakeholders about funding sources and future
bridge infrastructure ownership. Completion of a National Environmental Policy Act (NEPA) analysis is also
expected.
CEO REPORT/ DECEMBER 2013 11
BROAD RUN PARKING EXPANSION
VRE received 30% design plans that we are currently reviewing. Once the FTA approves the environmental
Categorical Exclusion (CE) application, design work will resume with the next milestone review at the 60% level.
BROAD RUN TRAIN WASH
Preliminary site survey work was completed this month and VRE is currently reviewing the 90% design plans.
L’ENFANT STORAGE TRACK
VRE will meet with CSX soon to review the final design and approve the scope of work. As part of the final design
and approval work, VRE received approval by CSX to attach wayside power conduits to the stone bridge abument
at 6th Street. PEPCO is designing the Virginia Avenue electric service and HDR is making final revisions to the
wayside power design. Once complete, the wayside power design will be submitted to CSX for review and approval.
SPOTSYLVANIA
VRE has issued construction contracts for both the station and third track. Once the land purchase is completed
by Spotsylvania County, VRE can issue notice to proceed (NTP) and construction work can begin. In the mean
time, utility relocation and finalizing signal design work continues. The pre-construction kick off meeting for the
third track construction will be held on December 19th for all stakeholders.
ALEXANDRIA KING STREET PEDESTRIAN TUNNEL PROJECT
VDOT has completed the pre-award audit evaluations, therefore, VRE we will be moving forward with selecting
the firm to conduct the design work. The project team is moving forward to accomplish following milestones:
• NEPA Documentation – Complete December 2012 - Complete
• Public Information Meeting – Spring 2013 – Complete
• Geotechnical investigation and utility locating – January 2014
• Design – Targeted completion is March 2014
• Construction Advertisement – June 2014
• Construction – Complete 2015
LORTON PLATFORM EXTENSION
VRE is prepared to issue an IFB on December 15, 2013, with construction expected to commence during the
spring of 2014. This project will extend the existing platform at the VRE Lorton Station by approximately 256 feet
to accommodate longer VRE trains. VRE is currently coordinating with CenturyLink to relocate a communication
line in the project area.
12 CEO REPORT/ DECEMBER 2013
DECEMBER
FACILITIES UPDATE
VRE facilities team has multiple projects underway. Projects completed within the past month include:
1. Regrade the gravel lot south of Lot G in Fredericksburg
2. Elevator hoist-way reapirs at Franconia Springfield Station
3. Roof repairs at Woodbridge Station
4. Replaced station sign and upgraded lighting at Manassas Park
5. Applied building location identifiers at Broad Run and Crossroads Maintenance and Storage Facilities
6. Paint hallways and select offices at VRE headquarters
7. Cleaned elevator shaft windows at Woodbridge
Other projects scheduled for completion by the end of the 1st quarter of calendar year 2014:
1. Elevator cab and hoist-way rehabiliation at Rippon and Franconia Springfield stations
2. Roof repairs at Rippon Station
3. Remove discarded ties and asphalt from the right of ways at various locations within the service area
4. Install portable generator connections at all stations with elevators; long term all stations will be equipped
for portable generator operations
5. Correct drainage pipe slope at Crossroads maintenance and storage facility
In addition to the above projects, the facilities team has been working on winterization of the station and
maintenance facilities.
SAFETY UPDATE
In November, we deployed a program that provides unique
identifying signage on each of the buildings within our
Maintenance complexes.
The program is designed to not only provide quicker reference
points for first responders but materials are provided to them
with location specific information such as typical staffing
levels, the presence of hazarous or combustible materials and
other information that could be valuable in an emergency.
CEO REPORT/ DECEMBER 2013 13
COMMUTER STATION
Project & Code
Alexandria - King
St Pedestrian
Tunnel
Amtrak Joint
Recapitalization
Project
Broad Run
Parking
Expansion
FranconiaSpringfield Station
Rehabilitation
Lorton Station
Expansion
Description
Task
Task Description
Project
Manager
Board Item
Number
Feasibility Study
Prepare a feasibility study with limited survey
to investigate challenges associated with
designing, permitting and constructing a
tunnel under a live CSX track.
Rich
Dalton
8C-05-2012
Compile soils data and perform in-situ testing
to prepare for final design phase and provide
VDOT with environmental information.
