SUFAC Meeting 11/08/10
Members Present:
Laura Lauderdale
Reece Rykal
Madisson Heinze
Carly Cappozzo
Derek Nelson
Ben Knutson
Tiep Nguyen
Hoang Vo
Brock Bennett
Bonnie Jo Bratina
Karly Wallace
Brianne Rogers
Not Present:
Bill Doering
Larry Ringgenberg
John Palmer
Meeting called to order 5:34 pm
I. Supplies and Equipment Fund Requests (One-Shots) from Student Services and Buildings
Committee
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The SSB committee ranked the requests and focused mostly on safety issues as a theme
for this round of Supplies and Equipment Fund Requests.
o 1) Portable AED for Rec Sports to use on north campus. There currently isn’t an
AED near that area and Rec Sports can get a great deal through the University
Police. The AED in the REC would take 10-15 minutes to get to north campus.
o 2) Women’s Lacrosse Goalie Pads (Chest protector, gloves and goalie pants)
because the current goalie is using old/broken men’s pads and are experiencing
minor injuries due to the pads’ conditions. This is a safety issue vital to the sport
and position. The pads are adjustable and will fit the two current goalies and
can be adjusted in the future to accommodate different sizes.
o 3) Water-ski Slalom Course Line protects the whole team and is a safety concern
because they are currently using a nylon rope and the requested line is thick
cable. The line is necessary for practice and hosted events.
o 4) 2 Men’s Lacrosse Game Goals are needed for both men’s and women’s
lacrosse. It is necessary to have approved game goals and the current ones are
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not legal so the teams can’t host a conference. They currently have 4 goals but
the women’s team is trying to gain a full time status and if they get that, they
need more goals if the men and women’s team have games on the same day. It
would also be necessary to have more goals to host a conference.
5) Women’s volleyballs are needed to host games but the SSB committee
recommends that we only fund 2 balls (half of what was requested) because the
request doesn’t relate to safety but is still a valuable request. They got 6 new
balls last year and these balls would be used only for competitions, not practice.
6) Women’s Lacrosse Sticks are needed to support new members and possible
community service teaching middle school girls about Lacrosse. It would bring
awareness to the sport. The SSB committee recommends funding 3 sticks
rather than the 5 requested because the request doesn’t relate to safety.
The SSB committee does not recommend funding Triathlon helmets or Aikido
knives because they do not deal with safety and are not necessary for
functioning. The triathlon helmets give members a competitive edge but
members already have their own helmets, this would just serve as a backup if
someone forgot their helmet or if it broke. The Aikido club may have a budget
conducive to buying knives and they currently have some.
The total amount requested is $3,694.91
II. Student Association Budget Presentation by Karly Wallace
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Asking for increase in budget of $820.34 for fiscal year 2011-12
Lowered public relations director’s pay by $300, lowered secretary’s budget by $300,
lowered all committee chair wages by $50 minus the SUFAC chair which totals to $1,210
in total cuts.
Due to the addition of the new entity, the off-campus housing resource center, to
Student Association’s budget, there was an increase of $1,332 to student help.
Fringe benefits increased by $20.34 due to additional wages
Attorney fees decreased because of the history of actual expenditures and a more
accurate estimate of what the costs will be next year.
The supplies and equipment budget increased by $676 for next year. This includes travel
which will increase by $1,132 because of increased interest in attending United Council
Events next year which were nut funded or attended this year.
o The shared governance director talked about her frustrations of not being able
to attend all of the Board of Reagents meetings due to the travel budget. It costs
$175 per meeting to take vans to the meeting and there are 10 meetings per
fiscal year. This does not account for people staying overnight.
o The Legislative issues director talked about how useful it would be to go to
different events such as United State Student Association conferences because
there are so many issues going on in the country that could be brought back to
the campus and shared.
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Two Student Association Directors also spoke about how there is a fine line
between this position and personal costs because of the tight budget situation.
If there were a higher pay for Directors, there may be more time for Directors to
spend on their job because they wouldn’t have to make time for another job.
This doesn’t mean that a higher pay would attract better Directors, it means
that by lowering the pay, the Directors would stop doing their jobs at the high
quality.
o Compared to different Wisconsin Universities, this pay is quite low. UWMilwaukee Directors get a pay upwards of $5,000 and UW-Eau Claire is around
$2,000-$2,500.
Understand the tight money situation we are in right now but there are several reasons
why there is an increase.
o 1) Student Association saved SUFAC $300 by eliminating the need for a budget
analysis position by transferring the duties to the Student Association’s Chief
Financial Officer
o 2) If there is any cut to the budget, the President of Student Association should
be allowed to determine where those cuts will occur because that is something
that the President has more insight into than this committee. The President
feels that the supplies and equipment budget would be likely cut before any
wages of Directors or student help.
