COCI Workshop - Part A
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Online Resources
COCI Website http://academic-senate.berkeley.edu/committees/coci
ì Toolbox
ì Handbook
ì Student-facilitated course info
ì Meeting schedule
ì Info about online courses
Academic Senate Website http://academic-senate.berkeley.edu/
ì By-laws and Regulations (Manual)
ì American Cultures
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Online Resources
COCI Toolbox
http://academic-senate.berkeley.edu/committees/coci/toolbox
ì Detailed instructions for using CMS
ì COCI deadlines and schedule
ì Links to websites and forms
COCI Handbook
http://academic-senate.berkeley.edu/committees/coci/handbookTOC
ì Policies and relevant regulations
ì Instructions for submitting variance requests
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Course Review Calendar
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T
W
Th
F
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Best time to
submit proposals
Last day to submit
proposals in CMS
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COCI Mtg
COCI analysts
review courses
Subcoms meet
Subcoms meet
Subcoms meet
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COCI analysts
approve courses
Changes reflected
in DB2 and Guide
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Course Approval Workflow
ì  Course Contact ì  Department Chair ì  College Commi3ee, Dean (if required) ì  Senate (COCI) Staff ì  COCI Subcommi3ee ì  COCI 6!
AC Course Workflow ì  Course Contact ì  Department Chair ì  College Commi3ee, Dean (if required) ì  AC Staff ì  AC Subcommi3ee ì  COCI Subcommi3ee ì  COCI 7!
New Course ì  Course Management System (CMS): course.berkeley.edu ì  To create a new course, click Propose Course ì  Choose to create from scratch or copy an acHve or withdrawn course ì  Fill in all required fields ì  Be sure to a3ach a syllabus 8!
New Course View 9!
New Course View 10
Work Hours and Contact Hours
ì  Work hours: “The value of a course in units shall be reckoned at the rate of 1 unit for 3 hours of work per week per term on the part of the student.” ì  Contact hours: Equivalent courses (e.g., summer versions) must have the same number of contact hours over the term 11!
Work Hours and Contact Hours 12!
Work Hours and Contact Hours 13!
Work Hours and Contact Hours 14!
Cross-­‐Listed Courses ì  Only the Course Contact from the administraHng department can submit the proposal ì  NoHficaHons: Course Contacts from all parHcipaHng departments are noHfied when proposal is submi3ed and when course is approved ì  Note: Other Course Contact(s) does not sign off ì  Tracking Tip: Check AcHvity Log for department approver status Course Contact 1 email!
email!
Dept Chair 1 Dept Chair 2 email!
Dept Chair 3 COCI Staff email!
College Ctee/
Dean 1 Course Contact 2 email!
Course Contact 3 Cross-­‐Listed Courses Workflow 15!
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Cross-­‐Listed Courses View 17!
Course Modification ì  To modify a course, search for it in the box at the top of the page ì  Select the course from the list ì  Click Modify from the menu at the leV ì  Click the Change bu3on to modify a secHon ì  Be sure to enter a JusHficaHon 18!
Course Modification View 19!
Course Modification View 20!
Course Modification -­‐ Syllabus? ì  When is a syllabus required? For any substanHal change, including ì  Units ì  Format (hours or type) ì  Significant changes to course descripHon or Htle ì  Grading opHon ì  Final assessment type 21!
Withdraw View 22!
Withdraw View 23!
Levels of Review ì  Course contacts can approve: ì  Instructor names (except for AC courses) ì  TIE code ì  Publish status (pruning) ì  Course objecHves ì  Student learning outcomes 24!
Levels of Review ì  Senate staff can approve: ì  Change in course number ì  Cross-­‐lisHng changes ì  Minor changes to Htle and/or descripHon ì  Change in term offered ì  AddiHon of equivalent standard summer term ì  CorrecHon of errors ì  Withdrawal of a course 25!
Tracking ì  Proposal List ì  Tracking Bar 26!
Tracking 27!
Filter Your Proposal List •  Filter by status,
assignee, and alert
status (red flag) !
•  Check your list
regularly!!
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Course List Type just the department code in the search box, then filter!
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Course List 30!
Department Roles ì  It is the department’s responsibility to let Senate staff know when roles change (new staff, new chair, summer chair) ì  Just send an email to sumei@berkeley.edu or lindac@berkeley.edu ì  Provide name, email, department(s), role, and UID (not employee ID) ì  See who’s in your department 31!
Questions??