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Sri Aurobindo Marg, New Delhi-110016
TENDER NOTICE
The National Council of Educational Research & Training (NCERT), New Delhi, an
autonomous
organization
under
Government of India invites sealed
the
Ministry
of
Human
Resource
Development,
bids from eligible bidders for providing Catering
service in the NCERT Canteen.
The last date of receipt of Bids is 03.05.2013 till 5:00 p.m.
Technical Bids will be opened on 08.05.2013 at 3:00 p.m.
Interested eligible bidders may obtain further information in respect of the Bidding
Documents from the Section Officer, C&W SECTION, Ground Floor, Zakir Hussain
Block, NCERT, Sri Aurobindo Marg, New Delhi – 110 016.
A complete set of Bidding Documents may be obtained by any interested eligible
Bidder from the Section Officer (C&W), at the address given above from 10.00 hours
to 13.00 hours and 14.00 hours to 16.30 hours on all working days upto
02.05.2013 i.e. till one day prior to the last date of receipt of the Bid indicated above,
on submission of a written application to the above and upon payment of a nonrefundable fee of Rs.1000/- (Rupees one thousand only) in the form of demand draft
drawn in favour of Secretary, NCERT, payable at New Delhi.
All bids submitted by Bidders must be accompanied by Earnest Money for a sum
of Rs.5,000/- (Rupees five thousand only) in the form of Demand Draft drawn in
favour of Secretary, NCERT, payable at New Delhi be delivered to the above office
on or before the last date and time of receipt of Bid mentioned in Para 2 above.
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Technical Bids will be opened in the presence of Bidders/representative who
choose to attend the bid opening at the date, time and address mentioned above.
A pre-bid meeting will be held on 25.04.2013 at 3:00 p.m. in the chamber of
Deputy Secretary (C&W) of the Zakir Hussain Block, NCERT in order to provide the
bidders an opportunity to seek clarifications on all aspects of the Bidding Documents.
The bidding documents may be sent by registered post or by speed post to the
Deputy Secretary, C&W SECTION, Room No.03, 1st Floor, Zakir Hussain Blok,
NCERT, Sri Aurobindo Marg, New Delhi – 110016 by the time and date stipulated for
receipt of Bids, if the Bidding Document is delivered by hand, it will be the responsibility
of the bidders to ensure that the completed Bidding Documents is dropped in the sealed
tender box available with the Section Officer, C&W SECTION, NCERT. Any delay, even
postal delay, in receipt of Bids would be considered late submission of Bid and rejected.
Mere handing over of the Bidding Documents at the Reception Counter or at any other
counter or person shall not be considered as submission of Bid.
Bid
Documents
can
also
be
downloaded
from
the
NCERT
website:
www.ncert.nic.in. However, if the tender documents is dowloaded from NCERT Website,
in that case, while submitting the tender documents, a Demand Draft of Rs.1000/- in
favour of Secretary, NCERT, should be enclosed towards the cost of tender
documents. This cost will be non-refundable.
Deputy Secretary (C&W)
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Sri Aurobindo Marg, New Delhi – 110016 .
(Campus & Welfare Section)
TENDER FORMS FOR RUNNING CANTEEN
To
The Under Secretary,
Campus & Welfare Section
National Council of Educational Research & Training
Sri Aurobindo Marg, New Delhi-110016.
Sub: Tender for running N.I.E. Canteen service in N.C.E.R.T., Sri Aurobindo
Marg, New Delhi-110016.
Sir,
I am submitting herewith the Tender for providing catering services in the
NCERT Canteen, on Contract basis as per details given below:1. Name of the Tender
________________________
2. Address
________________________
3. Registration/License No.
(Attested Photostat copy of license
issued by the authorized agency)
________________________
________________________
4. Sales Tax No. (Attested Photocopy of Sales Tax
certificate should be attached)
________________________
5. Year of Establishment
________________________
6. Details of Contracts executed till date
(Please give details of contracts executed in a separate sheet, along with
documentary proof thereof.)
S.
No.
