Undergraduate Research, Scholarship, and Creative Activities (URSCA) Fund
TRAVEL TO PRESENT RESEARCH RESULTS
University of Wisconsin-Stevens Point
Grant Guidelines
Proposals requesting support for travel costs to present research results are due on a rolling basis and must
be submitted at a minimum of 10 business days before the event. URSCA DOES NOT FUND
RETROACTIVELY.
Students should use the Application form and Budget Detail worksheet on the URSCA website to prepare
their request, print and obtain signatures. The hard copy, along with the required documentation and
letter of support, should then be submitted to the Office of Research and Sponsored Programs, Room 208
Old Main. (If the electronic devise you are using does not support a Windows Microsoft Office
environment, please complete to the form in a student computer lab or Kiosk on campus.)
To be eligible for support from the URSCA, a student must be enrolled in a credit-bearing experience at
UWSP when applying for the grant and presenting the research. For the 2015-16 academic year, as an
undergraduate student, you are eligible for a one-time travel award (maximum $1,000). Large group travel
requests are limited to $5,000. The undergraduate career limit for URSCA travel funds is $1,600 per
student.
Effective January 5, 2015, all airfare must be purchased through Concur or Fox World Travel. After
July 1, 2015, only travel booked through the contracted program will be eligible for UW payment or
reimbursement. Individuals will be personally liable for travel expenses not booked through Concur or
Fox World Travel.
Effective July 1, 2015, URSCA Travel will no longer reimburse for meals.
Please note: If two or more students plan to make professional presentations at the same conference, a
single application should be prepared for the group involved. The cover sheet should list the lead student’s
name, signature, and information. Please duplicate page three as need for the other student’s information
and signature. Where possible, the URSCA committee expects students to share transportation and lodging.
The URSCA committee requires that students funded in this special grant category give a presentation on
campus, preferably to an undergraduate professional society or at a symposium, about what they learned
at the conference, especially the benefits of attending professional meetings.
NOTIFICATION OF AWARDS: The Office of Research and Sponsored Programs reviews the travel
proposals. The Accounting Office is notified and account numbers are assigned for all successful grants.
An official letter and budget form will then be sent to the applicant. This process may take up to two
weeks after submission.
Format Guidelines: Your grant application must include:
1. Completed application with all signatures.
2. Completed Budget Detail worksheet: Include the cost of airfare or automobile, lodging and conference
registration fee. Indicate any supplemental funding sources, including personal funds. If the request is for
a group presentation, please indicate how expenses will be shared.
3. Brief Abstract: Include a brief abstract of the conference presentation.
4. Include your plans for disseminating information or sharing with other UWSP students what you
learned at the conference.
5. Attach a copy of your notification to present at the conference.
6. Letter of support from your faculty mentor.
7. Supporting documentation of expenses listed.
The funds requested must be expended within 90 days of the travel period end date.
9/16/15