ADJUNCT FACULTY
HANDBOOK
Revised March 2016
Table of Contents
Vice President’s Message
About PDCCC
Introduction to PDCCC
PDCCC’s Vision, Mission, and Values
Accreditation
Equal Opportunity/Non-Discrimination Policy
Academic Freedom and Responsibility
Programs
College Programs Overview
Instructional Policies and Procedures
Instructional Responsibilities
Privacy of Students and FERPA
Course Outlines
Class Rosters
Course Length
Academic Load for Students
Moving or Cancelling Classes
Class Records
Academic Honesty
Classroom Control
Accommodations for Students with Disabilities
Grading
Granting “Incomplete” Grade
SAILS: Early Alert for Academically At-Risk Students
Faculty Initiated Withdrawals
Final Examinations
Grade Roster and Final Grade Reporting
Field Trips and Student Transportation
Faculty Resources
Blackboard
Library Learning Commons
Copies
Equipment
Information Literacy Instruction
Facilities Use
Instructional Materials Requests
Mailboxes
Textbook Selection and Desk Copies
Professional Development
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Student Resources
Student Development and Support Services
Admissions and Records
Advising and Counseling
Bookstore
Career Development
Disability Services
Financial Aid and Scholarships
High School Career Coaches
New Student Orientation
Placement Testing and Testing Services
Student Activities
Student Support Services (SSS) Programs
Success Coaches
Veterans Services
Safety and Emergencies
Children on Campus
Safety and Security
Emergency Procedures and Resources
Inclement Weather
Personnel Policies and Procedures
Definition of Adjunct Faculty
Adjunct Faculty Qualifications
Assignment of Workload
Multiple Meetings per Week
Partial Pay Policy for Adjunct Faculty
Contracts
Payroll
Adjunct Faculty Duties and Responsibilities
Orientation, Professional Development, and Related Resources
Course Outlines
Full-time/Adjunct Faculty Interactions
Supervision and Evaluation
Other Policies
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Colleagues,
This handbook includes important information about the college, faculty responsibilities, and
policies and procedures pertaining to your faculty role. Rather than repeating other easilyaccessed information here, this handbook also references several other documents with which
you should be familiar, including the PDCCC College Catalog and Student Handbook, Academic
Calendar, Policy 505 Adjunct Faculty, and Policy 515 Course Outlines. The catalog is available
online. PDCCC’s policies are contained in the “Policies” folder on the Common drive.
New to the handbook is a section on Student Development and Support Services summarizing
the many services and resources available to our students. I encourage you to be familiar with
these and direct your students to those services and resources that can help them succeed.
This handbook is a dynamic document and will remain a work-in-progress, to be revised as
needed to ensure that the information is current and accurate. I welcome your suggestions for
improving this document.
Thank you for all you do every day for our students and our college!
Sincerely,
Tara L. Atkins-Brady
Vice President, Academic and Student Development
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Introduction to PDCCC
In order to provide educational opportunities beyond high school to all citizens of the
Commonwealth, the 1966 Virginia General Assembly created the Virginia Community College
System. The System’s Master Plan divides the Commonwealth into twenty-three regions with a
community college to serve each region. In areas that are geographically isolated or heavily
populated, more than one campus may exist. Region 21 which serves the Franklin-Suffolk area
was organized by the Local Board on January 7, 1970, with Roger Drake elected as the first
chairman. Dr. Perry Adams became the first President on July 1, 1970, followed by Dr. Johnnie E.
Merritt, Dr. Michael B. McCall, Dr. Edwin L. Barnes, Dr. Jerome J. Friga, Dr. Douglas W. Boyce,
and Dr. Paul Conco. Dr. William Aiken assumed the interim presidency in April 2015.
Paul D. Camp Community College is a two-year comprehensive community college serving the
residents of the cities of Franklin and Suffolk and the counties of Isle of Wight and Southampton.
On April 1, 1970, it was officially named for Paul D. Camp, a local industrialist and community
leader whose family donated the land on which the Franklin Campus is located. The College is
one of twenty-three (23) state supported institutions in the Virginia Community College System
(VCCS).
The College is operated under policies established by the State Board for Community Colleges
and the Paul D. Camp Community College Board. The institution is financed primarily with state
funds, supplemented by student tuition and federal, state, and local grants. With service and
academic excellence its primary aims, the College offers a variety of programs and services to
meet the diverse needs of the community. Its two-year college transfer programs in arts and
sciences and in certain pre-professional areas lead to associate degrees consisting of courses
generally acceptable for transfer to four-year institutions. Its occupational and technical
programs lead to career studies certificates, certificates, or associate of applied science degrees
and are designed to prepare individuals for certain business or technical professions.
The College is operated on a year-round basis using the semester system, with classes in the fall
and spring semesters and summer session. Classes are scheduled from 8:00 a.m. through 11:00
p.m. The availability of classes in the evening and weekends, and online, allows students who
work to coordinate college activities with employment.
The College is comprised of two campuses, one in Franklin and one in Suffolk, and a Center in
Smithfield. Located just west of the booming Tidewater area of Southeastern Virginia, the
College serves population centers that vary from the attractive and easygoing Franklin, to the
rapidly developing city of Suffolk, to the turn-of-the-century charm of historic Isle of Wight and
Southampton counties.
The College’s Franklin campus opened its doors in the fall of 1971. The College began offering
classes in Suffolk in 1979 and, in January 1995, it opened the Oliver K. Hobbs Campus, named for
the local inventor and industrialist who donated the land for the campus. The PDCCC Center at
Smithfield was opened in the fall of 1993.
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PDCCC’s Vision, Mission, and Values
Vision
Paul D. Camp Community College will be our region’s first choice for high-quality
transfer and technical programs, workforce services and training, postsecondary
education and community partnerships.
Mission
Paul D. Camp Community College provides diverse learning opportunities to
enhance the quality of life for students and the community.
The College operationalizes this mission by providing…
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Core Values
Access to higher education for students and promotes their success and
goal attainment.
Curricula in university parallel programs that facilitate transfer to senior
institutions.
Career and technical programs that are responsive to the needs of students
and employers.
A developmental studies program to help students meet college-level
learning expectations.
Workforce training, services and life-long learning opportunities.
Students with the skills and values needed to function effectively in their
world.
Support for partnerships for the development, growth and renewal of the
service region.
Adequate personnel, financial resources, facilities and technology to
support its programs and services.
Emergency preparedness planning, training and promotion.
PDCCC is committed to…
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The Value of Each Individual – Each person is important. We appreciate the
diversity of our student body and college employees. We seek to
understand and respect one another.
The Development of Talent – Faculty, staff and students bring knowledge,
skills and abilities to the institution. We encourage them to develop their
full potential in order to live responsible and productive lives.
Teamwork and Community – We accomplish more by working together.
Collaboration is an organizational priority for faculty and staff and a learning
expectation for students.
Access and Service – We serve students and each other by working to
remove obstacles that threaten success. We challenge students to do the
same in their communities.
Standards of Excellence – We expect each student and college employee to
achieve the standards of quality identified for their academic plan or
administrative unit.
Innovation and Risk-taking – We encourage each other to try new ways to
address challenges and fulfill the college’s mission.
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Accountability and Improvement – We expect individual students and
college employees to fulfill their responsibilities. Meaningful evaluation of
student outcomes and other measures of institutional and individual
effectiveness are used to improve performance, programs and services.
