NCAA Infractions Case – Action Plan Penalties Steps to address penalty
Public reprimand and censure NA
Three years of probation from July 26, 2013, through July 25, NA
2016 During 2014‐15, 2015‐16, and 2016‐17 academic years, Gee monitor offers and overall count as usual institution limited to 59 FGEs in football Vacate wins in 2011 starting with Weber State (5 total);  Media Guide participation in the playoffs; individual records of two  UM Sports Information archives involved student‐athletes  Recruiting materials o Written o Digital  Website o Asterisks‐wins and participation in FCS championship o Asterisks‐individual statistics of Johnson and Kemp  Football Letterhead  Football staff voice mail greeting  Banners/Flags in Stadium ‐ NONE  Hall of Champions display case o Reference on case glass o Trophy o BSC ring Sports Information Director must contact the NCAA director  Telephone contact with NCAA director of statistics of statistics and Conference SID to identify the specific  Telephone contact with Conference SID student‐athletes and contests affected.  Written letter to both  Copy to submit to COI in annual report Forfeiture of $3,000 which will be donated to local charities
 SAAC choose two options for charities  Ryan Martin to work with campus Business Services on exception to campus donation policies  Make donation Reduce the number of undergraduate student assistant One student assistant positions by two during either the 2013‐14 or 2014‐15 academic year Review of the athletics compliance program by an external  Research agencies agency  Ensure compliance with campus purchasing policies  Arrange dates and logistics for review Self‐imposed Corrective Actions Steps to address action or penalty
UM will issue a letter of admonishment to Jean Gee
Prepare and deliver letter
Hire additional staff in compliance Prepare job description
Conduct recruitment Select successful candidate Last Revised: 11/25/13 Timeline
NA
NA
Starts with signing period February 5, 2014
All completed August 30, 2013
 Completed August 1, 2013  Completed August 1, 2013  Sent August 19, 2013  Will be included in June 2014 COI report Completed 9/26/13 (sent to Dylan Steigers Concussion Project via UPS overnight) Penalty will be taken during the 2013‐14 academic year  Background and qualifications of the reviewer and results of review included in the June 2014 annual COI report Timeline
Completed October 16, 2013
Completed – new person started on July 15, 2013 1 NCAA Infractions Case – Action Plan Penalties Develop measures to eliminate existing and future relationship between student‐athletes and “Griz” families that are inconsistent with NCAA legislation Develop a written protocol when student‐athletes have been arrested for criminal violations and include in the student‐
athlete conduct code Develop and implement an improved monitoring system that includes enhanced policies and procedures for the monitoring of athletically‐related activities Implement a plan that allows for a comprehensive and continuing review of all compliance related processes and policies involving the athletics department and campus units affected by NCAA legislation Involved student‐athletes were required to make full restitution and reinstatement granted for those with amounts greater than $100 AD, athletics compliance staff, head football coach to attend an NCAA regional rules seminar or NAAC conference in 2013 or 2014 Continue to develop and implement a comprehensive rules‐
education program for student‐athletes, coaches, FAR, athletic staff, and campus staff Steps to address penalty
Educate student‐athletes
Educate coaches Educate boosters and Missoula community Create policy
Create form  Random in‐person checks of practices to monitor countable athletically‐related activities minimum four times per sport per academic year  Include in compliance manual Last Revised: 11/25/13 Timeline
August 1, 2013 and ongoing
Completed‐included in 2013‐14 student‐athlete handbook (printed and online) Implemented 9/12/13
Ongoing
N/A
Completed during investigation
1. Monthly all‐coach compliance workshops 2. Compliance component to quarterly all‐athletic staff meetings 3. Compliance component to monthly Head Coach meetings 4. Compliance component to opening team meetings 5. Monthly student‐athlete newsletters via email 6. Yearly compliance presentation to new student‐
athlete class 7. Weekly email compliance tips to Athletic Department; sports booster club members; University Athletic Committee; campus employees with compliance‐related duties; University President; Internal Audit personnel 8. New coach orientation session 9. Policy and associated agreements to be signed by all noncoaching sport‐specific staff members (e.g., student assistant coaches, student managers, athletic trainers,  Completed‐Gee attended NAAC conference June 2013  Completed‐Hanson attended Regional Rules May 2013  Haslam, Keroack and HFC to attend Regional Rules June 2014 1. Implemented 1/16/13 and ongoing