Nature of contracts
Period
Govt./Semi
Govt./Private
Organizations
1
2
3
4
5
Signature of the Tenderer (with seal)
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Details of present contracts in hand:
S.
No.
Present Contracts in hand
Period w.e.f.
Govt./Semi
Govt./Private
Organizations
1
2
3
4
5
7. PAN Card No.________________
8. Copy of the Income Tax Return filed in the previous two years be enclosed
9. Earnest Money Deposit (EMD): DD No.______________ dt.____________ for
Rs._____________ (Rupees _______________________________________) drawn
from ___________________ (Bank) _____________ Branch
Certified that all the terms and conditions
Documents are agreed/acceptable to me/us.
mentioned
in
the
Tender
Signature of the Tenderer (with seal)
Dated: ______________
*The tenderer should put his/her signature with seal in each/every page of the
tender documents.
Note: The interested firms/agencies may personally visit the N.I.E. Canteen to have the
first hand information about the N.I.E. Canteen buildings located in our campus.
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Sri Aurobindo Marg, New Delhi – 110016.
(Campus & Welfare Section)
TENDER FOR RUNNING N.I.E. CANTEEN SERVICE IN
N.C.E.R.T., NEW DELHI-16.
INTRODUCTION
Staff canteen exists in the premises of the National Council of
Educational Research & Training (NCERT). This tender is intended for
providing catering services in the NCERT, Sri Aurobindo Marg, New Delhi110016.
The term "Council" shall mean the National Council of Educational
Research & Training (N.C.E.R.T.) "Director" shall mean the Director, NCERT,
"Secretary" shall mean Secretary, NCERT, "Contractor" shall mean the
person who is awarded this contract by NCERT to run the canteen in the
Council, as per the prescribed terms and conditions of the contract.
The day-to-day working of the canteen will be monitored
Committee duly constituted by the Council, for this purpose.
by
a
SCOPE
The Contractor is required to supply tea, coffee, lunch and snacks etc.
to nearly 1000 employees of the NCERT. In addition to the regular
employees of the NCERT, the canteen will also cater to the needs of the
authorized visitors to the Council. Tea, Coffee, Snacks, Cold Drinks etc.
and lunch shall also be supplied for meetings or other purpose, whenever and
wherever required in the premises.
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TERMS AND CONDITIONS
1. (a) Licence Fee: Accommodation will be provided for the canteen at fixed
licence fee of Rs.1500/- per month.
(b) Electricity Charges: The agency may use power consumption on payment
basis of actual consumption of electricity.
(c) Water charges:- The contractor shall be liable to pay water charges @
Rs.1000/- per month or as per actual consumption, whichever is higher.
(d) Piped Natural Gas (PNG) Charges: The agency may use Piped Natural Gas
(PNG) consumption on payment of actual consumption basis, after these are
made operational.
The above rates can be revised as and when the same are revised by the Civic
agency of Govt. Dept.
2. Furniture for use within the canteen premises will be provided by the Council
except almirahs/racks required for storage purposes etc.
3. The contractor will have to make arrangement for cleanliness of canteen and its
surroundings, to the satisfaction of the Council. The contractor shall also be
responsible for the safe and hygienic disposal of the canteen waste.
4. The contractor shall arrange for items i.e. crockery, utensils, boilers, juice
machine, cooking gas etc. and items of similar nature of good quality as
approved by the Council, at his own cost and maintain the said items in proper
and hygienic conditions for due discharge of obligations in respect of running
of canteen.
5. The contractor will have to provide adequate number of employees in proper
uniforms for service in the canteen and also for the service in various rooms.
6. The timings of the canteen will be as prescribed by the Council from time to
time. Skeleton services will also have to be provided beyond office hours.
7. Service: The contractor will be required to provide canteen service in the
canteen premises and also in various rooms of the Council as and when
required.
8. Quality check: The Director/Secretary of the Council or any authorized officers
shall be at liberty to carry out surprise check on the quality of foods being
served by the contractor in order to ensure that quality/hygienic foods are being
provided.