PDCCC Accreditation
Paul D. Camp Community College is accredited by the Southern Association of Colleges and
Schools Commission on Colleges to award associate degrees. Contact the Commission on
Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097 or call 404.679.4500 for
questions about the accreditation of Paul D. Camp Community College.
SACSCOC is the only federally recognized agency that accredits PDCCC.
In addition, certain programs of the college are approved by the appropriate state agency.
PDCCC’s Nursing associate degree program (2012), Practical Nursing certificate program (2014),
and Nurse Aid career studies certificate program (2014) are approved by the Virginia Board of
Nursing. PDCCC’s Pharmacy Technician career studies certificate program is approved by the
Virginia Board of Pharmacy (2013). PDCCC’s Emergency Medical Technician Intermediate career
studies certificate program is approved by the Commonwealth of Virginia Office of Emergency
Medical Services
Equal Opportunity/Non-Discrimination Policy
It is the policy of Paul D. Camp Community College to maintain and promote equal employment
and educational opportunities without regard to race, color, sex, age, religion, disability,
national origin, marital status, political affiliation, sexual orientation, or other non-merit factors.
Inquiries concerning the affirmative action policy should be addressed to Paul D. Camp
Community College’s Affirmative Action Officer, whose office is located at the Franklin Campus
(100 North College Drive, P.O. Box 737, Franklin, VA 23851. Telephone 569-6700.)
Academic Freedom and Responsibility
To ensure the college an instructional program marked by excellence, the Virginia Community
College System supports the concept of academic freedom. In the development of knowledge,
research endeavors, and creative activities, college faculty and students must be free to
cultivate a spirit of inquiry and scholarly criticism.
Faculty members are entitled to freedom in the classroom in discussing their subjects, but
should be careful not to introduce teaching matters which have no relation to their fields.
Faculty and students must be able to examine ideas in an atmosphere of freedom and
confidence and to participate as responsible citizens in community affairs.
The System also recognizes that commitment to every freedom carries with it attendant
responsibilities. Faculty members must fulfill responsibility to society and to their profession by
manifesting academic competence, professional discretion, and good citizenship. When they
speak or write as a citizen, they will be free from institutional censorship or discipline, but their
special position in the community imposes special obligations. As professional educators, they
must remember that the public may judge their profession and their institution by their
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utterances. Hence, they should at all times be accurate, exercise appropriate restraint, show
respect for the opinions of others, and make every effort to indicate that they are not an
institutional spokesperson. (Source: VCCS Policy Manual, Section 3.5.5)
PDCCC Programs Overview
Paul D. Camp Community College is a comprehensive institution of higher education offering
programs of instruction generally extending to not more than two years beyond high school.
The College is authorized by the Commonwealth of Virginia to confer the degrees of Associate in
Applied Science and Associate in Arts and Science, certificates, and career studies certificates in
selected occupational-technical areas. The College’s program offerings include the following:
• Occupational-Technical Education. The occupational and technical education programs
are designed to meet the increasing demand for technicians, semi-professional workers,
and skilled crafters for employment in industry, business, the professions, and
government. The curricula are planned primarily to provide employees for the region
being served by the College.
• University Parallel-College Transfer Education. The university parallel-college transfer
programs include freshman and sophomore courses in the arts and sciences and preprofessional education. These curricula meet the standards necessary for transfer to
baccalaureate degree programs in four-year colleges and universities.
• General Education. The programs in general education provide the common and special
knowledge, skills, and attitudes necessary and desirable for each individual to be effective
as a person, a worker, a consumer, and a citizen.
• Continuing Adult Education. These programs are offered to enable adults in the region
to continue their learning experiences; they include both credit and noncredit courses
offered during the day and evening hours. Courses are often planned and scheduled to
provide needed learning for one or more of the following: businesses, industries,
professions, governmental agencies, and volunteer organizations.
• Special Training Programs. Special training is provided where specific employment
opportunities are available for new or expanding industry. Special training programs shall
be coordinated with Virginia’s economic expansion efforts and with the needs of
employers.
• Developmental Studies. Developmental studies are offered to prepare individuals for
admission to an occupational-technical curriculum or to a university parallel-college
transfer program. These studies are designed to assist the individual in acquiring the basic
skills and knowledge necessary to succeed in other community college programs.
• Specialized Regional Community Services The facilities and personnel of the College are
available for specialized services to provide for the cultural and educational needs of the
region served by the community college. These services include availability of facilities for
special meetings and events; noncredit programs, such as cultural events, workshops,
lectures, and conferences; and community projects designed to provide educational and
cultural opportunities for persons living in the area.
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Distance Education Opportunities at Paul D. Camp Community College (PDCCC) include
courses offered online and hybrid, as well as by compressed video. By delivering
academically sound courses and educational support services that are flexible,
responsive, and innovative, the program enables students to achieve their educational
goals. The Distance Education Program is designed for those students who wish to
independently pursue academic goals outside the traditional classroom setting or take
advantage of courses that may not be offered at the Franklin or Suffolk campuses or
PDCCC-Smithfield. Distance education (DE) courses provide the same quality and
content as traditional on-campus courses. These courses have specific qualities that
mirror direct classroom instruction, but also call for strong student commitment.
Distance education courses do not augment or replace on-campus sections. These
courses are part of the College's efforts to provide access to education throughout the
community.
Instructional Responsibilities
PDCCC faculty plays an integral role in the academic life of Paul D. Camp Community College.
Academic preparation and teaching requirements are the same for full-time and adjunct faculty.
Supervision of full time and adjunct faculty resides with the Campus Dean or other designated
personnel.
Appointments are made by Paul D. Camp Community College according to instructional needs,
and the College reserves the right to change or withdraw teaching assignments based on
enrollments and other institutional requirements.
As a faculty member, it is your duty to provide excellence and quality in teaching and to uphold
the standards established by the College.
Responsibilities of full-time faculty members are outlined in PDCCC Faculty Evaluation Plan.
Duties for all faculty, full-time and adjunct, include teaching the courses assigned, meeting with
students as necessary, and following college policies and procedures.
Excellent Teaching at Paul D. Camp Community College involves the following:
 Having thorough and current knowledge of the subject matter and the ability to convey
that information to students.
 Being patient with students and understanding their needs while, at the same time,
challenging them to work above their expectations.
 Giving thorough and clear explanations of class assignments and grading standards.
 Having an open mind when listening to students.
 Simplifying difficult material and presenting it in an interesting manner.
 Being well- prepared and organized for class presentation.
 Being willing to work with students outside of class.
 Using a variety of creative teaching techniques to accommodate student diversity.
 Having an enthusiasm for the subject matter and teaching in general.
 Presenting “real world” applications of course material to students in class.
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Privacy of Students and FERPA
It is important that all faculty understand the federal legislation, the Family Educational Rights
and Privacy Act (or FERPA). FERPA requires the confidentiality of all postsecondary educational
records regardless of student age.
Therefore, if anyone other than the student (parent, spouse, etc.) contacts you seeking
information as to the student’s attendance record, grades, or other course related information,
you must tell him or her that you cannot legally discuss that information with anyone other than
the student EVEN IF the individual is paying for the student’s tuition, room, and or board. If the
party is insistent that you release student information to them, please refer them to the Campus
Dean.
