Safari Club International/Foundation
Position Description
POSITION TITLE
Record Book Specialist
REPORTS TO
Record Book/World Hunting Award Director
POSITION ID
504
LOCATION
Tucson, AZ
JOB FAMILY
Collections/Archives/Record Book
Grade
7
Rec Min
$27,214.00
Rec Mid
$34,018.00
EFFECTIVE DATE July 2012
FLSA STATUS
Non-Exempt
Rec Max
$40,821.00
POSITION SUMMARY
The primary responsibilities of the Record Book Specialist are to manage and process Record Book entries into the
Record Book of Big Game Animal software, sell and process World Hunting Awards of SCI members, and to
represent SCI and the RB Department publically. This includes attending public events such as trade shows and
conventions. As the Record Book Specialist, becoming a SCI Master Measurer is required as part of the position.
As A Master Measurer, you duties would also include the scoring of Big Game Animals as needed for SCI members
locally and assisting the SCI Chief Master Measurer in the field scoring of Trophy Rooms for SCI members
throughout the US.
ESSENTIAL FUNCTIONS – All areas of responsibility listed below are essential to the satisfactory performance of this position
by any/all incumbents, with reasonable accommodation, if necessary. Any non-essential functions are assumed to be included in
“other related duties as assigned”.
1.
Receives all submissions for Record Book; prints and mails entry confirmation letters, prepares and batches
entries, sorts by species code, proofs, scans and forms and photos into electronic storage system, marks
potential top ten entries, and notifies members that trophy must be measured by a certified measurer, and ships
to sub-chairs.
2.
Manages all batches and reports concerning the Record Book & Record Book entries. Balances batches and
submits to accounting. Processes medallion orders. Manages all reports concerning the medallion plaque
entries including the scheduling of completion of the production of the medallions.
3.
Maintains Record Book member files and addresses. Maintains guide and location files. Maintains
correspondence file for all incomplete entries. Verifies membership, entry fees, and complete information on
form, pictures, and signatures.
4.
Handles general member correspondence and requests for information from the Record Book or World Hunting
Awards programs. Quotes prices and encourages customers to purchase awards or get involved in the Record
Book program.
5.
Assists in the Major Award Process which includes; generates reports, creates spread sheets for potential
winners, sends reports to judges, and assembles their selections into a winners list. Secures all photographs of
winners and supplies the information to the appropriate parties. Assists with World Hunting Awards calls and
data entry.
6.
Maintain certification as a Master Measurer and score Big Game Animals for members of SCI. Scoring
responsibilities include the measuring of local species taken by members as well as traveling to members’
homes to score their trophies rooms on a as needed basis.
7.
Responsible for the identification and categorizing of all species throughout the world from photographs and the
use of the Record Book Software. Identifies continents and geographical location of all species categories
recognized within SCI.
8.
Assists the Director in preparing materials for the annual convention. Plans and oversees and sets up the
Major Award Cocktail Reception including awards presentations, food and beverages, bronzes and awards.
Proofs the program and power point presentation. Manages the temp staff hired for the event. Staffs the
Record Book booth at the annual convention.
9.
Attends RBC meetings as needed. Serves as a co-liaison to the RBC as needed.
10. Assists in the publication of the annual SCI Record Book of Big Game Animals and Awards Issue of Safari
Magazine.
11. Performs other related duties as assigned.
NOTE: The essential functions are intended to describe the general content of and requirements of this position and
are not intended to be an exhaustive statement of duties, skills, and efforts. Position descriptions are not intended
to form contractual relationships between the employee and the organization but are intended to be a reflection of
the primary elements of a specific job.
Must demonstrate an understanding of, and commitment to, hunting as an essential part of biologically sound and
ethically responsible international wildlife management.
SUPERVISORY RESPONSIBILITIES
DIRECTLY REPORTING
None
INDIRECTLY REPORTING
Temporary seasonal staff at annual convention.
SCOPE AND COMPLEXITY
National travel is required for this position which averages 6 days each month and may include weekends.
Incumbents must have a broad, unique, world-wide knowledge of geography and approximately 800 wildlife species.
The position interacts with all levels of employees within the organization as well as members, non-members,
committees members, measurers, and related vendors and service providers.
PHYSICAL DEMANDS/ENVIRONMENT FACTORS
Essential functions are performed in a typical office environment and require operation commonly used office
machines and equipment.
MINIMUM QUALIFICATIONS
This position requires a High School Diploma and 4 years of customer service and sales experience. Must possess
knowledge of the hunting industry, geography and wildlife.
Must demonstrate excellent communication skills, attention to detail, organizational skills and exceptional customer
service.
Must be proficient with spreadsheet, word processing, database, and graphic presentation software programs and
have the ability to become proficient with proprietary software needed for the performance of the essential functions
of the position.
OR
Any equivalent combination of education, training and/or experience that fulfills the requirements of the position will
be considered.
PREFERRED QUALIFICATIONS
Advanced course work in data processing, accounting and customer service is preferred.
Employee Signature
Safari Club International is an Equal Opportunity Employer.
Date