UW-System
SUFAC Membership
Budget schedule
Green Bay
SUFAC is a standing committee of
student senate, chair and vice chair
appointed by student govt president.
Membership consist of senators, at
large members, international student
rep, multicultural student rep as voting
members. Non voting members are
members of the programming board
and student financial officers. Advisor
is appointed by Dean of Students and
has usually been the Director of
Financial Aid.
Start in late August with the
smaller departments creating their
budget needs, followed by overall
budget request, which is reviewed
by Vice-Chancellor's office. Then
presented to SUFAC in early Nov.
La Crosse
8 students: 5 senators, 3 at large
(including UWLSA CFO. 2 faculty:
appointed by Faculty Senate
Committee-On-Committees. 2
SUFAC approval in November,
Academic staff: Dean of Student Senate in December
Development & Budget Officer.
May consist of ex-officio
membership & alternate members.
Unanticipated expenses
Generally covered with either
reserve funds or by adjusting the
priorities in the annual operating
budget (e.g. delay/defer other
work to address the
unanticipated).
Carryovers/deficits
What orgs are funded/not funded
Approving non-allocable budgets
No carryovers - balances moved
to a contingency fund. For budget
deficits - have used portion of the
reserve, although they are
stopping that trend in order to
rebuild fund balance.
Those which best serve the
interests of the students. Must be
recognized student orgs, request
SUFAC has an advisory roles.
for budget status, request, and
Final decision is at Chancellor's
request developmental grant. Only
discretion.
budgeted entities are eligible for
main budget allocations, one-shots
and contingency fund.
Fund them out of the appropriate
Capital equipment is requested as
unit's budget or centrally, or both.
part of the budget process and
In some cases go to the alumni
released during the year as
board and request an allocation
finances allow.
from them for a capital expense.
Try to build up a large cash
reserve and sometimes are
encourages by the campus
administration to draw down the
cash position.
Only the Union is part of the
budget process, and the funds go
towards building-ready-for-use
expenses.
Deficits are frowned upon, try to
adjust where needed. Example,
more costly replacement for lost
ID cards, US Bank partnership
with royalties to support some of
the operations.
Health Center, Student Govt,
Athletics, Intramurals, Reeve
Union, Titan Stadium, Day Care
Center, Allocations Committee (a
separate committee that makes
Does not apply.
decisions on all student orgs
funding-they make their decisions
and prepare a compilation of all
student orgs submitted to Seg Fee
Committee).
Oshkosh
5% of the budget is approved
Contingency Fund Request can be automatically, additional
Allocations made once a per year, made anytime. Requires 1 week of carryovers approved after review.
primarily for equipment
review by SUFAC and then
Deficit is kept; no increase if deficit
approval by Student Senate
larger than both $1000 and 10% of
the budget.
Budgeting done in Sept. Each unit
has a budget that they monitor
Consists of 8 students (7 voting, 1
throughout the yr. and build new
non-voting) appointed by Student
budgets in the Fall. They adjust
Association. 2 faculty appointed
their current budgets in the Fall,
by Faculty Senate, 2 academic
project the next fiscal yr., and then Funded through Union and Food
staff appointed by Senate of
it is rolled up into an overall
Service. Have a 10 yr schedule.
Academic Staff, one committee
budget. Once it is passed through
advisor appointed by Vice
Seg Fee Committee, the VC for
Chancellor for Student Affairs (nonSA has veto power and may adjust
voting)
the budget. Budgets prepared for
the State in Jan.
Parkside
Madison
Unit managers begin working on
budgets in Nov/Dec. Budgets are
then approved by Union Council in
Jan/Feb. Then they are sent to the
Student Seg. Fee Committee.
Since the budget is 100% nonallocable, they review it and
provide advice to the Chancellor,
but they do not have the authority
to approve or disapprove it.
Funding of capital equipment
Consists of 9 students. Director
appointed by President of Student
Govt & approved by senate. 7
members are student senators
(elected by senate), remaining are
elected by student body. Student
Life Budget Analyst & Vice
Chancellor serve as advisors.