If a student tells you that he or she does not mind if you discuss course related information with
others, you must obtain this consent in writing from the student. Please keep a copy of this
waiver for yourself and provide a copy to the Campus Dean and the Office of Admissions. The
Office of Admissions can provide you with the appropriate waiver form.
Course Outlines
Policy 515 Course Outlines details the content to be included in each course outline. A course
outline is required by the College for each course offered. Course outlines are used to
determine the courses parallel to ones offered in four-year colleges or universities, and are used
in curriculum development. The Vice-President of Academic and Student Development shall
keep a current master file of course outlines for each course offered by the College. The
Program Lead/Dean shall keep a file of course outlines for course offered within their area.
Program Leads are responsible for the development of course outlines for new courses
proposed in their area of study.
Faculty must provide a course outline to each student so that they will know what is expected
from the class.
Class Rosters
Faculty can view class rosters directly in the college’s Student Information System (SIS). In
addition, faculty must enter grades in the SIS. SIS training is available for each faculty member.
For additional information, please see your campus dean.
By the first class meeting, you should have printed a copy of your class roster from SIS. Be sure
also to have a roster on the first day for students to sign in. Have students also provide their
contact information. This information will be helpful to you if you need to contact students
during the semester.
You should match the first day of class sign in sheet with your printed class roster. This will help
you to see who did not attend the first day and also help with contacting students who did not
attend the first day.
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Course Length
Each semester hour of credit given for a course is based on the "academic hour," which is 50
minutes of formalized, structured instructional time in a particular course weekly for fifteen
weeks. This is a total of 750 minutes of instruction. In addition to this instructional time,
appropriate evaluation will be required. If this evaluation is a final examination, a minimum of
50 minutes of evaluation time shall be scheduled for each course, not to exceed a total of 150
minutes per course. Any exception must have prior approval by the Vice President of Academic
and Student Development or his/her designee.
Therefore, each regular session fall and spring semester course has fifteen weeks of instruction
plus a final examination week. (See Academic Calendar). Other course sessions may be
dynamically dated but are scheduled such that instructional time is sufficient for the credit
hours assigned to the course.
Academic Load for Students
The normal academic load for students is fifteen (15) to seventeen (17) credits. The minimum
full-time load is twelve (12) credits, and the normal maximum full-time load is eighteen (18)
credits. Students wishing to carry an academic load of more than eighteen (18) credits must
have the approval of the Campus Dean or Vice President of Academic and Student
Development. Students placed on academic warning or academic probation may be required to
take less than the normal semester course load.
A large percentage of evening and off-campus students are part-time students. Their typical
credit load will vary from three (3) to nine (9) credits.
Moving or Canceling Classes
It is crucial that classes meet at regularly scheduled times and locations. If you change the class
meeting time or the location, you must notify the campus dean. Even though you might have
informed your class that you will be meeting at a different time or in a different room, one or
two students might have been absent or might have forgotten. Furthermore, if a student must
be reached for an emergency, it is important for the campus dean or director to be able to
locate him or her. In order to encourage better communication, we ask that you inform the
Campus administrative assistant of time and or location changes in advance. In the event that a
faculty member is absent from class on a short-term basis, arrangements must be made through
the campus dean for a temporary substitute.
If you know in advance that you will need to be absent from class, it is your responsibility to
notify the campus dean. You can make special assignments that the students can complete
outside of class. In either case, you must notify the campus dean. Please be aware that such
absences should be limited and that excessive class absences may result in a poor performance
evaluation and failure to be reappointed in subsequent semesters.
If you cannot meet with your class at its scheduled time because of illness or other emergency
circumstances, you must notify the campus dean as soon as possible. If no Campus
Administrative Assistant is available, call the campus dean directly. It is important that you
actually speak with someone on campus. Please do not leave a voicemail.
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Faculty should adhere to the scheduled beginning and ending times of class meetings unless
exceptional circumstances dictate otherwise. In such cases, the faculty member should notify
the campus dean as soon as possible.
If you choose to meet with your class off-campus, you must inform the campus dean or director
and complete a field trip form.
Class Records
Class attendance records must be maintained by each faculty for all students. These records
must be retained for a period of three years after completion of the semester.
Academic Honesty
The faculty of Paul D. Camp Community College recognizes that academic honesty is an integral
factor in the developing and sharing of knowledge. We support the concept of academic
honesty, practice academic honesty in our classes, and require academic honesty from our
students. Paul D. Camp Community College students are expected to maintain complete
honesty and integrity in the completion and presentation of academic assignments and
examinations. Any student found guilty of cheating, plagiarism, or other dishonorable acts in
academic work is subject to disciplinary action. Please refer to the College Catalog and Student
Handbook for specific actions to take if academic honesty is questioned.
Classroom Control
Faculty should not jeopardize the progress of a class by permitting the continued presence of
any student whose behavior in any way adversely affects the class. While the responsibility for
and the administration of classroom discipline ordinarily rest with the faculty member, the
campus dean is available to assist with disciplinary problems.
Accommodations for Students with Disabilities
The provision of services to students with documented disabilities at Paul D. Camp Community
College is based on principle of non-discrimination and accommodation in academic programs
set forth in the implementing regulations for The Americans with Disabilities Act (ADA), Section
504 of the Rehabilitation Act of 1973, and the Virginians with Disabilities Act of 1985. These
services will be provided within the basic guidelines with the understanding that students with
disabilities may require unique appropriate academic adjustments and must have their needs
assessed on a case-by-case basis.
PDCCC’s College Catalog and Student Handbook contains information on disability services for
students.
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Grading
Each faculty member is responsible for determining a grading scale to be used for each class
being taught. Certain programs (e.g. nursing) have specific grading scales applied across all
courses. The standard ten-point scale is as follows:
90-100=
80-89=
70-79=
60-69=
0-59=
A
B
C
D
F
(Excellent)
(Good)
(Fair)
(Poor)
(Failure)
The scale below is used for developmental courses.
S (= Satisfactory).The student has met the objectives of the course and is ready to
progress to the next course in the reading, writing, or mathematic sequence.
R (= Re-enroll).The student has not met the objectives of the course, but has
demonstrated sincere attempts to do so (attended class regularly, handed in
assignments regularly, etc.)The student must re-enroll in the course and repeat the
entire course in English and reading, but in mathematics, the student may begin where
he or she stopped.
U (= Unsatisfactory).The student has not met the objectives of the course and has not made a
sincere effort to meet those objectives (has not attended class or handed in assignments
regularly).The student must re-enroll in the course and repeat the entire course.
Whatever grading scale you use, your grading criteria must be clearly defined in the course
outline. Each faculty member is responsible for determining and recording final grades at the
end of each semester.
Please be aware that whether a student receives an R or a U, he or she must still repeat English
and reading in their entirety the following semester and complete the mathematics course.
Students who wish to audit a course must request permission from the campus dean before the
last day to withdraw from the course.
If a faculty member wishes to change a student’s grade after the end of the semester, he or she
must use the "Grade Change" form.
Granting Incomplete Grade
The “I” grade is to be used only for verifiable unavoidable reasons that a student is unable to
complete a course within the normal course time. To be eligible to receive an “I” grade, the
student must (1) have satisfactorily completed more than 60% of the course requirements and
attendance and (2) must request the faculty member to assign the “I” grade and indicate why it
is warranted. The faculty member has the discretion to decide whether the “I” grade will be
awarded. Since the “incomplete” extends enrollment in the course, requirements for
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satisfactory completion shall be established through consultation between the faculty member
and the student.
