AGENDA ITEM 10-D
ACTION ITEM
TO:
CHAIRMAN COVINGTON AND THE VRE OPERATIONS BOARD
FROM:
DALE ZEHNER
DATE:
APRIL 20, 2012
RE:
AUTHORIZATION TO AMEND ENGINEERING SERVICES TASK
ORDER FOR THE WAREHOUSE CONSTRUCTION PROJECT
_____________________________________________________________________
RECOMMENDATION:
The VRE Operations Board is being asked to authorize the Chief Executive Officer to
amend a task order, under GEC V with STV, for engineering services related to the
Crossroads warehouse project. The amendment will be in the amount of $99,124, plus
a 10% contingency of $9,912, for a total task order amount not to exceed $629,248.
BACKGROUND:
Due to overcrowding of storage, maintenance, and inspection facilities at Washington
Union Terminal, VRE relocated inspection and maintenance activities to its outlying
yards several years ago. As part of this relocation, construction of the Crossroads
maintenance facility and train wash was completed in 2009. The next step is
construction of a warehouse on VRE property in order to eliminate the need for leasing
warehouse space in Manassas. This shift will yield a substantial savings over time as
well as provide for a more centralized warehouse space. While originally envisioned for
the Broad Run yard, challenging site conditions resulted in a location change to the
Crossroads yard.
In April 2011, the Operations Board authorized award of a construction contract to build
a warehouse at the Crossroads yard. Construction began in late May of 2011 and was
originally scheduled for completion in December 2011. Over the winter, VRE staff
determined that the schedule would not be met due to a lack of coordination by the
construction contractor and inadequate quality control. VRE staff began working to
develop a modified timeline for completion and a project completion date is expected
for June of 2012. The warehouse is currently 75% complete and liquidated damages
are being assessed against the contractor.
Due to this change in schedule, additional engineering services are needed. The
original task order was approved by the Operations Board in the amount of $520,212 in
November of 2009.
The scope included design, development of plans and
specifications for solicitation, and technical support as needed. This proposed
amendment, detailed below, will support efforts to trouble shoot construction related
issues in order to expedite completion of the work.
FISCAL IMPACT:
Funding for this task order is included in VRE’s Capital Improvement Program as part of
the Crossroads Maintenance Facility project. Funding is available from FY 2007, FY
2008, and FY 2009 federal grants. The local match is provided using state and local
funds.
This task order work will be completed, along with construction, in June of 2012. The
cost is $99,124, plus a 10% contingency of $9,912, for a total amendment amount of
$109,036. Specific work elements include:
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Engineering services to troubleshoot construction issues
Quality assurance efforts to address workmanship issues
Materials testing
Completion of special inspections as required by the County
TO:
FROM:
DATE:
RE:
CHAIRMAN COVINGTON AND THE VRE OPERATIONS BOARD
DALE ZEHNER
APRIL 20, 2012
AUTHORIZATION TO AMEND ENGINEERING SERVICES TASK
ORDER FOR THE WAREHOUSE CONSTRUCTION PROJECT
RESOLUTION
10D-04-2012
OF THE
VIRGINIA RAILWAY EXPRESS
OPERATIONS BOARD
WHEREAS, in June of 2004, the Operations Board approved a plan to shift VRE fleet
maintenance to the outlying yards; and,
WHEREAS, in April 2011, the Operations Board authorized award of a construction
contract to build a warehouse at the Crossroads yard; and
WHEREAS, extensive construction engineering and material testing has been required
to ensure acceptable workmanship and expedite construction; and,
WHEREAS, a task order amendment is needed to extend the existing design support
services work.
NOW, THEREFORE, BE IT RESOLVED THAT, the VRE Operations Board authorizes
the Chief Executive Officer to amend a task order, under GEC V with STV, for
engineering services related to the Crossroads warehouse project. The amendment
will be in the amount of $99,124, plus a 10% contingency of $9,912, for a total task
order amount not to exceed $629,248.