University Library Committee Meeting Minutes 2/13/12
Members present: D. Affleck, B. Brown, S. Brown, B. Clark, K. James, L. Muir, T. Ravas
Ex-officio member present: F. Snyder
Members absent/excused: D. Patterson, G. Coon, D. Molgaard
The meeting was called to order at 4:10 p.m.
The minutes from 11/14/12 were amended and approved. The revised October minutes were not
disseminated for review, so will be considered in March.
Communication Items:

Interim Dean Snyder informed the committee that the Library Commons is one of the
President’s three main initiatives. The estimated cost is $3 million. The fundraising
committee includes Curtis Cox, Charlie Oliver, and Jerry Fetz. The goal is to raise the funds
this fiscal year. There have been several donations already. A document was distributed
that includes the Critical Elements of the Library Commons and student comments from a
2010 survey. The six elements include:
o Traditional Reading Room
o Improved Public Service Points
o Permanent Custom Tutoring Space
o Reference Desk / Instruction Space
o Media-rich Space
o Food and Drink
The document also outlined expected characteristics of all the elements of the Library
Commons:
o Improved Aesthetics
 Natural materials, warm colors
 Natural lighting, big windows
 Cleanliness
 New flooring and ceiling
 Sustainable, green, and local elements
 Plants and water features
 Classic and timeless design
 Native American, Montana, and traditional library design elements
 Welcoming entrance into the library
o Adaptable and flexible space
o Soundproofed space where appropriate (ie. Group study rooms)
o Better wireless and electrical infrastructure
o Easily cleaned, green, classic, timeless, durable, flexible, and ergonomic furnishings
o Incorporation of art and displays throughout the space
It is hoped that the Learning Commons will draw students into the library. There is a lot of
enthusiasm for the project. There will soon be an article in “Raising Montana,” The
Magazine of The University of Montana. Thursday, February 16th at 2:30 there will be an all
Library meeting to gather information. Members of the committee are welcome to attend.
The project will involve a major renovation of the main floor (level two). Other levels may
be incorporated in the future. One committee member commented that it is important to
maintain a traditional reading room and another committee member wondered about the
practicality of a coffee bar given the necessity to protect materials and keep the noise level to
a minimum.

Professor Ravas announced the upcoming Department Liaison meeting. Faculty were sent a
flyer from the Faculty Development Office. Information appended below.

Professor Brown informed the committee that the library was recently able to add the
backfiles for the ScienceDirect electronic journals. This is a tremendous addition of the full
runs of over 2,000 journals now available online and will greatly benefit UM students and
faculty. Over the last few years, with the encouragement and support of this committee, the
library has been able to add electronic journal backfiles for several large publishers including
Sage, Springer, and Taylor & Francis. Over the next few years, it is hoped that the library
will be able to continue adding journal backfiles from other large publishers such as Wiley,
Oxford, and Cambridge. Prof. Brown mentioned a recently published large research report
(UK Scholarly Reading and the Value of Library Resources) which demonstrated that
academic libraries save the time of researchers and specifically mentioned the value of
ejournal big deals and backfiles (based on the findings that scholarly journals are the
principal source of information for research, and that over half of article readings are from
articles at least 18 months old and 17% are from articles that are ten years old or older).

Prof. Brown distributed proposed building hours for the Mansfield Library next Summer and
Academic Year. The proposal balances gate count information (in an attempt to adjust
opening and closing hours to maximize use of the building) with standardized hours across
semesters, summer, and intersessions to decrease confusion over what the library's building
hours are. The overall number of hours open proposed for academic semesters is 111 each
week (versus 110 hours currently). This proposal will continue to be reviewed within the
library for a couple weeks before finalizing.

A library group has been discussing course reserve services and will make a recommendation to
continue all services again next year to ease the transition to Moodle. The Moodle system does not
offer the same type of course reserve services. Committee members mentioned many complaints
about Moodle. It is not as user friendly as it could be. The links between services is not seamless.
Professor James volunteered to provide feedback to the library staff working on the transition.

A member finds the Library’s website search confusing.