In assigning the “I” grade, the faculty member must complete documentation that (1) states the
reason for assigning the grade; (2) specifies the work to be completed and indicates its
percentage in relation to the total work of the course; (3) specifies the date by which the work
must be completed; and (4) identifies the default (B, C, D, F, P, R, or U) based upon course work
already completed. Completion dates may not be set beyond the last day of the subsequent
semester (to include summer term) without written approval of the Vice President of Academic
and Student Development. The student will be provided a copy of the documentation. An “I”
grade will be changed to a “W” only under documented mitigating circumstances which must be
approved by the Vice President of Academic and Student Development.
SAILS: Early Alert for Academically At-Risk Students
SAILS (Student Assistance and Intervention for Learning Success), powered by Starfish Retention
Solutions, is PDCCC’s “Early Alert” system for students at-risk of academic non-success. Faculty
receive regular prompts by email during the semester to complete a survey on their students.
Faculty are expected to respond to all requests from SAILS, and are strongly encouraged to
utilize SAILS to send “flags” and “kudos” throughout the semester.
Faculty can “flag” students for assignment concerns, attendance concerns, being in danger of
failing, low participation, low quiz/test scores, and other general concerns. Faculty can also
send “kudos” to students for outstanding academic performance and showing improvement, as
well as encouragement to keep up the good work. Counselors and advisors are alerted to flags
that require intervention and follow-up with students. Communication is made with faculty
after an intervention is in place for student success. Additional information on how to use SAILS
is provided in Blackboard.
Note, however, that flagging a student in SAILS is not the same as submitting a drop request to
the office of Admissions for student “no shows” in a class. Reporting and requesting that “no
shows” be dropped from class must be done by the class census date with a drop request sent
to the office of Admissions.
Faculty Initiated Withdrawals
When a faculty member determines that absences constitute unsatisfactory attendance, a
Faculty Withdrawal Form may be completed and submitted to the campus dean or designated
personnel. The last date of attendance must be documented. A grade of “W” will be recorded
for the first nine weeks (60% of a session). Students withdrawn after that time will receive a
grade of “F” except under mitigating circumstances, which must be documented by the faculty
member. A copy of this documentation must be placed in the student's academic file.
Final Examinations
Faculty are expected to give final examinations at the scheduled time during the examination
period (not during the last week of classes). Final exam schedules are prepared and
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disseminated by the Executive Assistant to the Vice President of Academic and Student
Development. All students are expected to take their final examinations at regularly scheduled
times. No exceptions will be made without the permission of the campus dean.
There are some courses for which formal final examinations may not be necessary.
If a formal examination is not given, the faculty member should meet the class during the
scheduled examination period for some meaningful educational activities, such as mandatory
student conferences or student presentations.
Grade Roster and Final Grade Posting
About a week before the last day of classes, you should use SIS to print a final grade roster. Use
this roster to record final grades. It is imperative that grades be submitted by the date and time
specified on the calendar distributed by the Deans. Late grades result in incomplete grade
reports to students and may delay a student’s graduation.
Final grade reports may be accessed in SIS by the student. These final grades are a part of the
student's permanent record and will be recorded on the official transcript.
Field Trips and Student Transportation
College funds cannot be used for field trips of any kind. Since such trips are at each student's
expense, no such trip can be required in a course unless this requirement is made known to all
potential enrollees at the time of registration for the course. All field trips must have the prior
approval of a campus dean.
All students participating in Paul D. Camp Community College field trips are required to sign a
Field Trip Release Form, which may be obtained from the campus administrative assistant.
Blackboard
Blackboard is the Internet based course management system used by PDCCC. Blackboard
supports flexible teaching and learning through tools that facilitate online collaborations and
communication between faculty and students. Blackboard allows students to submit
assignments and faculty to post grades and assignments, conduct discussions and virtual chats,
and administer on-line quizzes, tests and exams.
For additional information or assistance regarding Blackboard or Distance Education at PDCCC,
please contact Zak Wade (zwade@pdc.edu).
Library Learning Commons
A Library Learning Commons is located on each campus of PDCCC to serve students, faculty,
administrators, staff and members of the community. It provides library resources/services and
instructional technology services. The libraries have a thousands of print and electronic
resources. The collection also includes reference books, magazines, multimedia items, journals,
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and newspapers for research and recreational reading. The collection can be searched via an
online catalog. Electronic databases and the electronic book collection allow students to access
books and articles 24 hours a day/seven days a week. Instructions for accessing databases offcampus are on the Library homepage (www.pdc.edu/library).
The Smithfield Branch of the Isle of Wight County Library provides library services for the
students at PDCCC Smithfield. PDCCC databases can be accessed via the Internet. Students can
also request the use of PDCCC Reference and Reserve materials at the Smithfield Reference
Desk.
PDCCC students are issued a combined student ID and library card after they are officially
enrolled. This card can be used at both campus libraries.
As a member of the Virginia Community College System (VCCS) and the Virtual Library of Virginia
(VIVA), the LRC has access to many licensed databases. Using the Web page as a portal or access
point, users can find full-text articles, Web resources and links to other library sites. Patrons are
required to adhere to the PDCCC Library Computer Use Policy when using the library resources
on-campus.
Students and faculty can request articles and books not available at PDCCC via inter-library loan
services. Forms and assistance are available at each site. PDCCC students, faculty and staff also
have the option of checking out books from other college and university libraries through the VA
Tidewater Consortium. Interested persons should complete a consortium application in the
Library to receive a Consortium Card. This card gives access to the libraries of consortium
institutions.
Additional information about LLC services can be found on the web: www.pdc.edu/library
Copies
Each campus and the PDCCC Center at Smithfield has a copier that faculty can staff can use.
Please see your division administrative assistant for more information about the copiers.
Equipment
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Multimedia projectors and laptops are available for use primarily in the classroom.
Off-campus use of multimedia projectors and laptops requires the permission of the
Director of Learning Resources.
Only faculty or staff can reserve multimedia projectors and laptops.
Media & Equipment Request Forms should be forwarded to LLC staff to reserve the
equipment.
Equipment in need of repair or replacement should be reported to the LLC staff.
Information Literacy Instruction
Appointments can be made for information literacy instruction by telephone, email, in person or
by forwarding a completed Library Facilities and Information Literacy Request Form.
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Facilities Use
Library facilities can be reserved for meetings, special events, and class research by
• submitting a Library Facilities and Information Literacy Request Form,
• sending an email, or
• calling an LLC staff member.
Please reserve the facilities to prevent scheduling conflicts.
Instructional Materials Requests
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LLC staff can assist with identifying materials to support your courses.
Call, email, or visit us for assistance with identifying materials.
Supplemental materials can be put on Reserve to support courses.
It is recommended that materials be put on reserve when the entire class will be using
limited materials.
The faculty member determines the circulation policy for their Reserve Materials.
Requests for new books and media should be submitted on a Library Acquisition Form,
to assure that all information is provided for ordering, processing and distributing the
materials.
Mailboxes
Faculty members who teach on campus are assigned a mailbox on the campus. Campus
offices should be contacted for information concerning the location of the mailboxes. Those
who teach off-campus will have correspondence sent to their home address.
Textbook Selection and Desk Copies
See your campus dean or their administrative assistant for information regarding the selection
of textbooks for courses and desk copies for your use while you are teaching a course.
