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University of Montana Staff Senate
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Resolution to Define Visibility Fund Expenditure Process
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February 4th, 2015
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Bill# SB 4 14/15
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Authored by, Maggie M. Linder, Staff Senate President
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Whereas, the Staff Senate Fundraising Committee raises funds to be deposited
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to the Visibility Fund(MAF009.
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Whereas, the Visibility Fund (MAF009) shall be used for funding
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communications and visibility events as brought forth by the Public Relations
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Officer, supporting fundraising efforts as brought forth by the Fundraising
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Officer, and funding professional development opportunities as brought forth
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by the Professional Development Chair.
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Whereas, per SB 1 14/15, funds from the Visibility Fund (MAF009) shall be
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transferred to the Scholarship Fund (MAF100) on an annual basis in March in
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order to maintain a minimum balance in the Scholarship Fund.
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Whereas, the Staff Senate bylaws [Article XIII, Section 7] state that the
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President shall “Participate with other Staff Senate elected officers in
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ongoing strategic planning for Staff Senate activities including planned
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expenditures;”
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Whereas, the Staff Senate bylaws [Article XIII, Section 7] state that the
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Financial Officer shall “Receive monies, make deposits as required, and pay
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invoices after approval by the Staff Senate President and/or Vice President;”
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Therefore Let It Be Resolved, total expenditures in excess of $150 from the
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Visibility Fund (MAF009) shall be submitted to the Staff Senate President for
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approval. The Staff Senate President shall communicate approval or denial of
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the requests to the Executive Officers. If the Staff Senate President denies
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the request, the Executive Officers may veto the President’s decision with a
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majority ruling.
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Let It Be Further Resolved, the Public Relations Officer shall submit
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expenditure requests for communications and visibility events, the
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Fundraising Officer shall submit expenditure requests for fundraising
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efforts, and the Professional Development Chair shall submit expenditure
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requests for Professional Development events.
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Let It Be Further Resolved, expenditure requests shall be submitted at least
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one week prior to the tentative date of the expenditure via email to the
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President. Expenditure requests shall include the date and time, purpose, and
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estimated expense of the event.
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Let It Be Further Resolved, the President shall notify the requesting officer
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or chair and the Financial Officer of the approval or denial of the
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expenditure request within one week.
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