Faculty Library Committee Meeting Minutes 2/14/11
Members present: D. Affleck, B. Brown, S. Brown, J. Burroughs C. Exley, K. James, A. Klene,
D. Patterson
Ex-Officio present: Dean Allen
Members absent/excused: A. James, D. Mackey, A. Wilcox
The meeting was called to order at 4:12 p.m.
Questions were asked about information in the in the 11/8/10 minutes. The FIG program
trajectory may change related to a future curriculum based on Big Questions. Associate Provost
Walker- Andrews will present a Big Questions Pilot proposal to the Faculty Senate in March.
ASCRC hopes to be updated on the FIG issue from the Executive Director of the Office of
Student Success this semester. The Committee will be updated as information becomes
available.
The Committee’s name change has not yet been approved. The revised Faculty Senate bylaws
will likely go to the Faculty Senate for a first ready in March and vote in April.
The minutes from 11/8/10 were approved.
Communication:

Dean Allen provided various updates related to the strategic plan. Increasing digitization will
provide access to the library’s unique collections. Fundraising for the Learning Commons is
in the quiet phase. Once half of the $3 million has been raised renovations will begin. The
President is very supportive of the initiative and is helping to visit donors. The Learning
Commons is representative of retention, engagement, and student success strategies.

The Library is discussing proposed changes to the administrative structure that involve
creating department chairs rather than division heads. The Committee will be provided with
more details later in the semester.

The Library is building the digital collection and has selected an open source provider.

Long range planning discussions are taking place with affiliates regarding cost sharing. The
Library is increasingly sharing electronic databases with other UM campuses without
additional costs. Web of Science license is shared at some cost to UM. The library provides
the online catalog for the affiliate campuses and provides the technical support. A goal is to
enhance discovering and sharing apart from Interlibrary. This will promote intercampus
research and instruction. The Library is evaluating how to apply technology in order to
create a solid foundation for growth.

The focus on technology requires some organizational change. Some vacant positions are
being refocused. Recruitments are taking place for a Web Coordinator / Developer and a
Digital Project Archivist. In addition Professor Burroughs, the Government Documents
Librarian has resigned. She was also serving as the interim Instruction and Research
Division Head, so an internal candidate will need to be identified to assume these duties. A
replacement is hoped to be hired this summer.

Professor Brown informed the Committee that there will be an option to have shelf holds sent
to campus addresses. The Library will check the book out for you and send it. Book holds
are available for any book at the UM or affiliated campuses libraries. This new service is
quietly being tested.
It is important to remember to book media materials rather than put them on hold.

Digitization projects include both accessing global information locally and proving global
access to local information. The latter involves an institutional repository of faculty and
student work. Efforts are underway to find a way to search the data to find University
publications. Another component of the repository is an internet archive of university web
sites and associated documents. The Library contracts with Archive It for this purpose.

Professor Brown circulated library hours for next academic year. For the most part students
were not dissatisfied with the changes this year. Based on gate counts proposed changes for
next year include closing earlier on Friday and Saturday and opening earlier on Saturday and
Sunday.

Professor Burroughs provided information about the library displays. There are
recommended readings for speakers and thematic themes that showcase local artists such as
graphic novels and documentaries.

There will be spring workshops on Copyright Issues and Research. An electronic form will
be set up for registering. An announcement was disseminated to members.

The Library is planning for the Moodle transition. It is working to imbed student resources
on the course page. E-res is no longer supported so faculty will need to use Moodle to store
scanned items.
The College of Visual and Performing Arts piloted Moodle this semester. Items can be
moved from Blackboard to Moodle in a zip file. However, courses will need to be built from
scratch. The pieces will be there. It is just a matter of bringing them together.
Business:


Chair James will edit the procedures with input from Dean Allen and then send them to the committee
for comment via email.
Chair James asked that members consider serving as Chair- elect. She would like to have the chairelect identified soon so there is a smooth transition for the next academic year.
The meeting was adjourned at 5:10 p.m.