Professional Development
From time to time, the College sponsors activities which are designed to enhance professional
development of faculty members. You should see your campus dean as to what activities are
available to your campus and in the community. All faculty members are encouraged to attend
these professional development activities. In addition, the VCCS sponsors curriculum specific
“peer group meetings” that are very beneficial to faculty members.
Adjunct faculty employed by the college are required to attend at least one orientation session
per academic year Documentation of attendance will be included in the adjunct faculty
member’s personnel file. No adjunct faculty member employed by the College will be allowed to
teach at the College beyond one semester/session without attending an orientation program.
Any exceptions must be made by the Vice President of Academic and Student Development.
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Adjunct faculty, including dual enrollment faculty, who teach or plan to teach online or hybrid
courses must be certified to teach such courses. Appropriate certification includes completion
of TOP, IDOL, MODEL, TOTAL, Quality TM, VCCS EDU 285 or equivalent coursework or
certification in online instruction.
Additionally, all adjunct faculty members are encouraged to attend faculty in service sessions, or
other such open meetings.
Student Development and Support Services
A number of services are available to assist students from application to graduation. Additional
information about these services is available in the College Catalog and Student Handbook at
www.pdc.edu/college-catalog
Admissions and Records
The Office of Admissions and Records manages applications for admission to the College,
student academic records, transcripts of college work, and applications for graduation. Students
enrolled in classes at off-campus sites or enrolled in distance education classes may contact the
Office of Admissions and Records by phone or email for services. The Office also utilizes fax and
postal mailing for some correspondence. Information pertaining to Admissions and Records
services is also available to all students online, and includes: forms, graduation information,
instructions on how to become a student and how to register for classes, information for
international students, the online college application, the printed application, and instructions
for requesting transcripts.
Advising and Counseling
The primary purpose of academic advising is to assist students in the development of
meaningful educational plans that are compatible with their life goals. Academic advising is a
process by which a student and an advisor jointly explore curricular options and limitations
with respect to the student’s personal and academic needs, abilities, interests, and career and
life plans in order to maximize the benefit of his or her education. The process includes the
exploration of life goals, the exploration of career and educational goals, the selection of
curriculum, the selection of courses, and the scheduling of classes.
Counseling is provided to new program-seeking students. The College’s counselors place
students in a program of study and are available throughout the first semester for scheduled
and unscheduled counseling sessions. Curriculum placement is based on the scores of
placement tests, an analysis of high school and other college transcripts, and the assessment of
the students’ interests and goals. Specifically, counselors assist students by:
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Interpreting placement test scores and assisting the student in completing his or her class
schedule.
Helping students make informed decisions regarding vocational, education, and
personal/social plans.
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Providing referral services to institutional and community resources based on student
needs.
Orienting new students to the College and educational processes.
Thereafter, students are assigned a Program Advisor, typically a full-time faculty member or
dean, whose role is to assist students by helping them to plan a schedule, providing career
information, referring students to correct sources for information, and encouraging academic
endeavors. Students retain their program advisors for the duration of enrollment at PDCCC.
Students wishing to change their program advisors may discuss such a change with an
academic dean. Students are encouraged to consult their program advisor before each
registration and confer with them frequently regarding academic matters. Additional
information about the role and responsibilities of Faculty in advising can be found in the Faculty
Advising Handbook.
Bookstore
The College contracts with Barnes and Noble for bookstore services. A Barnes and Noble
Bookstore is located on each campus. They sell or rent all required textbooks, and also sell
supplies and materials and provide other merchandise based on student, faculty, and staff
needs.
Career Development
Career counseling and planning is available both on an individual and group basis to assist
persons with clarifying their values, developing effective decision-making skills, and setting
appropriate life/career goals. For students this service begins when they first register for classes.
A counselor (as described above) provides career counseling to assess the student’s interests,
values, and abilities as they relate to the programs available at Paul D. Camp Community College
and to the world of work. The service is continued throughout the student’s program of study by
the program advisor.
Disability Services
The provision of services to students with documented disabilities at Paul D. Camp Community
College is based on the principle of non-discrimination and accommodation in academic
programs set forth in the implementing regulations for The Americans with Disabilities Act (ADA),
Section 504 of the Rehabilitation Act of 1973, and the Virginians with Disabilities Act of 1985.
PDCCC is committed to achieving equal educational opportunity and participation for persons with
disabilities. No qualified person is excluded from participation in any College program or activity,
denied the benefits of any College program or activity, or otherwise subjected to discrimination
with regard to any College program, access to facilities, student programs, activities, or services.
Student Development Services administers services for students with disabilities in collaboration
with the College’s Student Support Services Program (see below), which has offices on the
Franklin and Suffolk Campuses.
Students are responsible for communicating any disability that may require College action of
reasonable accommodation. Students with disabilities requiring services may contact the Student
Support Services (SSS) Program Director, Student Support Services Counselor, or a College
Counselor. Reasonable accommodations include but are not necessarily limited to:
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Making existing facilities used by students and employees accessible and usable by an
individual with a disability;
Acquiring or modifying equipment, desks and devices;
Adjusting or modifying examinations, training or academic materials, and policies;
Modifying academic or work schedules; and
Providing other reasonable assistance as required.
The SSS Program Director, SSS Counselor and the College Counselor assess each student’s request
for accommodation and coordinate the program within the College to ensure the
appropriateness of classes and accurate processing of services. Services are provided with the
understanding that students with disabilities may require unique appropriate academic
adjustments and must have their needs assessed on a case-by-case basis. Any student with a
documented disability who believes that he/she has not been provided with the services to which
he/she is entitled, may register a complaint to the Vice President of Administration and
Technology, Coordinator for ADA Compliance.
Students dual-enrolled with PDCCC in courses taught at regional high schools are provided
appropriate accommodations through the high school, pursuant to the Individuals with Disabilities
Education Improvement Act and as specified in the College’s Dual Enrollment Contract with local
school divisions.
Students enrolled in classes at off-campus sites or enrolled in distance education classes may
contact the Student Support Services program or the Dean of Student Services by phone or
email to inquire about services.
Financial Aid and Scholarships
PDCCC desires that no qualified student be denied the privilege of attending college due to lack
of finances so therefore offers a variety of financial opportunities for students who need
financial assistance. The College has financial aid offices on both the Franklin and Suffolk
campuses.
PDCCC is approved by the United States Department of Education to participate in Title IV, HEA
programs. PDCCC disburses Federal PELL, Federal SEOG, Federal Work Study, and loans, as well
as state grants (Commonwealth Grant, VGAP Grant, PTAP Grant), a Virginia Community College
System Supplemental Grant, Veterans Educational Benefits, 37 different Scholarships, and other
assistance.
Additional information regarding financial aid opportunities, policies, and procedures is
provided in the College Catalog, Financial Aid Handbook, and on the College’s web site.
High School Career Coaches
High School Career Coaches are PDCCC employees placed in local high schools to help high
school students define their career aspirations and to explore community college and other
postsecondary programs, including apprenticeships and workforce training, that can help them
achieve their educational, career, and financial goals. The High School Career Coach Program is a
partnership between Paul D. Camp Community College and the seven public high schools in the
Cities of Suffolk and Franklin and Counties of Southampton and Isle of Wight.
