A. Procedures: (amended 5/3/01, 11/18/04, 11/8/07)
(1) Faculty members eligible to vote in the spring elections provided for in subsection D hereof, and to serve in the Senate, are those who: (i) hold the rank of Professor, Associate Professor,
Assistant Professor, Instructor, any of these ranks qualified as "Visiting," the titles Lecturer or
Distinguished Lecturer; (ii) are employed at .5 AY FTE or greater; (iii) will meet conditions (I) (i) and (ii) for the year following the election. The Faculty Senate Administrative Associate will confirm eligibility with the appropriate University authorities as necessary. The eligibility list shall be approved by the Executive Committee of the Senate.
(2) A preliminary ballot composed of faculty confirmed as being eligible by departments or schools shall be electronically created from the data base prepared by the Faculty Senate
Administrative Associate. No later than one week before the date of the election ballot, the
Faculty Senate Office shall issue a written invitation to all eligible faculty members, which may be issued by electronic means (via e-mail). The invitation will ask the faculty member to respond by indicating whether he or she is available and willing to serve in the Senate or not. The elections ballot will be prepared according to subsection B hereof.
(2) A faculty member eligible to vote is a potential candidate for serving in the Senate if (i) his or her voting group has a vacancy, and (ii) his or her election to the senate would not be in conflict to Article II, Section 3 (3). No later than three weeks prior to the election, ECOS shall invite each potential candidate via email to run for the Faculty Senate. Potential candidates may add and remove their names from the list of candidates for a period of three weeks beginning with the initial invitation. At the end of both the first and the second week of this period, the Faculty
Senate administrative associate will send to each potential candidate by email the following information relevant to his or her voting group: (i) the number of vacancies, and, sorted by department, (ii) the names of Senators whose terms are not expiring, and (iii) the names of all faculty members who have become candidates. Similar messages will be sent to all faculty members who are eligible to vote but are not potential candidates, to help them recruit candidates for serving in the Senate. After the conclusion of this three-week period, the administrative associate will prepare the final list of candidates. If the final list of candidates contains fewer candidates than vacancies, ECOS shall attempt to fill by appointment any vacancies remaining after the election, in accordance with subsection E hereof.
(3) All ballots shall bear the seal of the Faculty Senate.
(4) The election ballot shall allow voting for the number of Senate vacancies.
B.
The election to fill vacant seats on the Faculty Senate shall be conducted during the fifth seventh week of the Spring Semester within the appropriate voting groups. The election ballot shall indicate the names of faculty members within their respective areas who are available and
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willing to serve on the Senate and include a full-listing of all eligible faculty members within their respective areas with the exception of those identified in (3). The election ballot shall list the name and department or school of all eligible faculty members who have declared candidacy, subject to the following provisions:
(1) The election ballot shall include in its full-listing of eligible faculty, the names of Senate members whose terms expire at the end of the academic year in which the election is held; but it shall not refer to them as Senators in the full list of eligible faculty nor shall it list them separately on the ballot as information to the voters.
(1) The election ballot shall not include the names of Senators ineligible for election or reelection in the list of eligible faculty nor shall it list them separately on the ballot as information to the voters.
(3) The names of all faculty members who do not wish to serve on the Faculty Senate and who have so informed the Faculty Senate Office in accordance with the procedure outlined in VII.
A.2 shall be deleted from the elections ballot.
(4) (2) The election ballot shall inform the voters whether it is the case that a department or school may not elect one of its members (it will have its maximum of three senators in the next academic year), and the names of all eligible no faculty in such departments or schools shall be deleted from the list of eligible faculty listed on the ballot. The faculty of such departments or schools shall have the opportunity to vote. Faculty within a given voting group shall vote for faculty within that voting group.
(3) Write-in candidates and write-in voting are prohibited.
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