IT Senate Data Governance
Membership
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IT Senate Data Governance Committee Membership
• Annie Burgad, Senior Programmer, Central IT
• Julie Cannon, Director of Technology Solutions, Office for Student Success
• Joran Elias, Research Analyst, Office of Planning, Budgeting, and Analysis
• Terri Herron, Associate Dean, School of
Business
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• Shelley Hiniker, Financial Compliance and Foreign National Employment Specialist,
Human Resources
• Adrian Irish, IT Security Officer, Central IT
• Kristi Murphy, Licensure and Assessment Manager, College of Education
• Jesse Neidigh, IT Director, Student Affairs IT
• Tom Steigers, System Analyst, Financial Aid
• Steven VanGrinsven, Managing Analyst, Central IT
• Joe Hickman, Registrar, co-chair
• Dawn Ressel, Associate Vice-President,DATA
Planning, Budgeting, and Analysis, co-chair
IT Senate Data Governance
Charge
The Data Governance Committee’s charge is:
• To identify and resolve data quality issues
• To provide initial and ongoing review and documentation of data used in business
processes, to include data definitions,DATA
data dictionaries, data warehouse elements,
data security, and business intelligence tools
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• To provide guidance and recommend standards concerning institutional data
related to expanding access, improving quality, maintaining consistency, assuring
security, and improving business processes and information management
• To communicate and oversee implementation and training of campus-wide
standards for data administration aspects of business processes
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Data Governance
Definition
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Data
Governance
• Both a process and an organizational
structure
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• To establish consistent data quality,
improve data integrity, control data
access and address data security and
retention
• Through the systematic creation and
enforcement of policies, roles,
responsibilities,
and procedure,
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• Ignoring boundaries created by
institutional structures.
Data Governance
Framework
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University Data
Quality
&
Consistency
Retention
&
Archiving
Security
&
Privacy
Policies/Standards/Compliance
Not Part of Data Governance
Data Governance
Framework Definitions
Applications
• Computer programs or queries that capture,
manipulate, organize, or report data; can be developed
by third parties, in-house, or some combination of
both.
Technology
• Computer hardware, storage devices, communication
channels, networks, and related infrastructure owned
or managed by the institution.
Data Governance
Framework Definitions
Policies &
Standards
Compliance
• Approved and documented expectations related to
data quality, consistency, security, privacy, retention,
archiving and use.
• Individual adherence to internal policies and standards
or institutional adherence to laws and regulations that
govern the storage, processing, and transmitting of
sensitive data and information within the institution
and with third parties.
Data Governance
Framework Definitions
Quality &
Consistency
• Data used by various stakeholders across the institution
comes from a reliable source of truth and offices
around the institution interpret terms and data in the
same manner.
Retention &
Archiving
• Practices that relate to effective and efficient
preservation of data and information for future
generations.
Data Governance
Framework Definitions
Security
&
Privacy
• Data protection controls that ensure the integrity of
stored data and manage the risk of unauthorized or
inappropriate data access, manipulation, deletion,
dissemination, or use
Data Governance
Initial Organizational Structure
Data Trustees / Cabinet
President
VP
Academics
VP
Admin/Fin
CIO
VP
Research
VP Student
Affairs
Legal
Counsel
Registrar
Other Users
IT Senate ??
Data Governance Committee
Chief DG
Officer
IT
Academic
Affairs
Student
Affairs
Admin/Fin
Data Stewards
Data Users/Managers of functional areas
Data Consumers
Data Governance
Organizational Structure
Committee Definitions
Data Trustees
• Executive level university officials who provide direction
with regard to data stewardship and reporting needs and
have the authority to establish strategic planning priorities
regarding data systems that impact functional users.
Chief Data
Governance
Officer
• Facilitator and coordinator of data governance and
stewardship activities; co-chairs the Data Governance
Committee and appoints the committee members.
Data
Governance
Committee
• Committee representing a broad spectrum of data users;
responsible for data governance to include the planning,
implementing, and managing the sourcing, use,
documentation, and maintenance of data assets across the
institution.
Data Governance Organizational
Structure
Data Steward Committee Membership Definitions
Data
Steward
• An employee accountable for institutional or personal
data within their functional area, including the
management and protection of data assets that result
in high-quality data that are easily accessible and
reportable.
Data
Consumer
• An employee or agent of the institution who accesses
institutional data in performance of their job duties.
Data consumers are expected to be familiar with and
abide by all data governance and data security policies
and procedures.
Data Governance
Framework
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University Data
Data
Governance
Committee
Responsibility
Quality
&
Consistency
Retention
&
Archiving
Security
&
Privacy
Policies/Standards/Compliance
Data Governance
Framework
DATA
University Data
Data Steward
Committee
Responsibly
Quality
&
Consistency
Retention
&
Archiving
???
Security
&
Privacy
Policies/Standards/Compliance