Paul D. Camp Community College Adjunct Faculty Handbook
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The overarching goal of the High School Career Coaches program is to help young people to
envision their high school education as the beginning, not the completion, of their educational
journey, empower students to make informed decisions about their career and educational
plans, and prepare them for success in postsecondary education and training. Through the High
School Career Coaches program, PDCCC wants every student to leave high school with a
definitive plan and resources to pursue postsecondary education and training. Career Coaches
work with high school students to provide support, encouragement, and guidance needed to
achieve this goal.
New Student Orientation
Orientation acquaints new students with the purposes and programs of the College. The
orientation program begins weeks before registration when students may meet with a counselor
or academic advisor (as described above) at the College to discuss the student’s educational
interests, determine if additional placement tests may be needed, and plan the student’s
application for admission to a specific curriculum at the College. The student may also meet with
the program advisor in the chosen curriculum. New students are provided a comprehensive
packet of materials containing “must know” topics from campus safety and security to how to
access their student information. All new degree and certificate-seeking students – Franklin, Suffolk,
Smithfield, and online – receive welcome letters and are invited to attend orientation. Students are
welcomed by administrators, and faculty and staff talk with students about the resources and services
available to promote their success. Students also receive a New Student Handbook which emphasizes
these resources and services (e.g., Student Support Services, Advising, and Library Services) and contains
tips for success, as well as information about frequently used “college terminology,” student activities,
online services, and other “information to remember.” The Handbook and other materials are also
available to students online.
Placement Testing and Testing Services
Placement testing is an important part of the admissions process and serves students by
ensuring they are placed appropriately into English and Mathematics courses. Placement tests
are administered to prospective students in the Library Learning Commons and computer labs
on the Franklin and Suffolk Campuses and the computer lab at the PDCCC Center in Smithfield.
Counselors and academic advisors discuss placement scores with prospective students and use
scores to make informed decisions about classes for which students need to register.
PDCCC’s testing center also provides proctoring for students enrolled in distance education
courses at PDCCC (and other colleges), as some online courses require one or more proctored
assignments or exams.
Student Activities
PDCCC is committed to the ideal that total education involves more than the pursuit of a course
of study. The Student Activities program of the college compliments the academic programs of
study and enhances the overall educational experience of students through their participation in
social, cultural, intellectual, recreational, and governance activities. Through student activities,
the College seeks to provide a meaningful student life beyond classroom attendance,
particularly for those students who desire a full on-campus college experience, which will in turn
present opportunities for growth and development through social and cultural options, and
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promote student retention. Through participation in co-curricular activities, students may seek
to develop leadership skills, further focus their career and personal goals, and make lasting
friendships and important contacts for future endeavors. Students are encouraged to become
active participants in one or more activities. Development of student clubs and organizations is
the responsibility of students under the guidance of a faculty or staff member.
Student Support Services Program
The Student Support Services Program (SSS) at Paul D. Camp Community College is a federallyfunded TRIO program serving 175 students each year who meet at least one of three criteria: [1]
receiving need-based financial aid, [2] have a documented physical or learning disability, and/or
[3] are a first generation college student. Participation in the SSS Program is voluntary, and
acceptance into the program is based on criteria established by the U.S. Department of
Education. Students may refer themselves to this program or be referred by a counselor,
instructor or other staff member.
The goal of the Program is to increase the probability that students will successfully achieve
their educational goals. To equip students with necessary college survival skills, the program
offers free tutoring, academic counseling, career counseling, financial aid counseling, cultural
enrichment, and transfer counseling. The SSS staff also acts as a liaison between students and
the various college offices to ensure that students have access to all appropriate college and
community services. Workshops and events are held throughout the year on both the Franklin
and Suffolk campuses.
Success Coaches
The Virginia Community College System Chancellor’s Success Coach Program is focused on
increasing educational persistence and attainment. College Success Coaches are responsible
for working with a target population of 200 students to support and enhance their success in
college. This target population includes students who are considered underserved as a result
of meeting one or more of three criteria: race/ethnicity, Pell status, and first generation, and
who have completed 14 or fewer college credits. The College Success Coaches assist students
in the target population in developing individualized academic plans, applying for financial aid
and scholarships, identifying academic needs and linking to tutoring or other learning support
resources. They also visit student development (SDV) classes and provide follow up when risk
factors such as poor attendance or low grades are evident. The College Success Coaches
communicate with students in the target population on a regular basis and engage them
individually and/or in small groups. At PDCCC, the program is known as S.T.E.P.S (Students
Transitioning through Education Programs Successfully) and was developed by the College in
alignment with the goals and objectives of the Chancellor’s Success Coach Initiative. S.T.E.P.S
aims to increase the number of students who graduate with associate degrees; earn a career
readiness, general education, or other career certificate; or transfer to other institutions of
higher education.
Veterans Services
PDCCC seeks to provide a welcoming campus community where veteran and military students
are provided comprehensive student services and access to appropriate resources in order to
achieve their education and employment goals. Eligible veterans receive financial aid and
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veterans benefits. Additional information is available online at http://www.pdc.edu/careerresources/military-veterans/.
Children on Campus Policy
Paul D. Camp Community College has no facilities to provide care for the children of students or
visitors. Students and visitors must make their own arrangements for child care. Children may
not be left unattended on the grounds, in automobiles, the snack bar, lounge areas,
administrative offices, the registration site, or the Learning Resources Center. Children may not
be taken into classrooms or laboratories.
Safety and Security
The campus security staff are not sworn law enforcement officers and do not have arrest
authorities beyond those of a private citizen. The local police forces provide emergency services
as does the local Fire and Emergency Medical Departments. Dial 9-911 from a college telephone
or 911 from a personal device to contact local emergency services directly. The campus security
force will assist with non-life threatening and safety situations and enforce college rules of
conduct.
Campus security telephone numbers are 757-569-6721 for Franklin and Smithfield and 757-9256319 at Suffolk. A 24 hour number is also available 757-802-0325.
PDCCC has installed security cameras for the protection of the college community on all
campuses. These cameras are monitored by the Campus Security Force. Questions concerning
policies and uses should be addressed to the College Safety and Security Officer.
Campus buildings are accessible to the college community 7:00 a.m. to 10:00 p.m. Monday
through Friday and Saturdays from 7:00 a.m. to 6:00 p.m. when classes or events are scheduled.
Anyone requiring access to the facility after the times identified must arrange the access
through Campus Security.
Emergency Procedures and Resources
PDCCC’s Catalog and Student Handbook provides detailed information about emergency
actions, shelter in place, evacuation, lockdown, the locations of emergency medical supplies,
and the Emergency Notification System. Faculty should be familiar with the procedures in the
event of an emergency. In order to receive PDCCC emergency notifications to your cell phone
and/or email, sign up now at http://alert.pdc.edu .
Inclement Weather
The College will remain open during snow or inclement weather as long as possible. Therefore,
the College will be open unless specifically mentioned in radio and TV broadcasts for school
closings. In the event it becomes necessary to close, announcements will be made over local
television and radio stations. A decision to close will usually be made prior to the late news
broadcast (11:00 p.m.) and will include all sites. The College’s telephone system will have a
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message announcing the closing. However, the College reserves the right to close selected sites
without advance notice. In order to receive PDCCC emergency notifications to your cell phone
and/or email, sign up now at http://alert.pdc.edu .
Personnel Policies and Procedures
PDCCC’s policy on Adjunct Faculty Hiring, Workload, Compensation, and Supervision (Policy
505) can be found in the Policies folder on the common drive. A summary of the policy is
provided below.