Rich
Dalton
Future Design & Construction
n/a
Design and installation of
a new pedestrian tunnel
between the VRE/Amtrak
and METRO stations and Site Investigation
modifications to eastern
platform to allow service
Design &
from Track #1.
Construction
(Future)
Amtrak and VRE joint
benefit recapitalization
projects
Environmental Analysis
and Engineering to
expand parking by 700
spaces
Washington Union
Joint study with Amtrak and MARC re:
Terminal Rail
meeting current and forecasted growth
Service
for target years 2017 and 2030.
Improvement Plan
Coach Yard
Upgrade and replace wayside power
station for VRE storage tracks at the
Wayside Power
Coach yard
Upgrade
95%
2nd Quarter
2013
10%
3rd Quarter R
2013
0%
4th Quarter
2014
Christine
Hoeffner
100%
Completed
Rich
Dalton
100%
Completed
TDB
WUT Canopy Roof
Repairs
Repairs of canopy roof at WUT lower
level platforms
Rich
Dalton
60%
4th Quarter
2013
Alexandria - King
St Station Platform
Elevation
Raise west platform elevation
Rich
Dalton
0%
3rd Quarter
2014
EA & PE
Environmental Analysis and Engineering
to expand parking by 700 spaces
Eric
Johnson
11D-04-2011
30%
2nd Quarter 3
2014
9F-06-2011
100%
Completed
Repairs &
To make repairs &
Improvements
improvements to the
Franconia Springfield
Station Eastern Platform
& Passenger Walkway Flagging Services
& Protection
Expansion of station by
extending eastern
platform and adding a
second platform
% of Total
Task
Task
Completion
Completion Date (Est.)
PE and
Environmental
Infrastructure repairs and improvements
to eastern platform and passenger
Kip Foster
walkway at VRE Franconia-Springfield
Station.
Provide flagging services during
platform level repairs and overhead
pedestrian bridge work.
Kip Foster
9G-06-2011
Complete
Completed
EA and PE to extend the exiting platform
and construct a second platform.
Eric
Johnson
10A–10-2010
100%
Completed
4th Quarter
2012
Eric
Johnson
8B–05-2012
100%
2nd Quarter
2013
Prepare construction documents for
Station Expansion
250' platform expansion with upgraded
Design
LED lighting
Rolling Road
Platform
Extension
Spotsylvania
Station (New
Station)
Development of a new
VRE station in
Spotsylvania County
(Station Only, NO
Parking) near the
Crossroads Yard
14 CEO REPORT/ DECEMBER 2013
Station Design
Design of the new platform and head
house.
Kip Foster
9F-06-2012 &
9G-06-2012
100%
Complete
Station
Construction
Construction of the new platform and
head house.
Kip Foster
9F-05-2013
0%
2nd Quarter
2014
DECEMBER
N & PARKING PROJECTS
Status
Change Order, Budget & Schedule
Change Notes & Updates
Vendor
Total Adopted CIP Total Board Contractual
Total
Budget Thru FY14 Approved Commitment Expenditure
($)
Funds ($) s To-Date ($) s To-Date ($)
Feasibility study was distributed to stakeholders Jan 2013. Comments
received from all stakeholders. Preparing final draft addressing comments.
Preparing for final design once VDOT provides approval of use of GEC
contract.
AECOM
Right of entry permits were submitted in April to CSX & WMATA. Soil sample
work pending CSX scheduling a flag person.
AECOM
In the process of selecting one of the GEC VI to complete the design.
n/a
$
-
$
TOTALS
$
10,226,000
$
$
$
162,711 $
147,919 $
140,487
$
79,321 $
76,650 $
5,691
10,226,000
-
$
$
-
224,569 $
146,178
$ 1,000,000 $ 1,000,000 $
985,995
242,032 $
-
Final plan complete.
Last invoice received 10/31/12; awaiting
final invoice.
Amtrak
$
1,000,000
Project completed and is in use.
Last invoice received 4/12/2013
Amtrak
$
750,000
$
750,000 $
750,000 $
515,968
Amtrak has spent all allocated budget, but performed only 60% of the work.
Amtrak requesting additional $300k to complete the project.
Project has been stopped pending
reconciliation between VRE and Amtrak of
work performed to date and work needed
to complete project.
