The University of Montana
Missoula, MT 59812
Phone: 406-243-5372
FTS: 406-329-3128
FAX: 406-243-6064
MTCWRU@umontana.edu
www.umt.edu/MCWRU
TIPS ON FILLING OUT HIRING FORMS
1.
Personal Information Form - Complete page 1 making sure to sign and date at bottom. If you are a
Foreign National then please complete page 2 of this form.
2.
PERS – Retirement Election Form – After completing the information located at the bottom of the form,
return the original to our office. This is the only form of which an original signature is required.
3.
Form I-9 Employment Eligibility Verification - Complete Section l – sign and date in the presence of
someone with authority who will verify your forms of identification. If you are able to come into the Unit
office, a full-time employee of the University will verify and sign this form assuming you produce the
required documentation. If you are unable to come into the Unit office before you go in the field, someone
at a University, a courthouse, or a bank will be familiar with this form and will be able to help you with this
form. It is your responsibility to have this form completely and correctly completed before you begin work
for the Unit. You will need to show your Passport OR a Driver’s license and U.S. Social Security Card.
(Other documents are acceptable; look at Page 9 for a complete list if you have any questions.) These rules
have changed in the past year. HR will no longer accept verification from graduate students or part-time
University workers.
4.
Form W-4 - determines how much is taken out in taxes. The top part of form is a worksheet for your
use and the bottom is what is submitted by our office. Please make sure to specify your deductions, sign and
date.
5.
Direct Deposit Form(Paychecks) - If you wish to have your paychecks deposited into your bank account,
please fill out this form and make sure to return it with VOIDED CHECK(photo copy okay). The
University does a test run with your bank so prefers to have a voided check to use to verify your account
information. You can also send a photocopy of a check and write ‘VOID” across the copy. If you are from
another country you will be asked to open up a bank account. It makes it much easier to receive your final
paychecks because more than likely you will be out of the states by the time it is mailed.
6.
Direct Deposit for Travel Related Reimbursements – If you anticipate receiving any reimbursement for
travel or expenses not related to payroll, then please fill out and submit this form. It will be held in your file
in case we need to submit. Please include photocopy of check if you have one. (See above).
7.
Authorization to Mail Check Form - If you do decide to use Direct Deposit – your first check will be
mailed to the address you use on your “Personal Information Form” unless you prefer the check is mailed to
a different address. Use this form to let us know where to mail your first check or all your checks if you do
not use direct deposit.
8.
Federal Volunteer Form - You will need to fill out this form which authorizes you to drive and work on a
Federal project. It states that you understand that you are a Volunteer and not a Federal Employee. Fill in
appropriate areas – sign and date at bottom. If you are under 18 years of age, your parent/guardian will also
need to sign and date.
9.
Selective Service Form - Only males need to fill out this form.
10.
Workers Compensation Form - Everyone fills out. Indicate whether you have had a work related injury in
the past, and which state was it filed in. Indicate whether you have any physical limitations due to a past
injury. Fill out bottom, sign and date, etc.
The University of Montana
Missoula, MT 59812
Phone: 406-243-5372
FTS: 406-329-3128
FAX: 406-243-6064
MTCWRU@umontana.edu
www.umt.edu/MCWRU
11.
Decedent’s Warrant - Please fill out the information of the person you would want to receive your last
paycheck in case something was to happen to you in the field. You do not need to worry about providing
their social security number at this time.
12.
ACA Acknowledgement – You are required to read the MUS ACA Benefits Letter and sign this
acknowledgement indicating that you understand the ACA benefits available.
13.
Montana University System ACA Benefits Letter – Please read and sign acknowledgement page.
14.
Vehicles Rules – Required to drive one of our Unit vehicles or in some cases, a rented vehicle. Read over,
sign and date at bottom. UM Alcohol/Drug Use Policy is also linked on our website. Please read before
you sign the Vehicle Rules page.