If it is a large amount, talk with
Seg Fee Committee to make them
aware. Most of the time can adjust
the budget for each Fall, and
explain variances in the current
year as the new budget is
presented.
No carryovers - balance moved to
a contingency account.
C:\Users\Hoang\Documents\Campus Residence\SA Student Association\SUFAC\Cross comparison with uw system schools.xlsx
SUFAC Membership
Platteville
Separate group from senate, it has
11 members with 2 advisors and
an administrative liaison. The 11
students are elected by student
body: 2 from each college, 2 at
large, 2 appointed by senate but
not members of senate, 1 from
grad studies.
Budget schedule
Funding of capital equipment
Unanticipated expenses
What orgs are funded/not funded
Approving non-allocable budgets
Only subsidies, certain university
services, certain off-campus
services, and recognized student
orgs may receive seg fee funding.
Must be open to all students and
recognized by the Student
Involvement & Employment Office
& the Student Govt Assoc.
Student Health Advisory
Committee provides oversight for
programs funded by the student
health fee. The University Centers
Advisory & Policy Board provides
oversight for all units involved
within the University Centers like
building projects and program
initiatives.
Steven's Point
Stout
Committee is chaired by the
Financial Affairs Director, an
appointed and paid exec position
in the Student Govt. Membership
consists of senators, VC of
Administrative Student Life
Services, Student Life Services
Account Administrators, and
Student Govt President. Have
involvement from our Asst.
Director of Student Union who
serves as budget manager, and
our Budget, Planning, and Analysis
Office.
Superior
No carryovers - funds moved to a
contingency account
Org & reserve funds transferred
July 1st. Athletics subsidy
SUFAC is the Finance Committee transferred biannually on July &
Jan 1st. All other subsidy funding
of Student Govt. 1 senator fm
is transferred quarterly on Oct,
each college, 1 at large fm each
Dec, March, & May 1st. Budget
college, 1 Res. Hall rep., 1 nontraditional, the budget assistant, & director sets schedule for requests
& revisions. Annual budget
the vice president They are
requests for the following yr
recommended by the budget
available in Oct. Requests heard
director and approved through
between 12th & 15th week of first
senate.
semester, senate passes
recommendations before they
adjourn for holiday break.
The director and vice-director of
SUFAC are appointed by Student
Senate President & approved by
senate. They are not voting
members of senate. Membership
are all elected senators appointed
by the president.
Whitewater
Carryovers/deficits
No carryovers - unless an org
requests to roll over funds, started
so that orgs would be responsible
with the money and not just spend
it to empty their accounts. If org
overspends they are audited & the
overspending is removed from
their allocation & transferred back
to unallocated.
River
Falls
UW-System
Overview of previous year's
budget in early Fall. Begin to build
the six year budget in late Fall.
Present the upcoming budget in
Feb/Mar. to the committee.
Discuss areas of concerns/issues,
major changes/reasons for
changes, year end variances,
major reallocations of funds,
increase/decrease in positions,
etc.
There is an Unanticipated Reserve
that is set aside for annually
funded orgs only. To be used for
expenses that could not have been
foreseen at annual budget time.
Requires 2/3 approval. Request
for programming can't exceed
$1,300 & travel request can't
exceed $800. 2/3 vote required to
suspend policy.
Capital purchases are outlined in
the 6 yr budget process and are
funded through seg fees, rental
fees, commissions.
Send out budget forms to orgs in
Sep., due in Oct. Administration
meetings with full committee and
budget hearings are in Oct. Senate Equipment reserve.
hearings in Nov., Assistant
Chancellor and Chancellor
approve it in early Dec.
Student government committee of
Reevaluate the current budget,
No carryovers - balance moved to Financial Affairs determines what
would also affect the reserve level. contingency fund
orgs are funded and the amount of
funding for each.
No carryovers - balances under
$100 are automatic, balance
moved to contingency fund.
Deficits are removed from the
following year's budget.
Social fraternities or sororities,
honorary, professional, or
academic, homecoming activities.
C:\Users\Hoang\Documents\Campus Residence\SA Student Association\SUFAC\Cross comparison with uw system schools.xlsx