Amtrak
$
600,000
$
600,000 $
600,000 $
403,617
Amtrak
$
278,867
$
278,867
TOTALS
$
2,628,867
$ 2,628,867 $ 2,350,000 $ 1,905,580
Dewberry
$
3,420,000
$ 2,031,263 $ 1,846,603 $
384,272
TOTALS
$
3,420,000
$ 2,031,263 $ 1,846,603 $
384,272
$
455,950 $
443,852 $
437,637
$
132,000 $
124,765 $
27,842
$
587,950 $
568,617 $
465,479
$
306,350 $
278,500 $
271,476
$
103,400 $
94,000 $
81,362
409,750 $
372,500 $
352,838
Project scoping underway. Amtrak is in the process of writing an agreement
to be submitted to VRE for review.
30% design submitted. Awaiting FTA approval of CE application submitted in
August. 60% design effort will begin after CE approval is obtained.
Substantial Completion and owner occupancy in June. Punchlist complete.
Fairfax County Permit closed out. Contract closeout underway.
No additional flagging expected.
Change Order # 1, Canopy
Roof/Gutters/Downspouts, $39,230 --Change Order # 2, Stringer
Repair/Replacement, $47,440 --Change Order # 3, Structural Steel
Vista
Contracting,
Inc.
Force account estimate for flagging in the
amount of $124,765.
CSX Trans.
$
TOTALS
Completed
$
522,000
TOTALS
$
2,820,000
$
TOTALS
$
-
$
STV
Contract executed and CE issued by FHWA. NTP to be issued once
Construction Agreement in place with CSX and County acquires land.
Hammerhead
Construction
TOTALS
$
-
$
-
369,011 $
205,332
$ 2,583,900 $ 2,349,000 $
51,638
$ 2,989,812 $ 2,718,011 $
256,970
$
$
$
2,820,000
HDR
Permitting almost complete with Spotsylvania County.
-
522,000
HDR
$
Building plans and site plan approved. IFB for construction is prepared for
issuance in December. Coordinating with CSX regarding force account
agreement for flagging services and with CenturyLink for relocation of
communications line.
$
-
$
405,912 $
-
3,422,500
3,422,500
CEO REPORT/ DECEMBER 2013 15
TRACK&INFRAST
Project&Code
Description
L'EnfantStorage
Track
Construct~1,400feetof
StorageTrackNorthofthe
L'EnfantStationPlatform,
includingWaysidePower
(Capacityof2Trainsets)
Task
TaskDescription
Project
Manager
BoardItem
Number
%ofTotal
Task
Completion
Task
Completion
Date(Est.)
StorageTrack
Construction
Construct~1,400oftracknorthofL'Enfant
Station
EricJohnson
8BͲ10Ͳ2006
100%
Complete
WaysidePower
Design
Designwaysidepowerforstoredtrainsets
EricJohnson
90%
4thQuarter
2013
WaysidePower
Construction
Constructionofwaysidepowerforstoredtrain
sets
EricJohnson
N/A
30%
2ndQuarter
2014
AirCompressor
Procurement
Procurementandinstallationofaircompressor
equipmentfornewstoragetrackairsystem
(eVA).
EricJohnson
N/A
100%
Complete
InstallationofcabsignalsfromMPCFP110.1to
EricJohnson
MPCFP112.2.
8AͲ04Ͳ2009
100%
Complete
9BͲ06Ͳ2011
90%
4thQuarter
2013
100%
Complete
CabSignalInstal.
fromCPROtoCP
VirginiaAve.
Crossroadsto
HamiltonThird
Track(ForNew
SpotsyStation)
C \U
\ l
Constructapproximately
2.5milesofthirdtrack
leadingtothenew
SpotsylvaniaStation
\A
D t \L
l\Mi
Switch&
SignalizationDesign
Designofstoragetrackswitchesandsignals
EricJohnson
ThirdTrackCivil
Design
EnvironmentalAnalysisandFinalDesign
KipFoster
ThirdTrackSignal
Design
Signaldesignandengineeringsupport
KipFoster
9EͲ06Ͳ2012
75%
4thQuarter
2013
Track&Signal
Construction
ConstructionofSignals
KipFoster
9HͲ09Ͳ2013
0%
n/a
TrackWork&
Structures
ConstructionofTrack&Structures
KipFoster
9CͲ06Ͳ2013
0%
Phase1
2ndQuarter/
Phase2
4thQuarter2014
ft\Wi d
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I t
t
PLANNING,COMMUNICATIONS
Project&Code
Com.Cabinets
Upgrade
Gainesville
Haymarket
Expansion
Planning
Description
Task
TaskDescription
Project
Manager
CommunicationcabinetsatVREstationstobeequippedwithanairconditioning(AC)
unitandanuninterruptiblepowersupply(UPS)unitfortemperaturecontrolandpower JohnDuque
redundancyandsurgefaultprotection.
