D epartment of EDUCATIONAL STUDIES Faculty Handbook Appendices This document contains information and operating procedures for Department Faculty and Instructional Academic Staff. DES Faculty Approved: May 1, 2012 Department of Educational Studies | A Faculty Handbook 1 Department of Educational Studies Faculty Handbook Appendices Administrative Responsibilities Campus Absence Form Chair Evaluation Form Course Delivery Model Change Request Form WI DPI License Codes Majors and Minors (certifiable) Meeting Minute Template Praxis II Licensure-Number Chart Student Evaluation (SEI) Form Syllabus Template Travel Funds Request Form Department of Educational Studies | A Faculty Handbook 2 Administrative Responsibilities SOE Director Promotes the College on campus and in the community Promotes the School of Education on campus and in the community Ensures that policies are followed and makes recommendations to the Provost on faculty hiring, promotion, and tenure Responsible for the overall integrity of Professional Education Programs Oversees recruitment, hiring, and mentoring of a diverse faculty Supervises the certification officer (CLS Dean) Insures that faculty have adequate resources to support teaching and scholarship Insures that SOE has sufficient facilities, equipment and budgetary resources to fulfill its mission to offer quality programs. Insures that SOE has adequate budgetary resources to support field experiences of teacher candidates and professional development for faculty and PK-12 teachers (CLS Dean) Provides adequate classroom, laboratory, office, and workspace which have adequate technology, equipment, Conducts regular programmatic evaluations and prepares final reports for Department of Public Instruction accreditation review. Oversees governance of the Professional Education Unit Coordinates professional preparation across all departments housing Professional Education Programs Supervises the Director of the Office of Field Experience. Leads programmatic initiatives which include conceptualizing program vision, designing and monitoring an assessment system and professional development activities Monitors certification programs to ensure that all programs are aligned with conceptual framework and state and national standards DES Chair Program Director Promotes the Department on campus and in the community Promotes designated program on campus and in the community Responsible for course registration and scheduling in consultation with faculty Establishes faculty teaching assignments and other workload responsibilities as determined by programmatic needs and as governed by Department by-laws Reviews and endorses curricular changes, faculty projects, and grant applications Implements the curriculum which includes receiving and responding to concerns about curriculum and acting on substitution and waiver requests Prepares the annual departmental budget for travel, equipment, and other expenses Makes assignments of offices, classrooms, and other work areas; obtains other facilities when needed; and requests maintenance for repairs for equipment, offices, classrooms, and other Works with DES chair to establish program faculty workload Serves a communication liaison for advising DES chair on registration, advising, assessment, admission, scheduling, and instructional needs of the program Creates, promotes, and plans program curricular changes with program faculty and DES chair Assists DES chair to ensure curriculum delivery Serves as a communication liaison between DES chair, program faculty, and university community Establishes schedule of program meetings Conveys to DES chair personnel needs of program including staffing, graduate assistant, and staff needs Department of Educational Studies | A Faculty Handbook 3 and supplies needed to fulfill the institutional mission Approves and renders decisions on equitable workload policies to insure that all faculty who teach in initial and advanced programs have the time and resources to accommodate teaching, advising, research and scholarship, administration, committee work, supervision and other institutional and community service activities Reviews and renders decisions on all items related to professional education policy including: admission and exit requirements, program enrollment management, and goals for professional education. Reviews and renders decisions on programmatic changes which alter professional sequence of studies for programs leading to certification to serve as a Birth to Twenty-one professional. work areas. serves on SOEL Team Establishes a schedule of department meetings and presides at same. Leads programmatic initiatives in consultation with DES chair and SOE Director Conveys to the appropriate administrative officer the personnel needs of the department for faculty and academic staff, graduate assistants, classified staff and student help. Monitors all departmental search and