Definition of Adjunct Faculty
Adjunct faculty are those individuals who teach less than a normal faculty load or teach less than
a full session on a semester by semester or summer term basis.
For the purposes of calculation of faculty productivity and workload, and ongoing analysis of the
adequacy of the number of full time faculty to perform the work of the College, PDCCC
distinguishes between adjunct faculty hired, contracted, and compensated by the College and
those qualified faculty employed by regional high schools who teach PDCCC’s classes for the
College’s Dual Enrollment Program. The latter do not receive contracts and are not considered
College employees, however they are commonly referred to as Adjuncts and [1] must possess
the minimum education and experience required to teach (see qualifications), [2] are expected
to provide quality college-level instruction related to the student learning outcomes specified by
the College, and [3] shall receive orientation, supervision, access to instructional resources and
professional development, and evaluation comparable to that provided to all other Adjunct
Faculty.
Adjunct Faculty Qualifications
The SACSCOC Comprehensive Standards require that adjunct instructors possess the same
academic credentials as required of full-time faculty members teaching the same course and/or
discipline area. The VCCS-29, “Normal Minimum Criteria for Each Faculty Rank,” lists faculty
qualifications. All teaching faculty (full-time and adjunct) contracted by Paul D. Camp
Community College will meet SACSCOC guidelines for faculty qualifications and VCCS minimum
requirements, per VCCS Policy 3.2.2 Qualifications for Adjunct Faculty which states: Adjunct
Faculty must meet the qualifications as stated on the “Normal Minimum Criteria for Each
Faculty Rank,” VCCS 29 chart and narrative. The academic rank is determined by academic
preparation, previous teaching experience and/or related occupational experience. Academic
rank determines the range for compensation decisions. Though high school teachers providing
instruction for dual enrollment courses are not employees of the College, are not paid by the
College, and do not receive contracts from the College, they must meet the specified
qualifications for teaching in their assigned course and/or discipline.
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Assignment of Workload
The total workload includes credit hours taught at all VCCS colleges. Adjunct faculty workload is
governed by the equivalent workload credit hour limits established in the Virginia Manpower
Control Program, Section 4 - 7.0.1 of the Code of Virginia.
Any individual hired to teach courses in an adjunct capacity who is not already employed full
time by a VCCS institution or local school (in the case of dual enrollment instructors), may only
teach a total of 12 workload credits in Fall and Spring semesters and 8 workload credits in the
summer term, as specified in the July 2014 Chancellor’s ACA Directive and FAQs Regarding the
Chancellor’s ACA Directive. Workload credits cannot be “borrowed” from one term to the next
(i.e., an individual cannot teach 13 workload credits in the Fall, 11 in the Spring). There are no
exceptions to the Chancellor’s directive. Further, per the FAQs referenced above, any part-time
employee who is teaching and also employed as a wage employee or is receiving any other
compensation (e.g., stipend) from a VCCS institution cannot exceed 29 work hours per week, or
1450 hours over the course of the year from May 1 to April 30. Faculty, hiring managers and
supervisors must consult the “multiple position workload” tables included in Policy 505 to
ensure that total workload does not exceed these limits. All adjunct faculty must disclose any
other employment with any VCCS institution and must affirm their compliance with the
workload policies upon initial hire and with each contract they sign thereafter.
Lecture and Laboratory Courses
Per VCCS Policy 3.8.7, in order to provide adjunct faculty members who teach lecture and
laboratory courses with appropriate compensation, the following procedure for determining the
work load credits for pay purposes is utilized. Work Load Credits = Lecture Hours plus 1/2
Laboratory Hours. (Example: DRF 126 (3 credits) had 2 lecture hours and 3 laboratory hours.
Work load credits for pay purposes would be 2 + 1/2 (3) = 3.5 work load credits.)
Multiple Meetings Per Week
In accordance with VCCS Policy 3.8.7, if any course requires the presence of an adjunct faculty
member more than one day per week, the college may give a travel allowance. Prior to
Summer 2016, adjunct faculty received up to, and not to exceed, .5 credit per semester travel
allowance if they taught one or more face to face classes that met more than one time per
week.
Effective Summer 2016, PDCCC adjunct faculty members will receive up to and not to exceed
$300 per semester travel allowance if they are teaching one or more face-to-face classes that
meet more than one time per week. This pay is:
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$300 for a 16 week class
$150 for an 8 week class
$100 for a five week class.
Travel pay for any other dynamically dated session will be calculated at (300/16) x
number of weeks
Travel pay may only be applied to one class per session per semester.
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Online and hybrid classes are not eligible for travel pay. Exceptions must have prior approval in
writing from the Vice-President of Academic and Student Development and the Vice-President
of Administration and Technology. The travel allowance is not counted in the hours an adjunct
faculty member may teach in a given semester.
Full time classified staff and administrative and professional faculty who also teach and are
compensated as adjunct faculty are only eligible for a travel allowance if the class meeting times
fall outside of their regularly assigned work hours (8:30 – 4:30) resulting in multiple trips to and
from campus on multiple days of the week (e.g., an evening class that meets two days per week
or a Friday/Saturday class). Further, in accordance with VCCS policy, full-time classified staff and
administrative and professional faculty who teach during regularly scheduled work hours, not as
part of their regular full-time responsibilities, must take leave or must adjust their work hours
and have that adjustment approved by their supervisor.
Partial Pay Policy for Adjunct Faculty
An adjunct faculty member receives full pay for any course which has or exceeds the required
minimum number of paid enrollees for credit based on 75% of the SCHEV discipline funding
ratio applicable to the course.
Funding Ratio (based on discipline)
1:22 (Transfer)
1:16 (Public Service, Bus Tech, studio-based Fine Arts)
1:15 (Developmental Studies)
1:12 (Engineering Tech)
1:10 (Allied Health)
Minimum Enrollment – 75%
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12
12
9
8
Should an adjunct faculty member elect to teach any course with fewer than the required
minimum number of credit students, the adjunct faculty member will receive pay in the
proportion of credit headcount to required minimum. (e.g., in a 1:22 discipline – 14 credit
students = 14/17 of regular pay). Exceptions are made only with the authorization of the VicePresident of Academic and Student Development and the Vice-President of Administration and
Technology.
The number of students marked “paid” on the class roster at the time of the first class meeting
determines the minimum amount of pay of each adjunct instructor. The Academic Dean or their
designee will have the faculty member sign the appropriate form, included with the contract
(see Contracts, below), accepting the agreed amount with the understanding that the pay will
be adjusted upward if more students enroll before the Drop/Add period in the academic
calendar ends.
Once agreed upon, the adjunct faculty member’s pay will not be reduced (ie. if students
withdraw after the first class).
For Adjunct faculty members teaching more than one class in the same division during a single
semester or term, PDCCC may use the average enrollment of all courses taught by a faculty
member in that division to determine the most beneficial partial pay equation for each adjunct
instructor. Enrollment can be averaged when classes are offered for equal credit or, in the case
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of differing credits, PDCCC may “borrow” students from the higher-credit course to increase the
number of students in the lower-credit course for the benefit of the faculty member.