ExpansionofVREServiceto
Gainesville&Haymarket,
VA
16 CEO REPORT/ DECEMBER 2013
%ofTotal
Task
Completion
Task
Completion
Date(Est.)
9BͲ01Ͳ2013
99%
4thQuarter
2013
G/HExpansion
Analysis(Feasibility)
DevelopexpansionalternativesforVREServiceto
G/H
Christine
Hoeffner
Complete
Complete
G/HExpansionPE
andEA
Performmodeling,environmentalanalysisare
preliminaryengineering
Christine
Hoeffner
0%
2ndQuarter
2016
Construction
(Future)
FutureTrackConstruction
TBD
0%
TBD
63%
4thQuarter
2013
MobileTicketing
SystemPlanning
BoardItem
Number
ChrisHenry
Preparesystemplantocover20+yearplanninghorizon
Christine
Hoeffner
TRUCTUREPROJECTS
DECEMBER
TotalAdopted
CIPBudget
ThruFY14($)
TotalBoard
Approved
Funds($)
Contractual
Total
Commitments Expenditures
ToͲDate($)
ToͲDate($)
Status
ChangeOrder,Budget&ScheduleChange
Notes&Updates
Vendor
TrackComplete
n/a
CSXTrans.
$830,000 $706,000 $442,794
HDR
$Ͳ $50,925 $40,504
WaysidepowerconstructiontofollowPEPCO'sdesignandconstructionofelectricservice.
NVE
$Ͳ $688,480 $208,390
AircompressorsystemdeliveredandstoredatCrossroadsYard.Installationnolongerincluded
inscopeofwork.Investigatingalternateusesforequipment.
Kaeser
Compressors,
Inc.
$Ͳ $37,531 $37,531
CSXTrans.
$1,260,000 $1,260,000 $497,744
CSXTrans.
$250,000 $225,000 $125,792
VREissuedNoticetoProceedtoPEPCOtoinitiatedesignofelectricserviceonVirginiaAvenue. SupplementtoGECVTaskOrder7intheamountof
HDRrevisingwaysidepowerdesigntoreflectnewlocationofelectricservice.
$8,600executedinlateDecember2012.
$3,219,000
SignalcutovercompletedweekendofOctober24,2009.AttendedsitevisitwithDRPTandCSX
inmidJanuaryrequiredforgrantreimbursement.
Totalprojectbudget$1,260,000.VREshare
$882,000(70%).
CSXpreviouslyanticipatedcompletionoftrackandsignalmodificationdesigninMay2013.
DesignworkcontinuesasofearlyDecember.CSXanticipatescompletingtheL’EnfantStorage
Trackdesigninapproximatelyonemonth.
$3,219,000 $2,340,000 $2,967,936 $1,352,755
TOTALS
Permittingcomplete,waitingforNTPinordertoinitiateagencyconstructionnotifications.
Designplanscirculatedforsignature.FinalRevisioncompleted.ConstructionPlansbeing
circulatedtocontractorsandotherstakeholders.
STV
$817,703 $743,366 $396,034
CSXFAcostestimatefinalizedlastmonth.Coordinationwithutilitiesandrelocationefforts
underway.WaitingforCSXConstructionAgreementexecution.SignalDesignforPhase1
complete.SignalDesignforPhase2estimatedtobecompletewithinthemonth.
CSXTrans.
$1,009,800 $917,400 $Ͳ
$32,500,000
30%designsubmitted.AwaitingFTAapprovalofCEapplicationsubmittedinAugust.60%
designeffortwillbeginafterCEapprovalisobtained.
CSXTrans.
$20,522,611 $Ͳ $Ͳ
ContractexecutedandCEissuedbyFTA.NTPtobeissuedonceCSXConstructionAgreement
ExecutedandCountyacquiresland.
