IT Senate Data Governance Membership DATA DATA IT Senate Data Governance Committee Membership • Annie Burgad, Senior Programmer, Central IT • Julie Cannon, Director of Technology Solutions, Office for Student Success • Joran Elias, Research Analyst, Office of Planning, Budgeting, and Analysis • Terri Herron, Associate Dean, School of Business DATA • Shelley Hiniker, Financial Compliance and Foreign National Employment Specialist, Human Resources • Adrian Irish, IT Security Officer, Central IT • Kristi Murphy, Licensure and Assessment Manager, College of Education • Jesse Neidigh, IT Director, Student Affairs IT • Tom Steigers, System Analyst, Financial Aid • Steven VanGrinsven, Managing Analyst, Central IT • Joe Hickman, Registrar, co-chair • Dawn Ressel, Associate Vice-President,DATA Planning, Budgeting, and Analysis, co-chair IT Senate Data Governance Charge The Data Governance Committee’s charge is: • To identify and resolve data quality issues • To provide initial and ongoing review and documentation of data used in business processes, to include data definitions,DATA data dictionaries, data warehouse elements, data security, and business intelligence tools DATA DATA • To provide guidance and recommend standards concerning institutional data related to expanding access, improving quality, maintaining consistency, assuring security, and improving business processes and information management • To communicate and oversee implementation and training of campus-wide standards for data administration aspects of business processes DATA Data Governance Definition DATA DATA Data Governance • Both a process and an organizational structure DATA • To establish consistent data quality, improve data integrity, control data access and address data security and retention • Through the systematic creation and enforcement of policies, roles, responsibilities, and procedure, DATA • Ignoring boundaries created by institutional structures. Data Governance Framework DATA University Data Quality & Consistency Retention & Archiving Security & Privacy Policies/Standards/Compliance Not Part of Data Governance Data Governance Framework Definitions Applications • Computer programs or queries that capture, manipulate, organize, or report data; can be developed by third parties, in-house, or some combination of both. Technology • Computer hardware, storage devices, communication channels, networks, and related infrastructure owned or managed by the institution. Data Governance Framework Definitions Policies & Standards Compliance • Approved and documented expectations related to data quality, consistency, security, privacy, retention, archiving and use. • Individual adherence to internal policies and standards or institutional adherence to laws and regulations that govern the storage, processing, and transmitting of sensitive data and information within the institution and with third parties. Data Governance Framework Definitions Quality & Consistency • Data used by various stakeholders across the institution comes from a reliable source of truth and offices around the institution interpret terms and data in the same manner. Retention & Archiving • Practices that relate to effective and efficient preservation of data and information for future generations. Data Governance Framework Definitions Security & Privacy • Data protection controls that ensure the integrity of stored data and manage the risk of unauthorized or inappropriate data access, manipulation, deletion, dissemination, or use Data Governance Initial Organizational Structure Data Trustees / Cabinet President VP Academics VP Admin/Fin CIO VP Research VP Student Affairs Legal Counsel Registrar Other Users IT Senate ?? Data Governance Committee Chief DG Officer IT Academic Affairs Student Affairs Admin/Fin Data Stewards Data Users/Managers of functional areas Data Consumers Data Governance Organizational Structure Committee Definitions Data Trustees • Executive level university officials who provide direction with regard to data stewardship and reporting needs and have the authority to establish strategic planning priorities regarding data systems that impact functional users. Chief Data Governance Officer • Facilitator and coordinator of data governance and stewardship activities; co-chairs the Data Governance Committee and appoints the committee members. Data Governance Committee • Committee representing a broad spectrum of data users; responsible for data governance to include the planning, implementing, and managing the sourcing, use, documentation, and maintenance of data assets across the institution. Data Governance Organizational Structure Data Steward Committee Membership Definitions Data Steward • An employee accountable for institutional or personal data within their functional area, including the management and protection of data assets that result in high-quality data that are easily accessible and reportable. Data Consumer • An employee or agent of the institution who accesses institutional data in performance of their job duties. Data consumers are expected to be familiar with and abide by all data governance and data security policies and procedures. Data Governance Framework DATA University Data Data Governance Committee Responsibility Quality & Consistency Retention & Archiving Security & Privacy Policies/Standards/Compliance Data Governance Framework DATA University Data Data Steward Committee Responsibly Quality & Consistency Retention & Archiving ??? Security & Privacy Policies/Standards/Compliance