2. Implemented 10/22/12 and ongoing 3. Ongoing practice 4. Ongoing practice 5. Ongoing practice 6. Implemented during 2010‐11 academic year and ongoing 7. Ongoing practice 8. Implemented 3/27/12 and ongoing 9. Implemented 8/1/13 and ongoing 2 NCAA Infractions Case – Action Plan Penalties (con’t) Steps to address penalty
volunteer assistant coaches) acknowledging the relevant NCAA limitations on their respective positions 10. New athletic department employee compliance orientation (non‐coaches) 11. Compliance session during the campus new employee orientation 12. Compliance session at monthly University Athletic Committee meetings 13. Annual presentations to Faculty Senate and to Staff Senate 14. Random in‐person checks of practices to monitor countable athletically‐related activities minimum four times per sport per academic year 15. Random in‐person checks of practices to monitor personnel activities for permissible and impermissible activities as per the respective signed agreement‐
minimum four times per sport per academic year Implement a new comprehensive rules education program on 1. Do’s and Don’t’s flyer in football and basketball NCAA legislation, including newsletters and email season ticket mailings communications, to instruct representatives of athletics 2. Letter to all season and single game tailgate reservations interests and local merchants on extra‐benefits legislation 3. Compliance Twitter account (including but not limited to the occasional meal rule. 4. Parents’ guide to NCAA rules and regulations 5. Weekly email compliance tips 6. In‐person presentations to local booster organization once per year 7. Yearly letter (in the fall) to local businesses through Chamber of Commerce regarding student‐athlete employment; use of images, names or likenesses of current student‐athletes; occasional meal policy and procedure 8. Include a separate section on the athletics compliance webpage for booster information 9. “Ask Grizzly Compliance”: web‐based request form for compliance‐related questions from the public During the 2013 summer and 2013 fall semesters, conduct special rules education sessions for the representatives of athletics interests named in rules violations in this report. Require all new full‐time and part‐time employees within  Coaches athletics to participate in a mandatory compliance  Other staff: develop orientation materials orientation session soon after hire. Last Revised: 11/25/13 Timeline
10. January 2014 implementation
11. January 2014 implementation 12. September 24, 2013 and ongoing 13. Beginning during the 2013‐14 academic year 14. Implemented 9/12/13 and ongoing 15. Implemented 9/12/13 and ongoing 1. Implemented with 2011‐12 seasons and ongoing 2. Implemented with 2013 football season and ongoing 3. Created 8/9/13 and constantly maintained 4. Created Summer 2013; posted to Athletics website on 8/5/13; began mailing August 2013 and ongoing 5. Ongoing practice 6. Implemented 8/1/13 and ongoing 7. Implemented August 2010 and ongoing (letter revised 2013 to include language on occasional meals) 8. January 1, 2014 9. Implemented 8/9/13 Completed Summer 2013
 Started 3/27/12 and ongoing  December 1, 2013 3 NCAA Infractions Case – Action Plan Penalties UM’s human resource office will designate a specified period of time during new employee orientation to the athletics compliance office to provide a rules education session. All noncoaching sport‐specific staff members (e.g., student assistant coaches, student managers, athletic trainers, volunteer assistant coaches) to sign an agreement acknowledging compliance limitations on their positions. Agreement to include list of permissible and non‐permissible activities. Expand responsibilities of UAC to include providing counsel on existing and proposed compliance systems, policies, and procedures Revise student‐athlete survey to include questions that will permit UM to identify potential rules‐compliance issues (extra benefits) Update compliance manual to address violations in this case, including occasional meal procedures Develop an annual compliance calendar Implement enhanced procedures for reporting and investigating alleged NCAA rules violations. Include in compliance manual Other Administrative Penalties and Measures Continue to develop and implement a comprehensive rules education program on NCAA legislation, including seminars and testing, to instruct coaches, the faculty athletics representative, all athletics department personnel, all institutional staff members with athletically related responsibilities and booster organizations. Last Revised: 11/25/13 Steps to address penalty
 Identify frequency of new employee orientation  Develop materials Timeline