The off-campus housing budget was lumped into Student Association because many of
the duties that overlap with Student Association members but if it had not been added
into the Student Association’s budget, their overall budget would have decreased
$513.66
The off-campus housing resource center cooperating with Residence Life to make
students aware of possible risks in lease signing, sub-leasing, renter’s rights and renting
tips. This center would eventually like to provide more housing listings but the first
priority is to inform students and help them to know their renter’s rights.
III. Cultural Affairs Supplies and Equipment Fund Requests
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Last year the UW-L Band sent in an audition tape and was invited to perform at the
Wisconsin State Music Association state music conference in Madison, WI. The
conference has just occurred (October 27-30, 2010).
Due to the costs of staying overnight, the Band budget may not be able to support these
travel costs and is requesting support from SUFAC to cover per diem costs per student
($45 times 12 students = $540) and the rental of a rehearsal room at the hotel ($300).
This brings the total request to $840.
They don’t plan on going next year, it was a special opportunity.
IV. Presentation by the Athletic Director and Assistant Athletic Director about the Athletics Committee
Supplies and Equipment Fund Requests
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Discussion about why it isn’t feasible to take money from the 136 accounts to fund
larger projects for the Athletics Committee
The money in the 136 account for the Athletics budget is already allocated to various
entities including Sports Information, Athletics Post Season Travel, Athletic General
Revenue, Baseball and Tennis, Bleacher Repair, WIAA State Track Meet, Team
reimbursements and Laundry Services totaling at $264,328.92. There is no extra money
in any of these line items to be spared for equipment.
The only extra money that they have is necessary to keep in case of an emergency
situation.
If the throwing cage were not to be funded by SUFAC, it would most likely be funded
through the WIAA State Track Meet account in the hopes that there would be no other
budget emergencies in this year.
An inter-loan is not an available option for the Athletics Committee to utilize for their
equipment needs.
(Heinze/Bennett) Motion for a 10 minute recess Motion Passes 10:0:0
V. Supplies and Equipment Fund Request Deliberation by SUFAC
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There are individual reserves for each sub-committee that could theoretically be used to
support these requests.
We have allocated $15,000 to supplies and equipment fund requests this year and can
take money from the reserve if we choose. The reserve is at $116,872 right now.
Cultural Affairs request for funding the UW-L Band trip to Madison. This request should
be requested of the Contingency Fund because it is travel. Rather than recommending
that they request
o (Cappozzo/Knutson) Motion to approve the request to support travel costs for
UW-L Bands at $0. Motion Passes 8:0:1
Student Services and Buildings requests – with the requests that SSB committee did not
recommend, we don’t feel should be funded.
o (Bratina/Knutson) Motion to approve the requests not recommended by the
Student Services and Buildings committee at $0. (Aikido Club and Triathlon
Team) Motion Passes 9:0:0
Women’s Lacrosse Sticks – This would be great for recruiting and community service but
at this point, there is no safety issue or extra money to spend on this. SUFAC would
rather spend the money on safety concerns for the women’s lacrosse goalie.
o (Rykal/Knutson) Motion to approve the request for women’s lacrosse sticks at
$0 Motion Passes 9:0:0
Women’s Lacrosse Goalie Chest Protector – they are using very old and inappropriate
gear for the sport.
o (Knutson/Rykal) Motion to approve the chest protector for women’s lacrosse
goalie at $29.95 Motion Passes 9:0:0
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Women’s Lacrosse pants- These can be used for several years because of the adjustable
quality of them and the current ones have missing padding which are leading to bruises
and are a safety issue.
o (Heinze/Vo) Motion to approve the women’s lacrosse pants at $34.90 Motion
Passes 8:0:1
Women’s Lacrosse Gloves – The current gloves do not fit the goalie properly and are not
safe.
o (Cappozzo/Bratina) Motion to approve the request for women’s lacrosse gloves
at $47.99 Motion Passes 8:0:1
Lacrosse game goals – They already have 2 sets of goals right now. One set is in good
shape and one is not. The goals are going to be kept under the stadium bleachers to
protect them from being rusted and ruined in the future. They can borrow goals from
other universities and in this economic state, that may be a more fiscally responsible
decision
o (Knutson/Bratina) Motion to approve the Lacrosse game goals at $0 Motion
Passes 9:0:0
Slalom Course Main Line – This could be very dangerous when the non-weighted rope
catches a boat motor and in the future could catch a skier’s ski and hurt them. Are
there any other options to fund this in a less expensive way? There is only a $1,000
budget for equipment each year within the water-ski budget but many things in the
sport relate to safety. This is a preventative measure of safety rather than something
that is a clear safety concern right now. We could fund this at half of the request but
then would they have enough money to pay for the rest of it? Then they would probably
have enough money to fund the entire request.