screen activities for compliance with UW-L Affirmative Action hiring procedures. Receives and responds to student questions, concerns, and complaints regarding courses, curriculum requirements, faculty, and grades. Department of Educational Studies | A Faculty Handbook--Appendices 4 University of Wisconsin-La Crosse Department of Educational Studies CAMPUS ABSENCE FORM For protection of all concerned, this form should be filed (at least one week in advance of a campus absence) when any of the following apply: a. if some or all of the expense for the absence is to be paid with state funds b. if some or all of the time of the campus absence falls within the person’s normal work day or week, Monday through Friday c. if a University vehicle is to be used for travel during the campus absence d. if some or all of the reason for the campus absence is related to official business of the university NAME ________________________________________________ Department: _____Educational Studies______ Purpose of Proposed Absence: Duration of Absence (dates): _______________________________________________________________________ Location Information: (include hotel/conference site name, address, & phone number) Course/Responsibility Coverage: (list each class/University responsibility, scheduled time, and what specific arrangements were made to cover that responsibility) University Class/ Responsibility Scheduled Time (day & time) Coverage Arrangement Original format Proposed format ______ in person ______ online ______ blended ______ distance (Skype) ______ project ______ peer covers ______ in person ______ online ______ blended ______ distance (Skype) ______ project ______ peer covers ______ in person ______ online ______ blended ______ distance (Skype) ______ project ______ peer covers ______ in person ______ online ______ blended ______ distance (Skype) ______ project ______ peer covers ______ in person ______ online ______ blended ______ distance (Skype) ______ project ______ peer covers ______ in person ______ online ______ blended ______ distance (Skype) ______ project ______ peer covers Did you also file a Travel Request form? _____ Yes Additional Information _____ No _______________________________________________________________________________________________ Faculty/Instructional Academic Staff Signature Date Record of Action on Request: Approve _____ Disapprove _____ _______________________________________________________________________________________________ Signature of Department Chair Date If you wish to have information about this event included in Campus Kudos you may e-mail your information to connectx@uwlax.edu. Department of Educational Studies | A Faculty Handbook--Appendices 5 Department Chair Evaluation Form Administrative Performance Evaluation Name of the Person Being Evaluated: _ Title: Chair, Department of Educational Studies Directions: Using the 5 point scale shown below, please evaluate the above named person in terms of each of the following: Excellent Good 5 Average 4 Fair 3 Poor 2 Don't Know 1 0 (Please indicate ONE whole number per line--do not use 2/3, 4/5, etc.) 1. Leadership skill as displayed by ability to motivate faculty to perform effectively. 2. Maintains faculty morale by reducing, resolving or preventing conflicts. 3. Ability to establish and maintain effective working relationships with administrative and student assistants. 4. Ability to establish and maintain effective working relationships with faculty. 5. Ability to establish and maintain effective working relationships with UW-L administrators. 6. Willingness to provide assistance to faculty when consulted. 7. Makes clear to those affected on what basis decisions are made. 8. Is respected by colleagues. 9. Receptivity to new ideas. 10. Ability to allocate college/departmental resources so as to achieve the most effective use of resources. 11. Perceived as a person with integrity. 12. Perceived as a trustworthy person. 13. Effectiveness in following through with commitments 14. Fairness in giving faculty performance evaluations. 15. Treating faculty fairly in personnel matters. 16. Arranges effective and equitable allocation of faculty responsibilities. 17. Manages effective and efficient department meetings. 18. Makes decisions that are in the best interest of the department. 19. Ability to make decisions on the basis of the best information available. 20. Making effective personnel and other administrative decisions to maintain excellence of the University. Department of Educational Studies | A Faculty Handbook--Appendices 6 21. Clear communication of ideas. 22. Clear communication of policies. 23. Openness to change, when necessary. 24. Being approachable on most topics and willing to hear them out. 25. Effectively manages the department’s office and staff. 26. Commitment to doing the best job possible. 