January 1, 2014
Forms
Policy Notification Implemented 7/23/13
Will be included in 2013‐14 compliance manual Provide text of additional responsibilities to chair to include in committee charge and annual tasks Compliance session at monthly UAC meetings September 24, 2013
To implement with survey in May 2014
1. Occasional meal form
2. Communicate occasional meal procedure to staff and student‐athletes 3. SA sign statement acknowledging occasional meal definition and process 4. Include in compliance manual Attend Buckner webinar on August 14, 2013 Re‐write policy Obtain UAC and President’s approval Steps to address penalty/measure
1. Monthly all‐coach compliance workshops Compliance component to quarterly all‐athletic staff meetings 2. Compliance component to monthly Head Coach meetings 3. Compliance component to opening team meetings 4. Monthly student‐athlete newsletters via email 6. Yearly compliance presentation to new student‐
athlete class 7. Weekly compliance tips sent to Athletic Department; sports booster club members; University Athletic Committee; campus employees with compliance‐related duties 8. New coach orientation session 1. Created 7/26/13
2. SA’s‐opening team meetings; Staff‐email (7/25/13) 3. Beginning with team meetings August 2013 4. By September 30, 2013 January 1, 2014
January 1, 2014
Timeline
1. Started 1/16/13 and ongoing
2. Started 10/22/12 and ongoing 3. Ongoing practice 4. Ongoing practice 5. Ongoing practice 6. Began during 2010‐11 academic year and ongoing 7. Ongoing practice 8. Started 3/27/12 and ongoing 4 NCAA Infractions Case – Action Plan Penalties (con’t) Submit a preliminary report to the OCOI by September 15, 2013, setting forth a schedule for establishing this compliance and educational program File with OCOI annual compliance reports indicating: progress made with this program; procedures for oversight and monitoring of countable coaches and extra benefits violations; compliance with penalties, by June 1 of each year of the probation period Inform prospects in all sports of the violations committed and of the institution’s probation. Shall be provided in advance of an official visit or if no official visit taken, provided before signing a National Letter of Intent Publicize this same information annually in media guides as well as in a general institutional alumni publication chosen by the institution with the assent of the OCOI. Copy of these pages provided in annual report. At the conclusion of probationary period, letter to the OCOI affirming that the institution’s current athletics policies and practices conform to all requirements of NCAA regulations. Steps to address penalty
9. Policy and associated agreements to be signed by all noncoaching sport‐specific staff members (e.g., student assistant coaches, student managers, athletic trainers, volunteer assistant coaches) acknowledging the relevant NCAA limitations on their respective positions. 10. New athletic department employee compliance orientation 11. New campus employee compliance orientation during the new employee orientation 12. Do’s and Don’t’s flyer in football and basketball season ticket mailings 13. Letter to all season and single game tailgate reservations 14. Compliance Twitter account 15. Parents’ guide to NCAA rules and regulations 16. Weekly email compliance tips 17. In‐person presentations to local booster organization once per year 18. Update the compliance manual to reflect new educational initiatives/programming Last Revised: 11/25/13 Timeline
9. Started 8/1/13 and ongoing
10. To be implemented beginning with new hires January 1, 2014 11. To be implemented beginning with new employee orientations beginning in January 2014 12. Started with 2011‐12 seasons and ongoing 13. Started with 2013 football season and ongoing 14. Created 8/9/13 15. Created Summer 2013; posted to Athletics website on 8/5/13; began mailing August 2013 and ongoing. 16. Ongoing practice 17. Started August 1, 2013 and ongoing 18. November 1, 2013 Submitted via email to Shep Cooper on September 11, 2013 Reports due:
June 1, 2014 June 1, 2015 June 1, 2016 Develop notice language
Develop process of notice Implemented August 1, 2013
Identify the alumni publication (Bill Johnston involvement)  Included in the 2013 football media guide; will continue for 2014, and 2015  Joel Carlson, Dave Guffey and Renee Valley notified that will have to include in all other sports media guides for same period (2013‐2016)  Alumni publication – target January 1, 2014 July 1, 2016
President
5 NCAA Infractions Case – Action Plan Last Revised: 11/25/13 Items that must be vacated: ‐2011 Big Sky Conference Championship ‐Wins in 2011 starting with Weber State ‐Participation in FCS playoffs ‐Individual statistics of Kemp and Johnson for games participated in starting with Weber State ‐Pflugrad Conference Coach of Year 6