To:
From:
Date:
Re:
All Faculty
ASCRC and Graduate Council
May 1, 2013
Curriculum Proposals Deadline
The deadline for submission for all curriculum proposals for the next catalog (2014-15)
is Friday, September 27, 2013.
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The new e-Curr online course form must be used for all course change and
new course proposals. Forms must be complete with all electronic approvals
by the September 27th deadline.
https://www.umt.edu/winapps/adminfin/eCurr
All other curriculum forms—General Education Form, Writing Course Form,
Program modification, Level I and Level II forms—must be submitted on the
current forms, with all appropriate signatures, to the Faculty Senate Office,
faculty.senate@mso.umt.edu, UH221 by the September 27th Deadline.
One fourth of the Writing courses (Humanities and Fine Arts) are up for review
this fall as well.
Any Historical and Cultural Studies or Natural Science general education
courses not submitted in the spring must be submitted to retain their general
education status.
The new online course form is fairly intuitive and should take only 5-10 minutes to
complete. The e-Curr system is accessed with the proposer’s NetID. The form is then
sent for approval to the department chair, college dean, and others in the approval
queue as appropriate. It is possible to save the information in the form and later reenter the system to complete and submit. When you log into the system you can see
the status of the forms you created and approved, or review other courses in the
system. Forms will be retained in the database for future reference.
All other curricular forms will be electronically submitted using the forms located at:
http://www.umt.edu/facultysenate/curriculum/forms.aspx.
General Education Forms, Writing Forms, Service Learning Forms and Program
Modification Forms must be submitted as an electronic Word file via email to
faculty.senate@mso.umt.edu.
 A departmental summary must also be included if more than one proposal is
submitted.
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The email message should have the department name in the subject line for
ease in tracking.
New general education courses require both the course form and a general
education form.
All submitted forms must be complete and have the department chair’s signature,
as well as signature(s) of the chair(s) of any other affected programs. Signatures may
be obtained on a paper copy which is submitted to the Faculty Senate Office (UH
221) in addition to the electronic copy. Paper copies of these forms are not required
if all necessary signatures have been scanned and inserted in the electronic copy.
When proposing a new course, departments should reference Procedure 201.05
Common Course Numbering. Proposers must reference the common course
number matrix at http://www.mus.edu/Qtools/CCN/ccn_default.asp to determine
whether (a) the learning outcomes are equivalent to those of a course that exists
already on a different campus, or (if there is no overlap with an existing course) (b)
that the proposed rubric/number/title is not currently in use. Please be advised that
all syllabi must include learning outcomes according to accreditation standards.
Level I Program Forms and Level II Regential Forms must be submitted on a signed
paper form with an electronic Word file.
 Forms must be completed and reviewed and signed by the Provost’s Office in
advance (at least one week) of submission to the Faculty Senate. Instructions
are available on the Office of the Provost website.
 Forms must be signed by the chair of the initiating department, chair(s) of
other affected programs, and the dean, before submission to the Provost’s
Office for preliminary approval.
 Please note that Level I and Level II proposals must also be accompanied by
the appropriate BOR paperwork, which is different from Faculty Senate forms.
Please use the latest BOR forms, which are posted at:
http://mus.edu/che/arsa/Forms/AcademicForms.asp
 After approval by the Associate Provost a paper copy and an electronic
copy are submitted to the Faculty Senate Office. The Provost’s Office
maintains the original.
 Plan ahead for Level II proposals and have the Provost’s Office review them in
the summer or spring in preparation for the fall deadline.
Late proposals will not be accepted. Exceptions are considered by the committee
only for extenuating circumstances. Please contact the Faculty Senate
Administrative Associate Camie Foos at 243-5553 if you have any questions.
Process Information
To view all submitted course forms:
1. Log in to e-Curr (https://www.umt.edu/winapps/adminfin/eCurr) with your
NetID and password.
2. Use the search function under course form.
Should you encounter any problems with the new c-Curr process, please consult the
help tab within the program or contact Camie Foos (243-5553).
All other proposal forms are posted at:
www.umt.edu/facultysenate/committees/ASCRC/curriculumreview/default.php
www.umt.edu/facultysenate/committees/grad_council/curriculumreview/default.p
hp
Please carefully review your submission to ensure that your form is being processed.
You can also view what other programs are proposing.
Once a form has been approved by a curricular committee it goes to the Faculty
Senate for approval – 11/7/13 & 12/5/13 agendas. Past approved curriculum items
are available at: www.umt.edu/facultysenate/archives/currreview/default.aspx.
Procedure for requesting reconsideration of a rejected curriculum proposal
When ASCRC or one of its subcommittees has problems with a proposed curriculum
change, the committee involved will ask the department or program to respond to
the committee’s specific queries. If the committee votes ultimately to deny the
proposal, the committee will notify the department or program of the denial and of
a right to resubmit. Resubmission is permitted only if the department or program is
able to provide pertinent information and/or explanation not previously before the
committee. Proposers may request to attend a meeting to make the case for a
proposal.
Experimental Courses
An experimental course may be offered three times without review. A one-time-only
general education designation may be requested for experimental courses, granted
only for the semester for which the request is approved. A NEW request must be
submitted for the course to receive subsequent general education status. A course
currently being taught will not be granted general education status retroactively
without an adequate explanation for this extraordinary action. Please plan ahead
and submit forms prior to offering the course.
Editorial Changes
Remember editorial catalog changes defined below are not submitted to the
Faculty Senate, but are made on catalog copy sent to the department from the
Registrar’s Office in the spring. They include:
 Opening paragraph(s) describing the program or school/college. This usually
is a definition of the discipline, degrees offered, employment opportunities
and such. It precedes the section called Special Degree Requirements or in
some programs the section called Admission Requirements.
 Typographical errors.
 Grammatical errors or other composition errors.
 Changes in punctuation for clarification.
 Reorganization for clarification if no effect on requirements.
 Changes in the semester(s) a course is offered.
 Minor changes in terminology (not affecting course focus) used in course
descriptions.
 Changes in faculty listing.
 Simple course number, rubric, title changes to abide by common course
numbering.
 Restrictions such as degree majors only, class standing, or consent of
instructor
Policies and Procedures
Curriculum Policies are available at:
http://www.umt.edu/facultysenate/curriculum/policies/default.aspx
Policy Updates
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Majors Policy (203.70)
http://www.umt.edu/facultysenate/procedures/ASCRC_200/Procedure_
Prerequisite Technical Guide
http://www.umt.edu/facultysenate/procedures/ASCRC_200/PrereqRestriction
sGuide.docx
Technical Course Credits (pending)
http://www.umt.edu/facultysenate/documents/FSDocs12-13/t-course-creditmotion-final.docx
Academic Policies and Procedures section of Catalog
http://www.umt.edu/facultysenate/documents/FSDocs1213/Acad%20Policies%20and%20Procedures%20catalog%20changes-2013-0326%20ASCRC%20Final.docx
Summary of policy changes in catalog language
http://www.umt.edu/facultysenate/documents/FSDocs1213/SummaryPolicyChanges4_11_13.docx