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Up methodist.edu | 910.630.7000
facebook.com/MethodistUniversity
5400 Ramsey Street, Fayetteville, N.C. 28311
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Step 1 – Go to
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Scroll down until you see “Upcoming Events” and click on “View More.”
Step 2 – Click on “Submit an Event.” R-123
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Up Step 3 – A new tab will open and you will be on the Methodist University event submission page.
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Step 4 – Fill in the “Event Information” data. u
Data entered here will be displayed to the public.
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Please write an accurate and thoughtful event description. (Answer the who, what, when, and why questions).
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A selection in event categorization is not required, but is extremely helpful.
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If you choose to upload an image, you must enter data in the “Image Alt Text” field.
Step 5 – Fill in the “Submitter Information” data.
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Step 6 (Optional) – If the point of contact for the event is someone else, please provide their
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Step 7 – Click “Add Info.” This is essential.
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PLEASE read the following steps carefully. This is a critical point in this process.
You will pick ONE of the following FOUR options.
Step 8.1
– Used when you know the date/time of the event AND the event only occurs once.
Example: a reception following a previously scheduled awards ceremony.
Process: Enter a start date, end date, and the times of the event. Select “Choose Schedule.”
Step 8.2
– Used when you know the date/time of the event AND the event repeats regularly.
Example: a lecture series that happens every Monday at 7 p.m.
Process: Enter a start date, end date, and the times of the event. Then enter the repeat schedule/pattern date. Select “Choose Schedule.”
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IMPORTANT : The “End Date” field refers to the first occurrence. The “End On” field refers to the date of the last occurrence. R-121
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Step 8.3 – Used when you know the date/time of the event AND the event repeats irregularly.
Example: a lecture series that occurs sporadically throughout the entire semester.
Process: Enter a start date, end date, and the times of the event. Click add.
Continue this process for each event in the series. Finally, select “Choose Schedule.”
Step 8.4
– Used when you are flexible on the date and time AND the event occurs only once.
Example: a guest speaker that can occur anytime during a specific week.
Process: Select potential building(s) and the date or date range for the event.
Click “Look Up Availability” and select a room for your event.
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Click the check box beside the room that fits your needs and click “Select Room(s).”
Enter values in the start and end time boxes or select “All Day.” Then click “Select Times.”
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Finally, select “Choose Room and Schedule.”
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PLEASE NOTE: If you followed Step 8.1, 8.2, or 8.3, please continue with Step 9.
If you used Step 8.4, please jump to Step 10.
PLEASE read the following steps carefully. You will pick ONE of the following THREE options.
Step 9.1
– Used when you need a specific room.
Example: a guest speaker needs a 200-seat auditorium with a projector.
Process: Press the “+” button beside Main Campus, the “+” button beside the facility you are interested in, and then check the box for the room you are interested in reserving.
Then select “Look Up Availability.”
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Note: If you are taken to a page that lists other rooms, rather than the page listed below, the room you are requesting is NOT available.
Select the check box beside the room and enter setup and teardown time, if needed. Then select “Choose Rooms.”
Example of usage for setup and teardown time: you need the Alumni Dining Room starting at 3:00 p.m.
to begin preparing for a banquet, but would like the calendar to show the event starting at 7:00 p.m.
, enter “4 Hours” in the setup time box.
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Review the information and, if correct, select “Confirm Room Selection.”
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Step 9.2
– Used when you need more than one room, or different rooms on different days.
Example: a student club needs to meet in a classroom on Monday and Wednesday, but a lab on Tuesday and Thursday.
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Process: Press the “+” button beside Main Campus, the “+” button beside the facility you are interested in, and then check the box for the room you are interested in reserving. Then select “Look Up Availability.”
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Select the check box beside the room and enter setup and teardown time, if needed. Then select “Choose Rooms.”
Example of usage for setup and teardown time: you need the Alumni Dining Room starting at 3:00 p.m. to begin preparing for a banquet, but would like the calendar to show the event starting at 7:00 p.m., you would enter “4 Hours” in the setup time box.
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Note: If you need to add additional rooms to the reservation, select “Add Room To All.”
If you need to add additional rooms to one occurrence, select “Add Room” under the appropriate date.
After the room information listed for each occurrence is correct, select “Confirm Room Selection.”
If this process was completed correctly, the requested room will now show up under room information.
You would enter “4 Hours” in the setup time box.
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Step 9.3
– If you do not need a room for your event R-121
Example: you would like to publicize an event that does not require a facility reservation.
Process: select “I don’t need a room for my event.”
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Step 10
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– Enter resource information, if required. If not, skip to step 11.
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Tables, chairs, audio/visual equipment, reserved parking, etc. can all be reserved from this section.
Process: select “I need a Resource for my event” if required.
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Select the appropriate category from the list.
Example: if chairs are needed, enter the required number, then select “ADD.” Select “ADD” only ONCE.
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Example: if tables are required, enter the needed quantity, then select “ADD.” Select “ADD” only ONCE.
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Example: if a microphone is required, enter the needed quantity, then select “ADD.” Select “ADD” only ONCE.
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Step 10.1
– Finally, once all resources are entered, select “Choose Resource(s.)” ONLY SELECT THIS ONCE.
Step 11 – Enter “Event Sponsor,” “Audience,” and “Event Type” information.
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Step 12 (optional) – Enter any notes for the event approver.
Step 13 – Finally, select “Submit Request.”
For further questions, please contact:
Chris Carter
Director of the Campus Calendar and External Events
910.630.7062
universityevents@methodist.edu