Example for an adjunct teaching two ENG courses
English 111
28 Students
English 111
14 Students
Total Enrollment
42 Students
Average 21 Students
Full pay for both classes
Prior to Fall 2014, adjunct faculty teaching at the Smithfield Center were compensated on a
“plus two” basis, i.e., compensated based on actual enrollment plus two students. Effective Fall
2014, adjunct faculty teaching at the Smithfield Center were compensated on a “plus one” basis.
Effective Fall 2015 and thereafter, adjunct faculty teaching at the Smithfield Center will be
compensated based only on actual enrollment. Any exceptions must be approved by the Vice
President of Academic and Student Development and the Vice President of Administration and
Technology.
Compensation for Clinicals in Nursing
Effective summer 2016, nursing clinical pay is based on a flat rate for the Nurse Aide, Practical
Nursing, and Associate Degree programs. The rate of pay is based on the amount of
responsibility the instructor assumes with each program, while in the clinical setting.
Dual Enrollment
Dual enrollment: must have minimum of 9 students in class for full pay for PDCCC Adjunct
Faculty. Exceptions must have prior approval in writing from the Vice-President of Academic and
Student Development and the Vice-President of Administration and Technology.
Contracts
Contracts for all adjunct faculty members will be submitted by the Academic Deans to the Vice
President of Academic and Student Development for signature at the beginning of the term. All
contracts will be reviewed and approved by the supervising Dean and the Vice President of
Academic and Student Development before being issued to the adjunct faculty for signature.
Adjuncts employed and paid by the college must sign a contract, and will not continue to meet a
class unless he/she has signed a contract. Contracts will be finalized in time for first payroll, in
accordance with dates provided by Human Resources. Exceptions must be approved by the
Vice President of Academic and Student Development. The adjunct faculty contract contains no
guarantee of continued employment. (VCCS Policy Manual 3.0.8).
With the exception of dual enrollment instructors employed by local school divisions, teaching
at Paul D. Camp Community College is a contractual responsibility, with faculty members serving
as agents of the College during the hours and duration of their teaching assignments. Therefore,
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all who represent the College must be under contract while performing college duties and
responsibilities.
Adjunct faculty hired by the college to teach dual enrollment classes will do so according to the
high school calendar and schedule. Exceptions must be agreed to by the high school principal
and approved by the appropriate Academic Dean and the Vice President for Academic and
Student Development.
Payroll
Each adjunct faculty member will be paid by direct deposit, and all contractual instructional
responsibilities must be completed by the established deadlines. PDCCC adjunct faculty
members teach courses on variety of time frames. Some courses are a full 16 weeks long while
others are finished in 5 or 8 week sessions, or a weekend. Adjunct faculty teaching dynamically
dated courses will receive pay in the pay period following the end date for the dynamically
dated class, not at the end of the semester. Pay may be advanced if the class ends within 3 days
of the payroll due date.
Adjunct Faculty Pay Dates
Fall Semester
Summer Session
Spring Semester
September, October, November, December
June, July, August
February, March, April, May
Once these responsibilities have been fulfilled, the Dean may provide adjunct faculty with
teaching assignments for the subsequent semester as needed.
Adjunct Faculty Duties and Responsibilities (see also Instructional Policies and Procedures)
Adjunct instructors’ main responsibility is to teach courses in accordance with VCCS course
requirements and, as applicable, Paul D. Camp Community College course outlines. Associated
with that responsibility are requirements to properly prepare for each course assignment, meet
classes at scheduled times and conduct the class for the full duration of the scheduled class
hours and weeks, make arrangements to be available to students to offer assistance and
consultation, provide appropriate evaluations of student progress and accomplishments
(including use of SAILS, PDCCC’s ‘early alert’ system), and follow all appropriate College policies
and procedures.
Each adjunct instructor will follow established course outlines and prepare course outlines when
none exist. The course outlines are to be distributed to students at the first meeting of the class.
Each adjunct instructor employed by PDCCC will maintain a presence on Blackboard, which
includes, at a minimum posting the syllabus and use of Blackboard for announcements.
Classes must be taught at the times that they are scheduled and must be conducted for the full
hours that they are scheduled. No class times or dates should be changed without the approval
of the Academic Dean. Faculty will utilize the appropriate academic calendar dates, adjunct
checklist, and follow the college attendance plan.
There shall be no absences from class without approval of the Academic Dean. No substitute
teachers can be assigned to teach a class without the approval of the Academic Dean.
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Orientation, Professional Development, and Related Resources
The Academic Deans will provide an orientation for adjunct faculty prior to the beginning of
each Fall and Spring semester and Summer term.
Adjunct faculty employed by the college are required to attend at least one orientation session
per academic year Documentation of attendance will be included in the adjunct faculty
member’s personnel file. No adjunct faculty member employed by the College will be allowed to
teach at the College beyond one semester/session without attending an orientation program.
Any exceptions must be made by the Vice President of Academic and Student Development.
Adjunct faculty, including dual enrollment faculty, who teach or plan to teach online or hybrid
courses must be certified to teach such courses. Appropriate certification includes completion
of TOP, IDOL, MODEL, TOTAL, Quality TM, VCCS EDU 285 or equivalent coursework or
certification in online instruction.
Additionally, all adjunct faculty members are encouraged to attend faculty in service sessions, or
other such open meetings.
Adjunct faculty members employed by the College may be eligible for any grant or VCCS funding
so designated and are invited to attend any College activity, committee meeting, or special
event appropriate to their role or area of expertise. They may attend state or VCCS meetings
where appropriate and funding is available.
Dual Enrollment Instructors employed by public or private high schools will be invited and may
attend any College-sponsored professional development activity appropriate to their role or
area of expertise.
Course Outlines
PDCCC course outlines and syllabus template will be provided by the Academic Deans to adjunct
faculty for the courses to which they are assigned at least one week before the start of classes.
Adjunct faculty are expected to follow the course outline and include all required elements in
their syllabus. Where applicable, adjunct faculty will also administer course-specific
assessments as identified by the College.
Full-time/Adjunct Faculty Interaction
Full-time faculty members, especially those who are the sole instructors in a program or
discipline, may be assigned by their Dean to assist adjunct instructors. The assignment may
involve interviewing, orienting, and providing course outlines, textbooks, and other instructional
materials. Full-time faculty members may also be assigned to serve as a mentor to adjunct
instructors and be a communications and instructional link between them and the College.
Supervision and Evaluation
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The fact that most adjunct faculty members teach during evening hours and/or at off-campus
locations makes it essential that they have appropriate contact with full-time college personnel
and that there be an appropriate level of communication and supervision.
Each Academic Dean has direct responsibility for the supervision and management of the
adjunct instructors employed by the College who teach in the disciplines and programs assigned
to them, regardless of teaching location or mode of instruction. The Academic Dean’s
responsibilities include interviewing applicants, preparing the documentation that accompanies
hiring recommendations, assigning full-time faculty members to work with adjunct instructors
(as appropriate), conducting evaluation that ensures all contractual duties and responsibilities
are accomplished, and provides feedback for continuous improvement of instruction.
Responsibilities of dual enrollment instructors employed by school divisions our outlined in Dual
Enrollment Agreements.
Evaluation of adjunct faculty is required and will be conducted by the Academic Deans.
Evaluation includes student evaluation of instruction and, at the discretion of the Dean,
classroom observation.
Other Policies
Other important PDCCC policies pertaining to intellectual property, alcohol and drugs, smoking,
computer ethics and use, and sexual misconduct are located in the College Catalog and Student
Handbook. Faculty are required to complete annual information security training.
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