27. Overall evaluation (use 10 point scale below) Excellent 10 Good 9 8 Average 7 6 5 Fair 4 3 Poor 2 1 0 Comments: If you wish to include comments, please use the back of this page or attach a separate page of this form. Department of Educational Studies | A Faculty Handbook--Appendices 7 University of Wisconsin-La Crosse Department of Educational Studies COURSE DELIVERY MODEL CHANGE REQUEST FORM NAME ____________________________________________ Semester: Fall _________ Spring ________ Course #: _______________________________________________________________________________ The Department Chair in collaboration with Department faculty designates the format of course delivery. Courses may be offered in a traditional face-to-face, hybrid, or online delivery models. (Approved by Faculty Senate on April 15, 20 10). Changes to all course delivery models must be approved by the Department Chair at the outset of the semester or as soon as an absence is known. Faculty and Instructional Staff cannot decide on an individual basis that a course or individual course sessions can/will be delivered in an online or hybrid fashion to compensate for an absence. Definitions of Course Delivery Models: Online instruction = courses are those in which all, or nearly all, instruction is delivered over the Internet. Blended instruction = require online learning as well as traditional in‐class instruction. Distance (Skype) = utilize real time (synchronous) two‐way communication between instructor and student. In person = synchronous instruction in the same physical classroom (Approved by Faculty Senate on September 28, 2006) Current Delivery Mode: (indicate % of time spent in each delivery model) Proposed Delivery Mode: (indicate % of time proposed in each delivery model) __________ in person __________ online __________ blended __________ distance (Skype) __________ in person __________ online __________ blended __________ distance (Skype) Rationale for delivery change: ________________________________________________________________________________________________ ______ Faculty/Instructional Academic Staff Signature Date Record of Action on Request: Approve _____ Disapprove _____ ________________________________________________________________________________________________ ______ Department Chair Signature Date Department of Educational Studies | A Faculty Handbook--Appendices 8 Department of Public Instruction (DPI) Licensure Codes The following is a list of PI34 certification codes for Wisconsin only. The codes listed represent certification programs offered by UW-La Crosse. Some employers are advertising positions using older certification codes; if you see codes other than those listed below and want to know if you could apply for the position, contact Sandy Keller (608-785-8123) or keller.sand@uwlax.edu. Early Childhood-Middle Childhood (EC-MC) 71-777* *NOTE: “777” denotes all subject areas for EC-MC and MC-EA majors Middle Childhood-Early Adolescence (MC-EA) 72-777* Earth Science 72635 English (MC-EA majors) 72-300 ELS (MC-EA majors) 72-395 French (MC-EA majors) 72-355 General Science (MC-EA majors) 72-634 Geography (MC-EA majors) 72-715 German (MC-EA majors) 72-370 History (MC-EA majors) 72-725 Mathematics (MC-EA majors) 72-400 School Health (MC-EA majors) 72-910 Social Studies (MC-EA majors) 72-734 Spanish (MC-EA majors) 72-365 Special Education (MC-EA majors) 72-801 *NOTE: “777” denotes all subject areas for EC-MC and MC-EA majors Early Adolescence (EA-A) Biology (EA-A) Broad field Science (EA-A) Broad field Social Studies (EA-A) Chemistry (EA-A) Computer Science (EA-A) Earth Science (EA-A) Economics (EA-A) English (EA-A) ESL (EA-A) French minor (EA-A) Geography (EA-A) German minor (EA-A) History (EA-A) Mathematics (EA-A) Physics (EA-A) Political Science (EA-A) Psychology (EA-A) Sociology (EA-A) Spanish minor (EA-A) Special Education (EA-A) 73-605 73-601 73-701 73-610 73-405 73-635 73-710 73-300 73-395 73-355 73-715 73-370 73-725 73-400 73-625 73-735 73-740 73-745 73-365 73-801 Department of Educational Studies | A Faculty Handbook--Appendices 9 Early Childhood-Adolescence Art (EC-A) ESL minor (EC-A) if major is French, German, or Spanish only French (EC-A) German (EC-A) Music-Choral (EC-A) Music-General (EC-A) Music-Instrumental (EC-A) Physical Education (EC-A) Adaptive PE (EC-A) School Health (EC-A) Spanish (EC-A) 74-550 74-395 74-355 74-370 74-511 74-515 74-506 74-530 74-860 74-910 74-365 Department of Educational Studies | A Faculty Handbook--Appendices 10 Teacher Education—Certifiable Majors and Minors Early Childhood-Middle Childhood (EC-MC) EC-MC majors are not required to complete a minor. Middle Childhood-Early Adolescence (MC-EA) Licensure Certifiable Minors: Biology (24 cr) Chemistry (26 cr) Computer Science (20 cr) Earth & Space Science (24 cr) English (28 cr) French (18 cr above FRE 202) General Science (22-23 cr) Geography (24 cr) German (18 cr) Health (52-64 cr) History (24 cr) Mathematics (22 cr) Physics (22 cr) Political Science (21 cr) School Health Education (35 cr + 16 cr Interdisciplinary requirements + St. Teaching) Social Studies (25 cr) Sociology (21 cr) Spanish (18 cr) Special Education (22 cr + St. Teaching) Teaching English as a Second Language (TESOL)(25 cr) Early Childhood-Adolescence (EC-A) Licensure Certifiable Majors: Art French German Music-General Music-Choral Music-Instrumental Spanish Early Adolescence-Adolescence (EA-A) Licensure Certifiable Majors: Biology Broad field Science Broad field Social Studies* (Option A or B Chemistry Computer Science English Mathematics Physics * The following content areas may be certified within the Broad field Social Studies Major with the completion of a second major or a minor: Economics (minor only), Geography, History, Political Science, Psychology (minor only), Sociology Certifiable Minors: Biology (22 cr) Chemistry (25 cr) Computer Science (37 cr) Earth Science (24 cr) Economics (18 cr) English (28 cr) Teaching English as a Second Language (TESOL)(25 cr)French (18 cr) Geography (24 cr) Note: German (18 cr) History (24 cr) Mathematics (22 cr) Physics (22 cr) Political Science (21 cr) Psychology (24 cr) School Health Education (35 cr + 16 cr Interdisciplinary requirements + St. Teaching) Sociology (26 cr) Spanish (18 cr) Special Education (22 cr + St. Teaching) Coaching Competitive Athletics is a certifiable concentration for MC-EA and EC-A candidates. Department of Educational Studies | A Faculty Handbook--Appendices 11 Department Meeting Agenda/Minute Template Regular Meeting of the Department of Educational Studies Agenda Date: December 6, 2013 Time: 11:00am – 12:30pm Location: 165 Morris Hall Members Present: Ali, A., Angell, C. (Chair), Carlson, J., Chen, R., Epstein, A., Gander, B., Green, D., Harrington, J., Iwai, Y., Johnson, J., Kabashi, L., Love, M., Rogers, L., Rouse, D., Shanks, J., Thomas, M., Willhite, G., Yehle, A. Members Absent: Members Excused:. Meeting: 12:00pm – 1:30pm I. II. III. IV. V. Approval of Minutes: Reports: (see electronic reports) Unfinished Business: a. New Business: a. Other items a. Next Meeting: Date: __________ Time: __________ Location: __________ Department of Educational Studies | A Faculty Handbook--Appendices 12 Praxis II Test Number – Licensure Chart What are the Praxis II: Subject Assessment Requirements? The Wisconsin Department of Public Instruction in accordance with PI34, Wisconsin Administrative Code, requires that all students completing a Wisconsin professional education (licensure) program take and pass the specific Praxis II: Subject Assessments listed in the chart below that correspond to the license(s) they will be issued. The following chart identifies the Praxis II tests required for certifications offered at UW-La Crosse. If you major is: Early Childhood-Middle Childhood (EC-MC), need to take and pass test #0014. Middle Childhood-Early Adolescence, need to take and pass test #0146. o If your major is MC-EA and your minor (or second major) is in a foreign language (Spanish, French, or German), TESOL, or health, need to take and pass the Praxis II content test required by the minor or second major above for certification/licensure in the minor or second major, in addition to test #0146. For example, if your major is MC-EA and your minor/second major is Spanish, take and pass two Praxis tests, #0146 and #0191. Minors in social studies, science, math, English, and special education do NOT need to take another Praxis II content test; test #0146 is the only test required. Early Adolescence-Adolescence (EA-A) and Early Childhood-Adolescence (EC-A) majors (Broad Field Social Studies, Broad Field Science, Music, Art, etc.) see the chart below. When do I need to take and pass the tests? UW-La Crosse requires candidates to take and pass the Praxis II content tests which correspond to their certification/licensure area(s) prior to the beginning of the student teaching semester. Praxis II tests are both paper/pencil and computer-based tests administered at various times during the year. Registration at least 30 days prior to each test date is required. Some tests are not offered each test date. Candidates need to plan ahead to ensure successful completion of the Praxis II testing requirement prior to the beginning of the student teaching semester. It is recommended to test early enough to allow for one or two retest sessions, if necessary. Consult with your academic advisor if you are unsure when to test. (See www.ets.org/praxis for registration times and locations.) How do I prepare and register for tests? Test dates, registration procedures, fees, and forms are listed on the Praxis website (www.ets.org/praxis) and are also included in The Praxis Series Information Bulletin each academic year. When you register to test, designate UW-L as a score recipient (code 1914). ETS offers test preparation materials for purchase to enhance performance on