9. The contractor shall employ only such persons as are declared medically fit as
certified by the Govt. hospital in Delhi.
10. Only cooking gas is to be used in the canteen for preparing hot drinks & cooking
which is to be arranged by the contractor. Piped Natural Gas (PNG)
connection is being provided by IGL in the canteen for which the contractor
shall be liable to pay the charge of PNG as per bill is received in this regard. The
connection upto user end has yet to be provided, till such time, contractor may
use LPG Gas Cylinders at his/her own cost.
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11. The contractor will be required to maintain proper hygienic and sanitation
standards to the satisfaction of Council authorities.
12. The contractor will be required to keep good quality of crockery for serving
food, fruits, tea, juice etc. to the satisfaction of the Council authorities.
13. The contractor will be fully responsible for the repair, maintenance, cleanliness,
breakage and damage done to the building and sanitary, electrical and any other
fittings and fixtures installed in the space provided to him by the Council for the
purpose of preparing lunch, tea and coffee. Furniture provided to the contractor
will be maintained properly. Any loss/damage (including repairs) to the same will
have to be made good by the Contractor, at his own cost.
14. Only Good quality materials will be used. The Council reserves the right to
inspect the materials at any time.
15. The contractor will take all necessary precautions against fire hazards and
comply with rules and regulations as laid down by concerned local authorities
and to the satisfaction of the Council.
16. The rate list and menu as approved by the Council shall be displayed at
conspicuously daily.
17. The size and weight including quality of the various items should be approved
by the Council. No new items would be introduced without prior approval of the
Council. Rates will not be revised without the prior approval of the Council.
18. The contractor will have to employ the required staff at his own cost and bear
all the statutory and other liabilities for running the canteen. The contractor
will have to pay the minimum wages as per Delhi Admn. Notifications issued from
time to time and PF and Bonus etc. as per Employees Provident Fund Act and
Bonus Act amended from time to time.
19. The Council will neither treat the contractor nor his employees, as the
regular/contractual employees of the Council. The relationship of contractor and
his employees shall always be considered to be between the contractor and his
persons only. While engaging his employees by the contractor, the contractor will
make these conditions clear to them categorically and in writing, and their
acceptance of these terms shall be communicated to the Council also.
(i)
The relationship between the Council and the Contractor is not of Master &
Servant but that of two contracting parties. The workmen, employed by the
contractor to carry on his business of running the Canteen, shall be the
employees of the Contractor. The Contractor shall make it clear categorically
in the appointment letters to the workmen that they are the employees of the
Contractor and their acceptance and attested true copies of the same shall be
submitted to the Council.
(ii) The Contractor shall keep the Council harmless and indemnified against any
demand on account of Provident Fund, Bonus, Employees Insurance, Workmen
Compensation, Employees Insurance, or any other demand under the
rules/regulations for the time or the time being in force.
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20. The contractor shall obtain licence under the Contractor Labour (Abolition and
Regulation) Act 1970 (hereinafter referred as the Contractor Labour Act) and
all other requisite licences at his own cost from the Appropriate Authorities and
comply with the terms and conditions of the licence (s) and all other relevant
and necessary provisions of the Contractor Labour Act and the Rules framed
thereunder. All such other provisions of laws in any enactment or otherwise laid
down by any authority from time to time, it being clearly understood and agreed
upon that the entire responsibility for compliance thereof shall always be of the
contractor. The contractor shall be fully responsible for any compensation etc. in
case of any injury/casualty or mishap to any employees of the canteen during
canteen working hours.
21. Under no circumstances any of the contractor's employees will stay in the
Council premises beyond canteen hours after closing the canteen. He will ensure
that the canteen rooms are properly locked and secured during closed hours of
the Council. The access to the space allotted to the contractor will be as per the
conditions and in the mode as prescribed and regulated by the Council from
time to time which will be binding on him and his employees. The Council
reserves the right to inspect the premises allotted to the contractor including the
canteen store at any time.
