MINUTES
HumanResourcesLiaisonMeeting
Thursday,October29,2015
3:30pm–5:00pm,FridayAnnexRm136
 WellnessFairMetrics
KellyKennedy
Thisyear’sWellnessFairhad115attendeesand442flushotsadministered.Thenextflushot
clinicisOctober30,2015inWarwickCenter.
 LunchandLearn“WomenandInvesting”
DianaWaser
ThenextLunchandLearnentitledWomenandInvestingwillbeonNovember13,2015from
11am–12:30pm.ThisissponsoredbyFidelity.Moreinformationcanbefoundat
uncw.edu/hr/announcements.
 RoleofHRLiaisons
RosalynnMartin
TheroleoftheHRLiaison’sGroupistorelaycriticalhumanresourceinformationtoyour
departmentsanddivisions.PleaseprovideanyfeedbackforHRtoRosalynnMartin
(martinr@uncw.edu).
 LearningandTalentDevelopmentUpdates
MollyNece
TheNovembercalendarispublishedontheDare2LearnAcademywebpage.Thefirstannual
AdministrativeProfessionalSummitwasheldonOctober13,2015andhad66attendees.
 NewEmployment&CompDirector
RosalynnMartin
HumanResourcesisexcitedtoannouncethatJenniferCoombsisthenewDirectorof
EmploymentandCompensation.
 PeopleAdminYouTubeTraining JenniferCoombs
InpersontrainingsarestillgoingonforthenewworkflowsforEHRANon‐FacultyandFaculty
positiondescriptionsandapplicanttrackinginPeopleAdmin.Thereareavarietyoftoolsthat
hiringofficialshaveaccesstoincludingstepbystepguidesandnewtrainingvideos.Videosand
guidesareavailableatuncw.edu/hr/employment‐hiring.
 OpenEnrollment PattiHale
2016OpenEnrollmentcontinuesthroughNovember18,2015.Thereareseveralknownissues
withtheopenenrollmentprocess.TheBenefitsCounselorsareencouragingemployeestoprint
acknowledgmentofthehealthassessmentaswellasanychangesbeingmadeto2016plansas
backupintheeventthatchangesarenotrecognizedbyBenefitFocus.Beawarethatitistaking
upwardsof7daysbeforethepremiumcreditforthehealthassessmenttoshowonthe
enrollmentform.TheNon‐TobaccoAttestationislocatedatthebottomofthepremiumcredit
screen.(Ithasbeennotedbyseveralemployeesthatthiscreditishardtofindontheenrollment
form.)
 Bill495Update
LizGrimes
TheSHRAprobationarystatusrulestatingthatnewhiresremainonprobationfor24monthshas
beenchanged.SHRAprobationaryperiodisnow12monthsasofOctober1,2015.Upon
successfullycompletingprobationarystatus,SHRAnewhiresbecomecareerstatus.SHRA
employeesthatwerehiredduringthe24monthprobationruleandhavecompletedatleast12
monthsoftheirprobation,willreceivenoticethattheyareoffprobation.Communicationwillbe
senttoemployeewhohavenotcompletedafull12monthstoletthemknowwhentheir
probationarycycleends.
 MoveTimeandSmartTimeUpdate
DeannaTirrell
MoveTime,onlineleavereportingforexemptemployees,isneartheendofthefirstleave
reportingcycle.Trainingwasheldforleavekeepersandemployeesearlierthismonth.
SmartTime,onlinetimeandleavereportingfornon‐exemptemployees,willlaunchinJanuary.
LeavekeepertrainingisscheduledforNovemberandDecember.Employeesandsupervisorswill
betraininginJanuary.Ifyouhaveanyquestions,pleasecontactPamCaulk(caulkp@uncw.edu)
orDeannaTirrell(tirrelld@uncw.edu).
 GuardianElectronicI‐9Process DeannaTirrell
GuardianElectronicI‐9processingwilllaunchinDecember2015.I‐9processingforall
employeesincludingstudentsandtempswillbecentralizedinHRwiththeexceptionofhigh
volumestudenthiringincertaindepartmentsoncampus.TheprocessforSHRAandEHRA
employeesremainsthesame;employeeswillcontinuetocompletetheirI‐9duringtheir
onboardingappointment.Moreinformationwillcomeaswegetclosertothelaunchdate.
 StateEmployeesCombinedCampaign(SECC) RosalynnMartin
TheSECCwasofficiallykickedoffonOctober22,2015attheClockTowerlounge.Earlierthis
month,anemailwenttoallfacultyandstaffwithane‐pledgeforSECC.Thepaperformisstill
availableandcanbereturnedtotheHRofficeforprocessingbyDecember15,2015.Payroll
deductionswillbegininJanuary.Employeesmayalsocompleteaonetimedonationviacheckor
cash.AnyadvertisingmaterialscanbepickedupfromRosalynnMartin.
 HRSuccesses
RosalynnMartin
o NewITprojectsinprogressincludingSmartTimeandGuardianI‐9processing
o WellnessFairisbackwiththepotentialtojointhestudentwellnessfair
o ServiceAwardswereheldinOctober
o ExcellenceAwardsheldinSeptember
o OnboardingCenteropenedinJuly
o FocusforHR:innovation,continuousimprovementplan,talentdevelopment,lunchand
learns,andtheHRwebsitere‐design