the tests. The Alice Hagar Curriculum Center in Murphy Library also has many study guides on reserve. “Testat-a-Glance” documents on the ETS website provide test descriptions and content as well as sample questions with answers. Procedures: 1. Go to www.ets.org/praxis 2. Select “Wisconsin” in the state testing requirements box 3. Select the appropriate link for what you want (registration, test content information) If you are unsure which test(s) you need to take, do not guess! Contact Sandy Keller, Assistant to the Dean/Certification Officer, at 608-785-8123 or keller.sand@uwlax.edu for assistance. Department of Educational Studies | A Faculty Handbook--Appendices 13 Licensure Area Test Code Early Childhood-Middle Childhood (EC-MC) Regular Education Special Education Cognitive disabilities Cross-Categorical Deaf or Hard of Hearing Emotional Disturbance Learning Disabilities Visual Impairment Middle Childhood-Early Adolescence (MC-EA) Regular Education Art English as a Second Language 10014 French 20173 German 20181 Health Broad field Language Arts English Literature Composition Journalism Speech Communication Mathematics (10-21) 20550 10041 Music 10113 Physical Education Broad field Science Biology Chemistry Earth and Space Science Life & Environmental Science Physics Physical Science Broad field Social Studies Economics Geography History Political Science & Citizenship Psychology Sociology School Psychologist Spanish 10091 10435 Test Name Elementary Education: Content Knowledge (calculator allowed) 20146 Qualify ing Score 147 146 Middle School: Content Knowledge (calculator allowed) 20146 Middle School: Content Knowledge (calculator allowed) 146 10133 20360 Art: Content Knowledge English to Speakers of Other Languages (contains listening section) French: Content Knowledge (contains listening section) German: Content Knowledge (contains listening section) Health Education English Language, Literature, Composition: Content Knowledge 155 530 Mathematics: Content Knowledge (graphing calculator required) Music: Content Knowledge (contains listening section) Physical Education: Content Knowledge General Science : Content Knowledge (calculators prohibited) 135 10081 Social Studies: Content Knowledge 153 10400 10191 School Psychologist Spanish: Content Knowledge (contains listening section) 660 158 10061 156 153 610 160 150 150 154 Department of Educational Studies | A Faculty Handbook--Appendices 14 DEPARMENT OF EDUCAITONAL STUDIES Student Evaluation of Instruction (SEI) Template (Approved December 6, 2013) UWL Required Items: 1. I was looking forward to taking this course. 2. The instructor was helpful to students. 3. The instructor was well prepared. 4. The instructor communicated the subject matter clearly. 5. I learned a great deal from this instructor. 6. Overall, this instructor was excellent. 7. What suggestions do you have to improve the course? [open-ended] DES Revised Items: Open-Ended 1. What could you have done to be a better learner? 2. What did the instructor do that most helped your learning? Likert Scale items 3. The instructor engaged students in learning the course content. 4. The instructor treated me with respect. 5. The course objectives and assignments were clearly described in the course. 6. The instructor utilized a variety of learning materials, activities, and approaches. 7. The assignments contributed to my understanding of the course content. 8. I received constructive feedback (verbal, written, peer, etc.)on activities, assessments, and/or assignments. 9. The course required both critical and creative thinking. 10. I am able to reflect on pedagogical approaches (e.g., instructional strategies, teaching methods/styles) better as a result of this course. 11. I am better prepared to consider/support/teach diverse learners (including ability level, gender, race, SES, modality) as a result of taking this course. Open-Ended items 12. Please use this space to provide any additional comments. Department of Educational Studies | A Faculty Handbook--Appendices 15 DES Syllabus Template Include the following on all syllabi for Professional Education Program courses. 1. Course Demographics: Course title/number Section Credits Semester/year 2. Instructor Demographics: Instructor name Office hours & location Contact information (phone & email) 3. Conceptual framework: Competencies for framework at http://www.uwlax.edu/soe/students/cf.html 4. Course Description: (could be taken from LX form or course catalog—WINGS) 5. Textbook information: 6. Objectives of the Course: (could be taken from LX) 7. Common Essential Learning Outcomes (ELOs): (could be taken from the program googledoc) 8. Common Course Assessment: (could be taken from the program googledoc) 9. Disability Statement: “ Any student with a documented disability (e.g., physical, sensory, psychological, learning disability, AD/HD, or are a current or prior military service member with wounded warrior status) who needs to arrange reasonable academic accommodations must contact Disability Resource Services [165 Murphy Library, (608) 785-6900)] at the beginning of the semester. In addition to registering with Disability Resource Services, it is the student’s responsibility to discuss their needs with the instructor in a timely manner.” 