APECS.net User Access Form
This request is for:
New User Account
Change User Account
Disable User Account
Part 1: Please Print
Employee Name: ____________________________ _______________________
(Last)
(First)
_____
(Middle Initial)
E-mail:____________________________________ Phone: _____________________________
Position: __________________________________
___________________________________________
Department: ________________________
_______________________
Immediate Supervisor’s Signature Required
___________________________________________
Date
_______________________
Employee’s Dean’s Signature Required
Date
---------------------------------------------------------------------------------------------------------------------------------------
Part 2: Group Assignment: Access in the Apecs.net system is regulated by the group(s) each user is a
member of. Users may be given access to more than one group with functionality being cumulative for
all the groups a user is a member of. A basic set of groups is listed below.
Student Services
Admissions Work-Study
Admissions Clerk
Admissions Supervisor
Financial Aid Work-Study
Financial Aid Clerk
Financial Aid Supervisor
Bookstore Supervisor
TBI
Work Force Development
Other__________________________ (see http://intranet.sheltonstate.edu/ApecsGroups for a complete list.)
___________________________________________
_______________________
Dean of Student Services Signature Required
Date
---------------------------------------------------------------------------------------------------------------------------------------
Human Resources/Payroll
Payroll Supervisor
Payroll Clerk
HR Basic
HR Reports
Other__________________________ (see http://intranet.sheltonstate.edu/ApecsGroups for a complete list.)
___________________________________________
_______________________
President’s Signature Required
Date
---------------------------------------------------------------------------------------------------------------------------------------
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Business Services (Please Specify: R=Read only, U=Update, or O
=Override access in the Finance System.)
Inquiry _____
Budget_____
Cash Mgmt_____
Bookstore Cashier_____
PO _____
AP_____
AR_____
Cashier Supervisor_____
Investments _____
Fixed Assets_____
Warehouse_____
Cashier Work-Study_____
Bookstore_____
Requisition_____
GL_____
Other__________________________ (see http://intranet.sheltonstate.edu/ApecsGroups for a complete list.)
___________________________________________
Dean of Business Services Signature Required
_______________________
Date
--------------------------------------------------------------------------------------------------------------------------------------Faculty/Instruction
Adjunct Faculty
Full-time Faculty
Faculty-Department Head
Other__________________________ (see http://intranet.sheltonstate.edu/ApecsGroups for a complete list.)
___________________________________________
Dean’s of Instruction’s Signature Required
_______________________
Date
Part 3: FERPA (Confidentiality Statement)
Along with the right to access the transcripts of students at Shelton State Community College comes the responsibility to maintain the
rights of the students particularly as outlined in the Family Educational Rights and Privacy Act (FERPA). The College catalog states the
policy regarding student records at Shelton State Community College. Student records are open to the members of the faculty and staff
who have a legitimate need to know their contents; however, you do have a responsibility to maintain confidentiality. Under the terms of
FERPA, Shelton State Community College has established the following as directory information: Student’s name, address/telephone
number, email address, degrees and awards received and dates, dates of attendance (current and past), full or part time statue,
participation in officially recognized activities, participation in officially recognized sports, and major field of study. All other
information may not be released without written consent of the student. Grades, Social Security numbers, and student schedules should
not be released to anyone other than the student under discussion and not over the phone. Students have the right to request that no
directory information be released; therefore please refer to all requests for directory information to the Office of Admissions and
Records.
I have read the above and agree to maintain the confidentiality of student records.
__________________________________________________________________ _______________
Employee Signature
Date
Part 4: Login Information
All User IDs will be in the format last name, an underscore, and your first name, in lower case letters
(Ex: smith_john). An initial password will be given to your supervisor. Users are required to check
the change password box and change your password the first time you login.
---------------------------------------------------------------------------------------------------------------------------ACS USE:
Received:___________
Date:_____________
By:____________________
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