22. The contractor shall not entertain any orders or supply eatables outside NCERT.
23. The contract will be for one year to start with from the date of signing the
agreement and the agreement may be extended by the Council on such terms
and conditions as may mutually be agreed upon between the parties, for a
maximum period of 2 (two) more years. The Council reserves the right to
terminate the contract at any time after giving one month's notice
without assigning any reason. The decision of the Council in this regard shall
be final and binding on the contractor. The contractor, if he so desires, may seek
termination of the contract by giving written notice of not less than two months
duration during the agreement period.
24. The contractor will, at all times, ensure discipline and decent and courteous
behavior by his employees while they remain in premises of NCERT. In case any
of his employee indulges in any act of indiscipline, misbehaviour or slogan
shouting or indulges in violent act(s) or abets others, the contractor shall
remove the employee concerned from the premises immediately on receipt of
written communication from the authorities.
25. The Council reserves the right to change any term and condition as and when
warranted.
26. In case of any dispute arising out of the interpretation of the terms and
conditions of the contract or anything concerning this contract or arising
out of the contract, the decision of the Secretary, NCERT will be final and
binding.
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27. The contractor will be required to execute an agreement in the prescribed form
in this behalf in case the contract is awarded.
28. The contractor will have to deposit Rs.20,000/- as security deposit in the form
of D.D. drawn in favour of Secretary, NCERT, New Delhi. No interest will be
paid on this amount. The same will be refunded when the contract is over and
canteen premises are handed over to the Council and the contractor has
cleared all charges outstanding to the Council and another authority on
the consumption of water, electricity and PNG gas and on any other
account.
29.
The bidder shall submit the completed tender forms to the Section Officer
(C&W) by 5.00 P.M in sealed cover on or before 03.05.2013. The Technical bid
will be opened on at 03.00 P.M on 08.05.2013 on Room No.03, 1 st Floor
Z.H.Khand, NCERT.
30.
Sealing and Marking of Bids
(a)
The Bidder shall place
the
two
separate
envelopes
(called
inner
envelopes) marked “Technical Bid” and “Financial Bid” in one outer
envelope.
(b)
The inner envelopes shall indicate the name and address of the Bidder to
enable the bid to be returned unopened in case it is declared "late".
(c)
If the outer envelope is not sealed and marked, the Council will assume
no responsibility for the Bid's misplacement or premature opening.
31. The contractor will not further sub-contract the contract to any other party. In
case the contractor is found having sub-contracted this contract, the contract will
be terminated without any notice and security deposit will be forfeited.
32. Every tender should be accompanied by a Demand Draft for Rs.5000/- as
earnest money deposit (EMD) drawn in favour of Secretary, NCERT, New
Delhi. This amount will be refunded after the contract is finalised. No interest
will be payable on this amount.
Signature of the Tenderer (with seal)
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Financial Bid
List of Beverages and Snacks
S.
No.
Item
Quantity with
weight etc.
Material, per Unit
Gram/ML
Rate to be
quoted by the
Tenderer
1.
Hot Coffee
One cup (125 Ml.)
Sugar-12.00 Gm
Milk-50.00 mls
Coffee.Tea
Leaves ½.00
Rs.
2.
1.Hot Tea
2.Special Tea
(Tea Bag)
One cup (125 Ml.)
Normal,
Spl.
Tea Bag
Rs.
Rs.
Rs.
3.
1 Set Coffee
Containing 4 cups
Sugar 50.00 Gm
Milk 200.00 Gm.
Coffee 4"
Rs.
4.
1 Set Tea
Containing 4 cups
Sugar 50.Gm
Milk 200.00Gm
Tea Leaves 8.00"
Rs.
5.
Half Set Coffee
Containing 2 cups
Sugar 25 Gm
Milk 100.00 Gm
Coffee 2.00 Gm
Rs.
6.
Half Set Tea
Containing 2 cups
Sugar 25.00 gm
Milk 100.00 gm
Tea Leaves 4.00gm
Rs.
7.
Bread & Butter
2 Pcs. (2 Slices
Big+Butter thereon)
25gm butter
Rs.
