Procedure: Faculty/Staff Tuition Waiver
Date Adopted: 10/03/80
Last Revision: 02/05/2015
References: MUS 940.13; IRC 117 (d) (1986); HRS Policies
Generally, permanent employees who work at least three-quarters (3/4) time (.75 FTE) qualify for a tuition
waiver. Faculty whose assignment is .75 FTE or greater will qualify in their second consecutive semester of
employment. Staff members must have completed the probationary employment period. The .75 FTE level
must be maintained during the entire period of enrollment for which a tuition waiver has been granted.
When an employee wishes to take a course that is offered only during regularly scheduled work hours, the
employee must obtain supervisor and Dean/Director approval. An employee must take annual leave or
approved leave without pay for all hours absent from the regular work schedule or make up the time absent
from work.
The Faculty/Staff Tuition Waiver Application must be completed and signed by the employee, the appropriate
supervisor, and the Dean/Director. The form is available on the HRS website or in the HRS office. Human
Resource Services will provide verification of an employee’s status at the beginning of each academic
semester. Employees who terminate during the academic semester in which they received a tuition waiver will
be required to reimburse the University for the value of the waiver. Such reimbursement will be withheld from
the employee's final paycheck.
This procedure applies to regular University courses only. Tuition waivers do not apply to courses offered
through the School of Extended Lifelong Learning or the University Center.
SEE APPLICATION & INSTRUCTIONS BELOW.
FACULTY/STAFF TUITION WAIVER
APPLICATION
Term________________
Year_________
Title & Dept. _______________________________
Name (print) _________________________________________
UM 790#: ______________________
Campus where you are employed: _____________________________
NOTE: You MUST also be admitted to UM and register for any coursework.
** Please read the information and instructions located on the reverse side of this application. **
Course #
Credits
Course Description
Time
Days
My status will be: (Check only one)
Undergraduate degree
Undergraduate non-degree
Post-Bachelor’s
Graduate degree
Graduate non-degree
In the event that I terminate my employment with the University of Montana prior to completion
of the course(s) for which I have been granted this Faculty/Staff tuition waiver, I hereby authorize
the University of Montana Human Resource Services Payroll dept. to withhold the value of this
tuition waiver from my final paycheck.
Employee Signature___________________________________ Date___________________
Department_________________________________________ Phone__________________
APPROVAL SIGNATURES REQUIRED:
Supervisor Signature ___________________________________Date __________________
The supervisor’s signature indicates that the employee has agreed to make up time missed from
work and has arranged a satisfactory schedule to do so with the supervisor. It also indicates that
the employee has passed his/her probationary period, if necessary.
Director/Dean Signature _______________________________ Date ___________________
****************************************************************************************
HRS Info: Employee’s FTE: ____________
Date___________
Initials ________
Financial Aid Office Info: Date: ____________ Other Aid? Yes □ No □ Initials ________
INSTRUCTIONS FOR USE OF THE FACULTY/STAFF TUITION WAIVER
Important Notes

You MUST be formally admitted to UM and register for any coursework. Merely
completing this application does not register you for course work.

If you leave employment at UM during the middle of a semester that you are
using this tuition waiver, you may be required to pay the entire amount back.
Qualifications & Eligibility
The Montana Board of Regents has authorized the University of Montana to grant tuition waivers to employees
under certain conditions. You may qualify if you meet the conditions of the Board Policy and the University of
Montana requirements, which include:

Being a permanent employee (.75 FTE or greater) during registration, tuition payment, and
throughout the period of enrollment.

Completion of any union probationary period of employment is required before filing an
application for tuition waiver or registering for courses.

Approval signatures of employee’s supervisor and Director/Dean must be on application.

NOTE: Use of this form is for regular UM courses only. Tuition waivers do not apply to
courses offered through the School of Extended Lifelong Learning (SELL) or the University Center.
What is Next?

Deliver completed application (including all approval signatures) to Human Resource Services
in Lommasson 252. If you have questions, please call 406-243-6766.

Human Resource Services will forward the application to the Financial Aid office for
processing.

Please submit the application a minimum of five working days prior to your tuition payment.
Additional Information
It is possible that any federal aid may be reduced as a result of this tuition waiver.
Revised 2/5/2015