o (Heinze/Knutson) Motion to approve the slalom course main line at $0 Motion
Passes 8:1:0
Women’s Volleyball Game Balls – They requested 4 and SSB approved it at 2 balls
because they only really need one ball per court. These balls are required for hosting a
tournament. This is a valuable request but at this time, it isn’t a safety concern and can
wait to be funded.
o (Cappozzo/Heinze) Motion to approve the request at $0. Motion Passes 9:0:0
Portable AED for Rec Sports – This is to be used on the North Campus because there
isn’t an AED near that location. The Athletic Trainers would bring the AED to the
tournaments but they wouldn’t be there for all of the practices. This was ranked
number one by SSB committee. This is a very big safety concern. Rec sports have a nonallocable reserve of $99,000 that they could potentially use to fund this. This is a
carryover and we don’t know if it is going to be used for something. If we want them to
be funding these requests through their reserve then we need to talk to them first and
think about other groups as well.
o (Cappozzo/Vo) Motion to approve portable AED for Rec Sports at $1,265
Motion Fails 2:7:0
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o (Rykal/Bratina) Motion to approve portable AED for Rec Sports at $0
o Motion was rescinded
Is it our job to be deciding whether groups have another place to get funding from? It is
our committee’s responsibility to rank the requests based on the money on the reserve.
We are talking about one-shots and nothing else. We need to know how much money
we’re going to take out of the reserve before we decide what we’re going to fund so
that we don’t commit to funding things that we don’t have money for. The chair was
hoping that as a committee, we could figure out what we really want to spend money
on and then find a way to fund it.
o (Heinze/Knutson) Motion to fiscally set the budget for one-shots at $30,000 by
adding $15,000 from the reserve to the already allocated $15,000
o Motion rescinded – we will continue to discuss line by line through the Athletics
committee’s requests
Athletics didn’t think that their last three ranked items are a big priority at this time
o (Bratina/Heinze) Motion to approve the baseball tarps, the wrestling timer and
the treatment tables for athletic training at $0 Motion Passes 9:0:0
Tennis Bleachers – It would be terrible to lose all of the free stuff that has been offered
but this doesn’t as closely relate to safety as the first three requests. They could
however, have the free work done first and the bleachers put in later.
o (Knutson/Rykal) Motion to approve the tennis bleachers at $0 Motion Passes
9:0:0
o (Cappozzo/Bratina) Motion to approve indoor throw cage at $0 and the Starting
Blocks at $14,255.94 and the Resi-training pit at $1,332
o (Bennett/Heinze) Motion to divide the question
o Motion to approve Resi-training pit at $1,332 Motion Passes 8:1:0
o Motion to approve the starting blocks at $14,255.94 Motion Passes 7:1:1
o Motion to approve the indoor throw cage at $0 Motion Fails 1:7:1
Resi-Training Pit for Gymnastics – This is something that is a safety concern even though
the training pit will be used by people other than just the UW-L gymnastics team.
Starting Blocks – We took responsibility to provide these services to the students and
this is something that is necessary to fund. These are things that are expensive and
maybe shouldn’t in the future be funded from SUFAC but the current starting blocks are
40 years old and this is something that we won’t have to worry about for a long time.
The Athletics Committee will be funding the labor and maintenance costs so we really
are only funding part of this request.
Indoor Throw Cage – If they don’t fund the throw cage, they will fund it. Does this mean
that we should put that cost onto them and leave them with no extra money in the case
of an emergency or should be fund half of it to accommodate both of our reserves? This
is a big safety concern and the athletics committee said that if there were one thing that
they wanted, it would be the throw cage. If we fund the throw cage at a small amount,
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they will have some cushion if anything goes wrong. The Athletics committee noted to
SUFAC that they would re
o (Knutson/Bennett) Motion to fund the throw cage at $4,000 Motion Passes
7:1:1
Discussion about the Portable AED – SUFAC members have new information about the
location of North Campus and feel it is necessary to reconsider the previous motion to
fund the portable AED.
o Motion to reconsider the previous motion to fully fund the portable AED at
$1,265 Motion Passes 7:1:1
o (Knutson/Cappozzo) Motion to approve the document as a whole Motion
Passes 9:0:0
(Bennett/Nelson) Motion to adjourn Motion Passes 9:0:0 at 9:58 pm