Abernathy
Construction
Corp
$8,880,073 $8,072,794 $110,537
$32,500,000 $31,230,187 $9,733,560 $506,571
TOTALS
TAB 2
S&INFORMATIONTECH.PROJECTS
Status
ChangeOrder,Budget&ScheduleChange
Notes&Updates
Vendor
TotalAdopted TotalBoard
Contractual
Total
CIPBudget
Approved Commitments Expenditures
ThruFY14($)
Funds($)
ToͲDate($)
ToͲDate($)
RioPrimewasabletoproceedwiththeworkatUnionStation
11/27/2013.Thenewcabinetwasinstalledsuccessfully.Alldeviceswere
movedtothenewcabinet.TwopunchlistitemswillberesolvedbyRio
Primeassoonaspossible.
Changeorder01Ͳ$4,112
RioPrime
$138,150 $151,965 $142,307 $117,111
TOTALS
$138,150 $151,965 $142,307 $117,111
FeasibilityStudyCompletedon9/28/2009
AerialSurveyDeferredtoNEPA/PE.Revised
ConsultantResponsibilityforCostEstimatingfrom
BelstartoVHB/DMJM
VHB
ContractawardawaitingexecutionofmatchAddendumbetweenVREandNSandgrantNTP.
VREsentagreementtoNSforsignatureon1/08/13.VRErequestedgrantextensionfromDRPT
2/7/13.VREalsopursuingadditionalfundingfromvariousavailablesources.
VRErequestedgrantextensionfromDRPT2/7/13.
NVTAapproved$1.5MinFY14fundsforproject.
STV/RWA
FutureConstructionRelatedtoExpansion
FundingSourcesTBD
TBD
$1,537,338 $1,397,338 $1,042,749
$4,286,414 $2,749,076 $2,499,160 $Ͳ
$Ͳ $Ͳ $Ͳ
TOTALS
$4,286,414 $4,286,414 $3,896,498 $1,042,749
TOTALS
$Ͳ $Ͳ $Ͳ $Ͳ
Workisprogressingonschedule.NextmilestoneisOctober2013VREOps
Boardpresentationofdraftplanrecommendations.
P.B.
$150,000 $150,000 $150,000 $34,470
30%designsubmitted.AwaitingFTAapprovalofCEapplicationsubmittedinAugust.60%designeffortwillbeginafterCE
approval is obtained.
TOTALS
$150,000 $150,000 $150,000 $34,470
CEO REPORT/ DECEMBER 2013 17
YARD
Project&Code
Description
BroadRunYard
Designandconstructionof
TrainWashand BroadRunYardtrainwash
CrossroadsYard andCrossroadsYard
warehouse.
Warehouse
Project
Manager
BoardItem
Number
%ofTotal
Task
Task
Completion
Completion Date(Est.)
Task
TaskDescription
Crossroads
WarehouseDesign
Conceptualandfinaldesignofnew
Crossroadswarehouse.
EricJohnson 10DͲ04Ͳ2012
100%
Completed
4thQuarter
2012
Crossroads
Warehouse
Construction
ConstructionofnewCrossroads
warehouse.
EricJohnson 11EͲ04Ͳ2011
100%
Completed
2ndQuarter
2013
9DͲ06Ͳ2012
90%
1stQuarter
2014
TBD
TBD
n/a
n/a
BroadRunTrain
WashDesign
BroadRunTrain
WashConstruction
ConceptualandfinaldesignofBroadRun
EricJohnson
trainwash.
FutureConstruction/InstallationWork
relatedtoBroadRuntrainwash
YardFall
Protection
InstallationoffallprotectionsystemsatBroadRunandCrossroadsyards
KipFoster
9CͲ01Ͳ2013
100%
Complete
YardTie
Replacement
TiereplacementatBroadRunandCrossroadsyards.
KipFoster
9EͲ05Ͳ2013
100%
Complete
ROLLINGST
Project&Code
Passenger
Railcar
Procurement
PositiveTrain
Control(PTC)
Description
ToAcquireEight(8)New
RailcarsfromSumitomoto
addtotheexistingVRE
PassengerCarFleet
Toinstallandimplement
PositiveTrainControl(PTC)
forallVRELocomotives
Project
Manager
BoardItem
Number
%ofTotal
Task
Task
Completion
Completion Date(Est.)
Task
TaskDescription
NewRailcar
Manufacture(8
cars)
BaseOrderof8NewPassengerrailcars
RichDalton 10CͲ01Ͳ2012
18%
4thQuarter
2013
NewRailcars
Engineering
Oversight
Onsiteengineeringthroughwarranty
administrationunderMECVtaskorder
STVͲ0017underMECV
RichDalton
9EͲ02Ͳ2012
22%
4thQuarter
2013
PositiveTrain
PositiveTrainControlforalllocomotives,
asmandatedbytheRailSafety
RichDalton
ControlInstallation
ImprovementActof2008.
andInfrastructure
9EͲ09Ͳ2013
0%
4thQuarter
2014
9AͲ03Ͳ2013
2%
4thQuarter
2014
Oversight
OversightͲPositiveTrainControlforall
locomotives,asmandatedbytheRail
SafetyImprovementActof2008.
