Recruitment Authorization Form (RAF) and Plan for Faculty
Human Resource Services
SECTION 1: POSITION INFORMATION
Position No.:
Position Title:
Hiring Department:
Direct Supervisor:
New Position
Replacement
For (vice):
Terminated on:
FTE:
Compensation*: Annual $
Academic Year (10 mo)
Fiscal Year (12 Mo)
Other: From:
To:
Position Type
Faculty
Tenurable
Non-Tenurable
Adjunct
Visiting Professor
SECTION 2: FUNDING INFORMATION
Sufficient funding on position line?
Is position grant-funded?
Yes
Yes
No If not, identify method of funding:
No
Planned Labor Distribution:
INDEX:
ACCOUNT:
FTE:
EXPLANATION:
Background Check Index (Required):
Funding code to be used to charge for background check:
Advertising Index:
Funding code to be used to charge for advertising:
SECTION 3: CONTACT INFORMATION
Person(s) responsible for final selection:
Search Contact name:
Phone:
E-mail:
SECTION 4: APPROVAL FOR RECRUITMENT
Department Chair (if applicable) ___________________________________________ Date: ____________
Dean/Director/Designee ___________________________________________ Date: ____________
Provost _________________________________________________ Date: ____________
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Recruitment Authorization Form (RAF) and Plan for Faculty
Human Resource Services
SECTION 5: APPLICATION MATERIALS FOR “HOW TO APPLY SECTION”
Standard Materials:
Letter of Interest/Cover Letter
CV/Resume
Three (3) Professional References
Optional Additional Materials:
Transcripts
Teaching Evaluations
Teaching Philosophy
Statement of Research
____(#) of Confidential Letters of Recommendation
o If requiring letters of recommendation, department must be responsible for receiving
and tracking.
 Please provide instructions and department contact information for candidates to
submit letters on job announcement.
o The Recruitment Office recommends if requesting letters of recommendation, only
request letters from interview candidates rather than all candidates initially.
Other Materials (please list/describe on job announcement)
SECTION 6: RECRUITMENT SOURCES
 Please list source name and website, if applicable.
 If you need the Recruitment Office to obtain a proof and quote, please indicate next to source
name that a quote is needed.
 Hiring Foreign Nations may have specific advertising requirements. Please consult with the HRS
Recruitment Office in advance to discuss sourcing and timelines for advertising.
 We encourage you to also send the posting once live on website to colleagues, professional
contacts, posts to departmental social media accounts such as Facebook, Twitter, etc. All external
ads you post should direct candidates back to the UM Jobs website to apply, and include the
phrase “ADA/EOE/AA/Veteran's Preference Employer.”
Websites:
Listservs:
Professional Organizations:
Print Publications:
Conferences:
Other:
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Recruitment Authorization Form (RAF) and Plan for Faculty
Human Resource Services
Standard Sources facilitated by the Recruitment Team (no action needed by search
contact/committee)
 UM Jobs Page
 HigherEdJobs.com
 Historically Black Colleges and Universities (HCBU)
 Tribal Colleges
Recruitment Team may also post on:
 UM LinkedIn Company Page
 UM Jobs Facebook Page
SECTION 7: MEMBERS OF THE SEARCH COMMITTEE1:
(Please Specify Chair and Student Representatives and list other members’ titles and department)
Per the UFA CBA, “search committees, in academic units, shall consist of at least one (1) student member unless
the committee is larger than five (5), in which case there must be at least two (2) students” and “search committees
for campus administrative positions shall consist of at least two (2) [student] members” (Collective Bargaining
Agreement between University of Montana University Faculty Association and Montana University System (2013),
p.86-87).
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