10. Eagle Alert System: “This class will be participating in the “Eagle Alert” system through WINGS. The Early Alert system is designed to promote student success. If I notice that you are experiencing difficulties early in the semester (e.g., low assignment scores or poor attendance), I may enter feedback into the program and you will receive an email indicating that feedback has been left. I may also enter positive feedback encouraging you to think about additional opportunities. You will be able to access the feedback through your student center in WINGS. I encourage you to meet with me and use one or more of several helpful campus resources listed here http://www.uwlax.edu/studentsuccess/.” 11. Communication about Class Interruptions: “In the event of a campus incident that impacts the availability of teaching spaces, any changes or cancellations will Department of Educational Studies | A Faculty Handbook--Appendices 16 be communicated to you via your university email. Depending on the incident, some or all of the information might be posted on the UW-L home page.” 12. Academic Dishonesty Policy: “Academic misconduct is a violation of the UW-L student honor code (http://www.uwlax.edu/records/UGCat/Regulations/Disciplinary.htm). Academic misconduct is unacceptable. All work handed in for this class must be the student’s own individual work. Plagiarism or cheating in any form may result in failure of the assignment or exam, failure of the course, and may include harsher sanctions. Refer to the Eagle Eye (http://www.uwlax.edu/StudentLife/academic_misconduct.htm#14.03) for a detailed definition of academic misconduct. For helpful information on how to avoid plagiarism, go to: http://libguides.uwlax.edu/content/php?pid=363671. You may also visit the Student Life Office if you have questions about plagiarism or cheating incidents. I encourage you to discuss any concerns regarding plagiarism or cheating with me directly and well before any assignments are handed in for grading. Failure to understand what constitutes plagiarism or cheating is not a valid excuse for engaging in academic misconduct.” 13. Outline of Topics: (listing of topics to be covered matched with weeks of the semester) 14. Course Products/Activities: Specific listing of course assignments/products/activities to be completed throughout the semester with due dates with the following correlated to each assignment/product/activity. o Course objectives (as listed above) New InTASC standards addressed and assessed by each product/activity Department of Educational Studies | A Faculty Handbook--Appendices 17 University of Wisconsin-La Crosse Department of Educational Studies TRAVEL FUNDS REQUEST FORM Name: _____________________________________________________________________________________ Date ___________________________________________________________________________________________ Organization and Event ____________________________________________ _____________________________________________ Date(s) of Travel Location Professional Involvement: (Documentation must be attached or forwarded as soon as possible.) ______a. ______b. ______c. ______d. ______e. presentation of a paper, solo exhibition, or solo performance service as an organization officer, board member, conference organizer, or juror session chair, organizer, panelist, group exhibitor, or group performer attendee other (please explain) _______________________________________________ Impact Statement: Describe how the outcomes of the travel will impact teaching, research, or service activities and how the information will be shared with others: Cost Estimate: (Refer to Travel Guidelines, available from University Financial Administration on the web at: http://www.uwlax.edu/travel/ Totals Lodging: Meals: Luggage: Conference registration: Internet Charge: Miscellaneous: Number of nights _________at $ _________ per night Number of days _________at $ _________ per day Checked baggage fees _______ at $ _______ round trip _____ at $_____ per day (please itemize) Total Estimated Amount List other sources of support such as registration waiver, foundation grants, external grants, etc. Total $ _________ Support provided by Department: List other members of Department also attending Total Amount Requested from DES Total $ _________ Record of Action on Request: Approve _____ Disapprove _____ ______________________________________________________________________________________________________ Department Chair Signature Date Department of Educational Studies | A Faculty Handbook--Appendices 18