SUFAC Meeting 4/11/11 Members Present: Laura Lauderdale Reece Rykal Carly Cappozzo Katie Johnson Katie Pointer Hoang Vo Madisson Heinze Bonnie Jo Bratina Larry Ringgenberg Not Present: Derek Nelson Tiep Nguyen John Palmer Meeting called to order 5:33 pm I. Theater Carryover Agreement Renewal Presentation by Theater Reps Currently we have an agreement with the Theater department: they can keep their carryover every year and they may not apply for one-shots. This was approved on a three year basis and was renewed. This allows them to run like a real theater production. They can plan well in advance for their shows and they can base the repertoire on their students year to year and estimates about community interest. Keeping their carryover also allows them to put on shows based on what their students will gain from it rather than based on the shows that will make the most money. Theater would like to renew this agreement for another 5 years or possibly indefinitely. They project that the benefits of this agreement will continue indefinitely for them and do not feel that their loss of the ability to request one-shots has compromised the way they manage their funds. With the new one-shots budget (fall one-shots and year round contingency requests) will the Theater department be able to request money from the contingency fund? o The Theater department would like the ability to request money from the contingency fund but they would not choose this ability over their carryover agreement. Without this carryover agreement the Theater department would have to have smaller casts, drop at least one production per year, change the way they sell tickets, they would not be able to put on as many musicals because they need to request the rights about 6 months in advance, etc. This would compromise the student experience and the campus community experience. The cost of living increase to the Theater budget has been adequate so far and likely will be in the future. It will probably not be feasible to continue this agreement permanently based on the fact that there is very high turn-over on SUFAC and a lot could change over time. In our by-laws it says that our ending balances policy may be superseded by an agreement that may stand no longer than 4 years and may be renewed by a majority vote of the committee. Therefore, we may approve this agreement for a maximum of 4 years. o (Cappozzo/Bratina) Motion to approve the Theater Carryover Agreement for another 4 years. MOTION PASSES 7:0:0 II. Meeting Next Week: Monday, April 18th We will meet next week to discuss with Paula and Bob the changes to the REC fitness center There will be no fee for students to use the fitness center next year and the cost will be absorbed by the REC fee. There is a proposal to increase salaries for graduate assistants which will adjust many entities’ budgets next year This will be our last meeting of the year Meeting adjourned at 6:15pm