RichDalton
DECEMBER
PROJECTS
TotalAdopted TotalBoard Contractual
Total
CIPBudget
Approved Commitments Expenditures
ThruFY14($)
Funds($)
ToͲDate($)
ToͲDate($)
ChangeOrder,Budget&ScheduleChange
Notes&Updates
Vendor
STVTaskOrder#3Supplement#1for
$146,414foradditionalCrossroads
warehouseengineeringservices
STV/RWA
$629,248 $619,334 $619,311
FinalpaymentissuedinearlyApril.
ContractAmendmentNo.1ͲMultiplechangeorders
increasingContractamountby$124,409andContracttime
byninedays.ContractAmendmentNo.2ͲMultiplechange
ordersincreasingContractamountby$87,774andContract
timeby173days.
Trinity
Construction
Group,Inc.
$2,600,000 $2,092,364 $2,125,632
90%designsubmittedinlateNovember.Currentlyunderreview.
SupplementNo.1ͲIncreasedcontract
amountby$3,864forthirdparty
constructioncostestimate.
Status
$5,723,959
STV/RWA
$307,513 $283,421 $115,394
TBD
$Ͳ $Ͳ $Ͳ
TOTALS
ContractCloseoutunderway.
ContractCloseoutcomplete.
ChangeOrder/ContractAmendment#1increased
contractamountfrom$154,072to$160.442.
BoardItem8FͲ10Ͳ2013increasedBoardapproved
Fundingfrom$434,533to$449,646
$5,723,959 $3,536,761 $2,995,119 $2,860,337
IndustrialTurn
Around
$230,000 $169,482 $169,442 $149,866
Corporation
(ITAC)
TOTALS
$230,000 $169,482 $169,442 $149,866
GWPeoples
$530,000 $449,646 $449,646 $449,646
TOTALS
$530,000 $449,646 $449,646 $449,646
Vendor
TotalAdopted TotalBoard Contractual
Total
CIPBudget
Approved Commitments Expenditures
ThruFY14($) Funds($)
ToͲDate($) ToͲDate($)
TOCKPROJECTS
Status
Manufacturingof8baseorderpassengerrailcarsmanufacturingisunderwayͲ
currentlyallcarbodyarebeingassembled
ChangeOrder,Budget&ScheduleChange
Notes&Updates
ThecarnumbersaredesignatedasV820ͲV827;the
carsareinfinalassembly.Ͳupdate12/4/2013Ͳ
SumitomoͲ
Weatherandtornadodistruptedfacilityand
$23,140,000 $21,240,000 $Ͳ
operationinRochellebutVREequipmentwerenot NipponSharyo
damaged,productionhascommencedbut
anticipatedelayinproductionandpossibledelivery
$24,614,000
Continuingtoprovidemanufacturingandengineeringoversight
STVcontinuestoprovideoversightofthecar
constructioninIL.STVCompletedFAIforLighting
SystematTransͲlite...Residentinspectoractiveat
Rochelleoperation...12/4/2013
PreparingcontractdocumentsforWRE
Authorizationtoawardasolesourcecontractto
WabtecwasapprovedbybothCommissionson10Ͳ3Ͳ
13,preparingsolesourcedocumentationandScope
ofWorkͲupdated12/4/2013
STV
TOTALS
PTCImplementationoversightͲDefinitionPhaseͲ
MatrixoftaskswasreviewedandapprovedbyVRE
TaskorderissuedonMarch13,2013toSTVforengineeringandoversightworkfor forplandevelopmentandpreparationunderwayfor
scopeofworkincludinghardwarepricingand
implementation.MECIVTaskOrder0026
quotes,STVisalsodevelopingbackofficeoperationͲ
updated12/4/2013
$1,474,000 $1,250,000 $716,113
$24,614,000 $24,614,000 $22,490,000 $716,113
WRE
$8,821,989 $7,980,877 $550,645 $39,418
STV
TOTALS
$8,821,989 $7,980,877 $550,645 $39,418
DECEMBER