The Committee was provided with a brief tour of Archives and Special Collections. Head of
Archives & Special Collections, Professor McCrea provided the committee with a handout
(appended) that listed facts about the Archives and how to find Archive resources online as well as
other resources for regional history. The Archives contain rare, unique, original and most valuable
materials. Archives offers course integrated instruction about primary sources and archives and
special collections. Patrons may browse the collection in the Montana room, but items may not be
checked out. The closed stacks include unpublished materials such as diaries, letters, and
correspondence. This includes the Mansfield and Boone and Crockett Collection. Faculty that have
course assignments with a historical context are encouraged to contact Archives for ideas about
material integration.
The meeting was adjourned at 4:55 p.m.
Departmental Liaison Meeting
Title: Dangerous Liaisons: Library Services and Resources for your Teaching and
Research.
Description: Join us for lunch at the Mansfield Library to establish a key campus
relationship: partnering with your subject librarian. We will be ready for an engaging
discussion aimed at sharpening your research skills, sharing advice for creating better
research assignments for your students and tailoring library services to support your
specific collection and instruction needs.
Where: Theta Rho Room in the Mansfield Library
When: 12-1pm; Wednesday, March 14th, 2012.
Program:
Outcomes
* Attendees will become familiar with their liaison librarian.
* Attendees will be able to identify services such as instruction and
collections to support their teaching and research.
* Attendees will be able to identify current trends in building better library
assignments.
Introduction of session (15 minutes):
* Megan Stark will facilitate and introduce session
* Fritz Snyder as Interim Dean of Library Operations will speak next.
* University Library Faculty Committee will speak.
* Liaison Librarians will introduce themselves
Library Collections (10 minutes):
Barry Brown will give an overview of collections.
Liaison Services and Library Instruction (10 minutes):
* Discuss library instruction/ info literacy and liaison librarian services,
* Review current trends in building better library assignments.
Moodle, course reserves, and Mansfield Library Resources (10 minutes)
* Best practices for embedding library resources within Moodle courses.
* Library will scan to pdf or link to our resources as needed,
* Library can host material; create access to streamed material when
possible.
* ML can help with ADA accessible text and we also collaborate with DSS with
respect to the accessibility of media items.
Copyright information and class materials/ publication (10 minutes)
* Choose three or four frequently asked questions and have attendees use
clickers to provide answers and generate brief discussion.
Wrap-up with handouts and guides (5 minutes):
* Megan will end session with questions and discussion of further resources:
What would you like for us to follow up on? Survey? Testimonials?
Encourage further future contact with their Liaison.
Donna McCrea, Head of Archives & Special Collections
History Librarian / Associate Professor
donna.mccrea@umontana.edu · 406.243.4403
Library website: http://www.lib.umt.edu
Mansfield Library homepage: http://www.lib.umt.edu/
Archives & Special Collections homepage: http://www.lib.umt.edu/asc
Collection Development Statement - Archives and Special Collections emphasizes collecting the
environmental, political, and cultural histories of Western Montana. All materials and collections
acquired by the department should be of scholarly interest and value for teaching, research and
learning at The University of Montana.
Facts about Archives & Special Collections:
 Over 20,000 published books, pamphlets and serials (newspapers, magazines, etc.)
 Over 7,500 regional and historic maps
 Over 80,000 images in a variety of formats, dating from the 1850s-present
 Over 2,500 oral history interviews
 Over 12,300 linear feet of manuscript collections (personal papers, business records, etc.)
and university records
 Our oldest book is a 1561 edition of Chaucer
 Our largest manuscript collection is the papers of Mike Mansfield (~2,500 linear feet)
 We provide course-integrated instruction about primary sources in general, and archives and
special collections materials in particular, to a number of departments on campus including
History, Native American Studies, Sociology, Social Work, Curriculum and Instruction,
Anthropology and English
 We serve over 2,500 researchers in person and field another 300-400 requests for
information by telephone and e-mail each year
 We are open 9-5 Monday-Friday, until 7pm on Wednesdays during the academic semester,
and by appointment
How to find our resources:
 Mansfield Library Catalog - http://catalog.lib.umt.edu
 Northwest Digital Archives (for archival collections) - http://nwda.wsulibs.wsu.edu/
 Online Photos - http://www.lib.umt.edu/asc/photos
 Online Maps - http://www.lib.umt.edu/asc/historicmaps
 Online Exhibits - http://content.lib.umt.edu/omeka/exhibits
 Digital Collections - http://www.lib.umt.edu/digital
Other sources for regional history:
 Montana Memory Project - http://cdm15018.contentdm.oclc.org/
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

HeritageQuest (for census records, directories and more) – access through the Missoula Public
Library
Google Books - http://books.google.com/
American Memory – Library of Congress - http://memory.loc.gov/ammem/index.html