8.
Vegetable sandwitch ---
Set of two piece
Rs
9.
Omelette
Ghee-1- gm
Onion-15gm
Egg-1
Rs.
--
10.
Omlette with slice
--
1 egg
2 Bread slice
Big size
Rs.
11.
Rice with Dal
1 plate
100 gm Boiled Rice +
50 gm . Dal
Rs.
12.
Vegetable
1 plate
75gm
Rs.
4 pcs. with
Chholley/vegetable
100 gm.
Rs.
2 pcs with
Chholley/Chatney
Ghee-15.00gm
Maica-15.00gm
Pith-5gm
weight-35gm
Rs.
13.
14.
Puri/Chapattis
Kachauri
Signature of the Tenderer (with seal)
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15.
Full Lunch (Thali
System)
4 puries/Chappatis,
Rice, Vegetables,
Raita, Dal , Sweet and
salad
Flour-75.00gm
Rice-75.00 gm
Dal-25 gm
Onion-15.00gm
Potato-40.00gm
Vegetables-30.00gm
Ghee-10.00 gm
Tomatoes-20.00gm
Raita-40.00
Rs.
16.
Gulab Jammun
45 gms
Khoya-10.00gm
Paneer-2.15gm
Sugar-30.00gm
Maida-2.05 gm
Ghee-2.05 gm
Rs.
17.
Beasan Burfi
30gms
Ghee-10.00gm
Besan-15.00gm
Sugar-10.00 gm
Rs.
18.
Pattisa
30gm
Sugar-10.00gm
Ghee-10.00gm
Besan-10.00gm
Rs.
19.
Panir Pakora
25gm
Paneer-10.00gm
Ghee-10.00gm
Besan-10.00gm
Rs.
20.
Vegetable Pakora
50 gm with Chutney
Ghee-15.00gm
Besan-15.00gm
Potato-20.00gm
Onion-5.00gm
Palak-5.00gm
Rs.
21.
Samosa
45gm
Ghee-7.00gm
Maida-9.00gm
Potato-30.00gm
Rs.
22.
Urd Vada
35gm
Ghee-10.00gm
Dal Urd-20.00gm
Dal Arhar-10.00gm
Rs.
23.
Bread Pakora
40gm
Bread-45.00gm
Beasan-10.00gm
Ghee-10.00gm
Potato-10.00gm
Rs.
24.
Channa Vada
35gm
Ghee-10.00gm
Chana-20.00gm
Onion-10.00gm
Rs.
25.
Alloo Bonda
40gm
Besan-7.00gm
Ghee-7.00gm
Potato-20.00gm
Onion-10.00gm
Rs.
Signature of the Tenderer (with seal)
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26.
Mathi
20gm
Ghee-10.00gm
Maida-10.00gm
Rs.
27.
Soft Drink
Bottles of
Standard varieties
28.
Chips
Potatoes Wafer
30.00gm
29.
Idli Sambhar with
Chutney
Plate containing 2
idlies
Ghee-2.10gm
Rice-50.00gm
Dal Urd-25.00 gm
Arhar Dal-15.00 gm
Vegetables-25.00gm
Imli-5.00gm
Idli Wt. 80.00gm
30.
Masala Dosa with
Sambhar & Chuteny
1 plate
Ghee-10.00gm
Rice-25.00gm
Dal Urd-10.00 gm
Arhar Dal-10.00 gm
Vegetables-10.00gm
Dal Chana-5.00gm
Potato-100.00gm
Imli-5.00gm
Tomotoes-5.00gm
Onion-35.00gm
Rs.
31.
Sada Dosa with
Sambhar and
Chutney
1 plate
Net wt. 150 Gm
Rs.
32.
Uttapam
1 plate
Net wt.150gm
Rs.
33.
Vada Sambhar with
Chutney
1plate 2 pcs
Ghee-20.00gm
Dal Urd-40.00gm
Dal Arhar-10.00gm
Vegetable-15.00 gm
Imli-5.00gm
Rs.
Signature of Tenderer (with seal)
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